Introduction To GeM

INTRODUCTION TO
GOVT e-MARKETPLACE (GeM)
By
Charu C Pandey, SBSO
FCM (WMW), HQ CME
PREVIEW
RULES IN GFR
FEATURES OF GeM
SITE INTRODUCTION
PROCESS FLOW
Public Procurement: Basic Architecture
For the
People
Public
Procurement
By Using
Public Public
Servants Money
GENERAL FINANCIAL RULES (GFR)
• GFR are a compilation of rules and orders of Government of India to be

followed by all while dealing with matters involving public finance
• These are treated as executive instructions to be complied with by all

Departments and Organisations under the Government and specified bodies
except otherwise provided for in these Rules
• These rules do not apply to PSUs

GFR 2017: Enabling Provision
• GFR permits Ministries and

Departments to formulate
Sector Specific Procurement
Rule 142 Procedures, Bid Documents,
Contract Conditions etc.
broadly in conformity with
the GFR
RULES PERTAINING TO GeM
• Mandatory to procure Goods and Services available in GeM (Rule 149)
• Procurement without inviting bids. Value Limit Rs 25,000 on each occasion (Rule 154)
• Procurement on the basis of recommendations of a three member Local Purchase

Committee. Value of Procurement more than Rs 25000 and upto Rs 250000 on each
occasion (Rule 155)
• For procurements of special nature – Two Stage Bidding (Rule 164)
• A Dynamic Bidding Process – Electronic Reverse Auction (Rule 167)

GFR 2017
PURCHASE OF GOODS
WITHOUT QUOTATIONS
RS 25,000.
RULE : 154
CONFIDENTIAL CASES PURCHASE OF
OF NATIONAL GOODS BY
SECURITY. PURCHASE
RULE : 159, 160 COMMITTEE
Rs 25000-2.5 lakhs
EXEMPTED RULE : 155
KENDRIYA MSEs
BHANDARS
ONLY AOC TO BE AOC TO BE
PUBLISHED PUBLISHED
PURCHASE OF GOODS BY COMMITTEE
Rule 155: Purchase of goods by Purchase Committee

• In case a certain item is not available on the GeM portal, Purchase of goods
costing above Rs 25,000 only and up to Rs 2,50,000 only on each occasion may
be made on the recommendations of a duly constituted Local Purchase
Committee consisting of three members of an appropriate level as decided by
the Head of the Department. The Committee will survey the market to
ascertain the reasonableness of rate, quality and specifications and identify
the appropriate supplier.
• Before recommending placement of the purchase order, the members of the
committee will jointly record a certificate as follows.
PURCHASE OF GOODS BY COMMITTEE
Rule 155 (Continued)

“Certified that we, ---------, members of the purchase committee are jointly and
individually satisfied that the goods recommended for purchase are of the
requisite specification and quality, priced at the prevailing market rate and
the supplier recommended is reliable and competent to supply the goods in
question, and it is not debarred by Department of Commerce or
Ministry/Department concerned”
• Procurement by the LPC route may be resorted to in case of immediate
requirements or where it is difficult to determine the exact specifications due
to inadequate market information
[Para 9.9.3(d) of the CVC Manual 2017]
What is GeM?
 GeM IS A SHORT FORM OF ONE STOP GOVERNMENT E-MARKET

PLACE
WHERE COMMON USER GOODS AND SERVICES CAN BE
PROCURED.
GEM IS DYNAMIC, SELF SUSTAINING AND USER FRIENDLY PORTAL
FOR MAKING PROCUREMENT BY GOVERNMENT OFFICERS.
IT IS MANDATORY FOR ALL GOVT MINISTRIES AND FMN TO
PURCHASE GOODS AND SERVICES AVAILABLE ON GeM
FEATURES OF GeM?
 LISTING OF PRODUCTS FOR INDIVIDUAL, PRESCRIBED CATEGORIES OF GOODS/ SERVICES OF
COMMON USE
LOOK, ESTIMATE, COMPARE AND BUYING FACILITY ON DYNAMIC PRICING BASIS.
MARKET PLACE FOR BUYING OF MAJORITY OF COMMON USER ITEMS.
BUYING GOODS AND SERVICES ONLINE, AS AND WHEN REQUIRED.
SINGLE WINDOW SYSTEM FOR AGGREGATING DEMANDS AND ORDERING
TRANSPARENCY AND EASE OF BUYING
USEFUL FOR LOW VALUE BUYING AND ALSO FOR BULK BUYING AT COMPETITIVE PRICE USING
REVERSE AUCTION/ E-BIDDING.
CONTINUOUS VENDOR RATING SYSTEM.
USER FRIENDLY DASH BOARD FOR BUYING AND MONITORING SUPPLIES AND PAYMENTS
PROCUREMENT CATEGORIES IN GeM
PRIMARY USER SECONDARY USER

 Representative of Buyer Org  Buyer for his AOR
 Creates secondary user  Makes all the purchase
 Overall monitoring and Administrative  Receives the goods and generates
control CRAC
 Cannot order products  Makes all the payments
 Cannot make payments
Pre-requisite for Registration
For Primary User registration:
 Aadhaar number/Virtual ID of the user
 Mobile number which is linked with Aadhaar– for OTP purpose
 Email ids hosted by NIC, only NIC registered Email ids are allowed, this would facilitate users from all
1600+ domains to freely register and transact on GeM
 Verifying authority details such as name, mobile number and NIC registered email id
Secondary User registration:

 Aadhaar Number / Virtual ID of the User
 Active Mobile number to which your Aadhaar is linked – for OTP purpose
 NIC registered Email id/ gembuyer.in
Note: In case the user does not have an email id which is hosted by NIC s/he would be directed to open GeM buyer id email
Role Player Details
• Primary User registration:
 Parent user of the GeM Portal & register the organisation
 Creation & modification of all secondary users like buyer, consignee, etc
 Administration of GeM procurement
 Transfer of account to new primary user
User Role Player Matrix

REGISTRATION PROCESS
PRIMARY USER REGISTRATION
SECONDARY USERS REGISTRATION
NOMINATE BUYER AND CONSIGNEE
NOMINATE PAYING AUTHORITY

Click here to update your organisation
details
REGISTRATION IN GeM
PRIMARY USER
PRIMARY USER REGISTERATION
DEACTIVATION OPTION
DEACTIVATION OPTION
Click here to verify account creation
STEPS TO PROCUREMENT
PROCUREMENT CYCLE
LOGIN AS A BUYER
GO TO THE MAEKET OPTION
SELECT THE REQUIRED PRODUCT CATEGORY
ADD TO CART
PROCUREMENT CATEGORIES IN GeM
GOODS SERVICES
 Direct Purchase (upto Rs 25000)  Direct Purchase (upto Rs 25000)
 L-1 Purchase (From Rs 25000 to Rs  L-1 Purchase (From Rs 25000 to Rs
500000) 500000)
 Purchase through BID (Compulsory for  Purchase through BID (Compulsory
purchase of Rs 500000 and above) for purchase of Rs 500000 and above)
 BID RA (for purchase of RS 500000 and  BID RA (for purchase of RS 500000
above) and above)
 Customised Biding  Customised Biding
DIRECT PURCHASE
• Allowed for purchase of items upto Rs 25000

• Filters
• Consignee
• Location
• Product specification
• With approval of competent auth
L-1 PURCHASE
• Allowed for purchase of items from Rs 25000 to Rs 500000

• Filters
• Consignee
• Location
• Product specification
• L-1 category is shown by GeM
• For PAC items buying needs specific approval of competent auth and selection
is meant for only one make and model. Multiple make and model selection is not
allowed
PURCHASE THROUGH BID/RA
• compulsory for purchase of items for Rs 500000 and above

• Filters
• Multiple Consignee and Stagerred location
• Bid duration/Bid lifecycle/Bid validity
• Comprehensive product specification
• EMD
• Annual turnover/Terms and conditions
• Requirement of documents through upload
• Option for splitting of delivery/seller
• Golden parameter can be checked and implemented as per requirement
• Clause of inspection (including multiple) can be made as per requirement
IMPORTANT CONTROL MEASURES
ADMINISTRATIVE FILTERS FINANCIAL FILTERS TECHNICAL FILTERS
• QTY REQD • BRAND

• PRODUCT AMOUNT
• DELIVERY LOC • MODEL
• ANNUA L TURNOVER
• YEARS OF EXPERIENCE • PROCESSOR ETC
• VALUE ADDITION
• SUPPLIER RATING • PROFIT & LOSS OF SUPPLIER
EPILOGUE
“There is no rule of Law that commonsense should be put in cold

storage”
Supreme Court of India
QUERIES
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INTRODUCTION TO

GOVT e-MARKETPLACE (GeM)

• GFR are a compilation of rules and orders of Government of India to be

• These are treated as executive instructions to be complied with by all

• These rules do not apply to PSUs

• GFR permits Ministries and

• Mandatory to procure Goods and Services available in GeM (Rule 149)

• Procurement on the basis of recommendations of a three member Local Purchase

• For procurements of special nature – Two Stage Bidding (Rule 164)

• A Dynamic Bidding Process – Electronic Reverse Auction (Rule 167)

Rule 155: Purchase of goods by Purchase Committee

Rule 155 (Continued)

 GeM IS A SHORT FORM OF ONE STOP GOVERNMENT E-MARKET

LOOK, ESTIMATE, COMPARE AND BUYING FACILITY ON DYNAMIC PRICING BASIS.

MARKET PLACE FOR BUYING OF MAJORITY OF COMMON USER ITEMS.

BUYING GOODS AND SERVICES ONLINE, AS AND WHEN REQUIRED.

SINGLE WINDOW SYSTEM FOR AGGREGATING DEMANDS AND ORDERING

TRANSPARENCY AND EASE OF BUYING

CONTINUOUS VENDOR RATING SYSTEM.

PRIMARY USER SECONDARY USER

Secondary User registration:

User Role Player Matrix

PRIMARY USER REGISTRATION

SECONDARY USERS REGISTRATION

NOMINATE BUYER AND CONSIGNEE

NOMINATE PAYING AUTHORITY

GO TO THE MAEKET OPTION

SELECT THE REQUIRED PRODUCT CATEGORY

• Allowed for purchase of items upto Rs 25000

• Allowed for purchase of items from Rs 25000 to Rs 500000

• compulsory for purchase of items for Rs 500000 and above

ADMINISTRATIVE FILTERS FINANCIAL FILTERS TECHNICAL FILTERS

• QTY REQD • BRAND

“There is no rule of Law that commonsense should be put in cold

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