Notice of Negotiated Procurement

NOTICE OF NEGOTIATED PROCUREMENT
(Small Value Procurement-Consulting Firm)

DSWD NNP No. 18-GOP-SVCF-002
HIRING OF CONSULTING FIRM FOR THE DEVELOPMENT OF STB

MANUAL OF OPERATIONS
(PR No. 2018062121)
1. The Department of Social Welfare and Development (DSWD) through the Social
Technology Bureau (STB) - Current Appropriations Fund intends to apply the sum of Two
Hundred Thousand Pesos (PhP 200,000.00) being the Approved Budget for the Contract
(ABC) inclusive of all pertinent taxes to payments under the contract for Hiring of
Consulting Firm for the Development of STB Manual Operations.
2. The Project Objective:
 Through the hiring of a Consulting Firm, the Bureau is able to develop a

standard guide on the STB process of program development and
management.
3. The consulting firm should possess the following:
 Experience of the firm in assisting organizations in writing ISO aligned

manuals;
 Operations Director/Team Leader with experience in producing technical
documents/manual of operations;
 Key staff/members with certificates and/or experience in providing
technical assistance along ISO documentation; and
 Substantial amount of workforce to complete technical documents.
4. The Consultant is expected to perform the following task:
 Develop an inception report including proposed development process and

outline of the manual and schedule of work;
 Attend meetings with STB MANCOM, Regional Social technology Unit (STU)
and Coach Monitor, if needed;
 Develop STB MOO which should be easily understandable and applicable by
STB and STU staff;
 Develop Evaluation Tool for measuring the applicability and relevance of the
manual to the needs of the STB staff;
 Finalize MOO and evaluation tool based on comments; and
 Present to the STB MANCOM for approval of the Bureau Director and Coach
Monitor.
DSWD NNP No. 18-GOP-SVCF-002 Page 1 of 7

5. In consideration with the consultancy services required, payment shall be in
accordance to the following schedule of deliverables:
Activities Deliverables Time Frame Level of Tranche/

Approval Percentage
1. Development Inception Within 3 working days STB
of an Report; upon receipt of Notice Director
1st Tranche /
Inception to Proceed (NTP);
15%
Report Within 3 working days
for approval of STB
2. Preliminary Highlights of the 5 working days after STB
Meeting with Meeting the meeting Director
STB
3. Drafting of 1st draft of MOO Within 15 working STB
STB MOO and Evaluation days after meeting Director
2nd Tranche /
and Tool
25%
Evaluation
Tool
4. Meeting with Summary of Within 3 working STB
STB enhancements days after meeting Director
on the MOO
5. Submission of 2 draft of STB
nd Within 10 working STB
2nd draft of MOO days upon receipt of Director 3rd Tranche /
STB MOO comments on the 30%
enhanced STB MOO
6. Meeting with Summary of Within 3 working days STB
STB enhancements after meeting Director
MANCOM
7. Submission of Final STB MOO 7 working days after the STB
Final STB with approved meeting; 5 working Director / 4th Tranche /
MOO lay-out days for approval of OIC-Asst. 30%
STB Secretary
6. The applications will be evaluated based on the following criteria:
Qualification Percentage
Experience of the firm in assisting organizations in writing ISO aligned 25%
manuals
5 and above 25%
3-4 years 23%
1-2 years 21%
Operations Director/Team Leader with experience in producing technical 25%
documents/manual of operations
5 and above 25%
3-4 years 23%
1-2 years 21%
Key staff/members with certificates and/or experience in providing 25%
technical assistance along ISO documentation
5 and above 25%

