Project On Microsoft Word 2007

Microsoft Office
products include:
Word, Excel,
Microsoft Office
PowerPoint,
Outlook,
MICROSOFT OVERVIEW Publisher,
OneNote, and
Microsoft Office is a comprehensive suite of computer software designed to help create and share content in aSharePoint.
professional manner. The programs in the Microsoft Office suite allow quick and easy design of professional documents,
presentations, and spreadsheets while organizing information. Please visit the Training tab in the campus portal for a com-
prehensive list of Microsoft Office classes.
MICROSOFT CLASSES
Classes Include
Using Microsoft Word and Excel. Learn how to: work with documents, format Word and Excel documents, create simple
equations in Excel, use the writing and proofing tools in Microsoft Office, work with graphics, and exchange information
between Word and Excel.
Also learn to: use folders for document organization, move and copy documents/folders, delete and rename documents
and folders, using floppy disks, zip disks and burnable discs, as well as how to backup your documents.
Courses offered provide the essential skills faculty, staff, and management need for working with the Windows operating
system and Microsoft Office.
Microsoft Word
MICROSOFT WORD OVERVIEW

Microsoft Word is a computer program used for creating word-processing documents. Its customizable features can be
used to create professional looking documents such as letters, flyers, homework assignments, bro- chures, newsletters,
and other types of printed communication. Microsoft Word has a variety of easy to use set of tools to help create any
professional looking document.
MICROSOFT WORD CLASSES

Classes Include
Create and format documents, using the Word writing tools, working with tables of information, working with long
document tools (i.e. headers and footers), tables of contents and indexes, bibliographies and manuscript notes, and
document reviewing tools such as tracking changes and comments and mail merge.
Learn how to use tables in Microsoft Word to: set up data, create lists of information, format documents and create word
forms.
Learn to use Microsoft Word to: create form letters, mailings, create labels, name tags, file folder labels and print
envelopes.
Learn how to use the tools in Microsoft Word to work with long documents. Topics will include: Working with Styles and
Document Outlines, Creating Tables of Contents and Indexes, References, Headers and Foot- ers, Document Sectioning
and pagination control.
Learn to use the tools in Microsoft Word to manage document review and revising. Topics will include: Using the Versions
tool, Tracking Changes, Document Comments and Document Protection.
Microsoft Excel
MICROSOFT EXCEL OVERVIEW

Microsoft Excel is a computer spread sheet program designed to analyze data, perform numerical calculations, manage
and share information as well as book keeping tasks. With Microsoft Excel professional spreadsheets, bars, graphs can be
created as well as working with equations.
MICROSOFT EXCEL CLASSES

Classes Include:
Learn to work with Column and Bar charts, Line Graphs and Pie Charts. Learn to customize different kinds of charts, graphs
and plots in Microsoft Excel and well as learn how to work with additional chart and graph types
Create lists, using the sorting tools, filtering lists, and working with the Summary tool and working with simple pivot
tables
Discuss the basics of creating and working with equations and functions in Excel. Some of the topics will include: Absolute
and Relative references, writing simple formulas, using operators, basic functions such as SUM, AVERAGE, MIN, MAX,
COUNT, conditional and lookup functions such as IF, SUMIF, AVER- AGEIF, COUNTIF and LOOKUP, VLOOKUP, HLOOKUP,
MATCH, and INDEX and how to calculate dates and times in Excel
Microsoft PowerPoint
MICROSOFT POWERPOINT OVERVIEW

Microsoft PowerPoint is a computer presentation program intended to help create well composed presentations. The
user-friendly software has a variety of tools that can be used to creatively communicate information through your
presentations.
MICROSOFT POWERPOINT CLASSES

Classes Include
Create and work with PowerPoint slides, working with slide designs, backgrounds and layouts, working with text, graphics
and diagrams in PowerPoint, creating tables of information, using transition and build effects and importing information
from Microsoft Word and Excel into PowerPoint presentations.
Microsoft Outlook
MICROSOFT OUTLOOK OVERVIEW

Microsoft Outlook is a computer program designed to be one of the best business and personal e-
mail management programs. Outlook has a valuable set of tools to help meet communication
needs, advanced e-mail organization, and social networking features. Providing an outstanding
experience, productivity comes with ease managing inbox, schedule, and contacts.
MICROSOFT OUTLOOK CLASSES

Classes Include
Discover ways to use folders within Outlook to keep e-mails organized. Learn about mailbox,
personal folders and campus public folders. Learn how to work more effectively with contact lists
and use other features within Outlook.
Learn how to use the calendar for scheduling appointments, events and setting up meetings. Learn
how to share calendars and create additional calendars for scheduling rooms, events and people. In
addition, learn how to use Outlook Task Lists feature to organize projects and to-do lists.
Learn various tips and tricks for using Microsoft Outlook more effectively to manage e-mail,
contacts, appointments and tasks. Extend your knowledge of Outlook to work more efficiently
INTRODUCTION OF MS-WORD
This lesson will introduce you to the Word window. You use this window to interact with
Word. To begin this lesson, open Microsoft Word 2007. The Microsoft Word window
appears and your screen looks similar to the one shown here.
Note: Your screen will probably not look exactly like the screen shown. In Word 2007, how
a window displays depends on the size of your window, the size of your monitor, and the
resolution to which your monitor is set. Resolution determines how much information your
computer monitor can display. If you use a low resolution, less information fits on your
screen, but the size of your text and images are larger. If you use a high resolution, more
information fits on your screen, but the size of the text and images are smaller. Also, Word
2007, Windows Vista, and Windows XP have settings that allow you to change the color
and
The Microsoft Office Button
In the upper-left corner of the Word 2007 window is the Microsoft Office button. When
you click the button, a menu appears. You can use the menu to create a new file, open an
existing file, save a file, and perform many other tasks.
The Quick Access Toolbar

Next to the Microsoft Office button is the Quick Access toolbar. The Quick Access toolbar
provides you with access to commands you frequently use. By default Save, Undo, and
Redo appear on the Quick Access toolbar. You can use Save to save your file, Undo to
rollback an action you have taken, and Redo to reapply an action you have rolled back.
The Title Bar

Next to the Quick Access toolbar is the Title bar. The Title bar displays the title of the
document on which you are currently working. Word names the first new document you
open Document1. As you open additional new documents, Word names them sequentially.
When you save your document, you assign the document a new name.
The Ribbon
You use commands to tell Microsoft Word what to do. In Microsoft Word 2007, you use
the Ribbon to issue commands. The Ribbon is located near the top of the screen, below the
Quick Access toolbar. At the top of the Ribbon are several tabs; clicking a tab displays
several related command groups. Within each group are related command buttons. You
click buttons to issue commands or to access menus and dialog boxes. You may also find a
dialog box launcher in the bottom-right corner of a group. Clicking the dialog box launcher
gives you access to additional commands via a dialog box.
The Ruler
The ruler is found below the Ribbon.
You can use the ruler to change the format of your document quickly. If your ruler is not
visible, follow the steps listed here:
Click the View tab to choose it.
Click the check box next to Ruler in the Show/Hide group. The ruler appears below the
Ribbon.
The Text Area
Just below the ruler is a large area called the text area. You type your document in the text
area. The blinking vertical line in the upper-left corner of the text area is the cursor. It
marks the insertion point. As you type, your text displays at the cursor location. The
horizontal line next to the cursor marks the end of the document.
The Vertical and Horizontal and Vertical Scroll Bars

The vertical and horizontal scroll bars enable you to move up, down, and across your
window simply by dragging the icon located on the scroll bar. The vertical scroll bar is
located along the right side of the screen. The horizontal scroll bar is located just above the
status bar. To move up and down your document, click and drag the vertical scroll bar up
and down. To move back and forth across your document, click and drag the horizontal
scroll bar back and forth. You won't see a horizontal scroll bar if the width of your
document fits on your screen.
The Status Bar
The Status bar appears at the very bottom of your window and provides such information
as the current page and the number of words in your document. You can change what
displays on the Status bar by right-clicking on the Status bar and selecting the options you
want from the Customize Status Bar menu. You click a menu item to select it. You click it
again to deselect it. A check mark next to an item means it is selected.
� Understanding Document Views

