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Restrictions on Use and Disclosure Covered entities may not use or disclose PHI except as permitted or required by the Privacy Rule. A covered entity may disclose PHI without the individuals permission for treatment, payment, and health care operations purposes.
You will need the patient or service users written consent if you wish to access their record. Where written consent is not possible, other arrangements will be necessary. Under the Data Protection Act, requests for access to records should be responded to as soon as possible, or within 1 month.
In general, a covered entity may only use or disclose PHI if either: (1) the HIPAA Privacy Rule specifically permits or requires it; or (2) the individual who is the subject of the information gives authorization in writing.
PHI may be disclosed: When Required by Law. Covered entities may use and disclose protected health information without individual authorization as required by law (including by statute, regulation, or court orders). When Needed for Public Health Activities.
Protected health information (PHI) is the demographic information, medical histories, laboratory results, physical and electronic health records, mental health conditions, insurance information, and other data that a healthcare professional collects to identify an individual and determine appropriate care.
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A covered entity is permitted, but not required, to use and disclose protected health information, without an individuals authorization, for the following purposes or situations: (1) To the Individual (unless required for access or accounting of disclosures); (2) Treatment, Payment, and Health Care Operations; (3)
Disclosure means to permit access to or the release, transfer, or other communication of personally identifiable information (PII) by any means (34 CFR 99.3).
Examples of HIPAA Privacy Rule Exceptions: Oversight of the healthcare system, including licensing and regulation. Public health, and in emergencies affecting the life or safety. Research. Judicial and administrative proceedings. Law enforcement. Informing next of kin.

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