3-4 years 23%
1-2 years 21%
Substantial amount of workforce to complete technical documents 25%
6 and above 25%
4-5 staff 23%
3-2 staff 21%
*Passing Rate: 75%
7. The DSWD now calls for the submission of the following documents on or before
05:00 p.m., 03 December 2018:
a. Company Profile;
b. Curriculum Vitae and Training Certificates of key personnel to be assigned
for the project;
c. SEC Registration/DTI Registration;
d. PhilGEPS Registration Number;
e. Mayor’s Permit;
f. Omnibus Sworn Statement (Annex A);
g. Simple Financial Proposal (Annex B).
Interested Consultanting Firm may submit the required documents at the BAC
Secretariat Office, Ground Floor, DSWD Central Office, IBP Road, Batasan Hills,
Quezon City or email at [email protected].
8. The contract shall be completed within three (4) months upon receipt of Notice to
Proceed (NTP).
9. The Consultant Firm shall be selected through Negotiated Procurement under Small
Value Procurement pursuant to Section 53.9 of the revised 2016 Revised
Implementing Rules and Regulations of Republic Act No. 9184 (R. A. No. 9184) or
the Government Procurement Reform Act (GPRA).
10. The Consulting Firm shall be required to issue Official Receipt (OR) as acceptable
evidence of receipt of payment for disbursements. Nonetheless, the DSWD will not
hold payments of Firms in case they are unable to issue an (OR).1
11. For further information, please refer to herein attached Terms of Reference or you may
contact Ms. Ester R. Egamino at Tel. Nos. 931-6139/ 931-8101 to 07 local 122/124;
Mobile No.: 0916-4286505 or at [email protected].
1 In accordance to the Memorandum issued by the Office of the Undersecretary, General Administration and Support
Services Group, Department of Social Welfare and Development dated 07 February 2017.

THE CHAIRPERSON
Bids and Awards Committee
c/o BAC Secretariat
Ground Floor, DSWD Central Office
IBP Road, Constitution Hills, Quezon City
Telefax No.: (02) 931–6139
Trunkline No.: (02) 931–8101 local 122 to 124
Very truly yours,
(Original Signed)
AIMEE TORREFRANCA-NERI
Undersecretary and
Bids and Awards Committee Chairperson

ANNEX A
Omnibus Sworn Statement

(For Partnership, Corporation, Cooperative and Joint Venture)
REPUBLIC OF THE PHILIPPINES )

CITY/MUNICIPALITY OF ______ ) S.S.
AFFIDAVIT
I, _______________________________________________________ (name of affiant), of legal age,
________________________ (civil status), ____________________________ (nationality) and residing at
_____________________________________ (address), after having been duly sworn in accordance with law,
do hereby depose and state that:
1. I am the duly authorized and designated representative of

_________________________________________________________ (business name) with office
address at ________________________________________________________(business address);
2. I am granted full power and authority to do, execute and perform any and all acts necessary to
participate, submit the bid/proposal, and to sign and execute the ensuing contract for
_______________________________________________________________ (business name), for
_______________________________________________________________ (name of project) of the
Department of Social Welfare and Development (DSWD), as shown in the attached proof of
authorization;
3. ____________________________ (business name) is not “blacklisted” or barred from bidding by the

Government of the Philippines or any of its agencies, offices, corporations, or Local Government
Units, foreign government/foreign or international financing institution whose blacklisting rules
have been recognized by the Government Procurement Policy Board;
4. Each of the documents submitted in satisfaction of the requirements is an authentic copy of the
original, complete, and all statements and information provided therein are true and correct;
5. _____________________________ (business name) is authorizing the Head of the Procuring Entity

or its duly authorized representative(s) to verify all the documents submitted;
6. None of the officers and members (for partnership or cooperative) or officers, directors and
controlling stock holders (for corporation or joint venture) is not related to the Head of the Procuring
Entity (HOPE), members of the Bids and Awards Committee (BAC), the Technical Working Group
(TWG), and the BAC Secretariat, the head of the Project Management Office or the end-user unit,
and the project consultants by consanguinity or affinity up to the third civil degree;
7. _____________________________ (business name) complies with existing labor laws and standards;
8. _____________________________ (business name) is aware of and has undertaken the following

responsibilities:
a. Carefully examine all of the Request for Quotations;
b. Acknowledge all conditions, local or otherwise, affecting the implementation of the