In Word 2007, you can display your document in one of five views: Draft, Web Layout, Print
Layout, Full Screen Reading, or Online Layout.
Draft View
Draft view is the most frequently used view. You use Draft view to quickly edit your
document.
Web Layout
Web Layout view enables you to see your document as it would appear in a browser such
as Internet Explorer.
Print Layout
The Print Layout view shows the document as it will look when it is printed.
Reading Layout
Reading Layout view formats your screen to make reading your document more
comfortable.
Outline View
Outline view displays the document in outline form. You can display headings without the
text. If you move a heading, the accompanying text moves with it.
You should use Draft view for these lessons. Before moving ahead, make sure you are in
Draft view:
Click
During the lessons that follow, you will be asked to "click" items and to choose tabs. When asked to
click:
Point to the item.
Press your left mouse button once.
If you are asked to double-click an item:
Point to the item.
Quickly press your left mouse button twice.
If you are asked to right-click:
Point to the item.
Press your right mouse button.
If you are asked to choose a tab, click the tab.
Understanding Nonprinting Characters
Certain characters, called nonprinting caharacters, do not print and will not appear in your printed
document but do affect your document layout. You can elect to see these characters on the screen
as you type or you can elect to have them remain invisible. For these lessons, opt to see them
onscreen. This table describes most of them:
Character Denotes
A tab
. A space
¶ The end of a paragraph
Hidden text
To view nonprinting characters:
Choose the Home tab.

Click the Show/Hide button in the Paragraph group . The Show/Hide button appears in a
contrasting color, when it is selected.
Create Sample Data and Select Text
If you type =rand() in your Word document and then press Enter, Word creates three paragraphs.
You can use these paragraphs to practice what you learn. Throughout these lessons, you will be
asked to select text. The following exercise teaches you how to create data and how to select data.
You can select by using the arrow keys or by clicking and dragging. When using the arrow keys, use
the up arrow to move up, the down arrow to move down, the left arrow to move left, and the right
arrow to move right. When using the mouse, press the left mouse button and then drag in the
direction you want to move.
EXERCISE 1
Create Sample Data
Type =rand().
Press Enter. Three paragraphs appear in your document.
Select with the Shift and Arrow Keys
Place your cursor before the word "On" in the first paragraph.
Press and hold down the Shift key, which serves as an "anchor" showing where text you wish to
select begins or ends.
Press the right arrow key until the first line of text is highlighted.
Press the down arrow key until the first paragraph is highlighted.
Click anywhere outside the highlighted area to remove the highlighting.
Select with the Mouse
Place your cursor before the word "You" in the second paragraph.
Press and hold down the left mouse button.
Drag the mouse until you have highlighted the second paragraph.
Click anywhere outside the highlighted area to remove the highlighting.
Place the Cursor
During the lessons, you will often be asked to place the cursor at a specific location (the insertion
point) on the screen. You place the cursor by moving the cursor to the specified location and
pressing the left mouse button or by using the arrow keys to move to the specified location.
EXERCISE 2
The Arrow Keys
Use the down arrow key to move down your document.
Use the right arrow key to move to the right.
Use the up arrow key to move up.
Use the left arrow key to move to
Cursor
Move around you document by using you mouse and clicking in a variety of location.
Click in a location and type. Note what happens.
Execute Commands with Keyboard Shortcuts
There are many methods you can use to accomplish tasks when using Word. Generally, you choose
an option by clicking the option on the Ribbon. However, you can also use shortcut keys. A key
name followed by a plus and a letter means to hold down the key while pressing the letter. For
example, Ctrl+b means you should hold down the Ctrl key while pressing "b." A shorthand notation
of the above would read as follows:
Press Ctrl+b
Typists who are slowed down by using a mouse usually prefer using keys.
Start a New Paragraph
When you type in Microsoft Word, you do not need to press a key to move to a new line. To start a
new paragraph, press the Enter key.
Exit Word
You have completed Lesson One. Typically, you save your work before exiting.
EXERCISE 3
Close and Save—Windows Vista
Click the Microsoft Office button. A menu appears.
Click Exit Word, which you can find in the bottom-right corner.
Lesson 2: Microsoft Word 2007 Basic Features

Lesson 1 familiarized you with the the Microsoft Word window. You are now ready to learn how to
create a Word document. This lesson covers typing, using the Backspace key, using the Delete key,
inserting text, bolding, underlining, and italicizing. To begin, open Microsoft Word.
Type, Backspace, and Delete
In Microsoft Word, you create documents by typing them. For example, if you want to create a
report, you open Microsoft Word and then begin typing. You do not have to do anything when your
text reaches the end of a line and you want to move to a new line—Microsoft Word automatically
moves your text to a new line. If you want to start a new paragraph, press Enter. Microsoft word
creates a blank line to indicate the start of a new paragraph. To capitalize, hold down the Shift key
while typing the letter you want to capitalize. If you make a mistake, you can delete what you
typed and then type your correction.
You can use the Backspace key to delete. Each time you press the Backspace key, Microsoft Word
deletes the character that precedes the insertion point. The insertion point is the point at which
your mouse pointer is located. You can also delete text by using the Delete key. First, you select the
text you want to delete; then you press the Delete key.
EXERCISE 1
Type and Backspace
Type the following sentence:
Joe has a very large house.
Delete the word "house." Using either the arrow keys or the mouse, place the cursor between the
period and the "e" in "house."
Press the Backspace key until the word "house" is deleted.
Type boat. The sentence should now read:
"Joe has a very large boat."
Delete
Delete the word "very" from the sentence you just typed.
Select the word "very." You can place the cursor before the "v" in the word "very," press and hold
down the Shift key, and then press the right arrow key until the word "very" is highlighted.
Press the Delete key. The sentence should now read:
"Joe has a large boat."
Insert and Overtype

