HIV Testing Manual
HIV Testing Manual
HIV Testing Manual
April 2007
The AIDS Indicator Survey was developed as part of the MEASURE DHS project. MEASURE DHS
assists countries worldwide with the collection and use of data to monitor and evaluate population, health
and nutrition programs. Funded by the U.S. Agency for International Development (USAID), MEASURE
DHS is implemented by Macro International Inc. in Calverton, Maryland.
Information about the MEASURE DHS project can be obtained by contacting Macro International Inc.,
11785 Beltsville Drive, Suite 300, Calverton, MD, 20705, USA. Telephone: 301-572-0200; Fax: 301-
572-0999; E-mail: [email protected]; Internet: http://www.measuredhs.com.
Suggested citation:
Macro International. 2007. AIDS Indicator Survey: HIV Testing Manual MEASURE DHS Calverton,
Maryland, USA.: Macro International.
Contents
• informing eligible women and men about the test and asking for consent;
• telling respondents where they can go for HIV testing if they want to know their HIV status;
The AIDS Indicator Survey will collect information on demographic characteristics, reproduction,
marriage and sexual activity, HIV/AIDS and sexually transmitted infections (STIs) through individual
interviews with a representative sample of women and men in the reproductive ages. In addition to
individual interviews, blood samples will be collected in the survey households from men and women age
15-49 years for HIV testing.
HIV testing in the AIS will involve the collection of dried blood spots (DBS) samples on a filter paper
card. This is performed using capillary blood from a finger stick. After the DBS samples and
questionnaires have been transported to the central office for logging and checking, the DBS samples will
be transported to the laboratory where the testing will be conducted. The testing will be anonymous, i.e.,
personal identifiers of individual respondents will not be retained with the DBS samples. Because the
testing is anonymous, respondents will not receive the results of the testing. However, they will be offered
a coupon to obtain free HIV counseling and testing at a collaborating VCT center(s) near their
community.
Check the age of the respondent recorded in question 103. Then go to the HIV Test section and record
whether the respondent is age 15-17 or age 18-49 for Question 701. If the respondent is age 15-17, record
If the respondent is between ages 15-17 and has never been married, record name and line number of the
parent or adult responsible for the youth in Question 703;
If the respondent is age 15-17 and has never been married, seek consent for HIV testing from the
parent/responsible adult before seeking consent directly from the respondent. If the eligible respondent is
age 18 or over or has ever been married, seek direct consent of the respondent for HIV testing. Record
outcome of the consent request in Question 704. If the parent refuses to consent, circle 2. If the
respondent refuses to consent, circle 3. If consent is granted, circle 1. The signature in Question 704 will
be your signature, confirming that you read the statement to the responsible adult;
After obtaining the consent, identify the next available complete set (row) of bar code labels. Paste the
first bar code label in Question 705, the second bar code label on a new filter paper card, and the third bar
code label on the transmittal sheet;
Obtain a capillary blood sample from the finger prick. Use enough blood drops to fill as many of the
preprinted circles on the filter paper card as possible for HIV antibody testing in the laboratory. At least
four of the circles must be filled.
Place the filter paper card with the blood spots in the drying rack;
Record the result for HIV blood sample collection in Question 706;
Seek consent to store part of the blood sample for future research. If the respondent is age 15-17 and has
never been married, seek consent for blood storage from the parent/responsible adult before seeking
consent directly from the respondent. If the eligible respondent is age 18 or over or has ever been married,
seek direct consent of the respondent for HIV testing. Record outcome of the consent request in Question
707. If the parent refuses to consent, circle 2. If the respondent refuses to consent, circle 3. If consent is
granted, circle 1. The signature in Question 707 will be your signature, confirming that you read the
statement to the responsible adult;
Provide an informational brochure on HIV/AIDS, a coupon for free VCT services, and a list of the nearest
participating VCT centers.
Subsequent sections in this manual will describe in detail the procedures you will follow in accomplishing
the above tasks.
During the first phase of training, we will review with you various sections of this manual. You will learn
how to identify eligible respondents, record information relating to the testing in the household
questionnaire on special field forms, handle the technical procedures involved in specimen collection,
testing and transporting, and other related instructions.
During the final part of the training, you will be assigned to an AIS trainee team and will practice both
interviewing and collecting blood samples from eligible adults in some pretest areas outside of those
chosen for the AIS sample.
Before each training session, you should study this manual carefully along with the household
questionnaire, writing down any questions you may have. You are encouraged to ask questions at any
time in order to avoid mistakes during actual fieldwork. You can learn a lot from each other by asking
questions and talking about problems encountered in practice and actual situations.
