Notice Inviting Open Tender (Through E-Tendering Process Only)

DAMODAR VALLEY CORPORATION
OFFICE OF THE CHIEF ENGINEER (CONSTN.)

Head office:
DURGAPUR STEEL THERMAL POWER STATION
DVC Towers,VIP
P.O.:ANDAL - 713 321 : DIST.- BURDWAN
Road Kolkata-54
Phone: 0341-2374553, Fax: 0341-2374338
NOTICE INVITING OPEN TENDER

(THROUGH E-TENDERING PROCESS ONLY)
Tender No. CE/DSTPS/T/1607/ARC Coal Mill/Tender/412 Dated: 31.03.2014
Request for issue of tender document : 11/04/2014 (From 15:00 Hrs.)

Last Date & Time for request of tender documents : 12/05/2014 (Up to 14:00 Hrs.)
Last Date & Time of downloading of Bid Documents : 12/05/2014 (Up to 14:30 Hrs.)
Last Date & Time of submission (uploading) of Bid Documents : 12/05/2014 (Up to 15:00 Hrs.)
Date of Opening of Techno-Commercial Offer : 12/05/2014 (At 15:30 Hrs.)
Tenders for Single Stage Two part tendering through e-tendering process are invited on behalf of DURGAPUR
STEEL THERMAL POWER STATION, Damodar Valley Corporation, for the work, “Annual Rate Contract and
support service for Milling System (Coal Mills, Coal Feeders and their auxiliary equipment & Gates, Ducts,
Dampers, Pulverized Fuel Piping etc.) of Unit # 1 & 2 of DSTPS, DVC, Andal”.
 Bidders must positively complete online e-tendering procedure at www.tenderwizard.com/DVC. They shall
have to submit their complete Techno-Commercial Document and Price Bid Document only online in
the website.
 On due date of tender opening, the Techno-Commercial Bid shall be opened online first.
 The Price-Bid of Techno-Commercially qualified bidders shall be opened online at a date which shall be
notified later on at www.tenderwizard.com/DVC. Bidders can view the Price Bid opening date by logging in
to the website.
 Offers should invariably be kept open for acceptance for 180 days from the date of opening of the
tenders.
E-TENDERING
1. This tender is being processed through e-tendering system. For viewing detailed NIT, downloading of tender
documents and participating in Electronic Tenders, bidders should visit www.tenderwizard.com/DVC.
2. For participating in e-tendering process, the contractor shall have to get themselves registered to get user ID,
Password and digital signature. This will enable them to access the web site www.tenderwizard.com/DVC. and
download/participate in e-tender.
3. The blank tender documents can be downloaded from and duly filled document can be uploaded on website
www.tenderwizward.com/DVC only.
NB: If the Bidders face any problem during up-loading of tender. They may approach /contact M/s ITI Limited, 22,
C. R. Avenue, Kolkata-700 073 (Tel: 033-22127306, Mobile: 7278929467/68, 8017093094, FAX: 033-22126353)
and e-mail: [email protected]), DSTPS helpdesk: Mobile: 09831122293, 09771414553,
8820082290 to familiarize themselves with the complete process of e-Procurement.
(URL:www.tenderwizard.com/DVC).
1. Estimated Cost: Rs. 2,00,04,663/- (Rupees Two Crore four Thousand six Hundred sixty
three ) only
2. Earnest Money (EMD): Rs. 4,00,093/- (Rupee Four Lac ninety three) only.
3. Cost of Tender: Rs. 3000/-(Rupees Three Thousand) only.
Papers/ Documents
Submission of Cost of Tender Document: Cost of tender document which is Rs 3000.00 (Rupees Three
Thousand) only shall be paid in the form of DD only in favour of “DVC, DSTPS, Andal” or “Damodar Valley
Corporation, DSTPS” drawn on United Bank of India or Bank of India or Union Bank of India payable at
Andal Branch. The Bidder shall also have to submit the cost of tender documents in hard Copy—(The bidder
shall scan the Demand Draft and upload the same in the prescribed form in the jpeg format in addition to
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sending the original Demand Draft before the date and time of openings of the bids) in a sealed envelope super
scribing on it Cost of Tender Document against the “NIT No., date of opening and the Name of work” in the
office of the Superintending Engineer (Tech), DSTPS, DVC on or before 12/05/2014 (up to 15:00 Hrs. IST)
failing which the tender will be rejected.
Industries registered with NSIC shall be exempted from paying cost of tender document subject to production of
the documentary evidence like valid Registration certificate from appropriate Govt. Authority giving details such
as validity stores etc. Attested photocopy of Such documentary evidence shall have to be submitted in a sealed
envelope super scribing on it “NSIC CERTIFICATE” against the “NIT No., date of opening and the Name of
work” in the office of the Superintending Engineer (Tech), DSTPS, DVC on or before 12/05/2014 (up to 15:00
Hrs. IST) failing which the tender will be rejected.
Submission of EMD (Earnest Money Deposit): Earnest money which is Rs. 4,00,,093/- (Rupee Four Lac ninety
three) only paid in any of the following form:
a. Pay order or Demand Draft in favour of “DVC, DSTPS, Andal” or “Damodar Valley Corporation, DSTPS”
drawn on United Bank of India or Bank of India or Union Bank of India payable at Andal Branch.
b. Bank Guarantee from Nationalized Bank/Scheduled Bank/Foreign Banks, irrevocable and operative till the
validity of the offer as per standard Proforma.
c. Fixed deposit receipt issued by Nationalized Bank duly endorsed in favour of DVC.
d. DVC bonds duly endorsed in favour of DVC.
e. Post office National Savings Certificate, having face value equal to the EMD value and duly endorsed in favour
of DVC.
 The offer accompanied by B.G against EMD will only be considered valid on acceptance of the Bank
guarantee. The offer not accompanied by specified EMD in proper form as defined above shall not be
considered as valid tender for opening.
 Earnest Money will only be refunded to the unsuccessful tenderer after finalization of tender and no interest
will be paid for the same.
 The amount of Earnest Money will be refunded to the successful tenderer, after acceptance of Security Deposit-
cum- Performance Bank Guarantee.
 Small Scale Industries registered with NSIC and seeking exemption under NSIC shall be exempted from
the payment of Earnest Money (up to their monetary limit). SSI Units seeking such exemption must
upload scanned copies of valid Registration certificate from appropriate Govt. authority giving details
such as Validity, Stores etc. in the website www.tenderwizard.com/DVC and also submit the hard copy
of the uploaded documents in a separate envelope super scribing “NSIC CERTIFICATE” to the office of
SE (Technical), DSTPS, DVC before the date and time set for bid submission (uploading).
 The above instruments i.e. “BID SECURITY/EMD” or “NSIC CERTIFICATE” (as applicable) shall have to
be submitted in hard copy- (The bidder shall scan the EMD in any of the above form or NSIC
CERTIFICATE (as applicable) and upload the same in the prescribed form in the jpeg. format in addition to
sending the original one before the date and time of openings of the bids) in a sealed envelope super scribing
on it, the NIT No. and due date of opening and should reach SE (Tech.), DSTPS,DVC office before due date
& Time of bid opening otherwise their techno commercial Bid will not be opened .
DVC authorities will not take any responsibility to accept any documents which are received in this office late i.e.
after 15:00 Hrs. of 12/05/2014 due to postal delay
INSTRUCTIONS TO BIDDERS (ITB)
1. E-TENDERING CLAUSES
a. The Bidders must visit the website www.tenderwizard.com/DVC to download the notification/ blank
tender documents relating to CE/DSTPS/T/1607/ARC Coal Mill/Tender/412, Dated: 31/03/2014
b. The detailed NIT includes:
i. Qualifying Requirement (Annexure-I), Scope of Work (Annexure-II), BOQ (Annexure-II
B),Technical Terms and Conditions (Annexure-III), Commercial Terms and Conditions & Other
Terms and Conditions (Annexure-IV)
ii. Techno-Commercial Bid Document (Annexure-A) Techno-Commercial Deviation Schedule
(Annexure-C), Cost of Withdrawal of Deviations (Annexure-D) and Price Bid document
(Annexure-B).
iii. Proforma for BG in lieu of EMD (Annexure-E) & Checklist for BG (Annexure-F).
These documents should be downloaded from the website.
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c. Bidders must positively complete online e-tendering procedure at www.tenderwizard.com/DVC. They
shall have to submit their complete Techno-Commercial Document and Price Bid Document online in the
website only.
d. Authorized representative of the firms may attend the opening, if so desired. If the due date of opening is
declared a holiday by DVC then opening will be done at the same specified time on next working day.
Further in case of any change of venue, date & time, the same will be intimated / uploaded on website
separately.
e. The Bidders must fill all the details in the Price-bid document and Techno-Commercial Document after
going through the NIT. The specific instructions of filling in the details are mentioned in the documents
itself. Bidders are requested to study the instructions carefully before filling the documents.
f. The Bidder must mention whether he has taken any Techno-Commercial Deviation or not in
Annexure-A. The deviations, if any, must be mentioned clearly in Annexure-C.
g. In case of any deviations, the Bidder has to fill in the cost of withdrawal of deviations in Annexure-
D (To be submitted online along with Price bid Annexure-B)
h. After filling all the documents, the Bidder has to upload those documents in the website again. The
documents which the Bidder has to fill after downloading are marked in red colour. As soon as he uploads
those documents after filling the details, their colour is changed to black.
i. If the Bidder uploads the tender documents without filling them completely as per the instructions given
in them, DVC reserves the right to reject the bid.
j. The bidder has the option for sending the Cost of bid document, Bid Security / EMD, NSIC Certificate(if
any required) , by registered post / courier or submitting the same in person, so as to ensure that the same
are received in the specified office of the owner by the date and time indicated in this NIT. The owner,
however, shall not take any responsibility, whatsoever for any postal / courier delay.
k. Self certified scanned copies of all relevant documents e.g. Recent WO copies, Trade License, latest
STRC/VATRC as the case may be, EPF Registration certificate, ESI Registration Certificate, Valid
Labour License etc. wherever needed, must be uploaded in the website in the “Document Library”.
However DVC reserves the right to call for original documents, failing which, the offer is liable for
rejection.
l. Addendum/Corrigendum/modification/extension, if any, shall be published in the website only.
m. DVC shall not be responsible in any way for any delay/difficulties/inaccessibility of the downloading
facility from the website for any reason whatsoever.
n. For any information regarding filling of the tender documents, Bidders are requested to download the
Vendor’s Manual from www.tenderwizard.com/DVC. They may also mail [email protected] or
dial 09903873537/0343-2774689/033-66072625 for any assistance regarding the tender.
2. Before filling the offers, bidders are requested to go through the general conditions of Contract, DVC in order
to familiarize with DVC's commercial terms & conditions, Cost Compensations for deviations and bid
evaluation procedure.
3. The Bidder is also advised to visit and examine the site and its surroundings and will obtain on its own
responsibility all information that may be necessary for preparing the bid and entering into a contract for the
subject job. The costs of visiting the site shall be at the Bidder's own expense.
4. DVC reserves the right not to accept the lowest rate quoted by a Tenderer and reject any or all the tenders
without assigning any reason thereof.
5. On receipt of formal Work Order in duplicate, one copy shall be returned to the work order issuing authority
within 15 days duly acknowledged with signature, seal of the firm with date as a mark of acceptance of the
contract.
6. Settlement of disputes and Arbitration: It will be guided as per Clause No. 48 of GCC available in
http://www.dvc.gov.in/GCC-2012.pdf.
7. The bidders who are found to be indulging in changing/adding or deleting the contents of tender documents will
be liable to face necessary action as deemed fit including banning, suspension of business dealings etc.
8. In case of any discrepancies found between the downloaded tender documents from the website and the master
copy available in the office of the Tender Inviting Authority, the latter shall prevail and will be binding on the
bidder(s). No claim/appeal on this account will be entertained or given cognizance. Bidders will be solely
responsible for the correctness/genuineness of the downloaded tender documents from the website, If the offer
submitted through the downloaded tender documents which are incomplete or with changed contents, the offer
will summarily be rejected.
Dy. Chief Engineer (Tech),

For & on behalf of Damodar Valley Corporation
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INDEX
Location of the Plant
Qualifying Requirements
Scope of Work
Technical Terms and conditions
Commercial Terms and Conditions

&
Other Terms and Conditions
All Relevant Formats
Techno Commercial bid documents (Annexure-A in .Excel Sheet)
Techno-Commercial Deviation Schedule (Annexure-C in Excel Sheet)
Techno-Commercial Deviation Withdrawal Schedule (Annexure-D in Excel Sheet)
Price Bid (Annexure-B in Excel Sheet)
Format of B. G. in lieu of EMD (Annexure-E)
Bank Guarantee Verification Checklist (Annexure-F)
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LOCATION OF THE PLANT
Location of DSTPS Site
DSTPS Site is at the side of NH-2 near Durgapur in the District of