While creating your document, you may find you need to insert text—place new text between
existing text. Suppose, you type the sentence, "Joe has a large boat." After typing it, you decide
you want to change the sentence to "Joe has a large blue boat." With Microsoft Word, inserting a
word, phrase, or even several paragraphs is easy.
Alternatively, you may want to overtype text—replace old text with new text. For example,
suppose you type the sentence, "Joe has a large blue boat." After typing it, you decide you want to
change the sentence to "Joe has a large gray boat." With Microsoft Word, overtyping the word
blue with the word gray is also easy. Before you attempt to insert or overtype, you should check
the mode you are in—Insert or Overtype. You right-click the Status bar and then use the Customize
Status Bar menu to place the Insert/Overtype button on the Status bar. You can then use the
Insert/Overtype button to switch between Insert and Overtype mode. When you are in Insert
mode, you can insert text. When you are in Overtype mode, you can overtype text. By default,
Microsoft Word is in the Insert mode.
EXERCISE 2
Placing the Insert/Overtype button on the Status bar
Right-click the Status bar. The Customize Status Bar menu appears.
Click Overtype. The Insert/Overtype button appears on the Status bar.
If the word Insert appears on the Status bar, you are in Insert mode.
If the word Overtype appears on the Status bar, click the word Overtype and it will change to Insert,
thereby changing Word to Insert mode.
Insert
Make sure you are in Insert mode before proceeding. You are going to insert the word "blue"
between the words "large" and "boat."
Place the cursor after the space between the words "large" and "boat."
Type the word blue.
Press the spacebar to add a space.
The sentence should now read:
"Joe has a large blue boat."
Overtype
You can type over the current text (replace the current text with new text) in the Overtype mode.
Do the following to change to the Overtype mode.
Click "Insert" on the Status bar. The word Insert changes to Overtype.
Change the word "blue" to "gray."
Place the cursor before the letter "b" in "blue."
Type the word gray.
The sentence should now read:
"Joe has a large gray boat."
Note: You can overtype text without changing to Overtype mode by selecting the text you want to
overtype and then typing.
Bold, Italicize, and Underline
When creating a document, you may need to emphasize particular words or phrases by bolding,
underlining, or italicizing. Also, certain grammatical constructs require that you bold, underline, or
italicize. You can bold, underline, and italicize when using Word. You also can combine these
features—in other words, you can bold, underline, and italicize a single piece of text
When you need to perform a task in Microsoft Word, you can usually choose from several
methods. The exercises that follow show you how to bold, underline, or italicize using four different
methods: using the launcher, the Ribbon, the Mini-toolbar/context menu, and the keyboard.
EXERCISE 3
Type the following exactly as shown. Remember, pressing the Enter key starts a new paragraph.
Press the Enter key at the end of each of the following lines to start a new paragraph.
Launcher: Bold Italicize Underline these words. All three Regular
Ribbon: Bold Italicize Underline these words. All three Regular
Mini Toolbar: Bold Italicize Regular
Keys: Bold Italicize Underline these words. All three Regular
Bold with the Dialog Box Launcher
Bold with the Dialog Box Launcher
On the line that begins with Launcher, select the word "Bold." You can place the curClick
the dialog box launcher in the Font group. The Font dialog box appears.
sor before the letter "B" in "Bold." Press the Shift key; then press the right arrow key until
the entire word is highlighted.
Click the dialog box launcher in the Font group. The Font dialog box a
Click Bold in the Font Style box.
Note: You can see the effect of your action in the Preview window. To remove the bold,
click Regular.
Click OK to close the dialog box.
Click anywhere in the text area to remove the highlighting. You have bolded the word
bold.
Alternate Method—Bold with the Ribbon
On the line that begins with "Ribbon," select the word "Bold." You can place the cursor
before the letter "B" in "Bold." Press the Shift key; then press the right arrow key until the
entire word is highlighted.
Click the Bold button in the Font group. You have bolded the word bold.
Note: To remove the bold, you can select the text and then click the Bold button again.
Click anywhere in the text area to remove the highlighting.
Alternate Method - Bold with the Mini Toolbar
On the line that begins with "Mini Toolbar," select the word "Bold." You can place the
cursor before the letter "B" in "Bold."Press the Shift key; then press the right arrow key
until the entire word is highlighted.
Right-click. The Mini toolbar appears.
Click the Bold button . You have bolded the word bold.
Alternate Method—Bold with Keys
On the line that begins with "Keys," select the word "Bold." You can place the cursor
before the letter "B" in "Bold." Press the Shift key; then press the right arrow key until the
entire word is highlighted.
Press Ctrl+b (hold down the Ctrl key while pressing b).
Note: To remove the Bold, press Ctrl+b again. You can also remove formatting by pressing
Ctrl+spacebar.
Italicize with the Dialog Box Launcher
On the line that begins with Launcher, select the word "Italicize." You can place the cursor
before the letter "I" in "Italicize." Press the Shift key; then press the right arrow key until
Click the dialog box launcher in the Font group. The Font dialog box appears.
Click Italic in the Font Style box.
Note: You can see the effect of your selection in the Preview window. To remove the
italics, click Regular in the Font Style box.
Click OK to close the Font dialog box.
Click anywhere in the text area to remove the highlighting. You have italicized the word
Italicize.
Alternate Method—Italicize with the Ribbon
On the line that begins with "Ribbon," select the word "Italicize." You can place the cursor
Click the Italic button on the Ribbon. You have italicized the word Italicize.
Note: To remove the italics, select the text and click the Italicize button again.
Alternate Method—Italicize with the Mini Toolbar
On the line that begins with "Mini Toolbar," select the word "Italicize." You can place the
cursor before the letter "I" in "Italicize." Press the Shift key; then press the right arrow key
until the entire word is highlighted.
Right-click. The Mini toolbar appears.
Click the Italic button . You have italicized the word Italicize.
Alternate Method—Italicize with Keys
On the line that begins with "Keys," select the word "Italicize." You can place the cursor
Press Ctrl+i (hold down the Ctrl key while pressing i).
Note: To remove italics, press Ctrl+i again. You can also remove formatting by pressing
Ctrl+spacebar.
Click anywhere in the text area to remove the highlighting.You have italicized the word
Italicize.
Underline with the Dialog Box Launcher
You can underline when using Word. Word provides you with many types of underlines
from which to choose.The following are some of the underlines that are available if you
use the dialog box launcher:
The following illustrates underlining with the dialog box launcher:
On the line that begins with "Launcher," select the words "Underline these words."
In the Underline Style box, click the down arrow to open the pull-down menu.
Click the type of underline you wish to use.
Note: To remove an underline, you select None from the pull-down menu.
Click OK to close the dialog box. The underline you selected appears under the words.
Alternate Method—Underline with the Ribbon
On the line that begins with "Ribbon," select the words "Underline these words."
Click the Underline button in the Font group . Alternatively, you can press the down
arrow next to the underline button and click to choose the type of underline you
want.
Note: To remove the underlining, click the Underline button again.
Alternate Method—Underline with Keys
On the line that begins with "Keys," select the words "Underline these words."
Press Ctrl+u (hold down the Ctrl key while pressing u).
Note: To remove the underlining, press Ctrl+u again.
All Three with the Dialog Box Launcher
On the line that begins with "Launcher," select the words "All three."
In the Font Style box, click Bold Italic.
Note: You can see the effect of your selection in the preview window. To turn off the Bold
Italic, click Regular.
In the Underline box, click to open the pull-down menu. Click the type of underline you
want to use.
Note: To remove an underline, select None from the pull-down menu.
Click OK to close the dialog box.
Alternate Method—All Three with the Ribbon
On the line that begins with "Ribbon," select the words "All three."
Click the Bold button in the Font group.
Click the Italic button in the Font group.
Click the Underline button in the Font group.
Alternate Method—All Three with Keys
On the line that begins with "Keys," select the words "All three."
Press Ctrl+b (bold).
Press Ctrl+i (italicize).
Press Ctrl+u (underline).
Note: You can remove formatting by highlighting the text and pressing Ctrl+spacebar.
Save a File and Close Word

You must save your documents if you wish to recall them later. You can use the Save
option on the Microsoft Office menu, to save a document. You can also save a document
by typing Ctrl+s. The first time you save a document, the Save As dialog box appears. Use
the Save As dialog box to locate the folder in which you want to save your document and
to give your document a name. After you have saved your document at least once, you
can save any changes you make to your document simply by clicking the Save after you
click the Microsoft Office button.
The following exercise shows you how to save the file you just created and close Word.
You will name your file Lesson Two.
EXERCISE 4
Save a File—Windows Vista:
Click Save. The Save As dialog box appears, if you are saving your document for the first
time.
Use the Address bar to locate the folder in which you want to save your file.
Name your file by typing Lesson Two.docx in the File Name box.
Click Save.
Click Exit Word, which is located in the bottom-right corner of the window. Word closes.
Save a File—Windows XP
Click Save. The Save As dialog box appears if you are saving your document for the first
time.
Specify the correct folder in the Save In box.
Name your document by typing Lesson Two in the File Name box.
Click Save.
Click Exit Word, which is located in the bottom-right corner of the window. Word closes.
Every time you save your document, you overwrite the previous version of your
document. For example, you create a document and save it. Later you delete several
passages from the document and then save your changes. The passages from the first
draft of the document no longer exist. If you want to save both the original draft of your
document and the revised document, you must save the second draft of the document
using a different name. To save the document using a different name, click the Microsoft
Office button. A menu appears. Click Save As. The Save As dialog box appears. Use the File
Name box to give your document a new name.
Lesson 3: More Basic Features

The features in Word 2007 can make your work easier, make your documents more attractive, and/or enable you to work more
efficiently. This Microsoft Word lesson teaches you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find
and Replace, and change fonts. All of these features either make your work easier or make your document more attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can save and close your file. After saving
a file, you can later open it to revise or finish it. You learned how to save a file in Lesson
The features in Word 2007 can make your work easier, make your documents more attractive, and/or enable you to work more
efficiently. This Microsoft Word lesson teaches you how to open a file, cut, copy, paste, use AutoText, use spell check, use Find
and Replace, and change fonts. All of these features either make your work easier or make your document more attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can save and close your file. After saving
a file, you can later open it to revise or finish it. You learned how to save a file in Lesson 2. In the exercise that follows, you
learn how to open the file you saved.
EXERCISE 1
Open a File with Windows Vista
If you are using Windows Vista:
Open Word 2007.
Click Open. The Open dialog box appears.
Locate the folder in which you saved the file. The file is named Lesson Two.docx.
Click Lesson Two.docx.
Click Open. The file you created during the previous lesson appears.
Open a File with Windows XP
If you are using Windows XP:
Open Word 2007.
Use the Look In field to move to the folder in which you saved the file. The file is named Lesson Two.docx.
Alternate Method—Opening a File with Keys
Open Word 2007.
Press Ctrl+o.
Locate the folder in which you saved your file. The file is named Lesson Two.docx
Cut and Paste
You can use Word's Cut feature to remove information from a document. The you can use the Paste feature to place the
information you cut anywhere in the same or another document. In other words, you can move information from one place in
a document to another place in the same or different document by using the Cut and Paste features. The Office Clipboard is a
storage area. When you cut, Word stores the data you cut on the Clipboard. You can paste the information that is stored on the
Clipboard as often as you like.
EXERCISE 2
Cut with the Ribbon
Type the following:

I want to move. I am content where I am.
Select "I want to move. "
Click the Cut button in the Clipboard group. Word cuts the text you selected and places it on the Clipboard. Your text should
now read:
"I am content where I am."
Paste with the Ribbon
Place the cursor after the period in the sentence "I am content where I am."
Press the spacebar to leave a space.
Click the Paste button in the Clipboard group. Word pastes the text on the Clipboard. Your text should now read:
"I am content where I am. I want to move."
Alternate Method—Cut with a Context Menu
Type the following:

Right-click. The Mini toolbar and a context menu appear.
Click Cut on the menu. Your text should now read:
Alternate Method—Paste with a Context Menu
Place the cursor after the period in the sentence
Right-click. A Mini toolbar and a context menu appear.
Click Paste. Your text should now read:
Alternate Method—Cut with Keys
Type the following:
Select "I want to move."
Press Ctrl+x.
Your text should now read:
" I am content where I am."
Alternate Method—Paste with Keys
Place the cursor after the period in the sentence: "I am content where I am."
Press Ctrl+v.
Copy and Paste
In Microsoft Word, you can copy information from one area of a document and place the information you copied anywhere in
the same or another document. In other words, after you type information into a document, if you want to place the same
information somewhere else, you do not have to retype the information. You simple copy it and then paste it in the new
location. As with cut data, Word stores copied data on the Clipboard.
EXERCISE 3
Copy with the Ribbon
Type the following:
You will want to copy me. One of me is all you need.
Select "You will want to copy me."
Click the Copy button in the Clipboard group. Word copies the data you selected to the Clipboard.
Place the cursor after the period in the sentence: "One of me is all you need."
Click the Paste button in the Clipboard group. Word places the data you copied at the insertion point. Your text should now
read: "You will want to copy me. One of me is all you need. You will want to copy me."
Alternate Method—Copy with a Context Menu
Type the following:

Click Copy. Word places the data you copied at the insertion point. Your text should now read: "You will want to copy me. One
of me is all you need. You will want to copy me."
Right-click. A context menu appears.
Click Paste. Word pastes the information on the Clipboard into the document.
Alternate Method—Copy with Keys
Type the following:
Select "You will want to copy me. "
Press Ctrl+c. Word copies the information you selected to the Clipboard.
Place the cursor after the period in the sentence "One of me is all you need."
Press Ctrl+v.
"You will want to copy me. One of me is all you need. You will want to copy me."
Use the Clipboard
As you cut or copy, Word can store the information you have cut or copied on the Clipboard in a hierarchy. Then each time you
cut or copy, the data you just cut or copied moves to the top of the Clipboard hierarchy and the data previously at the top
moves down one level. When you choose Paste, the item at the top of the hierarchy is the item Word pastes into your
document. The Clipboard can store up to 24 items. You can paste any item on the Clipboard into your document by placing
your cursor at the insertion point, displaying the Clipboard pane, and then clicking the item.
The Clipboard pane includes an Options button. You can click the Options button to set the Clipboard options described in the
following table.
Option Description
Show Office Clipboard Automatically Shows the Clipboard automatically when you copy items.
Show Office Clipboard When Ctrl+c Pressed Shows the Clipboard when you press Ctrl+c twice.
Twice
Collect Without Showing Office Clipboard Copies to the Clipboard without displaying the Clipboard
pane.
Show Office Clipboard Icon on Taskbar Displays the Clipboard icon on your system taskbar.
Show Status Near Taskbar When Copying Displays the number of items copied on the taskbar when
copying.
EXERCISE 4
Use the Clipboard
Place the cursor at the point at which you want to insert your text.
Click the Clipboard dialog box launcher to open the Clipboard.
Click the item on the clipboard you want to insert into your document. Word pastes the Clipboard item into your document at
the insertion point.
Create AutoText
Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is eventually lost. If you want to
store information permanently for reuse, use AutoText. AutoText permanently stores information for future use.
EXERCISE 5
Create AutoText
Type the following:

AutoText information is stored permanently.
Select "AutoText information is stored permanently."
Choose the Insert tab.
Click Quick Parts in the Text group. A menu appears.
Click Save Selection to Quick Part Gallery. The Create New Building Block dialog box appears.
Microsoft Word suggests a name. Change the name by typing AT in the Name field.
Click OK. The dialog box closes.
Place the cursor between the period in the sentence you just typed and the paragraph marker (¶).
Press the spacebar to leave a blank space.
Type AT.
Press F3. Your text should now read:
"AutoText information is stored permanently. AutoText information is stored permanently."
Note: Whenever you need the text, simply type the name (AT) and then press F3.
Use Spell Check
Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line under the word. Grammar
errors display with a green wavy line under the error. In Word 2007, you can use the Review tab's Spelling & Grammar button
to initiate a spell and grammar check of your document.
EXERCISE 6
Use Spell Check
Type the following exactly as shown. Include all errors.

Open thr door for Mayrala. She is a teacher from the town of Ridgemont.
Select: "Open thr door for Mayrala. She is a teacher from the town of Ridgemont."
Choose the Review tab.
Click the Spelling & Grammar button. The Spelling and Grammar dialog box appears.
"The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box. Word suggests correct spellings.
These suggestions are found in the Suggestions box.
Click "the" in the Suggestions box.
Click Change.
Note: If the word is misspelled in several places, click Change All to correct all misspellings.
The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala" in the document with its
current spelling.
Note: If a word appears in several places in the document, click Ignore All so you are not prompted to correct the spelling for
each occurrence.
"Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary, you might want to add
that word to the dictionary by clicking the Add to Dictionary button. Word will then recognize the word the next time it
appears. Click Add to Dictionary.
The following should appear on your screen: "Word finished checking the selection. Do you want to continue checking the
remainder of the document?"
Click No. If you wanted Word to spell-check the entire document, you would have clicked Yes.
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything selected, Word checks the
entire document.
Find and Replace
If you need to find a particular word or phrase in your document, you can use the Find command. This command is especially
useful when you are working with large files. If you want to search the entire document, simply execute the Find command. If
you want to limit your search to a selected area, select that area and then execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by executing the Replace command.
EXERCISE 7
Use Find with the Ribbon
Type the following:
Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School.
Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
Click Find in the Editing group. A menu appears.
Click the Find option on the menu. The Find and Replace dialog box appears.
Type east in the Find What field.

Click Find Next.
Note that the "East" in Easton is highlighted.
Click Find Next again.
Note that "east" is highlighted.
Note that the "East" in Eastern is highlighted.
Click Find Next. The following message should appear: "Word has finished searching the selection. Do you want to search the
remainder of the document?"
Click No.
Click Cancel.
Alternate Method—Find with Keys
Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
Press Ctrl+f.
Follow steps 6 through 12 in the preceding section.
Use Replace with the Ribbon
Select "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High School."
Click Replace in the Editing group. The Find and Replace dialog box appears.
Type east in the Find What box.

