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    II. Analysis. 3. Top Three Most Commonly Used Application in Google G Suite and Their Main Functionalities. 3.1. Gmail

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    Linh Phương
    Gmail, Google Drive, and Google Docs, Sheets, and Slides are the top three most commonly used Google G Suite applications. Gmail allows users to easily compose, send, and manage emails. Google Drive provides cloud storage and file sharing capabilities. Google Docs, Sheets, and Slides are online office productivity tools that allow real-time collaboration. Compared to Microsoft Office 365, G Suite applications have strong collaboration features while Office 365 has more advanced individual working capabilities. Google Sheets is well-suited for collaboration and connectivity to other G Suite apps, while Excel has more powerful data analysis functions suitable for complex work.

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    II. Analysis. 3. Top Three Most Commonly Used Application in Google G Suite and Their Main Functionalities. 3.1. Gmail

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    Linh Phương
    96 views4 pages
    Gmail, Google Drive, and Google Docs, Sheets, and Slides are the top three most commonly used Google G Suite applications. Gmail allows users to easily compose, send, and manage emails. Google Drive provides cloud storage and file sharing capabilities. Google Docs, Sheets, and Slides are online office productivity tools that allow real-time collaboration. Compared to Microsoft Office 365, G Suite applications have strong collaboration features while Office 365 has more advanced individual working capabilities. Google Sheets is well-suited for collaboration and connectivity to other G Suite apps, while Excel has more powerful data analysis functions suitable for complex work.

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    Gmail, Google Drive, and Google Docs, Sheets, and Slides are the top three most commonly used Google G Suite applications. Gmail allows users to easily compose, send, and manage emails. Google Drive provides cloud storage and file sharing capabilities. Google Docs, Sheets, and Slides are online office productivity tools that allow real-time collaboration. Compared to Microsoft Office 365, G Suite applications have strong collaboration features while Office 365 has more advanced individual working capabilities. Google Sheets is well-suited for collaboration and connectivity to other G Suite apps, while Excel has more powerful data analysis functions suitable for complex work.

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    © All Rights Reserved
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    Download as docx, pdf, or txt
    96 views4 pages

    II. Analysis. 3. Top Three Most Commonly Used Application in Google G Suite and Their Main Functionalities. 3.1. Gmail

    Uploaded by

    Linh Phương
    Gmail, Google Drive, and Google Docs, Sheets, and Slides are the top three most commonly used Google G Suite applications. Gmail allows users to easily compose, send, and manage emails. Google Drive provides cloud storage and file sharing capabilities. Google Docs, Sheets, and Slides are online office productivity tools that allow real-time collaboration. Compared to Microsoft Office 365, G Suite applications have strong collaboration features while Office 365 has more advanced individual working capabilities. Google Sheets is well-suited for collaboration and connectivity to other G Suite apps, while Excel has more powerful data analysis functions suitable for complex work.

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    © All Rights Reserved
    Download as DOCX, PDF, TXT or read online from Scribd
    Download as docx, pdf, or txt
    of 4

    II. Analysis.

    3. Top three most commonly used application in Google G Suite and their main
    functionalities.
    3.1. Gmail.
    Gmail has been around since 2004 and has reached more than 1.5 billion users at the end of
    2018 ( Expanded Rambling, 2018). As a free email service, Gmail has some basic functions as
    well as convenience:  
    -Creating email: Easy way to compose a message is click the “compose” button on the left, users
    can also attach links, files, imagines and more.
    -Reply to email: To answer an email, users just simply click to “reply” button. Gmail also has a
    “forward” button to send the same email without recompose again.  
    - See and read email: First default screen of Gmail is a group of inbox with highlighted messages
    are unread one and the “sent” bar is for sent messages.
    Furthermore: Users can also re organize messages, print and download photo or document that
    are attached, find email with Advanced Search, access to calendar, notes, and tasks through
    Google Calendar/Keep/Tasks on the right.  
    3.2. Google Drive
      With more than 800 million monthly active users and 2 trillion files stored in 2017 (Business
    Insider, 2017), there’s no doubt that Google Drive is one of the most versatile cloud storage
    services of G suite.
    After signed up and access to "My Drive", users can upload, create or sync files and folders
    from their personal devices, as well as Google Sheets, Slides and Docs. Moreover, users have the
    right to control the level of visibility with other accounts, adjust permissions for folders and files
    by regulate access levels.
    3.3. Docs, Slides and Sheets.
    These apps are group of web-based office software that are part of G suite and integrated with
    Google Drive. All the apps are compatible with Microsoft Office so respectively, their main
    functions are similar to Microsoft Office’s:
    -Google Docs allows users composing and editing document.
    -Google Slides allows users creating presentation.
    -Google Sheets is a spreadsheet program that lets users create and format spreadsheets.
    Furthermore, the outstanding function of these apps is allows users to create and edit files or
    documents while collaborating with different users at the same time without directly face to face
    others.  
    4. Comparison between Google G Suite and Microsoft office, Google Spreadsheet vs.
    Microsoft Excel.
    4.1. Google G Suite and Microsoft office

