Introduction To Google Workspace

Introduction to
What is ?
Google Workspace (formerly known as G Suite) is a collection of secure collaboration and
productivity software and products developed and marketed by Google. It was first launched in
2006 as “Google Apps”, renamed as “G Suite” in 2016 and rebranded again in 2020 as “Google
Workspace”.
Difference between Google Workspace & Google’s free account

Features Google Workspace Google’s free account
Additional cloud-based applications are Standard, a smaller number of
Applications
available. applications.
Custom email accounts with a domain
 
(e.g.- @yourcompany.com)
Higher storage capacity (30GB, 2TB, 5TB
Drive storage capacity per user, or unlimited storage, depending Free up to 15GB
on the plan).
Additional administrative tools and
 
advanced settings
24/7 phone and email support  
For more: https://workspace.google.com/features/

Features Google Workspace Google’s free account
Applications Additional cloud-based Standard, a smaller number of
applications. applications.
Custom email accounts with a
domain (e.g.- @yourcompany.com)
 
Drive storage capacity Higher storage capacity (30GB, 2TB, Free up to 15GB
5TB per user, or unlimited storage,
depending on the plan).
Additional administrative tools and
advanced settings
 
24/7 phone and email support  
Products in
- Question -
Which Google Workspace applications are you familiar with?

1. Gmail
Gmail is a web-based email service.
As part of Google Workspace, Gmail comes with additional features designed for
business use, including:
• Email addresses with the customer's domain name (@yourcompany.com).

• 24/7 phone and email support.
• Synchronization compatibility with Microsoft Outlook and other email
providers.
• Support for add-ons that integrate third-party apps purchased from the Google
Workspace Marketplace with Gmail.
2. Google Drive
Users can store any sort of content in the cloud, share it with others, and view it
from any computer, tablet, or smartphone using Google Drive.
As part of Google Workspace, Google Drive comes with additional features

designed for business use, including:
• Either 30GB, 2TB, 5TB per user, or unlimited storage, depending on the plan.
• Advanced admin controls, depending on the plan.
• Audit and reporting insights for Drive content and sharing, depending on the
plan.
Watch : https://www.youtube.com/watch?v=P7555XLfHgs
3. Docs
Google Docs is an online word processor that lets you create and format
documents and work with other people.
Watch: https://www.youtube.com/watch?v=LLtqkw6o-UY
4. Sheets
Google Sheets is an online spreadsheet app that lets you create and format
spreadsheets and work with other people.
Watch: https://www.youtube.com/watch?v=HLp6nbp8VIc
5. Slides
Google Slides is an online presentation app that lets you create and format
presentations and work with other people.
Watch: https://www.youtube.com/watch?v=1ENtPjEp_5c
6. Forms
With Google Forms, you can create and analyze surveys right in your mobile or
web browser—no special software required.
You get instant results as they come in. And you can summarize survey results at a
glance with charts and graphs.
Further reading: https://www.google.com/forms/about/

7. Sites
Google Sites is a free website builder from Google which enables anyone to create
their own online presence.
Watch: https://www.youtube.com/watch?v=Vl2wsahS6RU
8. Calendar
With Google Calendar, you can quickly schedule meetings and events and get
reminders about upcoming activities.
Watch: https://www.youtube.com/watch?v=mBaKzzl-7f4
9. Chat
Google Chat is a secure communications tool designed to provide easy business
communications within the Google Workspace ecosystem.
With Google Chat, teams collaborate via text, build collaborative chat rooms, share
documents, deliver presentations, and establish web conferences.
Further reading: https://workspace.google.com/products/chat/

10. Meet
Google Meet is a video-communication service.
It lets people to join the same virtual meeting and speak or share video with each
other from anywhere with internet access.
Watch: https://www.youtube.com/watch?v=ztyHfVLcp24
11. Currents
Google Currents is a digital bulletin board that can help employees working at the
same company chat, share files, and generally stay connected.
With Google Currents, colleagues can post their own messages and follow
important messages shared across the company.
Watch: https://www.youtube.com/watch?v=0oQcn34z2FU
12. Keep
Google Keep allows users to record plain-text notes and organize, edit, or share
them with others.
You can use this to create voice notes, set time-based and location-based
reminders.
Watch: https://www.youtube.com/watch?v=uI23VXDHAPk
13. Vault
Vault is an information governance and eDiscovery tool for Google Workspace.
With Vault, you can retain, hold, search, and export users’ Google Workspace data.
You can use Vault for the following data:
• Gmail messages
• Drive files
• Google Chat messages (history turned on)
• Google Meet recordings and associated chat, Q&A, and polls logs
• Google Groups messages
• Google Voice for Google Workspace text messages, voicemails and their
transcripts, and call logs
• new Google Sites
• Classic Hangouts messages (history turned on)
Watch: https://www.youtube.com/watch?v=8myOWQS2aIk
14. Work Insights
Work Insights is a reporting tool for Google Workspace that gives you insights into
the impact of your Google Workspace deployment. Using easy-to-read charts, you
can see metrics on your organization's Google Workspace adoption, productivity,
and collaboration.
Watch: https://www.youtube.com/watch?v=GsUGHwViQus
15. Jamboard
Google Jamboard is a digital whiteboard that allows for remote or in-person
collaboration on a shared space. Students or colleagues can sketch out ideas,
problem solve, or draw collaboratively and synchronously.
Further reading: https://workspace.google.com/products/jamboard/

16. Cloud Search
Google Cloud Search is an AI-powered assistant which aid users to quickly find
relevant information, as and when they need it across all associated Google apps,
including Gmail, Google Docs, Google Drive, Google Calendar, Google Contacts and
others alike.
Watch: https://www.youtube.com/watch?v=Fn25bqn2EDs

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Introduction to

Difference between Google Workspace & Google’s free account

For more: https://workspace.google.com/features/

Which Google Workspace applications are you familiar with?

• Email addresses with the customer's domain name (@yourcompany.com).

As part of Google Workspace, Google Drive comes with additional features

Further reading: https://www.google.com/forms/about/

Further reading: https://workspace.google.com/products/chat/

Further reading: https://workspace.google.com/products/jamboard/

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