Type west in the Replace With box.
Click Find Next. The East in Easton is highlighted.
Click Replace. Word replaces the "East" in "Easton" with "West" and then highlights the word "east."
Click Replace. Word replaces the word "east" with "west" and then highlights the word "Eastern."
Click Close. Do not replace the "East" in "Eastern" with "West."
Your text should now read,
"Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High School."
Alternate Method—Replace with Keys
Select "Monica is from Easton. She lives on the west side of town. Her daughter attends Western High School."
Press Ctrl+h.
Change the Font Size
A font is a set of characters (text) represented in a single typeface. Each character within a font is created by using the same
basic style. In Microsoft Word, you can change the size of your font. The following exercise illustrates changing the font size.
EXERCISE 8
Type the following:
I can be any size you want me to be.
Select "I can be any size you want me to be."
In the Font group, click the down arrow next to the Font Size box. A menu of font sizes appears.
Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live preview of the effect of applying each font
size.
Click 36 to select it as your font size.
Note: If you know the font size you want, you can type it in the Font Size field.
Alternate Method—Change the Font Size with Grow Font and Shrink Font
You can also change the size of your font by clicking the Grow Font and Shrink Font buttons. Selecting text and then clicking the
Grow Font button makes your font larger. Selecting text and then clicking the Shrink Font button makes your font smaller.
Type the following:

Grow Shrink
Select "Grow"
Click the Grow Font button several times. You font becomes larger.
Select Shrink.
Click the Shrink Font button several times. Your font becomes smaller.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text). This feature is illustrated in the
following exercise:
EXERCISE 9
Change the Font with the Ribbon
Type the following:

Changing fonts
Select "Changing fonts."
Click the down arrow next to the Font field. A menu of fonts appears.
Move the cursor over the list of fonts. Word 2007 provides a live preview of what the font will look like if you select it.
Click the font name to select the font you want.
Alternate Method—Change the Font with the Mini Toolbar
The features in Word 2007 can make your work easier, make your documents more attractive,
and/or enable you to work more efficiently. This Microsoft Word lesson teaches you how to open a
file, cut, copy, paste, use AutoText, use spell check, use Find and Replace, and change fonts. All of
these features either make your work easier or make your document more attractive.
Open a File
When you do not have time to complete your work or when you finish your work, you can save and
close your file. After saving a file, you can later open it to revise or finish it. You learned how to
save a file in Lesson 2. In the exercise that follows, you learn how to open the file you saved.
EXERCISE 1
Open Word 2007.
Open Word 2007.
Use the Look In field to move to the folder in which you saved the file. The file is named Lesson
Two.docx.
Open Word 2007.
Press Ctrl+o.
Cut and Paste
You can use Word's Cut feature to remove information from a document. The you can use the
Paste feature to place the information you cut anywhere in the same or another document. In
other words, you can move information from one place in a document to another place in the same
or different document by using the Cut and Paste features. The Office Clipboard is a storage area.
When you cut, Word stores the data you cut on the Clipboard. You can paste the information that
is stored on the Clipboard as often as you like.
EXERCISE 2
Cut with the Ribbon
Type the following:

Click the Cut button in the Clipboard group. Word cuts the text you selected and places it on the
Clipboard. Your text should now read:
Click the Paste button in the Clipboard group. Word pastes the text on the Clipboard. Your text
should now read:
Type the following:

Type the following:
Press Ctrl+x.
Press Ctrl+v.
Copy and Paste
In Microsoft Word, you can copy information from one area of a document and place the
information you copied anywhere in the same or another document. In other words, after you type
information into a document, if you want to place the same information somewhere else, you do
not have to retype the information. You simple copy it and then paste it in the new location. As
with cut data, Word stores copied data on the Clipboard.
EXERCISE 3
Type the following:
Click the Copy button in the Clipboard group. Word copies the data you selected to the
Clipboard.
Click the Paste button in the Clipboard group. Word places the data you copied at the insertion
point. Your text should now read: "You will want to copy me. One of me is all you need. You will
want to copy me."
Type the following:
Click Copy. Word places the data you copied at the insertion point. Your text should now read: "You
will want to copy me. One of me is all you need. You will want to copy me."
Type the following:
Press Ctrl+v.
Use the Clipboard
As you cut or copy, Word can store the information you have cut or copied on the Clipboard in a
hierarchy. Then each time you cut or copy, the data you just cut or copied moves to the top of the
Clipboard hierarchy and the data previously at the top moves down one level. When you choose
Paste, the item at the top of the hierarchy is the item Word pastes into your document. The
Clipboard can store up to 24 items. You can paste any item on the Clipboard into your document by
placing your cursor at the insertion point, displaying the Clipboard pane, and then clicking the item.
The Clipboard pane includes an Options button. You can click the Options button to set the
Clipboard options described in the following table.
Option Description
Show Office Clipboard Automatically Shows the Clipboard automatically when you
copy items.
Show Office Clipboard When Ctrl+c Shows the Clipboard when you press Ctrl+c
Pressed Twice twice.
Collect Without Showing Office Copies to the Clipboard without displaying the
Clipboard Clipboard pane.
Show Office Clipboard Icon on Displays the Clipboard icon on your system
Taskbar taskbar.
Show Status Near Taskbar When Displays the number of items copied on the
Copying taskbar when copying.
EXERCISE 4
Use the Clipboard
Click the item on the clipboard you want to insert into your document. Word pastes the Clipboard
item into your document at the insertion point.
Create AutoText
Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is
eventually lost. If you want to store information permanently for reuse, use AutoText. AutoText
permanently stores information for future use.
EXERCISE 5
Create AutoText
Type the following:
Type AT.
Use Spell Check
Word checks your spelling and grammar as you type. Spelling errors display with a red wavy line
under the word. Grammar errors display with a green wavy line under the error. In Word 2007, you
can use the Review tab's Spelling & Grammar button to initiate a spell and grammar check of your
document.
EXERCISE 6
Use Spell Check

"The" is misspelled, so it is highlighted on the screen and noted in the Not in Dictionary box. Word
suggests correct spellings. These suggestions are found in the Suggestions box.
Click Change.
The name "Mayrala" is not in the dictionary, but it is correct. Click Ignore Once to leave "Mayrala"
in the document with its current spelling.
Note: If a word appears in several places in the document, click Ignore All so you are not prompted
to correct the spelling for each occurrence.
"Ridgemont" is not found in the dictionary. If you frequently use a word not found in the dictionary,
you might want to add that word to the dictionary by clicking the Add to Dictionary button. Word
will then recognize the word the next time it appears. Click Add to Dictionary.
The following should appear on your screen: "Word finished checking the selection. Do you want to
continue checking the remainder of the document?"
Note: You can also press F7 to initiate a spelling and grammar check. If you don't have anything
selected, Word checks the entire document.
Find and Replace
If you need to find a particular word or phrase in your document, you can use the Find command.
This command is especially useful when you are working with large files. If you want to search the
entire document, simply execute the Find command. If you want to limit your search to a selected
area, select that area and then execute the Find command.
After you find the word or phrase you are searching for, you can replace it with new text by
executing the Replace command.
EXERCISE 7
Type the following:
Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern High
School.
Select: "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern
High School."

Click Find Next.
Click Find Next. The following message should appear: "Word has finished searching the selection.
Do you want to search the remainder of the document?"
Click No.
Click Cancel.
High School."
Press Ctrl+f.
Select "Monica is from Easton. She lives on the east side of town. Her daughter attends Eastern
High School."

Click Replace. Word replaces the "East" in "Easton" with "West" and then highlights the word
"east."
"Monica is from Weston. She lives on the west side of town. Her daughter attends Eastern High
School."
Select "Monica is from Easton. She lives on the west side of town. Her daughter attends Western
High School."
Press Ctrl+h.
A font is a set of characters (text) represented in a single typeface. Each character within a font is
created by using the same basic style. In Microsoft Word, you can change the size of your font. The
following exercise illustrates changing the font size.
EXERCISE 8
Type the following:
Move your cursor over the menu of font sizes. As you do, Word 2007 provides a live preview of the
effect of applying each font size.
You can also change the size of your font by clicking the Grow Font and Shrink Font buttons.
Selecting text and then clicking the Grow Font button makes your font larger. Selecting text and
then clicking the Shrink Font button makes your font smaller.
Type the following:
Grow Shrink
Select "Grow"
Select Shrink.
Change the Font
In Microsoft Word, you can change the font (the "family" of type you use for your text). This
feature is illustrated in the following exercise:
EXERCISE 9
Type the following:

Changing fonts
Move the cursor over the list of fonts. Word 2007 provides a live preview of what the font will look
like if you select it.
Open a File
EXERCISE 1
Open Word 2007.
Open Word 2007.
Two.docx.
Open Word 2007.
Press Ctrl+o.
Cut and Paste
EXERCISE 2
Cut with the Ribbon
Type the following:

should now read:
Type the following:

Type the following:
Press Ctrl+x.
Press Ctrl+v.
Copy and Paste
EXERCISE 3
Type the following:

Clipboard.
want to copy me."
Type the following:

Type the following:
Press Ctrl+v.
Use the Clipboard
Option Description
copy items.
Taskbar taskbar.
EXERCISE 4
Use the Clipboard
Click the item on the clipboard you want to insert into your document. Word pastes the Clipboard
item into your document at the insertion point.
Create AutoText
Cut and Copy both store information on the Clipboard. Information you store on the Clipboard is
eventually lost. If you want to store information permanently for reuse, use AutoText. AutoText
permanently stores information for future use.
EXERCISE 5
Create AutoText
Type the following:

Type AT.
Use Spell Check
document.
EXERCISE 6
Use Spell Check

Click Change.
Find and Replace
EXERCISE 7
Type the following:
School.
High School."

