Etech Melbon Labang

A QUICK INFORMATION GUIDE
Productivity
Tools
Uses of common productivity tools effectively
by maximizing advanced application
techniques
Agenda
KEY TOPICS DISCUSSED IN
THIS PRESENTATION
• What is Productivity Tools

• Three basic functions of productivity tools
• What is Microsoft Word and Its Uses
• What is Microsoft Excel and Its Uses
Tip: Use
links to go • What is Microsoft Powerpoint and Its Uses
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different
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inside
your
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on.
How:
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What is Productivity
Tools?
Productivity tools are software designed to simplify tasks,
streamline workflow and often include features that allow you
to access documents quickly, create charts and graphs to
visualize project planning, progress, etc., and collaborate with
other people.
Roblyer and Doering state that there are three basic types of
productivity tools: word processing, presentation, and
spreadsheets. These tools often come in suites, where they are
sold together as a package. There are many examples of these
tools. Microsoft Office is a suite that contains the basic
productivity tools.
The three basic functions
of these three productivity
tools are:
• MICROSOFT WORD- writing skills
• MICROSFT EXCEL- numeracy skills
• MICROSOFT POWERPOINT-
presentation skills
What is Microsoft Word
and Its Uses
What type of program is Microsoft Word? A good
definition is that it's a word processor. That's an
application you use to “process”— format, manipulate,
save, print, share — a text-based document.
Microsoft Word provides a spelling and grammar

checker, which helps students to catch common writing
errors and an editor that suggests improvements to
writing style, clarity, and conciseness. Additionally,
students can utilize the thesaurus and translation features
to enhance their writing.
Other uses of Microsoft
Word Item 5 Item 1
20% 20%
For Business or School
Microsoft Office's Word is a great tool for creating business
documents. Of course, you could design business and
school documents from scratch. Or you could get a head
start using a professionally designed template.
• postcard Item 4 Item 2

• letter
• sign 20% 20%
• report or paper
• banner
• proposal
• resume
• newsletter
• business card
• brochure
• invoice Item 3
• catalog 20%
• receipt
• poster
• product packaging
• flyer
• mailing label
Other uses of Microsoft
Word
For Personal Purposes
There are also many personal uses of MS Word.
Here are just a few:
• invitation
• card
• gift tag
• recipe card
• place card
• certificates
Exploring the Different Parts of Microsoft Word Window
What is Microsot Excel and Its
Uses
Excel definition: a software program created
by Microsoft that uses spreadsheets to
organize numbers and data with formulas and
functions. Excel analysis is ubiquitous around
the world and used by businesses of all sizes
to perform financial analysis.
Uses of Microsoft Excel
HOW EXCEL HELPS ANYONE
DO THEIR WORK
GET QUICK DATA ANALYSIS AND PLENTY OF FORMULAS TO

TOTALS INTERPRETATION WORK WITH
Getting total or subtotal The spreadsheet contains data, so telling the MS Excel comes with plenty of built-in
is common, so Excel provides a quick sum story behind the data is what the decision- functions to work with data. There are 450+
of numbers with its AutoSum option. makers need to make vital decisions in the functions in excel,
business world. So, when the data is , so these functions are categorized as
available with Excel, we can use MS Excel “Financial,” “Logical,” “Text,” “Date &
features like pivot table and formulas to Time,” “Lookup & Reference,” “Math &
analyze the data and interpret the numbers Trig,” “Statistical,” “Engineering,” “Cube,”
quickly and efficiently. “Information,” and “Web.”
DO THEIR WORK
Data Organising and Restructuring Data Filtering Goal Seek Analysis
You cannot get the data ready to use, so we Using the option of “Filter” in Excel, we can When the target is set, and at a certain project
can organize the data using Excel tools. We filter the particular data from the number of stage, we may need to review that target
can reorganize the data according to the rows of data. For example, we can apply a achievement. So, using Excel, we can track
users’ needs. single-column filter and the filter to multiple all those things and identify what needs to be
columns to match multiple criteria done in the remaining steps to achieve the
to filter the data. desired goals.
DO THEIR WORK
Flexible and User Friendly Online Access Building Dashboards
When you compare MS Excel with other Not all the time, we get the done offline, so When the story behind the data is read to tell,
spreadsheets, you will find MS Excel as some of the data needs to be fetched from end users may want to see those summary
relatively friendly and flexible enough to fit online websites. We can import data from results in a single page view. So using MS
the needs of the users. First, however, one “MS Access File,” “Text File,” “From Web,” Excel, we can build dashboards that can tell
needs the proper training to start things in “From SQL Servers,” “From XML Data the stories in a single page view. So, not only
Excel. Import,” etc. So, getting the data to Excel is can we build a dashboard, but it also makes
not a constraint. the dashboard interactive.
DO THEIR WORK
Interactive Charts Dynamic Formulas Automation Through Excel

and Graphs
Charts’ visuals are better to tell the story. When the excel formulas At last, when you move to the advanced level
Everyone knows it, but interactivity is are applied, we can make them dynamic so of MS Excel, you may get bored with daily
required with the chart to tell the story better. that when the data range gets an addition or work in Excel. In that case, we can automate
Interactivity is when the user can see certain deletion, our formula shows the updated the reports in Excel by using the VBA coding
values in the Excel chart. They should be results instantly. language.
able to see that result when they click the
button. For example, if the chart shows
“Sales & Cost” values.
Exploring the Different Parts of Microsoft Excel Window
Microsoft PowerPoint is a presentation program, created by Robert
Gaskins and Dennis Austin at a software company named Forethought,
What is Inc. It was released on April 20, 1987,initially for Macintosh computers
only.
Microsoft
Powerpoint? PowerPoint was originally designed to provide visuals for group
presentations within business organizations, but has come to be very
widely used in many other communication situations, both in business and
HOW TECHNOLOGY beyond.
HELPS STUDENTS LEARN

The first PowerPoint version (Macintosh 1987) was used to produce
overhead transparencies,[22] the second (Macintosh 1988, Windows
1990) could also produce color 35 mm slides.[22] The third version
(Windows and Macintosh 1992) introduced video output of virtual
slideshows to digital projectors, which would over time completely
replace physical transparencies and slides.
Importance of
Microsoft Powerpoint
• Keeps meetings on topic

• Boosts presenter confidence
• Enables quick communication of
complex ideas
• Makes your presentation and presenting
better
• Perfect for visual messaging
• Allows the audience to be ‘in the
moment’
• Helps you deliver a more memorable
message
Uses of Microsoft Powerpoint
• Creating presentations from scratch or a template
• Adding text, images, art, and videos
• Selecting a professional design with PowerPoint Designer
• Adding transitions, animations, and cinematic motion
• Making tutorials
• Creating digital portfolios
• Preparing nice animations
• Creating photo slideshows
• Improving communication and learning in schools and other
educational centers
• Transforming business processes
• Improving communication between businesses and their
customers
Exploring the Different Parts of Microsoft Powerpoint Window
Technology is an effective
tool that can make
education more meaningful
and engaging for teachers
and students alike.
“We need technology in every
classroom and in every student and
teacher’s hand, because it is the pen
and paper of our time, and it is the
lens through which we experience
much
of our world."
DAVID WARLI CK
THANK YOU!
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A QUICK INFORMATION GUIDE

• What is Productivity Tools

Microsoft Word provides a spelling and grammar

• postcard Item 4 Item 2

GET QUICK DATA ANALYSIS AND PLENTY OF FORMULAS TO

Data Organising and Restructuring Data Filtering Goal Seek Analysis

Flexible and User Friendly Online Access Building Dashboards

Interactive Charts Dynamic Formulas Automation Through Excel

HELPS STUDENTS LEARN

• Keeps meetings on topic

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