Burdwan, W.B. and is 18 km (approx) by Road from Durgapur Railway
Station of Eastern Railway and 4.5 km by Road from Andal Railway
Station of Eastern Railway.
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Annexure-I
QUALIFYING REQUIREMENT
A. The bidders shall have the following working experience of:
Successfully executed mechanical maintenance/ overhauling job of Milling System (XRP Type) on
AMC/ARC basis in power utilities like DVC/NTPC/SEBs/ Govt./ PSU/other reputed power
organizations having each unit capacity not less than 110 MW for a period of continuous 1 (one) year
or more during last 7 years ending last day of month previous to the one in which offers
are invited.
B. The bidder’s experience of having completed similar jobs during last 07 years ending last day
of month previous to the one in which offers are invited should be either of the following:
a) Three similar completed works each costing not less than the amount equal to 40% of the
estimated Cost (i.e. Rs. 80,01,865/-)
OR
b) Two similar completed works each costing not less than the amount equal to 50% of the
estimated Cost (i.e. Rs. 1,00,02,332/-)
OR
c) One similar completed work costing not less than the amount equal to 80% of the estimated Cost
(i.e. Rs. 1,60,03,730/-)
Similar work & Completed work are defined by the following activities for any Thermal Power Utilities
like DVC/NTPC/SEBs/Govt./PSU/ other reputed organizations as follows.
Similar works means successful execution of the AMC/ARC for different Mechanical maintenance
/Overhauling work or Erection & Commissioning work of Boiler /Boiler & its Aux./ Boiler Aux.
/Milling System / Boiler and Milling system / Boiler Auxiliaries including Milling system in power
utilities like DVC/NTPC/SEBs/ Govt./ PSU/other reputed organizations having each unit capacity not
less than 110 MW.
Completed works means the executed/completed portion of the AMC/ARC for different Mechanical
maintenance /Overhauling work or Erection & Commissioning of Boiler /Boiler & its Aux./ Boiler
Aux. /Milling System / Boiler and Milling system / Boiler Auxiliaries including Milling system in
thermal power plants like DVC/NTPC/SEBs/Govt./PSU/other reputed organizations having each unit
capacity not less than 110 MW, even if the work has not been completed in totality (subject to furnishing
proof of executed value of the work in the form of certified copies of RA bills) or any relevant
documents, which is sufficient to prove the works completed.
C. Financial Credential
The bidder’s Average annual turnover during last three years ending 31.3.2013 should be at least
30% of the total estimated cost i.e. Rs.60,01,399/- of the work specified in the NIT/Tender.
A tolerance limit of (say) 5 % on the quantum of QR under Sl. No. B & C shall be provided to take
care of the marginal shortfall, if any during evaluation of bids.
D. The following self attested documents, duly sealed should be submitted along with Techno-
Commercial part to substantiate credential criteria mentioned under A B & C above failing which
tender may not be considered without any further reference in this regard:
1. Executed value of the work certified by the concerned authority along with the self
certified copy of LOI/WO/Agreement in support of Credential as per Sl. No. A & B above.
2. Annual Report, Balance sheet and Profit & Loss account of preceding three years ending on
31.03.2013 as certified by a Chartered Accountant.
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3. Overall profitability & cash profit as certified by a chartered Accountant during the preceding
three (03) financial years ending 31.03.13.
4. A latest bank solvency certificate indicating monetary limit.
5. Status of the organization i.e. Company Registration Certificate, Article of Association,
Proprietorship or Partnership deed, as the case may be, with documentary evidence.
6. Trade License.
7. A latest STRC/VATRC as the case may be.
8. EPF Registration certificate.
9. Service Tax Registration certificate.
10. ESI Registration.
11. Valid Labour License
Note: DVC reserves the right to call for original documents at any time
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Annexure-II
SCOPE OF WORK
1. Overhauling of grinding roll along with journal including replacement of bearing & roller
adjustment:
a. Dismantling of the journal head and old grinding roll from journal assembly. After shifting of the
assembly at the place of servicing.
b. Checking of the bearing float before dismantling of upper and lower journal bearing.
c. Thorough cleaning and inspection of upper and lower journal housing.
d. Removal of damaged bearing with its race with proper heating arrangements and T & Ps, if
required / as per the instruction of the area engineer.
e. Replacement of seal wear ring from the journal shaft, if required as per the instruction of the area
engineer.
f. Repair of lower journal housing oil drain cap & its base by cutting and welding of new plates as
per the instruction of the area engineer
g. Assembly of bearings (upper and lower) and housing after proper upper bearing clearance setting
and “o” ring fixing.
h. Assembly of new grinding roll on the journal assembly if required.
i. Float adjustment and final inspection for float by the area engineer or his representative.
j. Fixing of oil seals with spacer ring & seal keeper.
k. Filling of fresh oil in the journal.
l. Servicing of journal head & trunion shaft assembly.
m. Repair/replacement of all damaged bolts & studs, re tapping of all the threads, and coupling.
Hard facing of all other wear prone parts, servicing of trunion bushing as desired by Site
Engineer.
n. Assembly of the journal head.
o. Shifting of assembly to a suitable place as per directive of EIC.
Job Completion period: 96 hours for one roll.
Defect Liability period: 03 months
2. Journal assembly repair / Replacement of grinding roll tyres outside the mill (excluding
grinding roll & bearing replacement):
a. Removal of coal mill flange/Journal covering frame as per requirement.
b. Removal of grinding roll along with journal outside the mill.
c. Removal of check nut, roll tyres & oil seal.
d. Fitting of oil seal, roll tyre, check nut etc.
e. Oil replacement if required.
f. Placement & fixing of roll assembly in position.
g. Fitting of journal covering frame.
h. Any other work for successful completion of the job as per instruction of EIC.
Job Completion period: 48 hours for one roll.
3. Repair/Replacement of bowl hub cover:

a. Checking of bowl hub cover for damage/erosion.
b. In situ repair by welding, plate fixing, grinding and hard facing as per requirement.
c. If not repairable in situ then replacement to be done as follows.
I. Grousing of fixing bolt heads if eroded.
II. Removal of fixing bolts by normally or by extraction.
III. Correction damaged thread by tapping.
IV. Fixing of new/repaired vane segments by bolting and adjustment of gap between fixed
part & rotating part.
Job Completion period: 10 hours for one hub.
Defect Liability period: 03 months.
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4. Removal and fitting of grinding roll to start other work:
a. Fitting of lifting hook in bowl end and mill body by welding.
b. Fixing of chain pulley block in suitable position.
c. Lifting of journal assembly by proper balancing the weight and removal of the same.
d. Refitting of the journal assembly after completion of the other work.
e. Removal of the lifting hook from bowl and mill body.
Job Completion period: 4 hours
5. Repair/Replacement of rotating vane:

a. Checking of rotating vane and in situ repair by welding, plate fixing, grinding and hard facing as
per requirement.
b. If not repairable in situ then replacement to be done as follows.
I. Grousing of welding joint between rotating vane segment and bowl extension ring .
II. Removal of fixing bolts by normally or by extraction.
III. Removal of 06 nos. rotating vane segments.
IV. Correction damaged thread by tapping.
V. Fixing of new/repaired vane segments by bolting and adjustment of gap between fixed
part & rotating part.
VI. Welding of vanes with bowl extension ring.
Job Completion period: 40 hours for one mill.
6. Replacement of multiport outlet:

a. Preparation of scaffoldings as per requirement.
b. Locking of 04 nos. coal pipe properly.
c. Removal of 04 nos. ports by removing fixing bolts. Repair it, if necessary.
d. Fitting of 04 nos. new/repaired ports by bolting.
e. Locking removal of coal pipe.
f. Any other work required to complete the job as per instruction of E-I-C.
Job Completion period: 18 hours for four nos., one mill
7. Replacement of bowl extension ring:

a. Removal of fixing bolts between bowl and bowl extension ring.
b. Grousing of welding joint between rotating vane segment and bowl extension ring.
c. Correction damaged thread by tapping.
d. Fixing of bowl extension ring with bowl by bolting.
e. Welding of vane with bowl extension ring after proper adjustment of gap.
8. Replacement of Rockwell/Dresser coupling:

a. Preparation of scaffolding & fixing of lifting equipment as per requirement.
b. Proper locking of coal pipe/mill inlet chute.
c. Removal of Rockwell or Dresser coupling by removing bolts.
d. Replacement of coupling gasket or full coupling after proper alignment of pipe & bolting.
e. Removal of locking.
Job Completion period: 04 hours for one no.
Defect Liability period: 01 month
9. Replacement of victolic coupling:

a. Preparation of scaffolding & fixing of lifting equipment as per requirement.
b. Proper locking of coal pipe.
c. Removal of Victolic coupling by removing bolts.
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d. Replacement of coupling gasket or full coupling after proper alignment of pipe & bolting.
e. Removal of locking.
10. Cooler cleaning:

a. Dismantling of cooling water and lube oil line.
b. Opening of both side flange and removal of tube bunch if required.
c. Through cleaning of the cooler by nylon brush, water and compressed air..
d. Fitting of cooler.
e. Connection of lube oil line and cooling water line.
f. Any other work as per instruction of E-I-C to complete the job.
Job Completion period: 08 Hours for one no.
11. Repair/Replacement of Dome valve:

a. Reject hopper cutting at proper position for removal of dome v/v.
b. Removal of damaged dome v/v.
c. Removal of lower knife edge gate v/v as per requirement.
d. Reclamation of damaged dome v/v, lower knife edge gate v/v.
e. Refitting of repaired / new dome v/v knife edge gate v/v
Job Completion period: 08 hours. for one no.
12. Cleaning/Replacement of bag filter of silo:

a. Checking of bag filter and removal of the same from the silo.
b. Cleaning of the bag filter by compressed air or by other means.
c. Refitting of the bag filter in position.
d. Replacement of bag filters if not usable.
13. Liner fabrication & fitting in mill body:

a. Cutting of checker plate or SAIL hard plate of suitable size & thickness by plasma cutter.
b. Bending of plates to the radius of curvature of the mill body by plate bending machine.
c. Fixing of plates on eroded part of the mill body by welding.
d. Hard facing as per requirement.
e. Any other job for completion of the job as per instruction of EIC.
Job Completion period: 06 hours per sq. meter.
14. Replacement of Bull ring segment by removing clamping ring:

a. Opening of door/frame of coal mill and removal 01 journal assembly.
b. Removal of clamping ring.
c. Removal of broken bolts.
d. Removal of worn out bullring segments.
e. Fitment of new bullring segments by means of properly prepared wedges.
f. Fixing of clamping ring. The bolts should be tightened after applying anti seize compound on the
threads.
g. Hard facing of clamping ring.
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15. Replacement/Repair of Journal head with other associated work:
a. Repair of all three worn-out journal head. Head to be repaired and hard-faced before the
commencement of the job. Fitment of the prefabricated journal head guard.
b. Repair/Hard-facing all internals as per requirement.
c. Repair/replacement of all damaged bolts & studs, re tapping of all the threads, and coupling.
Hard facing of all other wear prone parts, servicing of trunion bushing as desired by Site
Engineer.
d. Repairing/replacement of grill/plate around the mill.
e. Repair/replacement of journal head guard and journal housing cover.
f. Other related work as per the instruction of the EIC.
16. Journal guard repair/replacement:

a. Removal of journal guard from the assembly by removing fixing bolts & grousing.
b. Removal of top plate of the eroded journal guard.
c. Fabrication of new plate as per requirement.
d. Fixing of top plate on the journal guard.
e. Fixing of wear plate and hard facing as per requirement.
f. Other repair work of the journal guard as per requirement.
g. Fixing of the repaired journal guard with the assembly by bolting.
h. Replacement of journal guard by a new one and hard facing of the same if old one is not useable.
i. Any other job for completion of the job as per instruction of EIC.
17. Servicing, replacement & setting of total classifier assembly including link, link rod, shafts,
blades etc.
a. Opening the mill and inner cone manhole.
b. Removing the connecting rod from the deflector shaft.
c. Removing and cleaning of bush and deflector blade along with the shaft, replacement of worn
out /damaged parts like deflector blade, bush, connecting rods etc.
d. Positioning of deflector blade and grease filling of the housing.
e. Setting up of all deflector blades at same position keeping control lever at 0 or 5 or 10 markings.
Measuring the blade clearance at top and bottom of inner cone drum.
f. All vanes should operate freely by movement of control lever.
18. Servicing of Hot or Cold air regulating damper:

a. Opening of manhole in the duct and inspection of dampers.
b. Removal of spindle bushes as per requirement.
c. Cleaning & lubrication of bush and spindle.
d. Servicing of damper links system.
e. Fitting of bush and spindle along with graph oil bearing as per requirement.
f. Replacement of damper seal as per requirement.
g. Setting of damper position (open & close) with consultation with Instrument/Electrical section.
h. Closing of manhole with proper rope sealing.
19. Servicing of Hot or Cold air guillotine gate:

a. Opening of manhole in the duct and inspection of gates.
b. Cleaning of the channel groove properly.
c. Dressing of seal leaf if possible.
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d. Replacement of seal set if not repairable.
e. Repair of gate plate as per requirement.
f. Setting of damper position (open & close) with consultation with Instrument/Electrical section.
g. Closing of manhole with proper rope sealing.
h. Any other job for completion of the job as per instruction of EIC.
20. Repair/Replacement of damaged insulation cover plate in scrapper chamber:

a. Cleaning of scrapper chamber.
b. Dismantling of fixed vane.
c. Removal of old and damaged insulation cover.
d. Replacement of insulation material (kaowool).
e. Fitments of insulation new insulation cover by welding.
f. Re fixing of fixed vane.
g. Box up and other related work as per instruction of EIC.
21. Replacement of Elbow/Bend with related support work (classifier outlet & fuel inlet elbow
short and long):
a. Preparation of scaffolding as per requirement.
b. Locking of both side of the coal pipe with the structure properly.
c. Removal of elbow/bend by opening viclolic or Rockwell coupling.
d. Cutting of coal pipe if required.
e. Fitting of new/repaired elbow/bend & fitting of coupling.
f. Welding of pipe as per requirement.
g. Removal of pipe locking & removal of scaffolding.
h. Any other job for completion of the job as per instruction of EIC.
22. Repair of PA ducts from hot air gate / cold air gate area to coal mills:
a. Transportation of MS plate, structural material etc. from store to work site.
b. Opening of man hole of the duct.
c. Cutting of the damaged portion of the duct if required.
d. Cutting of the new plate and structural material as per required size.
e. Lifting of the cut pieces to the required location and welding of the plates properly.
f. Welding of new plate on the damaged portion of the duct, if mother plate is found in condition.
g. Tit bit repair of expansion joint and covering of expansion joint as per requirement.
h. Cleaning and shifting of technological waste to a suitable place as desired by the EIC.
i. Closing of manhole door with proper sealing.
j. Payment of this part will be made as per welding length.
Job Completion period: 08 hours per. meter
23. Replacement of PF pipe straight portion along with other associated work:
a. Locking of coal pipe at suitable place.
b. Transportation of material from store to work site.
c. Removal of victolic/Rockwell coupling as per requirement.
d. Cutting of coal pipe if required.
e. Fitting of new pipe by welding or by couplings.
f. Removal of locking of coal pipe.
g. Removal of damaged pipe from site and disposal as per instruction of EIC.
h. Any other job for successful completion of the work.
Job Completion period: 16 hours for two meter length.
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24. Replacement of couplings between main motor and gear box (any of the coupling or both).
a. Dismantling of coupling bolts (motor to distance piece or distance piece to gear box or both).
b. Opening of base bolt of motor to rotate the motor if required.
c. Rotate the motor as per requirement.
d. Dismantling of 01 coupling or both coupling as required by heating and pulling.
e. Fitting of new coupling or couplings properly.
f. Positioning of the motor and alignment with the gear box.
g. Greasing of the couplings and fitting of coupling bolt.
h. Fitting of coupling guard if required and other associated job for successful completion of the
work.
25. Replacement of coal feeder belt along with servicing of pulleys & rollers:
a. Coal feeder inlet gate to be closed.
b. Opening of inspection door and all doors of coal feeder.
c. RC gate to be closed.
d. Inside of coal feeder to be cleaned.
e. All rollers/pulleys- 11 nos. (Take-up pulley, drive pulley, load cell pulley, instrument roller-
2nos. and support rollers- 6nos.) along with load cell plate to be dismantled.
f. Servicing/ replacement of all bearings of rollers and their fitting.
g. Drive pulley pin and bush (total-14 nos.) checking and replacement if required.
h. Placements of belt along with drive pulleys and fittings of all rollers one by one.
i. Cleaning of seal air holes inside feeder after dismantling the flanges.
j. After assembling, belt tension to be checked for 45 minutes in running condition.
k. Co- ordination with C&I for Calibration of load cell.
l. All doors to be boxed –up with gasket/ asbestos rope for leakage free operation.
m. Feeder inlet gate must to be opened.
n. Any other work required to complete the job as per instruction of E-I-C.
26. Replacement of Main gear box of coal feeder:

a. Dismantling of drive pulleys.
b. Belt tension to be released and load cell and load plate to be taken out.
c. Dismantling of gear box by opening of all nut and bolts with feeder body and taking it out with
help of chain block.
d. Flange and pins of old gear box/ new one to be fitted in new gear box and positioning of new
gear box to be fitted with drive rollers.
e. Oil top- up in gear box to be ensured (servo mesh-320).
f. Belt tension to be checked in running condition.
g. New gear box oil to be replaced after 1 month.
h. Any other work as required for completion of the job.
Job Completion period: 06 hours each
27. Replacement of COC gear box of coal feeder:

a. Dismantling of coupling of gear box.
b. Dismantling of old gear box and fitting of new gear box in position.
c. Any other work as per instruction of E-I-C.
Job Completion period: 06 hours each
28. Replacement of classifier outlet flap gate (MDV):

a. Dismantling of worn out mill discharge valve assembly.
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b. Hard facing of mill discharge valve, M.P.O., outlet venture, outlet venture collar. If needed collar
may be extended by 100 mm. This is a part of mobilization work.
c. Repair/replacement of mill discharge valve, M.P.O. outlet venture, venture collar with ceramic
liners, orifices distance piece, and centre feed pipe, upper modified M .P .O. Plate with liners.
Repair / replacement of feed pipe upper and lower.
d. Victaulic coupling should be used for connecting the pipes.
e. Sealing rod should be welded on ceramic liners gap.
f. Hard facing of the parts as desired by Site Engineer.
g. Repairing/replacement of grill/plate around the mill area and classifier assembly.
Job Completion period: 16 hours for four nos.
29. Replacement of RC feeder gate or its seal:

a. Disconnecting of RC feeder gate from pneumatic cylinder drive rod.
b. Making arrangement for fixing of upper portion of gate.
c. Dismantling of all nut –bolts etc. of RC feeder gate with transition piece.
d. Dismantling of transition piece below RC feeder gate and its repairing of worn out portion
/replacement by new one.
e. Taking out RC feeder gate for repairing.
f. Replacement of brass strips, wire braided rope and metal up and grinding of worn out portion.
g. Any modification required for leakage free operation of RC gate like additional air line after
drilling in frame.
h. Fitting of RC feeder gate and transition piece below it and connection of gate with drive.
i. Checking of smooth operation of gate.
j. Any other work required as per instruction of E-I-C.
30. Replacement of coal feeder inlet gate/bunker outlet gate:

a. Fixing of upper portion of gate with chain block or other suitable arrangement.
b. Dismantling of damaged gate and its removal.
c. Fitting and fixing of new / repaired gate and checking its operation.
d. Any other work or minor modification as per instruction of E-I-C.
31. Replacement/Refitting of expansion joint (any size):

a. Erection of proper scaffolding to carry out the work.
b. Removal of insulation from expansion joints.
c. Gas cutting of old expansion joints and removal of expansion joints.
d. Placement of new expansion bellow and tacking it followed by full welding.
e. Covering of expansion joint by HR sheet as per instruction of E.I.C.
f. Removal of scrap material from the site immediately.
32. Replacement of coal pipe bends (other than items in SL. No. 21):
a. Erection of proper scaffolding to carry out the work. Proper support of coal bends to be replaced
by chain block /winch.
b. Removal of Victaulic couplings at both ends along with rubber gasket.
c. Lowering of damaged coal bend.
d. Lifting of new coal bend and positioning at site.
e. Fitting of gaskets and Victaulic coupling at both ends of new bend.
f. Checking for leakage during operation and taking corrective action.
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33. Coal pipe chocking removal:
b. Opening the pockets near bends up to coal burners.
c. Cleaning of coal manually/ by compressed air from burner side up to classifier.
d. Ensuring cleaning of coal completely from classifier to coal burner. (Checking by ensuing
suction of air from pocket near classifier).
34. Replacement/Repair of plate valve of coal mill reject system:

a. Dismantling of plate valve.
b. Repair it or replace with new one.
c. Other related work as per requirement.
Job Completion period: 08 hours .for one no valve.
35. Replacement of transition piece above classifier outlet gate:

a. Preparation of proper scaffolding.
b. Removal of old transition pieces by cutting of half portion or corner of transition piece.
c. Fitting of new transition piece in position and its full welding.
d. Removal of scaffolding and technological waste from site.
e. Other related work as per requirement.
Job Completion period: 16 hours for four nos.
36. Replacement of raw coal chute/coal feed pipe:

b. Cutting of old and worn out coal feed pipe by electrode and lowering it down.
c. Fitting of repaired/ new coal feed pipe by grinding and tagging of replaced coal feed pipe
followed by complete welding.
d. Any other work as per instruction of E-I-C.
Job Completion period: 08 hours for one meter.
37. Repair/Replacement of aerofoil in the duct:

a. Cutting of aero foil from duct and lowering it.
b. Repairing of aero foil in duct by developing same profile.
c. Fitting of aero foil and welding with duct or Replacement of aero foil from a standby mill to the
damaged mill as per direction of E-I-C and scope of work as mentioned above.
38. Servicing of idlers, pulleys & rollers of coal feeder at the time other than belt replacement:
a. Coal feeder inlet gate to be closed.
b. Opening of inspection door and all doors of coal feeder.
c. RC gate to be closed.
d. Inside of coal feeder to be cleaned.
e. All rollers/pulleys- 11 nos. (Take-up pulley, drive pulley, load cell pulley, instrument roller-
2nos. and support rollers- 6nos.) along with load cell plate to be dismantled after loosening the
belt through take up screw.
f. Servicing/ replacement of all bearings of rollers and their fitting.
g. Drive pulley pin and bush (total-14 nos.) checking and replacement if required.
h. Servicing of all rollers, pulleys etc. by greasing, bearing replacement as per requirement.
i. Fitting of all rollers and pulleys in position.
j. Belt tensioning by take up screw.
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k. Co- ordination with C&I for Calibration of load cell.
l. All doors to be boxed –up with gasket/ asbestos rope for leakage free operation.
m. Feeder inlet gate must to be opened.
n. Any other work required to complete the job as per instruction of E-I-C.
Job Completion period: 16 hours for one feeder.
39. Shifting of CM motor from site to maintenance bay or maintenance bay to site:
a. Arrangement of all tools & tackles, lifting equipment to lift the motor from its base or from the
maintenance bay.
b. Arrangement of truck/trailer and lifting the motor to the truck/trailer.
c. Shifting the motor to maintenance bay or work site as per requirement.
d. Removal of couplings and other associated work.
40. Reinstallation of new or repaired motor of coal mill:

a. Fitting of all the couplings with the motor shaft.
b. Positioning of the new/repaired motor in its base.
c. Alignment of the motor with gear box.
d. Assistance in trial run of the motor.
e. Coupling greasing and fitting of the coupling bolts.
f. Trial run of the coal mill & other associated work.
41. CM main gear box repair/replacement:

a. Dismantling of both the couplings in main drive.
b. Shifting of the motor from its base to other place.
c. Dismantling of the drive pinion from the gear box, if required.
d. Dismantling of the main gear box from the coal mill bowl by removing the fixing bolts.
e. Dismantling of the base bolts of the gear box.
f. Removal of the gear box from its base by pulling & sliding on the channel and shifting of the
maintenance bay.
g. Shifting of new/repaired gear box from maintenance bay to work site and placement of the same
in the base by pushing and sliding.
h. Fixing of the base bolts and bowl connecting bolts.
i. Fitting of all couplings in motor and gear box.
j. Placement of motor in its base, alignment and trial run of the motor.
k. Fixing of all coupling bolts and trial run of the coal mill.
42. Disposal of mill rejects from silo or mill reject area to reject yard:
a. Placement of tractor trolley below the silo of the coal mill rejects daily or as per direction
b. Opening of the silo discharge valve to fill up the tractor trolley up to full level.
c. Shifting the mill rejects to the place inside the plant premises as indicated by the EIC.
d. Payment of this part is as per number of trip of tractor trolley ( of standard size)
e. It is contractor responsibility to dispose as per direction of EIC without ant spillage on the way.
f. In case of outage of coal mill rejection in auto, the contractor has to collect rejects from reject
area and disposed in reject yard as per direction of EIC or its representative.
g. Generally one to two tractor is required daily for one unit in service. Contractor may deploy extra
tractor in case of emergency or during high rejection rate.
h. The contractor has to transport coal generated during clearing of coal feeder or coal mill to coal
yard or any other place as per EIC. Same rate is applicable in this case.
i. Daily Rejection removal from mill reject area is a must in case of unit running. If not removed
timely, a sum of Rs. 1000/- each occasion will be imposed for non- removal of coal rejects
technological waste from the Milling plant area.
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43. Fixing of ceramic tiles in classifier cone & other areas:
a. Removal of old and damaged/eroded ceramic tiles from its position.
b. Cutting of new pieces of ceramic tiles as per requirement.
c. Cutting of tile fixing wedges and proper grinding of the metallic surface.
d. Placement of new tiles and fixing the same by putting new wedge and welding.
e. Other related work as per the instruction of the EIC.
Job Completion period: 16 hours per m2
Defect Liability period: 01 year
44. Emptying of bunker by fixing of bunker empty arrangement (01 no.):

a. Closing of bunker outlet gate.
b. Opening of bunker outlet to feeder inlet short piece.
c. Fixing of bunker empty arrangement to feeder floor.
d. Opening of bunker outlet gate.
e. Removing of raw coal or coal slurry from bunker to ground floor through bunker empty
arrangement.
f. Closing of bunker outlet gate. Opening of bunker empty arrangement.
g. Fixing of bunker outlet to feeder inlet short piece.
h. Opening of bunker outlet gate. Any other related work as per EIC.
Job Completion period: 72 hours for one bunker
45. Tit bit servicing of hoists to make it available during O/H and other work:
a. Preparation of proper scaffolding to carry out the job.
b. Greasing of the drive system of the hoist.
c. Greasing of wheel and grinding of the rail to ensure proper movement of the hoist.
d. Replacement of small parts if required.
e. Replacement of rope if required.
f. In case in situ repair of the hoist is not possible then replacement of full hoist from one area to
other area. Only servicing of mechanical parts of hoist is included in this scope.
g. Other related work as per the instruction of the EIC.
46. Gear box sealing system overhauling:

a. Removal of upper skirt and lower skirt assembly after removing the scrapper assembly.
b. Dismantling of air seal assembly.
c. Checking the hose pipe for choking.
d. Repair/replacement of damaged parts.
e. Assembly of dust guard assembly with proper clearances
f. Silicon sealant /M. Seal should be applied to seal leakage areas.
g. Fitments of upper skirt, lower skirt and scrapper assembly.
h. Topping – up of oil in g/box and trial run.
47. Spring assembly servicing:

a. Removal of end caps of spring assembly.
b. Removal of spring lock nut.
c. Removal of end cover.
d. Removal of spring orifices.
e. Assembly of spring assembly.
f. Pre-spring compression as per the instruction of area engineer.
g. Box up of the. Spring assembly.
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48. Repair/Replacement of scrapper and guard assembly:
a. Cleaning of reject from air inlet housing (scraper chamber reject path and associated duct).
b. Removal of damage scraper assy.
c. Repairing the scraper assy. By changing the damaged parts.
d. Fitting in lower skirt as per requirement.
e. Refitting of repaired/ new assy.
f. Removing of foreign material, as per requirement.
g. Repair & refitting of mill side bottom liners as per requirement.
h. Mill box up.
49. Replacement of mill reject pipe:

a. Collection of material from DVC store in length of 6 mtrs.
b. Preparation of scaffolding.
c. Both end to be welded with flange.
d. Eroded pipe to be removed from the reject line by opening the flange.
e. New pipe placed at a position & both end to be joined with flange.
f. Gasket to be provided at the both end. .
g. Erection of platforms in the required locations in boiler.
h. Applying of 1 layer of primer & 2 layers of colour paint.
i. Return of extra material & scrap to dvc store.
j. DVC supply scope limited to steel, special electrodes. Primer & paint to be arranged by the
party. Pipe length is about 6 meter. One 6 meter full length is considered one number/ unit.
Job Completion period: 16 hours for six meter length
50. Replacement of input shaft bearing(DE/NDE) of coal mill:

a. Dismantling of lub oil connection from input shaft.
b. Dismantling of mill to motor coupling.
c. Rotate the mill motor as per requirement.
d. Dismantling of input shaft assembly from mill.
e. Removing of damage bearing by bearing pooler from shaft.
f. Cleaned shaft properly.
g. Fixing of new bearing in shaft.
h. Insert shaft in bearing housing properly.
i. Insert bearing housing assembly in mill properly.
j. Positioning of mill motor and alignment done properly.
k. Greasing done in coupling and bolt fitted.
l. Other related work as per the instruction of the EIC.
Job Completion period: 48 hours
51. Centrifuging of coal mill gear box oil:

a. Centrifuge will run only in general shift.
b. After operating centrifuge for oil cleaning of bowl mill gear box oil, it has to be stopped and its
parts such as bowl, conical disc, filter and strainer have to be cleaned before re assembly and
further centrifuging.
c. For every bowl mill oil cleaning, centrifuge will be run for two days in a row or as per
instructions of the engineer-in-charge.
d. Shifting of centrifuge to the corresponding bowl mill and reconnection with the electrical supply.
e. Maintenance of centrifuge – The centrifuge is to be dismantled for minor repairs as and when
necessary.
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52. Servicing of journal stop bolt assembly:
a. Removal of Journal Stop Bolt Assembly from Journal Cover.
b. Dismantling of the bolt assembly.
c. Checking the bolt and its bushing.
d. Complete Cleaning of bolt and its bushing.
e. Repair / Replacement of damaged parts as per requirement.
f. Assembly of the stop bolt and its bushing.
g. Fitting it into Journal Cover.
h. Greasing the stop bolt bushing.
53. Operation support service:

(i) The contractor has to supply normally 03 numbers of unskilled employees per shift (i.e. 9 nos.
per day in normal days). Payment of this part will be paid as per number of labour supplied .Any
variation in quantity will be intimated in advance . In that case the contractor has to supply
accordingly.
(ii) The area of work will be guided by the Operation department and they have to perform their
duties as per the instruction Operation In charge or his representative. Normal works are
 To top up of oil in equipment/lub oil tank (as per lubrication chart) in coal mill lub oil tank ,
Feeder main gearbox , coc gearbox, reject air compressor oil tank as when required
 To assist DVC personal taking vibration readings of equipment, if required.
 Smoke / fire if noticed , inform BTG control room and assist the operational personal in
extinguishing the fire till, fire personnel reach the spot.
 To assist control room engineers at the time of mill & coal feeder cut in cut out.
 To assist in cooling water line up prior to cut in of any equipment and follow the direction of
operation personnel.
 To Assistance in collect pulverized coal sample from coal pipes(for fineness checking) and
raw coal from coal feeder (for coal analysis) as per direction of operation personnel as when
required & send the samples to chemical laboratory.
 To assist in closing of feeder inlet gate of coal feeder, coal pipe discharge gate (at bunker
mouth ) as and when required.
 Assistance to hammer bunker lower part in case of no coal flow through coal feeder to
establish coal flow.
 Any other works as per direction of Shift In Charge / EIC
54. Round the clock Day to day regular job for Milling System (Unit 1 &2):
Followings are the scope of work under Sl. No. : 54.

A. Servicing of mill motor coupling:
a. Removal of end covers & distance piece of coupling assembly.
b. Cleaning of inside surface of coupling.
c. Greased filling in the coupling & assembling the coupling assembly.
d. Checking the coupling alignment.
e. Providing Jack-Bolt if necessary.
f. If coupling is found to be misaligned or damaged then overhauling of coupling to be carried
out.
B. Preventive maintenance of lube oil pump:
a. Confirmation of PWC.
b. Cleaning of oil filter elements
c. Removal cleaning, greasing and fitting of coupling
d. Replacement of mechanical seal if required.
e. Servicing of Pressure Relief valve.
f. Replacement of coupling if reqd.
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g. Alignment & checking of pumps.
C. Cleaning of chocked mills:

a. Cleaning of mill by removal of coal out of mill.
b. Cleaning of centre feed pipe choking.
c. Cleaning of reject chute choking.
d. Putting the removed coal in proper manner.
e. Repair/Replacement of scrapper system as per requirement.
f. Successful trial run of mills and making it through for operation.
D. Tit bit repair of journal head guard

a. Cutting the plate as per the dimension of the journal head guard and housing cover.
b. Tit Bit repairing of journal head guard and housing cover. Hard facing of Journal head guard.
c. Fixing of supports of journal head guard.
E. Cleaning of choked bends of reject discharge lines

a. Cleaning of area nearby choked bend
b. Digging the floor in case of underground bend.
c. Removal of flanges & cleaning choked bends.
d. Proper fitting of scaffolding arrangement, in case of choking at height.
e. Fabrication & refitting of spool piece, as per requirement.
f. Refitting of bends.
F. Checking of spring tension

a. Removal of end caps of spring assembly.
b. Removal of spring lock nut.
c. Check spring compression and resetting as per the instruction of area engineer.
d. Box up of the. Spring assembly.
G. Roller Forwarding
a. Loosening of roller cover bolts and opening of all bowl chamber inspection doors and
dismantling of seal air hoses.
b. Forwarding of roller assemblies to the required position (Roller cover / Roller assembly may
be required to be removed in case trunion bushes are found jam / replacement of bush may
be required to be done)
c. Servicing / freeing of stop bolts of rollers.
d. Tightening of roller cover bolts and refitting of seal air hoses. Replacement of seal air hoses
may be required to be done as per requirement.
e. Trial run of mill roller adjustment spring gap setting activities to be done.
H. Replacement/reversal of orifices.
a. Removal of worn out orifices by removing the Victaulic couplings.
b. Repair/ replacement of worn out Victaulic coupling collars and Victaulic coupling gaskets.
c. Installation of new orifices of proper size as instructed by site Engineer.
d. Fixing of new/repaired Victaulic couplings.
I. Scrapper along with tie rod repair/replacement with other allied job
a. Opening of manhole to enter in the scrapper chamber.
b. Cleaning of the scrapper chamber.
c. Removal of the scrappers from the holder by removing the bolts.
d. Hard facing of scrappers in one side and fixing the same with holder by bolting.
e. Correction of threads by tapping if required.
f. Repair of tie rods by adding extra rods and welding if usable.
g. Replacement and fixing by of tie rods by new one if not usable.
h. Removal of tools from scrapper chamber and closing of manhole with proper sealing.
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J. Alignment of mill motor with input shaft of planetary gear box .

a. Dismantling of gear coupling & removal of coupling hub without damaging Input shaft of
planetary gear box.
b. Fitment of coupling hub on input shaft
c. Alignment of worm shaft with mill motor.
d. Assembly of gear coupling of worm shaft with mill motor.
e. Replacement of Oil seal of worm shaft if required.
f. Greasing of gear coupling.
g. Trial run of mill without any leakage of grease from the coupling.
K. Mill lube oil filter cleaning:

a. Opening of standby filter housing after confirming PWC.
b. Dismantling of filter element from the housing and cleaning the same by HSD & soft
brushing. Finally cleaning by service air.
c. Replacement of the element if found damaged.
d. Fitting of filter element & housing and checking for leakage during line up of the system.
L. Replacement of coal mill lube oil and tank cleaning:

a. Draining of total lube oil from the tank through the centrifuge and collection of the same in
clean drums.
b. Collection of lube oil sample for testing in laboratory.
c. Opening of tank manhole and cleaning of tank by cloth and finally by diesel. Cotton waste is
not allowed to clean the tank.
d. Closing of manhole and filling of the tank by old lube oil if found acceptable, otherwise total
lube oil to replace by new oil of same grade.
M. Monthly preventive maintenance of coal mill:

a. Roller setting of mills.
b. Spring adjustment after confirmation of PWC from area engineer.
c. Scraper assembly repair as per requirement.
d. Journal assembly inspection and oil topping if required.
e. Checking of Classifier and resetting if required.
f. Other internal patching work of journal head guard & its support etc. is to be done as per the
instruction of area engineer.
g. Box up of mill & confirmation of MDV open permissive from UCB.
h. Cleaning of all dust and oil leakages.
N. Servicing of mill lube oil pump:

a. Dismantling of damaged pump in maintenance bay and checking.
b. Proper cleaning of the internals.
c. Replacement of bearings if required.
d. Replacement of screw sets/cartridge if required.
e. Replacement of mechanical seal.
f. Proper assembly of pump and freeness checking.
O. Servicing of feeder main drive gear box:

a. Dismantling of damaged gear box in maintenance bay and checking.
d. Replacement of gears if required.
e. Replacement of all seals and gasket.
f. Proper assembly of gear box and freeness checking.
P. Servicing of feeder COC gear box:

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a. Dismantling of damaged gear box in maintenance bay and checking.
d. Replacement of gears if required.
e. Replacement of all seals and gasket.
f. Proper assembly of gear box and freeness checking.
Q. Preventive maintenance of gravimetric feeders

a. Opening of manhole doors.
b. Inspection of feeder belt.
c. Adjustment of belt tension.
d. Lubrication/greasing of bearings & other components.
e. Side door gaskets checking.
f. Oil level checking & topping up.
g. Removal of levelling bar , if required
h. Arresting of oil leakages from gaskets.
i. Repair/Replacement of skirt plates
j. Repair/ Replacement of wiper blade assembly.
k. Both reducers outside cleaning.
l. Box up.
R. Jamming rectification of COC and replacement of shear pin

a. Opening of doors.
b. Cleaning of coal over COC
c. To move the chain with the help of rope for its freeness.
d. Removal of sheared pin from the COC gear box.
e. Fitting of new shear pin.
f. Successful trial operation of COC.
S. Cleaning of choked feeder

a. Closing of bunker outlet, feeder inlet gates.
b. Removal of accumulated coal from the belt and drag chain area.
c. Loosening of belt.
d. Inspection of belt and feeder internal for any damage of tail end pulley bearings, head pulley
NDE bearings, idler bearings, take-up screw, finger coupling bushes and studs etc.
e. Removal of pulleys (tail end, head, tensions)as per requirement .
f. Replacement of damaged bearings of tail end pulley, head pulley (NDE) tension pulley, any
idler, finger coupling bushes and studs etc.
g. Positioning of pulleys and fitting them.
h. Tightening of belt.
i. Trial run and belt adjustment.
j. Feeder box-up.
T. Servicing of Tail and head Pulley bearing of coal feeder

a. Closing of Bunker outlet gates.
b. Opening of doors
c. Cleaning of coal from belt before loosening of feeder belt.
d. Inspection of defective tail end pulley bearing, Head Pulley NDE bearing, Inlet span roll,
weigh span roll, tension rolls bearing.
e. Replacement up to 02 nos. bearings in one feeder is in the scope.
f. Inspection of COC chain for any movement restriction and rectification of the same.
g. Positioning of pulley and fitting them.
h. Tightening of belt.
i. Trial run and belt adjustment.
j. Repair / replacement of wiper blade assembly, if required.
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k. Closing of manhole door.
U. Replacement of take up screw / guide bearing of feeder.