Click Find Next.
Click No.
Click Cancel.
High School."
Press Ctrl+f.
High School."

"east."
School."
High School."
Press Ctrl+h.
EXERCISE 8
Type the following:
Type the following:
Grow Shrink
Select "Grow"
Select Shrink.
Change the Font
EXERCISE 9
Type the following:

Changing fonts
Open a File
EXERCISE 1
Open Word 2007.
Open Word 2007.
Two.docx.
Open Word 2007.
Press Ctrl+o.
Cut and Paste
EXERCISE 2
Cut with the Ribbon
Type the following:

should now read:
Type the following:

Type the following:
Press Ctrl+x.
Press Ctrl+v.
Copy and Paste
EXERCISE 3
Type the following:

Clipboard.
want to copy me."
Type the following:

Type the following:
Press Ctrl+v.
Use the Clipboard
Option Description
copy items.
Taskbar taskbar.
EXERCISE 4
Use the Clipboard
Place the cursor at the point at which*
Use Spell Check
document.
EXERCISE 6
Use Spell Check

Click Change.
Find and Replace
EXERCISE 7
Type the following:
School.
High School."

Click Find Next.
Click No.
Click Cancel.
High School."
Press Ctrl+f.
High School."

"east."
School."
High School."
Press Ctrl+h.
EXERCISE 8
Type the following:
Type the following:
Grow Shrink
Select "Grow"
Select Shrink.
Change the Font
EXERCISE 9
Type the following:

Changing fonts
Lesson 4: Formatting Paragraphs and Working with Styles
When you type information into Microsoft Word, each time you press the Enter key Word creates a
new paragraph. You can format paragraphs. For example, you can indent the first line of a
paragraph, you can set the amount of space that separates paragraphs, and you can align a
paragraph left, right, center, or flush with both margins. Styles are a set of formats you can quickly
apply to a paragraph. For example, by applying a style, you can set the font, set the font size, and
align a paragraph all at once. In this lesson, you will learn about the various formats you can apply
to a paragraph and about styles.
When you are formatting a paragraph, you do not need to select the entire paragraph. Placing the
cursor anywhere in the paragraph enables you to format it. After you format a paragraph, pressing
the Enter key creates a new paragraph in the same format.
Open a Blank Document
To begin a new Word project, you start by opening a new document.To begin this lesson, open a
blank document in Microsoft Word.
EXERCISE 1
Open a Blank Document
Open Word 2007.

Click New. The New Document dialog box appears.
Click Blank Document.
Click Create. A new blank document opens.
Add Sample Text
This lesson uses sample text provided by Microsoft for training and demonstration purposes. You
can type the text; however, there is a quicker way. You can use the rand function.
Functions are used to obtain information. You tell the function what you want and the function
returns that information to you. By default, in Word, when you type the rand function, Word
returns three paragraphs. When working with functions, you use arguments to be specific about
what you want the function to return. There are two arguments you can use with the rand
function. The first one tells Word how many paragraphs you want, and the second one tells Word
how many sentences you want in a paragraph. You place arguments between the parentheses and
you separate them with a comma. For example, if you type =rand() and then press Enter, word
returns three paragraphs. To tell Word you want two paragraphs with three sentences in each
paragraph, you type =rand(2,3).
EXERCISE 2
Add Sample Text
Type =rand().
Press the Enter key. The following text appears:
On the Insert tab, the galleries include items that are designed to coordinate with the
overall look of your document. You can use these galleries to insert tables, headers,
footers, lists, cover pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your current document look. ¶
You can easily change the formatting of selected text in the document text by choosing
a look for the selected text from the Quick Styles gallery on the Home tab. You can also
format text directly by using the other controls on the Home tab. Most controls offer a
choice of using the look from the current theme or using a format that you specify
directly. ¶
To change the overall look of your document, choose new Theme elements on the Page
Layout tab. To change the looks available in the Quick Style gallery, use the Change
Current Quick Style Set command. Both the Themes gallery and the Quick Styles gallery
provide reset commands so that you can always restore the look of your document to
the original contained in your current template. ¶
Add Space Before or After Paragraphs
When creating a document, space is often used to clearly identify where each paragraph begins
and ends. By default, Word may place slightly more space between paragraphs than it does
between lines in a paragraph. You can increase or decrease the amount of space that appears
before and after paragraphs by entering amounts in the Before and After fields in the Paragraph
section of the Page Layout tab. Use the up arrows next to the Before and After fields to increase
the amount of space before or after each paragraph; use the down arrows to decrease the amount
of space before or after each paragraph. The following illustrates:
EXERCISE 3
Add Space Before or After Paragraphs
Place your cursor anywhere in the second paragraph of the sample text you created in Exercise 2.
Choose the Page Layout tab. The default spacing appears in the Spacing Before field.
Click the up arrow next to the Spacing Before field to increase the space before the paragraph.
Click the up arrow next to the Spacing After field to increase the amount of space after the
paragraph.
Note: You can click the down arrows next to the Spacing Before and the Spacing After fields to
decrease the amount of space before or after a paragraph. You can also type the amount of space
you want to use directly into the fields. Space is measured in points. There are 72 points to an inch.
Change Line Spacing
Line spacing sets the amount of space between lines within a paragraph. The spacing for each line
is set to accommodate the largest font on that line. If the lines include smaller fonts, there will
appear to be extra space between lines where the smaller fonts are located. At 1.5, the line spacing
is set to one-and-a-half times the single-space amount. At 2.0, the line spacing is set to two times
the single-space amount (double space).
EXERCISE 4
Change Line Spaci
Place your cursor anywhere in the first paragraph of the sample text you created in Exercise 2.
Click the Line Spacing button in the Paragraph group. A menu of options appears.
Click 2.0 to double-space the first paragraph.
Create a First-Line Indent
Some people and organizations delineate the start of a new paragraph by indenting the first line. If
you want to indent the first line of your paragraphs, you can use the Paragraph dialog box to set
the amount by which you want to indent. In the Special Field of the Paragraph dialog box, you tell
Word you want to indent the first line by choosing First Line from the menu options. In the By field,
you tell Word the amount, in inches by which you want to indent.
EXAMPLE: First-line Indent
On the Insert tab, the galleries include items that are designed to coordinate with
the overall look of your document. You can use these galleries to insert tables, headers,
footers, lists, cover pages, and other document building blocks. When you create
pictures, charts, or diagrams, they also coordinate with your current document look.
EXERCISE 5
Create a First-line Indent
Place your cursor anywhere within the first paragraph of the sample text you created in Exercise 2.
In the Paragraphs group, click the launcher. The Paragraph dialog box appears.
PowerPoint
In this chapter you will be knowing about :
What is Power Point ?
Starting PowerPoint
Creating a new Presentation
Creating Slides
Adding text to slides
Working in different Views
Changing the Slide Layout
Making the Presentation you need
Delivering an On-screen Show
Saving your Presentation
Printing
Getting Help
What is PowerPoint ?
PowerPoint is a tool you can use to communicate your ideas effectively through visual aids that
look professionally designed yet are easy to make. With PowerPoint, you can create slides for your
presentation in the output you require: blank and white overheads, color overheads, 35mm slides
or on-screen electronic slide shows. In addition, you can prepare speaker’s notes, print an outline
and print audience handouts. All these components in one file make up a PowerPoint
Presentation.
Starting PowerPoint
To launch PowerPoint, Click the Start Button on the Windows Taskbar, select Programs and then
click on Microsoft PowerPoint. You might also find the PowerPoint icon on your MS Office Toolbar.
The PowerPoint startup as shown below. To begin working with PowerPoint, you will need either to
open an existing presentation or create a new presentation using one of available options.
They are
Blank Presentation
From Design template
From Auto Content Wizard
From Existing Presentation Photo album.
Creating a New presentation
Whether your presentation will be in the form of an electronic slide show, 35mm slides, overhead
or just paper print-outs, the process of creating a PowerPoint Presentation is basically the same.
You can start with a template, a design template or a blank presentation. To get to these three
basics form, there are three options.
Blank Presentation
The blank Presentation template is a design template that uses the default formatting and design.
It is useful if you want to decide on another design template after working on the presentation
content or if you want to create your own custom formatting and design form scratch.
To create a new presentation based on the presentation template, select Blank Presentation
from the PowerPoint startup dialog box and click OK. With PowerPoint already running, you
can (1) select New from the File menu, click the General tab on the New Presentation dialog
box, click the Blank Presentation icon and click OK or (2) click the New button on the standard
toolbar. The New Slide dialog box appears.
Auto content Wizard
The Auto content wizard is a series of dialog boxes that gets you started with creating a new
presentation using a template. You’ll start by answering questions about your presentation and end
up with the readymade slides. To activate this on-line guide from the PowerPoint is already
running, select New from the File menu. On the New presentation dialog box, click the presentation
tab , click the icon for
Auto content Wizard and click OK. To bypass the Wizard, click instead the icon for the template you
want and you’ll get the slides directly.
Design Template
This is advised for first-time and new PowerPoint users. After a few presentations on your own, you
more than likely will always choose this option so as to have complete control over your
presentation. A design template is a presentation that does not contain any slides but includes
formatting and design. It is useful for giving your presentations a professional and consistent
appearance. You can start to make a presentation by selecting a design template or you can apply a
design template to an existing presentation without changing its contents.
Once you have chosen the ‘template’ option, you have 5 more options in New Presentation dialog
box.
General : Gives one the option to begin with a blank template
Presentation Designs: Gives PowerPoint templates from which to work,
Presentations: A Presentation template is a presentation that contains slides with a suggested