    Features G Suite Microsoft office

    Price (per user Price of G suite in 2018: Price of Office 365 in 2018:
    per month)* -Basic: $3 -Business: $8.25
    -Business: $10 -Business Premium: $12.50
    -Enterprise: $25 -Business Essentials: $5

    -30 GB of cloud storage for a basic use, -Office 365 comes with 1 TB of One Drive storage
    unlimited storage with business and for all plans, 50 GB for mailbox and custom email
    enterprise. domain address.
    -Google Drive comes with apps that -Size of storage depends on capacities of devices
    Storage users can download on mobile or table if users use desktop apps which is limited.
    devices.
    -Users have the right to control the level
    of visibility, download and permission
    for files.

    -Includes Google Docs, Sheets, Slides, -Includes Word, Excel, PowerPoint, OneNote,
    Keep, Calendar, Hangouts and Photos. Outlook, Publisher, Access  
    Apps Especially famous with Gmail with -Web and mobile version functionalities are
    more than 1.5 billion users limited.
    -Each one comes with mobile version. - Desktop apps are popular for feature-rich with
    -Offline version functionalities are high standard.
    limited.

    -Popular with multi-user files editing -Suitable for complex work performances.
    Working feature in real time.   -Collaboration tools are not advance

    -Reduce the need of download -If users use desktop apps, they’ll have to manage
    documents to home devices, where data level of security of home devices by their own
    may be lost or stolen. which has a risk of data lost or stolen.    
    Security -Automatically detects suspicious
    activities and hacking attempts.
    -Users can set up policies to prevent
    unauthorized access.
    *:Reference price data from G suite (2018) and Microsoft (2018)

    4.2.Google Spreadsheet vs. Microsoft Excel.


      In general terms of features, there’s not much difference between Excel and Google Sheets
    since they both have all the basic spreadsheet features.
      Excel desktop app is famous for its rich features in comparison to others. The diversity of
    function was built to store and work with complex or massive amount of data which is suitable
    for the need of in-depth data analysis for large organization.
      On the other hand, even though there are not plenty of function in Sheet like Excel, Google
    Sheets stands out for its excellent collaboration feature. Multiple users can work on the same
    spreadsheet at once without disruption. Furthermore, Google Sheets is integrated with G suite so
    users can exploit and connect data from/with other apps. Hence, due to the simplicity and
    collaboration feature, Sheet would be likely suitable for students, small businesses and group
    work.  
    Reference list
    1.Smith, C 2018, ‘20 Amazing Gmail Facts and Statistic (December 2018) By the Numbers’,
    Expanded Rambling, viewed 11 December
    2018,<https://expandedramblings.com/index.php/gmail-statistics/>
    2.Price, R 2017, ‘Google Drive now hosts more than 2 trillion files’, Business Insider, viewed
    11 December 2018, <https://www.businessinsider.com/2-trillion-files-google-drive-exec-
    prabhakar-raghavan-2017-5>
    3.Microsoff 2018, ‘Get the most from Office with Office 365’, Products.office, viewed 12
    December 2018, <https://products.office.com/en/compare-all-microsoft-office-products-b?
    tab=2&OCID=AID737190_SEM_PF0xv1Ql&lnkd=Google_O365SMB_NI&gclid=Cj0KCQiA3
    b3gBRDAARIsAL6D-N-qmN-9buE8CK7ISFJ-XKMLSv-lyfZm2DorproAjBKn-
    3g9p7dInIkaAmwAEALw_wcB>  
    4. Google 2018, ‘Choose your G Suite edition. Try it free for 14 days’, Gsuite.google, viewed 12
    December 2018, <https://gsuite.google.com/intl/en_id/pricing.html?
    utm_source=google&utm_medium=cpc&utm_campaign=japac-VN-all-en-dr-bkws-all-golden-
    trial-e-dr-1003989&utm_content=text-ad-none-none-DEV_c-CRE_249977603415-
    ADGP_Hybrid%20%7C%20AW%20SEM%20%7C%20BKWS%20~%20EXA%20%7C%20G
    %20Suite%20%7C%20%5B1:1%5D%20%7C%20VN%20%7C%20EN%20%7C%20Pricing
    %20%7C%20pricing%20for%20g%20suite-KWID_43700030058112445-kwd-299032866959-
    userloc_1028580&utm_term=KW_pricing%20for%20g
    %20suite&gclid=Cj0KCQiA3b3gBRDAARIsAL6D-
    N_HbgA3CZxZPk9I_dSlrN1M88ZIhixccOs-
    29aupQh3NKcuNzcMi68aArOWEALw_wcB&gclsrc=aw.ds>

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