Privacy Policy

We take your data privacy seriously. This policy explains what information we collect, why we
collect it and how we use that information. We store user or your information securely and will
never share it with anyone. You can change your preferences at any time.
https://_______________.com or “we” are the administrator of our websites, mobile applications
which collect information in order to provide better services to all of our users or you. This may
include some information that can identify you, but that is not sensitive. This policy aims to help
you understand the terms and conditions that govern the collection and use of such information.
All data is kept on a secure server and is managed via SERVER NAME.
This policy applies to: https://___________________.com hereinafter referred to as “Website”.
“Website” or “Platform” shall mean and include https://_______________.com, permitted
mobile application, any successor website/applications, any website of the COMPANY NAME’s
affiliates or any other channel facilitated and permitted by the COMPANY NAME;

1. Who we are
www._______________.com is an online platform for the _____________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
_________________________________________.
Our Company name is COMPANY NAME office at _______________________________
.

What information we may collect

Personally identifiable information

When you subscribe to receive our news updates, event invitations, and other emails, you will be
asked for basic personal information that helps to identify you such as your name, email address,
organizational affiliation and country of residence. If you apply for a job at COMPANY NAME,
you will be asked to provide information typically found in a curriculum vitae.
We collect only the personal data from you in order to provide you with the service you
requested. Your personal data will be kept with us until you unsubscribe from our mailing list.
At any time, you can opt out of receiving emails from us clicking the ‘Unsubscribe’ link at the
bottom of all of our emails, or by contacting us at info@_______________.com. You can also
request to have your personal data modified or deleted.
Non-personally identifiable information
When you access the Website for general browsing, we do not collect any personal information
from you. The only information we collect is Internet Protocol (IP) address, browser type,
operating system, the files you download, the pages you visit, and the dates/times of those visits.
These do not specifically identify you. The information is used only for website traffic analysis
in order to improve our websites, and we treat it confidentially.

Cookies
A cookie is a small text file that a website saves on your computer or mobile device when you
visit the site. In general, cookies have two main purposes: to improve your browsing experience
by remembering your actions and preferences, and to help us analyze our website traffic.
COMPANY NAME uses cookies to help us analyze traffic to the Website, to help us improve
website performance and usability, and to make the Website more secure. Third-party cookies
help us use Google Analytics to count, track and analyze visits to the Website. This helps us
understand how people are using our websites and where we need to make improvements. These
third-party cookies do not specifically identify you.
Control cookies
You are always free to delete cookies that are already on your computer through your browser
settings, and you can set most browsers to prevent them from being added to your computer.
However, this may prevent you from using certain features on the Website.

IP Addresses
In addition, we also records your IP address, which is the Internet address of your computer, and
information such as your browser type and operating system. This information helps us learn
about the geographical distribution of our website visitors and the technology they use to access
the Website.
For example, our photo and video competitions allow a specific IP address to vote only once.
This helps us ensure that our competitions are fair and that every competitor gets an equal
chance. Another example is the publication download paywall, which uses your IP address to
track our publication dissemination.

Social media
If you share our content on Facebook, Twitter or other social media accounts, we may track
what content you share. This helps us improve our social media outreach.

2. How we will use your information

We do not use your personal data with any third party that intends to use it for direct marketing
purposes, unless you have provided specific consent in relation to this.

The website may share your personal data with third parties for other purposes, but only in the
following circumstances:

I. With your consent

We will share personal data with third parties outside of the website when we have your consent
to do so. We require explicit opt-in consent for the sharing of any sensitive personal information.

II. For legitimate interests

We will share personal data based on legitimate interests as, for example, when you register for
one of our events, except where such interests are overridden by your interests or fundamental
rights, in which case we will request your explicit consent.

III. For processing of website’s offices in other regions

We provide your personal data to the Website’s offices in other regions for legitimate business
purposes, on a “need-to-know” basis, based on our instructions and in compliance with our
Privacy Policy and any other appropriate confidentiality and security measures.

IV. For external processing (service providers)

We may engage service providers, agents or contractors to provide services on our behalf,
including to administer Website and services available to you. These third parties may come to
access or otherwise process your personal data in the course of providing these services.

The website requires such third parties, who may be based outside the country from which you
have accessed the Website or service, to comply with all relevant data protection laws and
security requirements in relation to your personal data, usually by way of a written agreement.

V. Compliance with laws

We will share personal data with third parties outside of the Website if we have a good-faith
belief that access, use, preservation or disclosure of the personal data is reasonably necessary to:

- Meet any applicable law, regulation, legal process or enforceable governmental request

- Enforce applicable Terms of Use, including investigation of potential violations

- Detect, prevent or otherwise address fraud, security or technical issues

- Protect against harm to the rights, property or safety of the Website, our users or the public as
required or permitted by law
 3. How we will protect your personal information
We do not store your personal data on your mobile device or computer. We store all your
personal information - including your primary information and other personal information- on
secure servers.
Where you have chosen a password that enables you to access certain parts of our App, you are
responsible for keeping this password confidential. We ask you not to share the password with
anyone.
We encrypt data transmitted to and from the App. Once we have received your information, we
will use strict procedures and security features to try to prevent unauthorised access. We will
take all steps reasonably necessary to ensure that your data is treated securely and in accordance
with this privacy policy.
Your data may be processed or stored outside the country, but always in accordance with data
protection law, including mechanisms to lawfully transfer data across borders, and subject to
strict safeguards.

4. How can you access your data or contact us?

As indicated above, whenever we rely on your consent to process your personal Information, you
have the right to withdraw your consent at any time by accessing the privacy settings in the
Website or mobile application.
You also have specific rights to:
 Wherever we process data based on your consent, withdraw that consent at any time. You
can do this via the privacy section of our App or website;
 Understand and request a copy of information we hold about you. Information with us
and other notes can be accessed via the website. For other information, you can make a
request by email;
 Ask us to rectify or erase information we hold about you, subject to limitations relating to
our obligation to store records for prescribed periods of time;
 Ask us to restrict our processing of your personal data or object to our processing; and
 Ask for your data to be provided on a portable basis.
Should you have any questions, concerns and/or complaints about this Privacy Policy or if
you would like to make any recommendations or comments to improve the quality of our
Privacy Policy, please email us at support@_______________.com.