outline, as well as formatting and design. It is useful if you need assistance with content and
organization for certain categories of presentations such as : Training: Selling a product, Service, or
an idea: Communicating Bad News. When you make a new presentation using a template, you’ll get
a set of ready-made slides. You replace what’s on the slides with your ideas, and insert additional
slides as necessary.
Web pages: Allows one to add web presentations and documents from your local or network
computers,
Office 2003 Templates: Contains your favorite PowerPoint templates from Office 95, 97 and 2000.
It is hoped that by the end of our class ( or the end of this document), you will feel most
comfortable choosing the second option, “Presentation Designs” and getting down to business.
Creating Slides
When you create a new presentation using a template (including the Blank Presentation template),
you start with first and then continue to build the presentation by inserting new slides.
Inserting New Slides
To add a new slide after the current slide in Slide View:
Choose New Slide From the Insert menu, or

Click the Insert New Slide button on the Standard toolbar
This bring up the New Slide dialog box.
On the New Slide dialog box PowerPoint gives you a set of available slide layouts, called Auto
layouts, to choose from. An Auto Layout contains placeholders for titles, Text and objects such as
clip art , graphs or tables that you may want to put on a slide. You are not limited only by this
option. As you will see later in the handout, anything can be added to any slide. To create slide,
click an Auto layout icon that matches the layout of the slide you want to make; the name of the
selected Auto layout appears in the lower right side on the dialog box. Then click OK and the new
slide appears on the screen.
Adding Text to Slides
You can insert text on slides by selecting an Auto Layout with text placeholders. Text placeholders
are formatted for titles and bulleted lists. The text formatting, which includes the font, alignment
and bullets, depends on the design template you selected.
Using Text Placeholders
To add text to a slide in Slide in Slide View, simply click on the text placeholders. The directions on
the placeholder will disappears will disappear, leaving an empty text box with a flashing insertion
point. Begin typing. Text automatically wraps as you reach the right border of the placeholder.
When you’re done, click anywhere else on the slide. To edit text, move the mouse pointer over the
text(note that it becomes an l-beam), click and edit.
When making a bulleted list, you automatically create the next bulleted item every time you press
Enter. To create sublevels, click the Demote(indent more) button on the Formatting toolbar. To
move up a level, click Promote(Indent less). You bulleted list can have up to five levels.
Using the Text Tool
You can use the Text Tool on the Drawing toolbar to add text outside of the text placeholders. In
Slide View, click the Text Tool and move the mouse pointer to the point on the slide where you
want to insert text. Click to make a label/Caption or drag to make a text box that will wrap the
words. Then begin typing and, when you’re done, click anywhere else on the Slide.
Adding slide Objects
You can incorporate elements, such as graphics and even sound and video, into your slides in one
of to ways.
Select an Auto Layout containing a placeholder for an object. Some placeholders are for
specific object such as clip art, graphs, tables, organizational charts or media clips while
other placeholders are for all type of objects.
Select the desired object (Clip Art, Picture, Move, Sound, Microsoft Graph,
Microsoft Word Table, Object) from the
insert menu. Click on Object…. From insert menu brings up the Insert object dialog box which
lists all the different types of objects that can be embedded in PowerPointSlides.
You create embedded objects using another application while you are working in PowerPoint. (This
requires that you have the application installed on your machine.)
The object’s application menu and toolbar appear on the screen and may temporarily replace the
PowerPoint menu and toolbars. When you’re finished, click anywhere else on the slide to return to
PowerPoint.
To edit embedded objects you created, double-click on the object. Again the object’s application
menu and toolbar appear. Make the changes and , when you’re done, click anywhere also on the
slide.
Tables
To inset a Microsoft Word table on a slide:
Double-click on a Table Placeholder,

Click on the Word Table Button shown here, or
Under the Insert menu, choose Picture, then Word table
And specify the number of rows and columns you want. If you click on the Insert Microsoft word
Table button on the standard toolbar, drag on the cells to select the number of rows and
columns.
The table appears along with Word’s application menu and toolbars. Type the table contents and,
when you’re finished, click anywhere else on the slide. To edit the table, double-click on it and edit
the table using Word tools and menus.
Clip Art
You can put graphic images from Microsoft ClipArt Gallery on your slides. To add Clip Art to a slide:
Double-click on Clip Art placeholder.
Under the Insert menu, choose Picture, then clip art. Click the Insert Clip Art button on the
Standard toolbar.
Picture
You can put scanned image or art created from other

programs on your PowerPoint slide. Select Picture from the
Insert menu, choose from Scanner and use the MS office
photo editor after opening the file from your computer
Word Art Object:
Power Point Page 10 of 22

You can add text with special effects in your slides using Microsoft WordArt. There are at least
three ways to put word art in your PowerPoint choose object from the insert menu, or double-click
on an object placeholder. In the Insert Object dialog box, select Create New and chose the latest
version of Microsoft Word Art from the Object Type list. The WordArt dialog box and menus
appear. Type the text and click on Update Display. Choose the special effects you want from the
WordArt toolbar. When you’re done, click anywhere else on the slide.
Working in Different Views
You can switch between five views of your presentation; each view gives you a different way of
looking at and working with your presentation. To toggle between views, choose the desired view
format from the View menu or click the appropriate button to the left of the horizontal scrollbar
(shown here to the left). From left to right, the view are Slide View, Outline View, Slide Sorter
View, Notes Pages View and Slide Show View.
Slide View
In Slide View, you can add graphics to your slides as well as type, edit and format text, PowerPoint
displays the Formatting and Drawing toolbars in addition to the standard toolbar. The presentation
appears

on the screen one slide at a time. The left side of the status bar displays the page number of the
current slide. To move to other
slides, drag the elevator on the vertical scroll bar or click the Previous slide or nest slide button
below the scrollbar.
Outline View
Working in Outline View is a good way to organize and develop the content of you presentation. To
insert text, click where you want to add text and type. Bullet and their editing is very easy in this
view. Creating sub-level along with promotion and demotion text can be done here as well. You can
also print a copy of you outline. In this view, you see only the title and body text of each slide. The
drawing toolbar closes and the Outlining toolbar opens. This works much like the Microsoft World
Outlining toolbar.

Slide Sorter View
In Slide Sorter View, you can efficiently perform tasks such as reordering slides and adding builds,
transitions, and slide timings for electronic presentations. You cannot work on text and visual
elements of individual slides in this view. PowerPoint displays miniature versions of each slide. In
addition to the standard toolbar, PowerPoint displays the Slide Sorter toolbar.

Notes page View
In Notes Pages Views, you can create pages that you can print and use as a guide during your
presentation. Each page contains an image of the corresponding slide and placeholder for your
notes.

