Discussion Document – Oracle EBS Impact Assessment

R12 Impact Analysis – Financials – Payables

R12 Payables – New Features
• New Features in Oracle Payables
• Suppliers Represented in TCA
• Multi Org Access Control in Payables
• New or Improved Workflows
 Line Level and Invoice Level Approval
 Approver entry of unmatched accounting and project information
 Holds Notifications and streamlined resolution
 Supplier Collaboration to resolve invoice issues
• New Invoice Structure
• Payments & Refunds Enhancements

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R12 Impact Analysis – Financials – Payables

R12: Suppliers Represented in TCA

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 R12 Impact Analysis – Financials – Payables

R12 Suppliers
• In R12, Suppliers join the Trading Community Architecture
• Organization Details, Addresses, and Contacts = TCA
• Supplier Terms and Controls = Supplier and Supplier Site
• New AP Tables – Backward Compatible Views
• Related Features:
• Supplier Bank Accounts – Payment Attributes
• Added Tax Registrations and Settings
• Multi-org Access Control
• Payment Enhancements
• Invoice Goods and Services Tolerance Template Assignments

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R12 Impact Analysis – Financials – Payables

R12 Suppliers & TCA Concepts

• Organization Party
• Person Party
• Location (Physical Location)
• Party Site (Party’s Address)
• Relationship Party – Contact
• Relationships between Parties

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 R12 Impact Analysis – Financials – Payables

R12 Suppliers: New Tables & Views

• New Payables Tables:

• AP_SUPPLIERS
• AP_SUPPLIER_SITES_ALL
• AP_SUPPLIER_CONTACTS
• AP_SUPPLIER_INT_REJECTIONS
• New Views:
• PO_VENDORS
• PO_VENDOR_SITES_ALL
• PO_VENDOR_CONTACTS

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 R12 Suppliers & TCA: Supplier
Migrating Suppliers to TCA

Suppliers (AP_SUPPLIERS) TCA

Organization Profiles
Supplier Information
(HZ_ORGANIZATION_PROFILES)

Parties
PO_VENDOR_CONTACTS
PO_VENDOR_SITES_ALL

(HZ_PARTIES)
APPS.PO_VENDORS

Supplier Profile
PO_VENDORS

Parent
of
Party Usages
(HZ_PARTY_USAGE_ASSIGNMENTS)
(Supplier Usage)

Party Relationships
(HZ_RELATIONSHIPS)
(Parent Vendor)

The Party Relationships is populated to transfer the Supplier Hierarchy information. Currently this information is
represented using the parent_vendor_id column.

After we populated the TCA tables the AP_SUPPLIERS is updated with the PARTY_ID information.

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R12 Suppliers & TCA: Trading Partner Information

Consolidated
Supplies
TCA Party Information Sample

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R12 Suppliers & TCA: Supplier Location
Migrating Supplier Sites to TCA

AP_SUPPLIER_SITES_ALL TCA

Unique Location Profile

Address Addresses (HZ_LOCATION_PROFILES)
APPS. PO_VENDOR_SITES_ALL

Location
OU (HZ_LOCATIONS)

Combination
of
Party Sites
Profile Party,
Location & (HZ_PARTY_SITES)
Duns Number

Site Uses Unique

Set of
Site Uses Party Sites Uses
Across (HZ_PARTY_SITE_USES)
OUs

Note: All address elements are used in the grouping logic to determine unique addresses.

Address Line1 should be populated, otherwise AP will populate the Site Code for the address line1. We will document this as a part of the
Upgrade documentation.

Country is a required field and AP will insert a valid value If one is available at the supplier site. In the absence of that, we will get the country
from Default Country profile option or from the country of the OU of the supplier site. Upgrade documentation will have a recommendation for the same.

Upgrade will also stamp the Location ID and Party Site ID in ap_supplier_sites_all table.

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 R12 Suppliers & TCA: Trading Partner’s Site
Address Location

Consolidated
Supplies
4480 Morning
Star, Dallas, TX

TCA Party Site Sample

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 R12 Suppliers & TCA: Trading Partner Contacts

Contacts Data Migration Flow

AP_SUPPLIER_CONTACTS TCA
APPS. PO_VENDOR_CONTACTS

HZ_PARTIES
Person (Person Party)

HZ_RELATIONSHIPS
Contact Of/Contact
(Contact Of)
Person @
Org

HZ_PARTIES
(Relationship Party)

HZ_PARTY_SITES
Mail Stop (Contact’s Mail Stop within ORG’s Location for Relationship Party)

HZ_ORG_CONTACTS
Department (Contact’s Department Info in the context of Relationship and Org Party Site
ID)

HZ_CONTACT_POINTS
Contact Points (eMail, Phone, Fax, URL, Alt Phone migrated in the context of Relationship
Party)

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R12 Suppliers & TCA: Trading Partner Contacts

Consolidated
Supplies

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R12 Impact Analysis – Financials – Payables
R12 Suppliers & TCA: Supplier Sites
Terms and Controls between “You” and your Supplier

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 R12 Impact Analysis – Financials – Payables

R12 Supplier Open Interface and APIs

• New or Changed Programs:

• Supplier Open Interface Import
• Supplier Sites Open Interface Import
• Supplier Site Contacts Open Interface Import
New APIs
AP_VENDOR_PUB_PKG. Create_Vendor
AP_VENDOR_PUB_PKG. Update_Vendor
AP_VENDOR_PUB_PKG. Create_Vendor_Site
AP_VENDOR_PUB_PKG.Update_Vendor_Site
AP_VENDOR_PUB_PKG. Create_Vendor_Contact
• Enhanced Error Handling

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 R12 Impact Analysis – Financials – Payables

R12 Supplier Merge / TCA Party Merge

• Rule of Thumb: Supplier Merge First
• Business Transaction Handling

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R12 Impact Analysis – Financials – Payables

R12 Supplier Merge / TCA Party Merge

• Example: Duplicate

TCA Party: ABC Co. TCA Party: ABC Company

Supplier: ABC Co. Supplier: ABC Company

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R12 Impact Analysis – Financials – Payables

R12 Supplier Merge / TCA Party Merge

TCA Party: ABC Co. TCA Party: ABC Company

Supplier: ABC Co. Supplier: ABC Company

Supplier Merge

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R12 Supplier Merge / TCA Party Merge

Party Merge

TCA Party: ABC Co. TCA Party: ABC Company

Supplier: ABC Company

Supplier: ABC Co.

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R12 Impact Analysis – Financials – Payables

R12 Supplier Merge / TCA Party Merge

TCA Party:
TCA ABC
Party:Company
ABC Co.
Supplier: ABC Company
Supplier: ABC Co.

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R12 Impact Analysis – Financials – Payables

R12 Supplier Merge / TCA Party Merge

Party Merge Veto

TCA Party: ABC Co. TCA Party: ABC Company

Supplier: ABC Co. Supplier: ABC Company

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R12 Impact Analysis – Financials – Payables

R12 Supplier /TCA Implementation Considerations

• New Model – Backward Compatible Views - Review Customs

• New APIs – Payables and TCA’s
• Only one Supplier per TCA Party
• Features Offered by TCA
• Geography Hierarchy and Address Validation – out of the box
• External Enrichment (such as D&B) – custom use as of now from
Supplier UI
• Data Quality Management (DQM) – custom use as of now from
Supplier UI
• Other eBusiness Suite Products
• Oracle Credit Management

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 R12 Supplier /TCA Implementation Considerations

Geography Hierarchy
– Address Style &
Validations

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