a. Opening of doors
b. Remove the damaged take up screw/ Guide bearing and replace with new one.
c. Belt tension adjustment.
d. Box up of the feeder.
V. Replacement of Coal feeder Coupling Half Bush & Studs

a. Closing of Bunker outlet and feeder inlet gates.
b. Removal of coal from the coal feeder belt.
c. Removal of head Pulley Assembly.
d. Removal of broken / damaged stud coupling and coupling bushes.
e. Fitting of finger coupling bush and studs.
f. After Completion of work equipment should be boxed up.
g. Feeder trial run taken.
h. Belt tension setting to be done.
W. Purging & cleaning of sealing air line of coal mill and feeder:
a. Cutting of air sealing line in different location as per requirement.
b. Cleaning of lines by pocking.
c. Purging of the lines by service air.
d. Welding of the lines.
X. Purging & cleaning of lube oil line of coal mill:

a. Cutting of lube oil in different location as per requirement.
b. Cleaning of lines by pocking and purging by service air.
c. Welding of the lines.
Y. Assistance to machine shop during repair of spares of coal mill:

a. Shifting of damaged spares from work site to machine shop.
b. Assistance in machining work by handling the material.
c. Metal build up or other welding work during repair of the parts.
d. Shifting of repaired spare from machine shop to work site.
Z. Skirting/covering of expansion joints by HR sheet and tit bit repair of duct supports:
a. Opening of duct manhole.
b. Removing of old damaged covering plate of the expansion joint.
c. Cutting of HR sheet to proper size and shifting of the same to the work site.
d. Full welding of the HR sheet with duct/duct support in one side as per instruction of the EIC.
e. Removal of technological wastes from work site to ground floor.
f. Closing of duct manhole.
AA. Chocking removal of reject system inlet gratings of mill:

a. Opening of manhole of pyrite hopper.
b. Removal of mill rejects through manhole as far as possible.
c. Through cleaning of inlet gratings by pocking & shaking.
d. Fixing of asbestos seal rope around the manhole.
e. Refitting of manhole of pyrite hopper by bolting.
f. Any other work as per instruction of E-I-C to complete the job.
BB. Other day to day to work, to be performed by the contractor on regular basis:
a. Feeder idler bearing, greasing of take up pulley & other pulley bearings.
b. Greasing of journal stop bolts.
23
c. Preparation of small temporary platforms for mechanical maintenance department and other
departments.
d. Replacement/servicing of any valve in lube oil line, cooling water line,mill reject line and other
line except IBR line.
e. Assistance to other department by opening & closing manhole of different areas, equipment
cover etc. (specially during calibration of any instrument in coal mill , coal feeder area.
f. Cleaning of the canopies of seal air fan, and other areas of coal mill.
g. Cleaning of top portion of the ducts in coal mill area.
h. Assistance to laboratory personal during collection of coal sample from feeder and coal pipe.
i. Tit bit modification work in coal mill and other related equipment as per instruction of EIC.
j. Keeping records of all parameters in coal mill area on daily basis as per the instruction of EIC.
k. Regular checking of coal pipe leakages and immediate arresting of the leakages by sodium
silicate.
l. Attending any leakages of lube oil, water and compressed air in coal mill area.
m. Immediate replacement of valve gland packing and oil seal of pumps/any drive.
n. Manual rejection of mill rejects as per requirement.
o. During ‘No coal flow’ from feeder, assistance to operation assistance personnel’s for early
establishment of coal flow.
p. Clearing of coal feeding pipe from feeder to coal mill as and when required.
q. Keeping proper records of repaired spares in the work site stores and to intimate the EIC
fortnightly.
r. Patching of coal pipe and coal chute, mill reject pipe, pocket cutting etc. as and when required.
Patch work near MDV.
s. Chocking removal of mill reject conveying pipe below & denceveyor.
t. Servicing or replacement of conveying air valve
u. Repair of mill rotating vanes up to 10 nos.
v. Replacement of bull ring segment under 01 segment of clamping ring.
Note: - The essence of this part ( sl. no.-54) of contract is to ensure proper availability of equipment in
operating condition and to reduce down time from maintenance point of view and to run the unit with
sustained generation. Accordingly, the contractor has to provide adequate /sufficient manpower which
will commensurate to the quantum & quality of work as indicated in the scope of work so that there
should not be any lapse or shortage of manpower while carrying out the maintenance work against the
contract. The contractor has to provide sufficient manpower on round the clock basis to cater all above
activities. Generally one group consist of one supervisor, two to three Technician and unskilled
manpower (as per requirement) in each shift. For general shift, two to three major complete group
consists all category of sufficient manpower (like Highly skilled/ skilled technician, welder, rigor, helper
etc) for general shift works.
55. Up keeping of mill and feeder area & removal of technological waste from mill reject area:
a. Removal of scraps, debris, other technological wastes related to coal mill & feeder form the
area between PA/FD fan bay to boiler front & LHS mill bay to RHS mill bay, feeder floor etc.
b. Up keeping of mill reject area, Removal of coal dust from mill area ( like- from manual reject
system, motor area, mill base area & surrounding), drain pit, Lub oil skid etc.
c. Accumulation of the wastes in specific areas as per their grade as per direction of EIC.
d. Disposal of different grades of wastes in different areas inside the plant premises as per the
instruction of EIC. However in case of transportation of coal mill reject to coal mill reject yard,
it will be paid as per rate mentioned in Sl no.-42.
e. Any other related work as per instruction of E-I-C. It is responsibility of contractor to make the
area clean .A joint inspection of the above said areas shall be done regularly by the
representative of DVC and the contractor. The deficient areas as indicated by DVC Engineer
during joint inspection shall have to be attended by the contractor positively. Tentatively, six
(6) to 8 (eight) persons are required for both units for execution of work. However it is
contractor’s responsibility to maintain the area by deploying sufficient manpower. If not
attended within decided time frame, proportion deduction will be made
24
ANNEXURE-IIA
EQUIPMENT LIST
Sl. Item Description Quantity per
No. Unit Nos.
1. Coal mill Type: XRP 1003 with planetary gearbox. 10
Make: BHEL
2. Coal feeder 36" gravimetric feeder, Make: BHEL 10
3. Mill Reject Pyrite Hopper, Denseveyor and other related equipments 10
System of reject system., Make- Macawber Beekay Pvt limited
List of main equipment of Milling System, unit #1&2 DSTPS:
Sl. No. Equipment Nos. per unit

1. Coal Mill (with individual motor , gearbox ,coupling, 10
Scrapper system, Sealing system,lube oil system)
2. Coal mill lube oil pump 20
3. Mill Discharge valve 40 nos.(4 nos. per mill)
4. Coal Feeder 10
5. Belt conveyor Gear box and motor 10
6. Clean out conveyor gear box and motor 10
7. Gate 20
8. Feeder outlet gate (Pneumatic) 10
9. Feeder inlet gate (Manual) 10Nos.
10. Needle gate and bunker outlet Gate (Motorized) 10 Nos. Each
11. Hot air gate and damper 10 nos. gates &10 nos.
dampers
12. Cold air gate and damper 10nos. gates &10 nos.
dampers
This list is indicative and not exhaustive one.
25
Annexure-IIB
BOQ of ARC of Coal Mill along with defect liability and penalty clause
Completion
Defect Penalty for
Quantity Period (from
Sl. no. Description of work liability delay (Rs.
/ annum shutdown to
period Per hour)
running)
Overhauling of Grinding Roll /along with journal head
1 (for one roll) including replacement of bearing & roller 24 96 hours 3 month 200
adjustment.
Journal assembly repair/replace & grinding roll tyre
2 replacement outside the mill(Excluding bearing 24 48 hours 3 month 150
replacement) - one roll
3 Repair/Replacement of bowl hub cover - per hub. 18 10 hours 3 month 200
Removal & fitting of grinding roll to start other work -
4 20 2+2= 4 hours __ 200
for one roll.
5 Repair/Replacement of rotating vane -for one mill 10 40 hours 6 month 200
6 Replacement of multiport outlet - four nos. for one mill. 12 18 hours 2 months 300
7 Replacement of bowl extension ring - for one mill. 12 8 hours 2 months 300
8 Replacement of rockwell/dresser coupling - one no. 10 4 hours 1 month 200
9 Replacement of victolic coupling - one no. 20 4 hours 1 month 200
10 Cleaning of lube oil cooler - one no. 20 8 Hours 100
11 Repair/Replacement of Dome valve - one no. 8 8 Hours 6 months 100
12 Cleaning/Replacement of bag filter of silo - one no. 6 6 Hours 1 month 200
13 Liner fabrication & fitting in mill body - per sq. meter. 48 6Hours 3 month 100
.Replacement of Bull ring segment by removing clamping
14 16 48 Hours 8 months 300
ring - for one mill.
Replacement/repair of journal head with other associated
work - one no
16 Journal guard repair/replacement – one no. 48 8Hours 3 months 200
Servicing, Replacement & setting of total classifier
17 assembly including link, link rods, shafts, blades etc. - for 6 36 Hours 3 months 200
one mill
18 Servicing of Hot or Cold air regulating damper - one no. 20 8 Hours 3 months 200
19 Servicing of Hot or Cold air guillotin gate - one no. 16 8 Hours 3 months 200
Repair/Replacement of damaged insulation cover plate in
20 8 40 Hours 6 month 400
scrapper chamber - one no.
Replacement of Elbow/Bend with related support work
21 (Classifier outlet elbow and fuel inlet elbow short & long) 40 8 Hours 6 month 100
- one no.
22 Repairing of PA ducts - per running meter 100 8 Hours 3 months 100
Replacement of PF pipe (straight portion) along with
other associated work - for 2m length
Replacement of couplings between main motor and gear
24 10 12 Hours 1 month 300
box of coal mill (any of the coupling or both) - one no.
Replacement of coal feeder belt along with servicing of
25 20 10 Hours 1 month 300
pulleys & rollers - one no.
26 Replacement of Main Gear Box of Coal Feeder-each. 8 6 Hours 1 month 200
27 Replacement of COC Gear Box of Coal Feeder-each. 8 6 Hours 1 month 200
Replacement of Classifier Outlet flap Gate (MDV) -
four nos.
29 Replacement of RC Feeder Gate or its Seal-each. 4 40 Hours 1 month 400
Replacement of Coal Feeder Inlet Gate/ Bunker Outlet
30 2 16 hours 1 month 200
Gate-each
.Replacement/Refitting of Expansion Joints ( Any Size )-
each
Replacement of Coal Pipe Bends ( Other than items in Sl
No.21)-each
33 Coal Pipe choking removal - one no.. 20 40 Hours 200
26
Replacement/Repair of plate valve of mill reject system -
one no. valve
Replacement of transition Pieces above Classifier Outlet
35 4 16Hours 6 months 200
Gates - four Nos.
Replacement of Raw Coal Chute/ Coal Feed Pipe - per
meter
37 Repairing/Replacement of aerofoil - per mill 2 48hours 6 months 100
Servicing of all Idlers/Pulleys & rollers of coal feeder at
38 8 16hours 2 months 300
the time other than belt replacement – one feeder.
Shifting of CM motor from site to maintenance bay or
39 2 8hours __ 200
maintenance bay to site - one no..
40 Reinstallation of new/repair motor of coal mill - one no. 2 16 hours 100
41 CM main gear box repair/ replacement - one no. 6 48 hours 3 months 100
Disposal of mill reject from silo or mill reject area to
42 10000 __ __
reject yard - for one no. tractor trolley
Fixing of ceramic tiles in classifier cone & other areas -
43 20 16 Hours 1 year 200
per m2
Emptying of bunker by fixing of bunker empty
44 4 72 Hours __ 200
arrangements - one bunker
Tit bit servicing of hoists to make it available during O/H
and other work - one no.
46 Gear box sealing system overhauling - one no. 15 16 Hours 2 months 200
47 Spring assembly servicing -one no. 36 08 Hours 1 month 100
Repair /Replacement of scrapper & guard assembly - per
mill
49 Replacement of mill reject pipe - six meter length. 10 16 Hours 3 months 200
Replacement of input shaft bearing (DE/NDE) of coal
50 6 48 Hours 3months 200
mill
51 Centrifuging of coal mill gear box oil - one no. 20 16 Hours 1 month
52 Servicing of journal stop bolt assembly - one no. 50 3 Hours 1 month
53 Operation support services on as per manpower basis. 3285
Round the clock Day to day regular jobs for Milling
54 12 __ __
System (Unit 1 &2) for one month.
Up keeping of mill and feeder area & removal of
55 12
technological waste from mill reject area.
NB: The quantities mentioned above are tentative only. It will vary as per requirement. Actual quantity may
increase or decrease as per job and maintenance requirements. There shall be no minimum mandatory
executable quantity for any item. Payment will be made as per actual job done.
1. Penalty clause will be imposed for individual item on delay time or part of delay time which is fully
attributable to the contractor. No penalty will be imposed when DVC or other department/agency are
attributable to the delay in completion of the job. In this regard decision of the Engineer In charge
(EIC) is final
2. In case the contractor can able to complete any item of work before stipulated time frame, then the
difference between stipulated time and completion time will be recorded and the same will be
adjusted annually at the same rate with the penalty time of the same item as reward.
3. Penalty amount will be finalised at the end of the contract period (i.e. after one year from the date of
commencement of the work). However penalty amount if any will be withheld on monthly basis.
4. If any amount is refundable due to early completion of any item of work, this will be adjusted at the
end of the contract period and the payment will be made through subsidiary bills raised by the
contractor. However item wise adjusted amount will never be more than the penalty amount.
27
Annexure-III
Technical and allied terms& Conditions:
1. Contractor has to deploy sufficient nos. of highly skilled, skilled, semi skilled, unskilled and
experienced man power and supervisors to carry out maintenance of 20 nos. of both the units of coal
mills and other associated jobs at a time subject to availability of PTW within the scheduled completion
period.
2. Contractor has to deploy man power of different categories on all the working days, Sundays and other
holidays to attend various emergency jobs in morning, evening and night shifts as per requirement. The
deployed manpower should include supervisor, welders, technicians, riggers, & helpers etc. as and
when required so that any job can be attended without any delay on round the clock basis.
3. For day to day works in shift and general shift work ( as mentioned in item no-54) , Generally one
group consist of one supervisor, two to three Technician and unskilled manpower ( as per requirement)
in each shift. For general shift, two to three major complete group consists all category of sufficient
manpower for general shift works.. However if situation demands, the contractor has to engage
manpower beyond the specified period of general shift. To carry out other job in rate basis (mentioned
in 1-53 & 55), the contractor has to provide extra manpower as per requirement so as to avoid any
shortage /crisis in other works. Contractor should provide extra skill manpower with extra supervisor, if
required, for proper execution of works.
4. The contractor should have adequate manpower/ infrastructure /capacity to take up 4 to 5 jobs of
different areas simultaneously or more for execution and no job whether critical or non-critical should
suffer for the shortage of manpower.
Note:- Bidders are advised to visit the DSTPS working site of related area to access the work
condition, number of work force required for work, infrastructure available in DSTPS, local / external
environment, prevailing labour rate / cost, present statuary rules etc
5. Contractor has to engage minimum one qualified and experienced supervisor in each shift as well as in
general shift and other supervisor as per instruction of Eng. in charge.
6. The contractor should maintain all T&P's in healthy condition as per enclosed annexure #-IIIA .
Contractor must arrange and maintain sufficient quantities of T&P's like welding machines, cutting
sets, lifting and pulling tackles, chain blocks, hand lamps and torches, grease guns etc in healthy
conditions. Items like cable for welding M/C, regulator for cutting sets and welding M/C, welding
glasses, lighting torches, torch cells & bulbs, hand lamps, gas cutting hoses and cutting torch, hand
gloves, slings of various sizes and loads etc. have to be arranged by the contractor in sufficient numbers
wherever required. Special T&P's like high capacity hydraulic jacks, bearing heating equipment,
special torque wrench etc. will be provided by DVC free of cost, whenever reqd. A list of T & P has to
be kept at site as furnished in Annexure-IIIA which is indicative only for guidance of the contractor.
Any other normal T & P items as required for satisfactory execution of the contract shall have to be
arranged by the contractor. However special T & P will be provided by DVC. Welding machine of
generators/transformers type will be arranged by the contractor as required.
7. Certificate from the statutory for all the lifting equipment, slings etc. have to be obtained by the
contractor at their own cost.
8. Defect liability period for any job will be as per Scope of work of the optional work. In case of any
defect in any job within defect liability period, due to poor workmanship of the contractor, the same
work has to be executed by the agency free of cost.
9. All the spares for equipments will be provided by DVC free of cost, wherever required. One site store
keeper will receive these spares and will submit a periodic report for consumption of these spares and
requirement of spares. M.S. plates / SS plates and other steel material will be provided by DVC as per
requirement.
10. General purpose electrodes, Oxygen & DA gas will have to be arranged by the contractor at their own
cost for all the jobs wherever reqd. Special purpose electrode like SS electrode, stellite electrode, and
hard facing electrode & special maintenance electrode will be supplied by DVC free of cost.
11. Consumables like Petrol, HSD, emery paper/cloth, holdtite, Teflon tape, rustoline, sodium silicate,
nylon brush will be arranged by contractors at their own cost. Electrodes for welding MS to MS should
be as per AWS E 6013. Electrodes for welding Tie rod, Chains and Collars etc. will be as per AWS E
7018. Electrodes for welding journal assembly will be as per AWS E 7018. All the aforesaid electrodes
will be of D&H/ESAB/AOL/AFL/ L&T make only.
28
12. Contractor must issue safety shoe, safety helmet and other adequate safety appliances to all workmen
and supervisors and ensure the usage of the same during the work.
13. Contractor must do preparatory jobs before start of any work as per the instructions of Eng.-in Charge.
For this contractor must arrange sufficient manpower and T&P's for material shifting to the shop / site
for preparatory jobs as per the instructions of Eng.-in Charge.
14. Any type of machining work as per the job requirement will be arranged by DVC plant work shop free
of cost. However transportation of job to machine shop & assistance in machine shop work like metal
build up, material handling etc. will be contractor’s responsibility.
15. Shifting & handling of materials related to this contract from store to work site and site to other places
inside the plant premises is in the scope of contractor. All the scraps generated during the work must be
shifted to the specified place immediately after the completion of work.
16. Weighment slip for mill rejects/scrap material for each tractor has to be submitted by the contractor if
Weigh Bridge is available inside the plant premises. If Weigh Bridge is not available or out of order,
then certification of contractor supervisor, duly endorsed by DVC representative, is essential.
17. During any work contractor has to furnish check list, duly filled up, of work, as provided by DVC EIC.
Also the contractor has to work as per schedule of different preventive & breakdown maintenance as
provided by DVC EIC.
18. No Cotton Waste is allowed for executing maintenance jobs except for arresting coal dust leakages. For
maintenance purpose old cloth will have to use.
19. Mobile Crane/Hydra (along with driver, diesel & other consumables) of 10/ 12T capacity, for material
handling will be provided by the contractor as per requirement for shifting of materials for related
works and shifting of scraps. The Hydra may be deployed in coal mill and other related areas under SE
(M), boiler & coal mill section as per instruction of EIC.
20. Assistance in monitoring of vibration of Milling Plant equipments at regular interval (by manpower in
shifts) and taking corrective action like balancing etc will have to be done by the contractor.
21. All labour problems and local issues related to the contract have to be looked after by the contractor.
Disciplined behavior of workers and supervisors will be ensured by the contractor. DVC will be not
responsible for any labor or local problem.
22. If any person, employed by the contractor, on any work is found to be incompetent or found to act in an
improper manner, the matter to be brought to the notice of contractor and the said person(s) will have
to be replaced immediately.
23. If in the opinion of the chief engineer or his authorized representative, any of the materials or plant
brought to site for use is not of the quality or kind specified and/or unfit for the work the same shall
have to be removed from site by the contractor.
24. The chief engineer or his authorized representative may order to suspend any work that may be
subjected to damage by the prevailing climate condition/other reasons.
25. As the plant site of DSTPS is a protected area, necessary gate pass of every worker shall be arranged by
the contractor with proper intimation to DVC as per existing rules. The expenditure of photograph, gate
pass shall be borne by the contractor.
26. The contractor shall be responsible to comply with all laws of the land including labour rules and acts
in vogue or as may come into vogue during the validity of the contract and shall indemnify the
purchaser against any claim arising out of any non-compliance and/or accident to third party.
27. The contractor and his labours shall have to follow all safety rules at the time of execution of the work.
All safety gadgets and appliances as required for maintenance of the Coal mill & Auxiliaries shall be
supplied by the contractor to the workmen without any extra cost to DVC.
28. The contractor shall be responsible for the compliance of all the rules and regulation of the plant as
detailed but not to be limited to the following prevailing Acts.
i) Factory Act
ii) Minimum Wage Act
iii) Bonus Act
iv) Contract Labour (Regulation & Abilities) Act as prevalent and the rules and regulations made
therein from time to time and shall indemnify and hold harmless the purchaser/owner against any claim
arising out of compliance or any noncompliance and/or accident to the third party.
29. Any other requirement of activity not envisaged/covered above but essentially required for
completeness of successful execution of the contract shall be to the contractor's scope.
29
30. Settling of the local dispute will primly be done by the contractor. However DVC will assist them as
per rule if possible.
31. The contractor shall arrange necessary watch and word for their store at site.
32. The contractor has to carry out the preventive maintenance of the equipments as per attached annexure
if permit is available from operation.
33. Site in charge and Engineers, engaged against the contract, should not leave DSTPS site without prior
permission of the DVC, EIC.
34. The contractor shall submit a list of Engineer / Supervisor / technician etc. having experience of similar
type job for approval of the same by DVC, EIC. After getting approval from DVC, EIC, they may be
deployed for the job.
35. One liaison personnel (Asstt. grade rank) should be stationed by the contractor at SE (M) office during
general shift for doing liaison work between the contractor and the DVC official.
36. The contractor is enjoined to place additional man-power as a provision of need support round the
clock.
37. Payment for the jobs from item Sl. Nos. 1 to 52 will be made as per actual execution of the work.
Payment for item no. 53 will be made as per actual deployment of the manpower certified by Operation
In charge on prorate basis. Payment for the jobs under Sl. Nos. 54 & 55 will be made on monthly basis.
Separate billing has to be done for item no. 53 to operation checking as necessary.
38. The contractor should obtain the test certificate for all the equipments like safety gadgets, lifting
equipments, winch, lifting slings etc. from the statutory authority in due time and a copy of the
certificate have to be furnished to safety officer, DVC.
39. The contractor should arrange medical checkup for all of his employees, engaged in the work, as per
the rule of Govt. of India at their own cost.
40. Special clause of the contract
a. The completion period and defect liability period for each individual work would be as per scope
of the work and time schedule sheet.
b. Contractor will ensure availability of vehicle preferably on round the clock basis. This vehicle may
be used for transporting of manpower from residence to work site or may be used inside or outside
power house as per instruction of E-I-C for DVC work or in case of emergency.
41. Safety gadgets charges:
a. Contractor will ensure safety gadgets to all workers for all work.
b. All safety gadgets will be ensured at site as per list.
c. Certificate from the statutory for all the safety gadgets have to be obtained by the contractor at their
own cost.
d. Proper scaffolding for all jobs must have to be ensured for safety reasons. Scaffolding materials
from time to time will be verified by E-I-C.
30
Annexure-III A
List of Tools & Tackles tentatively required for one year
Sl. No. Particular of tools No.

1 Dial gauges accuracy 0.01 mm with magnetic stand 6 nos
2 Filler gauges 100 mm,200 mm,300 mm long 2 set each
3 Varnier Calliper , 15 cm and 30 cm length accuracy 0.05 mm / metre 4 nos
4 Spirit level gauge 15 cm length accuracy 0.05 mm / metre 2 nos
5 Steel rule - 30cm, 100 cm and 150 mm length 2 set each
6 Grinding machine 4 nos.
7 Cutting torch with accessories 6 sets
8 Heating torch with accessories 2 nos.
9 Electrical welding machine with accessories 6 nos.
10 Tool boxes with hammer, chisel, sc driver, spanner 6-32mm 10 boxes
11 Hacksaw frame 10 nos.
12 Rough and smooth file set (round, half round, triangular) 6 sets
13 Chain pulley block – 1 ton, 3 ton, 5 ton, 10 ton 2 nos. each
14 Hydraulic Jack – 25 ton, 50 ton 2 nos. each
15 Slugging Wrench (Ring) size-41mm to 80mm 2 nos each
16 Slugging Wrench (open jaw) size-41mm to 95mm 2 nos each
17 Water Level Gauge 1 no
18 Blower 1 No.
19 Torch 5 cell or other sizes 8 Nos.
20 Safety hand lamp 20 nos
21 Flood Light Set with GSL/ Halogen lamp 8 nos
22 Grease gun, Grease pump 2 nos each
23 Alien key (4mm-27mm) 4 sets
24 Slip gauge (0.5mm-25mm) 1 set
25 Hammer DE/ Ring Wrench, Sizes 32-95mm 2 Nos. each
26 Thermometer/Portable temperature gun 4 Nos.
27 Torque Wrench (upto 100 Nm) 2 Nos.
Micrometer (Inside & Outside) (0-300mm, 300-400mm, up to 600 mm) 1 set
28 (Mitutoyo make)
29 Master level, Square level 1 No. each
30 Set of spring calliper and devider (150 mm) 1 set
31 Taper gauges up to 20 mm 3 nos.
32 Feeler strip 0.02,0.04,0.05 & 0.1 mm thick X 300 mm long 5 nos. each
33 Surface plate , 300mmX 300 mm 1 no.
34 Measuring steel tape 3M, 15 M 4 nos. each
35 Tap set M5 to M42, Die set M14 to M65 1 set each
36 Drilling Machine, Pistol drill 15 mm, 19mm (with magnetic stand) 02 nos.
Straight grinder GQ4, Angle grinder Ag-7, AG-5; Pistol grinder; Flexible grinder 02 nos. each
37 with necessary accessories
38 Sling 8,12 mm, Eye bolt/D cycle 10,12,14,16 As required
39 Scissors 300 mm, shim cutter 3nos. each
40 Pipe wrench 150, 350 and 450 mm, Slide wrench 200 mm, 300 mm 4 nos. each
41 Centre punch; Letter punch 4 mm size, Number punch 6 mm size 1 set each
42 Pliers cutting nose, Grip, O/S Circlip, I/S circlip 2 nos. each
43 Oil stone (rough & smooth); High pressure air hose 30 mtr. 4 nos. each
44 Copper rod Dia- 25, 12 ,300 mm length 1 no. each
45 Bench vice 150 mm; Hook chuck 1T, 2T 1 no.
46 Hand trolley for transportation of spares and tools 2 nos.
47 Other miscellaneous tools and monthly cost for repairing/servicing/replacement As per
of missing tool/damaged tool requirement
This list is not exhaustive one. The T&Ps must be arranged by the contractor as per site requirement.
31
Annexure-III B.
Minimum Qualification requirements of Personnel

Following is the desired indicative qualifications for different categories of personnel.
SI. Category Qualification Experience

NO.
1 Site In-charge Graduate Engineer(Mech.) Minimum Three years in Power plant.
Diploma Engineer (Mech.) Minimum Seven years in Power plant.
2 Technical Supervisor Diploma Engineer (Mech.) Three years experience in Milling System
preferably in XRP Mill
I.T.I Seven years experience in Milling System
preferably in XRP Mill
3 Mill Wright Fitter/Hi I.T.I with good physique Minimum Experience of five years in the post of
Skilled Technician Main Fitter/Main Technician in Milling System of
(Milling System) Power plant. Knowledge of erection/maintenance
of XRP Mills will be preferred.
Non- matric with good Minimum Experience of Seven years in the post of
physique Main Fitter in Milling System of Power plant.
Knowledge of erection/maintenance of XRP Mills
will be preferred.
4 Welder I.T.I with good physique Minimum three (2) years in welding/Gas-cutting.
Non- matric with good Minimum five (4) years in welding/Gas-cutting.
physique
5 Rigger Non- matric with good Minimum three (2) years in rigging job
physique
6 Asst-Cum-Store- Higher Secondary with Minimum one(1) year in store-Keeping
Keeper Computer literacy
7 Electrician (As per - Minimum one(1) year in the respective field

requirement) having valid electrical License
Note:- Qualification or experienced mentioned above is only indicative and may be relaxed in case of
personnel having wide experience and has reputation in work related to coal mill and associated
equipment and found suitable for similar type of work.
32
Annexure-IV
COMMERCIAL TERMS AND CONDITIONS
1. Rate: Rate shall be firm throughout the contract period. The rate shall be inclusive of all taxes &
stationary charges as applicable but excluding of service tax. Service tax as & if applicable shall be
paid extra as applicable against submission of Service Tax Registration certificate.
2. Validity of the offer: The offered rate shall remain valid for acceptance for a period of 180 days
from the date of Bid opening.
3. Contract Period: For a period of 01(one) year from the date of commencement of work with a
provision of extension of another one (01) year at the same Rate & Terms and Conditions subject to
review of performance and at the sole discretion of DSTPS, DVC.
4. Terms of Payment:
a. 100% payment shall be made against monthly RA bills on presentation of bills in triplicate pre
receipted in original copy after statutory deduction as applicable subject to satisfactory
completion of the jobs duly certified by the Engineer-in-charge and acceptance of S.D.B.G/
Advance Bank Draft towards Security Deposit and execution of the agreement.
OR
b. 90% payment shall be made against monthly RA bills on presentation of bills in triplicate pre
receipted in original copy after statutory deduction as applicable subject to satisfactory
completion of the jobs duly certified by the Engineer-in-charge and acceptance of I.S.D and
balance 10% shall be paid after expiry of the claim Period.
No payment will be made without acceptance of SDBG/ISD. Service tax shall be paid extra as per
admissible prevailing rate along with the respective invoices. Statutory taxes whichever is applicable
will be deducted from the bills .EPF & ESI clearance is mandatory.
5. Security Deposit cum Performance Guarantee: The successful bidder have to submit 10% of total
value of order in the form of Advanced bank Draft/ Security Deposit Bank guarantee (S.D.B.G) from
any Nationalized/ Scheduled Commercial Bank valid till expiry of the Contract period with a claim
period of another 06 (six) months in DVC’s prescribed format. The Security Deposit is to be
submitted within 30 days from the date of placement of WO. If the bidder fails to fulfill the
agreement of the contract, their claims, whatsoever, include B.G. as S.D. shall be forfeited. In case of
extension of the contract, the Security Deposit/Bank Guarantee has to be extended accordingly as per
rule.
OR
The successful bidder have to submit 2% of total value of order as Initial Security Deposit (ISD) in
the form of Advanced bank Draft/ Security Deposit Bank guarantee (S.D.B.G) from any
Nationalized/Scheduled Commercial Bank valid till expiry of the Contract period with a claim period
of another 06 (six) months in DVC’s prescribed format. The Initial Security Deposit is to be
submitted within 30 days from the date of placement of WO. 10% of the WO value will be deducted
towards Security Deposit and paid after the expiry of the guarantee period. No interest will be paid on
the Security Deposit amount.
EXEMPTION: SSI Units registered with NSIC, under its single point registration scheme, are
exempted from depositing Security Deposit for ordering value up to the monetary limit for which the
unit is registered. Small Scale Industries seeking such exemption must enclose valid registration
Certificate from appropriate Govt. Authority giving details such as validity, stores, monetary limit etc
failing which exemption will not be granted.
However, these SSI units will have to submit Performance Guarantee as per DVC norms and no
payment will be effected till the acceptance of the same.
6. Defect Liability Period: The contractor shall stand guaranteed against defects attributable to faulty
workmanship or procedure adopted in the total work for items covered in the contract for a period of
as mentioned in the BOQ (Annexure-II B) from the date of re-commissioning of the set after
completion of the mentioned work. The guarantee covers all defects notified during this period and
shall have to be attended to free of cost immediately or at the time DVC is able to give shut down of
the set. In case of failure to do so, DVC shall arrange to attend the defects and the charges shall be
levied to the account of the contractor and shall be recoverable from the contractor’s bill / security
deposit.
33
7. Performance Guarantee: The contractor shall stand guaranteed against defects attributable to faulty
workmanship or procedure adopted in the total work for items covered in the contract for a period of
six months from the date of re-commissioning of the set after completion of the mentioned work. The
guarantee covers all defects notified during this period and shall have to be attended to free of cost
immediately or at the time DVC is able to give shut down of the set. In case of failure to do so, DVC
shall arrange to attend the defects and the charges shall be levied to the account of the contractor and
shall be recoverable from the contractor’s bill/security deposit.
8. Contingency: - Contractor must possess sufficient fund to pay the workers when bills are not
paid/passed for reasons whatsoever for at least two months.
9. L. D. Clause: - The time remains the essence of the contract, for major breakdown/preventive/routine
maintenance job a mutually agreed time frame shall be fixed on each occasion prior to
commencement of work. DVC reserves the right to recover a sum equivalent to 0.5% of the value of
the delayed work for each week of delay and part thereof subject to maximum of 5% of the total
order value as liquidated damage due to delay in completion of work attributable to the bidder.
10. Other Penalty Clause:
a. In case of violation of safety norms and in case of failure in shifting of scrap material to the
specified place in specified time, DVC may charge a penalty of Rs. 500/- (max) on each
occurrence as per discretion of E.I.C.
b. Daily Rejection removal from mill reject area is a must in case of unit running. If not removed
timely, a sum of Rs. 1000/- each occasion will be imposed for non- removal of coal rejects
technological waste from the Milling plant area.
c. T&Ps of the contractors would be checked from time to time during the contract period. In
absence of any T&Ps & Supervisor during the work or in case if the work is hampered due to
non healthiness of T&Ps, DVC may charge a penalty of Rs. 500/- on each occurrence as per
discretion of E.I.C.
d. Penalty for delay in execution of each job is stipulated in annexure II B.
e. If any work related with coal mill as mentioned in scope of works will not be done as per
requirement / unnecessarily delay/ refused to work as the case may be, DVC has right to get it
done by engaging other agency and a penalty of 1.5 times of the rate, on which the work has done
by the other agency, will be imposed on the contractor.
11. Site Mobilisation: Site mobilization should be done within a period of fifteen (15) days from the
date of placement of LOA/LOI/WO or intimation from the Engineer-In- Charge. If the contractor
fails to mobilize the site within the specified period from the placement of LOI the expenditure
incurred for carrying out the job beyond fifteen (15) days by the existing Contractor or alternative
agency as/if applicable shall be charged on the successful contractor and the same will be deducted
from the Contractor’s running bill/bills as per decision of DSTPS, DVC, Authority. No advance
payment towards mobilization will be provided by DVC.
12. Agreement: - Bidder shall have to execute a contract agreement in the prescribed DVC format on a
non-judicial stamp paper of appropriate value only failing which no payment will be made to the
contractor.
13. Subletting: - The vendor shall not sublet any part of the contract to any other vendor/agency without
the prior written consent of the owner. Such assignments or subletting or transfer shall not relieve the
vendor from any obligation, duty and responsibility under this contract. Any assignment, transfer
subletting without the prior approval of the owner shall be void. The owner shall have the right to
cancel the order/contract and to get the services from elsewhere and the vendor shall be liable to the
owner for any loss or damage which the owner may sustain in consequence or arising out of such
contract and the vendor shall indemnify such loss or damage to the owner.
14. Termination Clause:- The Contract may be terminated as per the following DVC’s GCC
guidelines:
a. DVC may terminate/Short Close the contract, by not less than 30 days written Notice to the
bidder, to be given after occurrence any of the events specified in the Sl. No. (a) to (e) of this
clause and 60 days in the case of the event referred to Sl. No. (g), (h) & (f) below.
b. The bidder fails to comply with any of the terms of the order or the bidder do not remedy a failure
in the performance of their obligation under the contract, within 30 (Thirty) days after being
notified or within any further period as the owner may have subsequently approved in writing.
c. The bidder becomes bankrupt or goes into liquidation.
34
d. If as a result of Force Majeure, the bidder is unable to execute the job for a period of not less than
60 days.
e. If the bidder, in the judgment of the owner has engaged in corrupt or fraudulent practices in
competing or in executing the contract. For the purpose of this clause ::
f. “Corrupt Practice” means the offering, giving, receiving or soliciting of any thing of value to
influence the action of a public official in the selection process or in contract execution.
g. “Fraudulent Practice” means a misrepresentation of facts in order to influence a selection process
or the execution of a contract to the detriment of the owner.
h. The bidder is otherwise precluded from complying with any of the terms of the order on account
of any directives of any lawful authority.
i. If the owner, at its sole discretion, decides to terminate this contract.
15. Conditions for Forfeiture of EMD-The same shall be applicable as per relevant clause of GCC.
16. Deviations: Deviations, if any, from the tender specification shall be clearly mentioned by the bidder
in Deviation Sheet indicating the relevant specification clauses.
17. Any other requirement of activities not envisaged/covered above but essentially required for
completeness of successful operation of entire system shall be to the Contractor’s scope without extra
cost.
18. The Contractor shall obtain necessary certificate from competent Authority of the Central Govt. of
that all legal formalities of prevalent labour contract (R&A) Act have been completed by the
Contractor.
19. All tenderers would be bound by the terms & conditions as detailed in the tender specification &
DVC’s General Conditions of Contract (GCC) as per applicability. Bidders are requested to go
through GCC on DVC website available in http://www.dvc.gov.in/GCC-2012.pdf.
Other Terms and Conditions of the Contract
1. Insurance: - The Insurance of personnel employed in the job shall be done by the contractor. No
compensation of any major/minor/disabilities/damage would be given by DVC, DSTPS. ESI
also to be complied with by the contractor.
2. Permit to Work: For any job ‘Permit to Work’ is to be obtained from the Control Room through
Engineer-in-charge of DVC or his authorized representative.
3. Safety measures: - The workmen under tenderer control working in the vicinity of running
equipment are to be given proper safety gears and to be careful to avoid any accident, loss of life or
damage to DVC, DSTPS property. Guide line for action in respect to safety measures for the job are
specified hereunder :-
 The Tenderer is to ensure safety of their workers at site, while working and to provide all kinds of
safety equipment required for the job like safety belts/safety ladder/safety net personal protective
devices etc. to their workers.
 Tenderer will be liable to pay compensation, if any, to their worker for accident “Arising out and
in course of employment”, under the Workmen’s compensation Act.
 Before execution of the job at site Tenderer will have to take clearance from DVC’s safety
department.
 Safe scaffolding as certified by Safety Department be used before start of work.
 Contractor is to abide by Mandatory Safety clauses enclosed.
DVC, DSTPS IN NO WAY SHALL BE RESPONSIBLE FOR SAFETY OF CONTRACTOR’S
WORKMEN.
4. Precautionary measures to avoid damage of other equipment: - The contractor should take care
for safety of equipment and property of DVC, DSTPS. Any loss to this effect will be contractor’s
responsibility entirely and they shall have to make good for the losses and extra expenditure incurred
by DVC, DSTPS thereof. Responsibility of the spares & materials issued to the Contractor rests with
the contractor himself. Contractors have to replenish the same at his own cost & risk in case of
loss/damage of the spare/material under his custody.
5. Discipline: - The contractor’s employees should maintain proper discipline and behavior and do not
cause any hindrance to smooth running of the Power Plant or in execution of duties by DVC, DSTPS
Employees. Controlling Officer is fully empowered to ask the contractor to withdraw any
35
worker/workers on charges of misconduct, incompetence/ negligence in discharge of duties and such
worker/workers may not be deployed without his permission.
6. Cleaning of Site: The job will be considered incomplete until worksite is free from scrap, rejects and
other wastes etc.
7. The Contractor shall abide by all statutory requirements promulgated by central/state government
and local authorities.
8. Laws :-
a. Tenderer should have to abide by all Statutory Acts and Laws and Regulations of respective
Government.
b. Tenderer shall be responsible for compliance of all statutory obligations under Factories
Act.1948, Contract Labour Act, Minimum Wages Act, Payment of Wages Act and also be
responsible for payment of employees contribution under EPF etc.
c. Tenderer has to obtain labour license from statutory body i.e concerned office of the Regional
Labour Commissioner (Central) as applicable.
d. Tenderer shall have to obtain license from Govt. License authority under Contract Labour
Regulation and Abolition Act and the copy of the same will have to be produced.
e. The workers deployed by tenderer will be bound by regulation of Factories Act. 1948. Minor and
women labours shall not be engaged in this job.
f. Xerox copies of the documents showing deposit of EPF amount to the EPF department of Govt.
should be submitted to the controlling officer and personnel department every month before
submission of monthly bill for payment.
9. Labour Regulations and Minimum Wages :- The tenderer shall abide by the provisions of the
contract Labour Act 1970 for which the tenderer to maintain records as necessary in terms of
minimum wages act read with the other statutory provisions. The provisions under the Factory Act
1948 as amended from time to time shall have to be complied with by the tenderer.
10. Ex-gratia/Bonus, leave salary, retrenchment benefit etc. shall be paid by the contractor to their labours
as per Bonus Act and other relevant statutory Acts at their own cost. No extra payment shall be made
by DVC in this regard.
11. The contractor shall obtain necessary certification from Govt. labour officer, that all required legal
formalities of prevalent Labour Contract (RA) Act have been completed by the contractor. However,
DVC will issue necessary Form-V after placement of work order.
12. Local Rules & Regulations: - The contractor has to abide by the rules and regulations framed by
DVC authority which may change from time to time in the interest of the project. They are to follow
the duty hours as will be specified by the controlling officer during execution of contract.
13. Security Gate Pass: - The contractor has to arrange Photo gate pass at his own cost for his workmen
from the security department and the rules and regulations related to this subject shall be binding on
the contractor.
14. Withdrawal of workmen: - In case of any worker is found hampering the interest of the project in
any way DVC reserves the right to take appropriate action. In such case, contractor shall have to
replace such workmen within 3 days notice from the controlling officer.
15. Safety of Working Personnel: - DVC in no way shall be responsible for safety of contractor’s
workmen. Contractor should supply the necessary protective devices for safety of their workmen and
contractor will ensure that necessary safety precautions have been taken for contractor’s workmen.
PPE issue register to be maintained & to be shown to Engineer in-charge on demand.
16. Noncompliance of safety regulation and practice in every occasion calls for penalty as deemed fit by
DVC DSTPS Safety Department. The contractor should abide by all the O&M safety rules as laid
down by DVC DSTPS during the execution of the contract.
17. Supervisor of the job will always ensure that safety norms are to be followed during the execution of
the job at site and for any deviation he will immediately inform to EIC.
18. Attending in the Safety training by workers of the Contractor is mandatory. The venue and period of
the same will be intimated by the EIC.
19. Accident: - In case of any accident of contractor’s workmen, contractor are to arrange necessary
prima facie requirement immediately after the incident. DVC shall in no way be held responsible to
compensate contractor workmen be it on duty or not. No benefit in any form shall be admissible in
such case.
36
20. Payment to Workmen: - Contractor shall have to make wages/salary payment to workmen within 10
days of succeeding month failing which the order may be terminated without further reference.
Monthly salary/wage sheet shall have to be submitted to (One copy) the Personnel section.
21. Canteen facility: - Canteen facility may be extended to working personnel of the contractor on
chargeable basis.
22. Workers compensation: - All the workers under the contract must be paid compensation as per
Workmen’s Compensation act in case of injury or death in course of employment while on duty, by
the contractor at his own cost.
23. The contractor shall be solely and wholly responsible for any accident that may occur during
execution of the work and also for injury to person/persons or damage to the property of any
description whatsoever caused during the execution of the work. In the event of any such accident,
the contractor shall be responsible and shall pay proper compensation for the same as per Workmen’s
Compensation Act. The contractor shall keep the occupier i.e. DVC safe, harmless and indemnified
against all claims and expenses, for any such damage or injury etc. to any person or property.
24. Contractor should furnish P&T / Mobile Numbers of the responsible contact person(s) for
emergency need.
25. The contractor shall be fully responsible for his workers with regard to terms of employment. DVC is
not responsible in any manner, whatsoever in respect of workers engaged by the contractor for
carrying out the work at DSTPS, DVC. During execution of the Contract as well as on expiry of the
same, the contractor shall ensure that none of their employees/workers claims employment in DVC.
The contractor while engaging or disengaging their employees/workers shall also follow all statutory
rules & regulations applicable as per workmen’s compensation Act.
26. Compliance of EPF & ESI scheme for the workers engaged by the bidder shall be applicable as
per rules.
27. Mandatory Safety Clauses of the Work Contract (Tenderer’s responsibility):-
 Contractor has to arrange a full set of First Aid Kit for attending to manpower deployed by him at
site as per requirement.
 Contractor shall be vigilant to ensure provisions of Factories Act 1948 and other statutory
provisions as applicable in respective Power Plant.
 Contractor’s responsibility is to collect copies of prevailing rules from safety department of the
plant.
 Contractor must ensure use of Personal Protective Equipments by their workers.
 Industrial HELMET, Safety-shoes, safety belts etc. shall be issued to each worker by the
contractor.
 Other Personal Protective Equipments necessary for execution of the work shall have to be
supplied by the contractor to their workers which must be approved by Safety Department of the
Plant before commencement of work.
 The contractor shall ensure periodic testing/examination of equipment as well as safety of tools
and tackles, used by them as per provision of Factories Act and rule and maintain the up to date
record for the same at site for inspection of departmental Engineer/Safety Department on
demand.
 The contractor will ensure medical examination for its workers who are working at hazardous
areas before commencement of work and once in every year by qualified medical practitioners as
per provision of the Factories Act 1948 and W.B. Factories Rule and maintain a Register for the
same for inspection by respective O&M Department/Safety Department on demand.
 The workers employed by the tenderer should be suitably skilled for the respective job
requirement otherwise head of concerned O&M department shall have the right to disallow the
unsuitable worker.
 No child labour shall be engaged by the contractor as per statutory rule of Govt. of India.
 The staff engaged by the contractor should not be under addiction of drug/liquor while on duty. It
would be obligatory on the part of the contract to remove any such worker from the job whose
action or conduct in the opinion of DVC management is detrimental to the interest of
Corporation.
 In case of injury, contractor will send the injured person to Hospital/Dispensary/First aid Centre
with verbal intimation to the O&M Department under whom he works as well as to safety
37
department. The contractor shall submit periodical progress report about the treatment till the
injured worker is certified fit by Govt./Govt. Registered doctor and the said fit certificate is to be
submitted to safety department before resumption of work by the said injured workers.
 The contractor shall report about serious injury/fatality of their workers to local police station,
DM, Safety Department and O&M department within two hours but written report shall have to
be submitted in prescribed from to safety department, P&A and O&M department positively
within 4 (FOUR) HOURS.
 If any accident occurs due to willful violation/non fulfillment of conditions of contract/safety
rules in spite of caution letter by safety department, Party will be subjected to penal deduction as
per rule.
28. Settlement of Disputes and Arbitration::
a. Any dispute(s) or difference(s) arising out of or in connection with the contract shall, to the
extent possible, be settled amicably between the owner and Bidder.
b. In the event of any dispute or difference whatsoever arising under the contract or in connection
herewith including any question relating to existence, meaning and interpretation of the contract
or any alleged reach thereof, the same shall be referred to the Secretary, CEO of Damodar Valley
Corporation, Kolkata – 54 or to a person nominated by him for arbitration. The Arbitration shall
be conducted in accordance with the provisions of arbitration and conciliation law 1996 or
latest and the decision/judgment of Arbitrator/Arbitrators shall be final and binding on both the
parties.
c. However, in case the bidder is a Central Public Sector Enterprise/ Govt. Department, the
dispute arising between the ‘Owner’ and the ‘Bidder’ shall be settled through Permanent
Arbitration Machinery (PAM) of the Department of Public Enterprise, Govt. of India as
per prevailing rules.
d. All suits arising out of this enquiry and subsequent contract, if any, are subject jurisdiction of
Court in the City of Kolkata only and no other court, when resolution/settlement through mutual
discussion and arbitration fails.
38
ANNEXURE-E
PROFORMA OF BANK GUARANTEE IN LIEU OF EARNEST MONEY DEPOSIT