Slide Show View
You use Slide Show view to deliver you presentation as an on-screen electronic slide show or to
look at each slide full-screen. Click the mouse button to advance to the next slide. If you’ve reached
the last slide or press the Esc Key on the keyboard, you return to the previous view.
Changing the Slide Layout
In Slide View, you can change the arrangement of objects on a slide, move and resize placeholders
or replace the current layout with a different Auto-Layout.
Moving and Resizing objects
To move or resize an object, first click on the object to select it. Eight handles appear around the
object. Click and drag a handle to change the size and / or shape of the object. Click and drag
anywhere else on the object to move it.
To resize an object by an exact scale while maintaining its proportions, select the object and then
choose Scale from the Draw menu. Enter the scale on the Scale dialog box and click on OK.
Moving and Resizing Placeholders
To move or resize or placeholder, select the placeholder and click on its dashed border. You will get
a fuzzy outline around the border with eight resize handles. Click and drag a resize handle to
change the size and / or shape of the placeholder. Click and drag anywhere else on the fuzzy
outline to move it.
Changing the Auto Layout
To restore a slide’s layout after you’ve made changes to it or to change the Auto Layout without
deleting any text or object you’ve already put on it select Slide Layout from the Format menu or
click Slide Layout button on the Status bar. Select the Auto Layout from the Slide Layout dialog box
and click Reapply.
Making the Presentation You Need Slide Setup

Unless you created the presentation using the Auto Content Wizard and specified otherwise, slides
are by default up for an on-screen show. To change this, select Page Setup from the File menu. On
the Slide Setup dialog box, select the output you want from the Slide Sized for drop down list. You
can also change slide orientation from landscape to portrait, and the physical size of your printouts.
Arranging the Template
To change the prostration’s design template, select Apply Design from the Format menu or click
the Apply Design Template button on the Standard Toolbar. In the Apply Design Template dialog
box, select the design template and click Apply. On a typical installation of PowerPoint, the design
templates are in the presentation Designs folder in C:\MSOffice\Templates. You can also use your
own design templates or even an existing PowerPoint Presentation.
Black & White Slides
To display the presentation in black and white, select Black and White from the View menu or
click the B&W View button on the Standard Toolbar. In Slide view, you’ll see the current slide in
black and white and a color slide miniature on a small Color View window. The B&W View button
toggles between the black and white and color views. To hide the Color View window, select Slide
Miniature from the View menu.
Deleting a Slide
To delete a slide in Slide View, select Delete Slide from the Edit menu. In Slider Sorter View, Select
a slide and hit the delete key from your keyboard.
Reordering Slides
To move a slide, select the slide in Slide Sorter View and click the Cut button on the Standard
toolbar. This copies the slide to the Clipboard. Then click on the position where you want to insert
the slide (note the flashing insertion point) and click the Paste button. You can also change the
order of your slides in Slide Sorter View by clicking on a slide and dragging it to the position where
you want it to appear.
Delivering an On-Screen Show
To deliver your presentation as an on-screen electronic slide show, open the presentation in
PowerPoint; select Slide Show from the View menu. By choosing Setup Show from the Slide
Show menu you can choose which slides you want to show during the presentation.
During the Presentation
To move to the next slide, click the mouse button or press ‘N’ on the keyboard. To get a menu of
available slide show commands, click the right mouse button or this icon that appears on the lower
left side of the screen.
To go directly to a particular slide, select Go To, Slide Navigator from the menu. On the
Slide Navigator dialog box, select the slide and click Go To.
To annotate a slide during a show, select Pen from the menu and the mouse pointer
toggles to a pen. Click and drag to write or draw on the slide. To return to advancing the
slides, switch back to the arrow by selecting Arrow from the menu
You can deliver an on-screen show on a computer that doesn’t have PowerPoint installed using the
PowerPoint Viewer, freeware that you can distribute with your presentation. You can create
disks that contain the presentation and PowerPoint Viewer. Select Pack and Go from the File
menu and the Pack and Go Wizard guides you through the process.
Slide Timings
When delivering an electronic slide show, you have the option of manually advancing the slides or
using slide timing. In Slide Sorter View, click the Rehearse Timing button on the slide sorter toolbar
and rehearse the delivery of your presentation. The rehearsal window
that stays on the screen during the slide show keeps track of the time elapsed since a slide
appeared on screen. At end of the slide show PowerPoint gives you the total time of the
presentation and the option to record the slide timings. If you record the slide timings, they will
appear in Slide Sorter View. To manually revise the timing set for a particular slide, select it in slide
sorter View and click and Slide Transition Button on the Slide Sorter toolbar. Then enter a number
in the Advance Automatically after box. To use the slide timings during a slide show, choose Use
Slide Timings on the Slide show dialog box.
Transitions are special audiovisual effect that occurs when moving from slide to slide during a
electronic presentation. To add a transition to a selected slide in the Slide Sorter View, click the
Slide Transition button on the slide Sorter toolbar. From the Transition dialog box, you can choose
the effect and speed of the transition and a sound to accompany the visual effect. A transition icon
appears below the slide miniature of a slide with transition. You can preview the transition on the
miniature by clicking on the icon. If you want the same transition
on all your slides, choose Select all from the Edit menu and then all the transition.
Builds
You create build slide if you want to show paragraphs on a bulleted list one at a time during a slide
show. To build the body text of a selected slide, choose an option that appears when you select
Present Animation from the Slide Show menu. If you select an option other than off, during a slide
show the list will appear by first level paragraphs with every mouse click using the particular effect.
For more options, use the drop down menu on the slide sorter toolbar labeled Text Preset
Animation. On the Animation Settings dialog box, pick a build option, a visual and audio effect,
and the text color after a build step. In Slide Sorter View, build icon appear below the slide
miniature of a slide with build but you cannot preview it. For more options, do the following:
View your slide in slide view
Right click on your slide
Choose custom animation
Saving Your Presentation
To save your presentation, choose Save As from the File menu. In the File Save dialog box, type
the name you wish to give your presentation in the File name edit box, select the folder where you
want it saved from the Save in drop down list, and click Save. If you’re going to open the
presentation in another computer and want to make sure that text displays properly, click the
Embed True Type check box.
Opening a Presentation
To begin working with PowerPoint by opening an existing presentation select Open an Existing
Presentation from the PowerPoint startup dialog box and click OK. If PowerPoint is already
running, choose Open from the File menu or click the Open button on the Standard Toolbar.
From the File Open dialog box, select the folder where the files is located in the Look in drop
down list, select the file from the Name box, and click open.
You can open several presentations at a time. To switch between open presentations, select the
file name from the Window menu.

Printing
To print, choose Print from the File menu. In the Print dialog box, select from the PowerPoint drop
down list the output your want (slides, handouts, notes pages or outline) and click OK. If you’re
printing a color presentation on a black and white printer, click the Black & White check box to
print Black and White View of the presentation. If your slides are sized differently from the paper
you’re printing on (for example, 35mm or on-screen), click the Scale to Fit Paper check box to make
the slide images fill the page
Getting Help

PROJECT REPORT
To access online help, select Microsoft PowerPoint Help Topics from the Help menu. You can type in a
help request in your own words using the Answer wizard as well. And don’t be afraid of the paper clip,
star, Einstein look-a-like, or whatever may pop up as your assistant. To access any of these options, click
on the help button on the standard tool bar.
***

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Microsoft Office

MICROSOFT WORD OVERVIEW

MICROSOFT WORD CLASSES

MICROSOFT EXCEL OVERVIEW

MICROSOFT EXCEL CLASSES

MICROSOFT POWERPOINT OVERVIEW

MICROSOFT POWERPOINT CLASSES

MICROSOFT OUTLOOK OVERVIEW

MICROSOFT OUTLOOK CLASSES

The Quick Access Toolbar

The Title Bar

The Vertical and Horizontal and Vertical Scroll Bars

� Understanding Document Views

¶ The end of a paragraph

To view nonprinting characters:

Choose the Home tab.

Lesson 2: Microsoft Word 2007 Basic Features

Insert and Overtype

Save a File and Close Word

Lesson 3: More Basic Features

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Open Word 2007.

Auto content Wizard

General : Gives one the option to begin with a blank template

Presentation Designs: Gives PowerPoint templates from which to work,

Presentations: A Presentation template is a presentation that contains slides with a suggested

Inserting New Slides

To add a new slide after the current slide in Slide View: