IRISS
One place to manage ethics applications and certificates, operational requests, agreements and more.
CSM Legal Reviews - Now In IRISS
IRISS
Institutional Research Information Services Solution (IRISS) is an online system that manages ethics protocol submissions, approvals, certificates and archived communications for all study-types.
Log Into IRISS
All users require an active UCalgary IT account.
To log in to IRISS, you will be asked for a UCalgary IT username and password.
If you need an account, follow the steps below.
Quick Links
Use these links to jump to key areas about IRISS:
Access IRISS
Multi-Factor Authentication - Set Up
Help / Resources
Integrations
Account Set Up
Follow these steps to ensure you have all the required accounts set up to access IRISS:
Your UCID number is the eight digit number assigned to you by the University of Calgary.
Note: All Researchers affiliated with UCalgary must access IRISS using their UCalgary account, regardless of the specific REB they are applying to.
To Register for a UCID:
- Download the Associate-Limited Access UCID Number Request Form below
- Fill in the Request Detail and Personal Information SECTIONS ONLY
- Email the form with completed sections to [email protected]
You will be notified once your UCID# has been activated. Follow the instructions in the notification email to create your IT Username.
An IT account provides you a secure way of identifying yourself to a variety of online and on-campus services available at the University of Calgary.
It is a unique digital identity that follows the naming convention of firstname.lastname.
To Register for a UCalgary IT account:
- Get an active UCID number (Follow the steps above if you do not have a UCID.)
- Register for an IT account
Logging into IRISS, like many systems on campus, now requires Multi-Factor Authentication (MFA):
- Set up MFA – please complete this process as soon as possible to avoid access issues
- Contact IT Support for help at [email protected]
IRISS is accessible through the University of Calgary's CAS (Central Authorization System) portal.
To get an IRISS account:
- Register for an active IT account
- Log into the UCalgary' CAS system using your IT username and password
- Register for an IRISS account
- Once approved, log-in to IRISS through the main CAS portal above.
To deactivate your IRISS account, email the IRISS help desk.
HREBA users: please do not open a second IRISS account.
Once you have a received confirmation that your IRISS account is ACTIVE, contact [email protected] to request access to the HREBA boards from within IRISS.
User Guides
Training Presentation (beginner - REB)
Animal Care Committee (ACC) user guides are posted on the animal care website.
User Guides:
Health Research Ethics Board of Alberta (HREBA) user guides are posted on the HREBA website.
Access in IRISS:
If you are applying to one of the HREBA committees including:
- HREBA-CC (Cancer Committee)
- HREBA-CTC (Clinical Trials Committee)
- HREBA-CHC (Community Health Committee)
You will need your IRISS account configured to show these committees as selectable options in your application.
Please email the IRISS support desk at [email protected] and we will update your account accordingly.
IRISS Help Desk
Online Support: UService
403-210-9300 or 1-855-222-2345
Walk-in Support:
Tuesdays, Wednesdays, and Thursdays.
Main Campus: 1:00 PM - 4:30 PM | Math Sciences 773 (7th Floor)
Foothills Campus: 8:30 AM - 12:00 PM | HSC-G351
Please provide the following information:
- Ethics ID # or ACC Protocol ID # (if initiated or active)
- Name of Principal Investigator
- Description of the support request
Planned Outages
Please ensure you are logged out the system during these times
as work that has not been saved will be lost.
Regular System Maintenance:
Sunday, (weekly): 12:00 - 2:00 AM
Connecting Systems
The following services are currently integrated with IRISS to streamline the research process.
Multi-Site Research in Alberta
The REB Exchange (REBX) streamlines the ethics application process for all multi-site research in Alberta. It’s a simple, easy-to-use tool, built into your ethics application through IRISS.
Contracts and Agreements
The Cumming School of Medicine (CSM) Legal team assists with drafting, negotiation, and execution of contracts and agreements for researchers conducting research through their CSM appointment. Integrations will allow direct access to draft, edit, and submit requests for legal council through IRISS as well as link key documents digitally within the network.
Operational Approvals
Request resources and facility approvals from Alberta Health Services directly within IRISS. See the status of your requests and review archived communications.
Recruit Participants
Participate in Research is an initiative led by the Office of the Vice-President (Research) to support researchers to recruit human participants for research studies.
Health Research Ethics Board of Alberta
HREBA’s Three Committees (Cancer Committee, Clinical Trial Committee, and Community Health Committee), manage all ethics submissions and reviews through IRISS.
Biosafety
Chematix™ is a chemical management software solution used at the University of Calgary for a variety of Environment, Health and Safety program functions. IRISS stores all biosafety permits created in Chematix.
Human Resources
PeopleSoft is the Human Resource Management System (HRMS) used by UCalgary. IRISS integrates with PeopleSoft to validate credentials required for researchers.
Funds Management
RMS (Research Management System) manages the pre-award (LOI and Application) and post-award stages for research grants. Throughout the grants life-cycle, RMS interfaces with IRISS to provide a seamless process for grants and awards management, eliminate re-keying of data and heightened transparency into the status of applications at any time.
Clinical Trial Management
The OnCore clinical trial management system (CTMS) is the University of Calgary's institution-wide system for managing clinical trials. IRISS is integrated with OnCore to provide ethics approval certificates, effective and expiry dates, and accept clinical trial study documents. This efficiency reduces the need to upload duplicate documentation through multiple, stand-alone systems.
Recruit Participants - external
Find ways to participate in either Research Opportunities or Research Studies across the province. Researchers can indicate in their ethics application through IRISS if the study is actively recruiting participants. Studies looking for participants are then listed on the BeTheCure.ca website in addition to the UCalgary's Participate in Research site.