(On non-judicial stamp paper of appropriate value)
To
DAMODAR VALLEY CORPORATION BG No. :
Durgapur Steel Thermal Power Station, Date :
P.O.-Andal, Dist.-Burdwan,
PIN-713204.
Dear Sir.
In accordance with your Notice Inviting Tender for …………………………………………..
………………………...…………………………………………………………………under your
specification No…………………………dated…………………M/s.(Name& full address of the
firm)…………………………………………………………………………………………………
(Hereinafter called the Tenderer) hereby submit the Bank Guarantee:
Whereas to participate in the said tender for the following:
1. …………………………………………………… (Name of the items to be supplied as per NIT)
2. ……………………………………………………
3. ……………………………………………………
It is a condition in the tender documents that the tenderer has to deposit Earnest Money
amounting to Rs. …………… in respect to the tender, with Damodar Valley Corporation(*)
(hereinafter referred to as “Corporation”) by a Bank Guarantee from a Nationalised
Bank/Schedule Bank/Foreign Bank irrevocable and operative till the validity of the offer(i.e.
…….…………days from the date of opening of tender) for the like amount which amount is likely
to be forfeited on the happening of contingencies mentioned in the tender documents.
And whereas the tenderer desires to secure exemption from deposit of Earnest Money and has
offered to furnish a Bank Guarantee for a sum of Rs……………… to the Corporation as Earnest
Money.
Now, therefore, we the ………………………(Bank), a body corporate constituted under the

Banking Companies (Acquisition and Transfer of Undertaking) Act. 1969 (delete, if not applicable)
and branch Office at…………. (Hereinafter referred to as the Guarantor) do hereby undertake and
agree to pay forthwith on demand in writing b y the Corporation of the said guaranteed amount
without any demur, reservation or recourse.
We, the aforesaid bank, further agree that the Corporation shall be the sole judge of and as to
whether the tenderer has committed any breach or breaches of any of the terms costs, charges and expenses
caused to or suffered by or that may be caused to or suffered by the Corporation on account
thereof to the extent of the Earnest Money required to be deposited by the Tenderer in respect of
the said Tender Document and the decision of the Corporation that the Tender has committed such
breach or breaches and as to the amount or amounts of loss, damage, costs, charges and
expenses caused to or suffered by or that may be caused to or suffered by the Corporation shall be
final and binding on us.
We, the said Bank further agree that the Guarantee herein contained shall remain in full force and effect
until it is released by the Corporation and it is further declared that it shall not be necessary for the
Corporation to proceed against the Tenderer before proceeding against the Bank and the Guarantee
herein contained shall be invoked against the Bank, notwithstanding any security which the
39
Corporation may have obtained or shall be obtained from the Tenderer at any time when
proceedings are taken against the Bank for whatever amount that may be outstanding or unrealised
under the Guarantee.
The right of the Corporation to recover the said amount of Rs. …………..……
(Rupees…………….. ……… …………………………..) only from us in manner aforesaid will not
be precluded/affected, even if, disputes have been raised by the said M/S…………………………..
(Tenderer) and/or dispute or disputes are pending before any authority, officer, tribunal, arbitrator(s) etc.
Notwithstanding anything stated above, our liability under this guarantee shall be restricted to Rs. ……..
…………….. (Rupees …………………………………………) only and our guarantee shall remain in
force up to ..………………….. ………..and unless a demand or claim under the guarantee is made
on us in writing within three months after the aforesaid date i.e. on or before the ………………….
all your rights under the guarantee shall be forfeited and we shall be relieved and discharged from
all liability there under.
Date ………………… (Signature) ………………………………
Place ………………… (Printed name) …………………………
(Designation) …………………………..
(Bank’s common seal) …………………
In presence of:
WTTNESS (with full name, designation, address & official seal, if any)
(1) __________________________________
__________________________________
(2) ___________________________________
___________________________________
Please indicate the name and address of the projects / stations / offices where the B.G. is to be executed.
40
ANNEXURE-F
BANK GUARANTEE VERIFICATION CHECKLIST
YES NO
CHECKLIST
1) Does the Bank Guarantee compare verbatim with
standard DVC Proforma for BG?
2) (A) Has the executing Officer of BG indicating hisname,

designation & Power of Attorney No. / SigningPower
number etc. on BG?
(B) In each page of BG duly signed/initiated by the

executants and last page is signed with full particulars as
required in the DVC/s standard proforma of BG and under
the seal of the Bank.
(C) Is BG No. and date mentioned on all pages of the BG?
(D) Does the last page of the BG carry the signature of two
witnesses alongside the signature of the executing Bank
Manager?
3) (A) Is the BG on non-judicial stamp paper of

appropriate value ?
B) Is the date of sale of non-judicial stamp paper is

issued not more than six months prior to date of
execution of BG ?
.
4) (A) Are the factual details such as Bid specification

No./NIT No./LOA/PO no. contract price, etc. correct?
B) Whether overwriting/cutting if any on the BG

authenticated under signature & seal of executants.
5) (A) Is the amount and validity of BG in line with

contract provisions?
6) Is the foreign bank guarantee, Confirmed by a

Nationalized/scheduled bank in India (as applicable)?
7) Whether the BG has been issued by a Nationalized

Bank/Non-Nationalized Bank. Acceptable to
DVC/Scheduled bank of India (the applicability of the
Bank should be in line with the provisions of bidding
Documents) (On Non-Judicial Stamp paper of
appropriatevalue to be purchased in the name of the
bank. )
41

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DAMODAR VALLEY CORPORATION

OFFICE OF THE CHIEF ENGINEER (CONSTN.)

NOTICE INVITING OPEN TENDER

Tender No. CE/DSTPS/T/1607/ARC Coal Mill/Tender/412 Dated: 31.03.2014

Request for issue of tender document : 11/04/2014 (From 15:00 Hrs.)

INSTRUCTIONS TO BIDDERS (ITB)

Dy. Chief Engineer (Tech),

Location of the Plant

Technical Terms and conditions

Commercial Terms and Conditions

All Relevant Formats

Techno Commercial bid documents (Annexure-A in .Excel Sheet)

Techno-Commercial Deviation Schedule (Annexure-C in Excel Sheet)

Techno-Commercial Deviation Withdrawal Schedule (Annexure-D in Excel Sheet)

Price Bid (Annexure-B in Excel Sheet)

Format of B. G. in lieu of EMD (Annexure-E)

Bank Guarantee Verification Checklist (Annexure-F)

Location of DSTPS Site

DSTPS Site is at the side of NH-2 near Durgapur in the District of

A. The bidders shall have the following working experience of:

3. Repair/Replacement of bowl hub cover:

5. Repair/Replacement of rotating vane:

6. Replacement of multiport outlet:

7. Replacement of bowl extension ring:

8. Replacement of Rockwell/Dresser coupling:

9. Replacement of victolic coupling:

10. Cooler cleaning:

11. Repair/Replacement of Dome valve:

12. Cleaning/Replacement of bag filter of silo:

13. Liner fabrication & fitting in mill body:

14. Replacement of Bull ring segment by removing clamping ring:

16. Journal guard repair/replacement:

18. Servicing of Hot or Cold air regulating damper:

19. Servicing of Hot or Cold air guillotine gate:

20. Repair/Replacement of damaged insulation cover plate in scrapper chamber:

26. Replacement of Main gear box of coal feeder:

27. Replacement of COC gear box of coal feeder:

28. Replacement of classifier outlet flap gate (MDV):

29. Replacement of RC feeder gate or its seal:

30. Replacement of coal feeder inlet gate/bunker outlet gate:

31. Replacement/Refitting of expansion joint (any size):

34. Replacement/Repair of plate valve of coal mill reject system:

35. Replacement of transition piece above classifier outlet gate:

36. Replacement of raw coal chute/coal feed pipe:

37. Repair/Replacement of aerofoil in the duct:

40. Reinstallation of new or repaired motor of coal mill:

41. CM main gear box repair/replacement:

44. Emptying of bunker by fixing of bunker empty arrangement (01 no.):

46. Gear box sealing system overhauling:

47. Spring assembly servicing:

49. Replacement of mill reject pipe:

50. Replacement of input shaft bearing(DE/NDE) of coal mill:

51. Centrifuging of coal mill gear box oil:

53. Operation support service:

Followings are the scope of work under Sl. No. : 54.

C. Cleaning of chocked mills:

D. Tit bit repair of journal head guard

E. Cleaning of choked bends of reject discharge lines