Contract/Purchase Order;

c. Made an estimate of the facilities available and needed for the project, if any; and
d. Inquire or secure Supplemental/Bid Bulletin(s) issued for the

_____________________________
____________________________________ (name of project).
9. _____________________________ (business name) did not give or pay directly or indirectly, any
commission, amount, fee, or any form of consideration, pecuniary or otherwise, to any person or
official, personnel or representative of the government in relation to any procurement project or
activity.
IN WITNESS WHEREOF, I have hereunto set my hand this __ day of _________, 2016 at ____________,
Philippines.
_________________________________________________________
(Authorized Representative/Signatory)
SUBSCRIBED AND SWORN to before me this ___ day of _____, 2017 at ____________,
Philippines. Affiant/s is/are personally known to me and was/were identified by me through competent
evidence of identity as defined in the 2004 Rules on Notarial Practice (A.M. No. 02-8-13-SC). Affiant/s
exhibited to me his/her [insert type of government identification card used], with his/her photograph and
signature appearing thereon, with no. ________ and his/her ID No. _______ issued on ________________ at
______.
Witness my hand and seal this ___ day of __________, 2017.
NAME OF NOTARY PUBLIC

Serial No. of Commission _______________
Notary Public for _______ until __________
Roll of Attorneys No. __________________
PTR No. ____________________________
IBP No. _____________________________
Doc. No. _____

Page No. _____
Book No. _____
Series of _____

ANNEX B
PRICE QUOTATION FORM
Notice of Negotiated Procurement No: 18-GOP-SVCF-002
Total Contract Price

Lot
Particulars Quantity (including all applicable taxes;
No.
amount in Phil Peso)
Hiring of Consulting Firm for the
1 Development of STB Manual of 1
Operations
TOTAL CONTRACT PRICE
Name of Consultant:
____________________________________________________________
Signature:
_________________________________________
Date: ____________________________

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(Small Value Procurement-Consulting Firm)

HIRING OF CONSULTING FIRM FOR THE DEVELOPMENT OF STB

2. The Project Objective:

 Through the hiring of a Consulting Firm, the Bureau is able to develop a

3. The consulting firm should possess the following:

 Experience of the firm in assisting organizations in writing ISO aligned

4. The Consultant is expected to perform the following task:

 Develop an inception report including proposed development process and

DSWD NNP No. 18-GOP-SVCF-002 Page 1 of 7

Activities Deliverables Time Frame Level of Tranche/

6. The applications will be evaluated based on the following criteria:

DSWD NNP No. 18-GOP-SVCF-002 Page 2 of 7

DSWD NNP No. 18-GOP-SVCF-002 Page 3 of 7

Very truly yours,

DSWD NNP No. 18-GOP-SVCF-002 Page 4 of 7

Omnibus Sworn Statement

REPUBLIC OF THE PHILIPPINES )

1. I am the duly authorized and designated representative of

3. ____________________________ (business name) is not “blacklisted” or barred from bidding by the

5. _____________________________ (business name) is authorizing the Head of the Procuring Entity

8. _____________________________ (business name) is aware of and has undertaken the following

a. Carefully examine all of the Request for Quotations;

b. Acknowledge all conditions, local or otherwise, affecting the implementation of the

DSWD NNP No. 18-GOP-SVCF-002 Page 5 of 7

d. Inquire or secure Supplemental/Bid Bulletin(s) issued for the

Witness my hand and seal this ___ day of __________, 2017.

NAME OF NOTARY PUBLIC

Doc. No. _____

DSWD NNP No. 18-GOP-SVCF-002 Page 6 of 7

PRICE QUOTATION FORM

Notice of Negotiated Procurement No: 18-GOP-SVCF-002

Total Contract Price

DSWD NNP No. 18-GOP-SVCF-002 Page 7 of 7

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Witness my hand and seal this _ day of ________, 2017.