Like the rest of the AIS training, throughout the blood collection training, you will be given homework
assignments for the evenings. You may be given tests to see how well you are progressing during your
formal training period. At the end of the training course, your overall performance during the training will
be assessed and we will select those of you who have performed the best to work in the main survey.
• observe some of your fieldwork activities to ensure that you are conducting yourself
professionally, asking the questions in the right manner, and following the survey protocol
correctly;
• spot check some of the eligible respondents selected for testing to be sure that you collected the
blood specimen from the correct households and respondents;
• consolidate the field record forms, samples, and both the household and individual
questionnaires;
• meet with each member of the team on a regular basis to discuss performance and give out future
work assignments;
• help to solve any problems that you might have with finding the assigned households,
understanding the concepts in the questionnaire or dealing with difficult respondents.
The survey director may release from service any field staff member who is not performing at the level
necessary to produce the high quality data required to make the AIS a success.
This section of the manual introduces the various materials and supplies which you will use for HIV
testing. More detail on the use of these items is presented in Sections 4-6, which describe how the testing
will be performed.
• Non-powdered disposable latex gloves are used to reduce the risk of blood-borne diseases.
Gloves must be worn by the interviewer and by anyone else who may assist with the blood
collection.
• Alcohol preps are used for cleaning the skin prior to puncturing the finger.
• Sterile gauze pads are used to wipe away the first drops of blood to stimulate a spontaneous
capillary blood flow.
• Adhesive bandages (Band-aids). After the blood collection, an adhesive bandage has to be
applied on the puncture site to avoid infection.
• Retractable lancets. The lancet is an automated, disposable incision device used to puncture the
fingertip. The device is specially shaped to fit easily on the skin surface, thus minimizing skin
indentation; the angle of the blade is set for maximum blood flow. When the trigger is pressed, a
surgical blade quickly protrudes from the device and then automatically retracts and the action of
the blade is so fast it cannot be seen.
• Filter paper card (Figure 2.4). You will use special filter
paper cards to collect the blood samples. Each of the cards Figure 2.3 Humidity Indicator Card
has five preprinted circles that contain approximately 100
µl blood when fully filled. You must fill at least four of the
circles for the HIV testing.
• Bar code labels. Because the HIV testing is anonymous, bar code labels will be used to identify
the DBS samples. These peel-off, preprinted bar code labels are provided on special sheets. Each
row on a sheet includes a number of labels with the same bar code. A different row on the sheet
will be used for each respondent for whom a DBS sample is collected. Instructions for using the
bar code labels are included in Section 6 of this manual.
• Drying Box. After collection, the blood spot samples must be placed in a specially designed box
where they will be stored overnight to dry. The plastic drying box has a cardboard paper drying
rack that holds the sample filter paper cards in a horizontal position when the box is standing
vertically. The plastic boxes are to be used for collection and overnight drying only. They are not
intended for long-term sample storage. Pouches of non-regeneratable desiccants should be kept at
all times at the bottom of the drying box (as it stands vertically) to hasten the drying process,
particularly in high humidity environments. A humidity indicator card should be placed in the
drying box to allow you to monitor the level of humidity.
• Low gas-permeable bags (small zip-loc bags). You will be given a supply of special small zip-
loc bags to use for storing samples and supplies in the field. These bags are specially
manufactured to reduce the exposure of their contents to air and moisture. These bags are
expensive and should never be used for other purposes, like carrying food or adhesive bandages.
The bags have a sliding “zipper” that is used to close and seal the bag. Each morning, you will
transfer the DBS samples from the previous day’s fieldwork, which have dried overnight, to these
bags (See Section 6).
• Glassine paper. Thin, glossy, semi-opaque paper squares. The glassine paper is used to protect
the dried blood spots on the filter paper cards during storage.
• Large zip-loc bags. A large zip-loc bag will be provided to you for each of the AIS sample
clusters in which you will work. These large zip-loc bags will be used to hold the DBS samples
from the cluster during storage and transport.
• Plastic bags for biohazardous wastes. These are big bags that are provided to hold all the
biohazardous waste materials during the day and will be discarded appropriately (see Section 7).
You will be responsible for the accurate recording of information that will be used to track the outcome of
the testing procedures. Documents which you will complete during the testing are:
• Blood Spot Collection page for women and men in the Individual Questionnaire.
In addition, you will be provided with informational brochure on HIV/AIDS – to be left with the
households that you visit for blood collection for HIV testing.
After the fieldwork and data entry and cleaning have ended, the Blood Spot Collection page, which
includes the unique barcode assigned to the respondent’s HIV blood sample, will be removed from the
questionnaire in the central office and destroyed. This is to ensure the anonymity of the HIV test results. It
will be impossible to identify which respondent gave a particular blood sample for testing once the page
is removed and destroyed.
This section reviews the various tasks that are associated with using these various materials. The key
tasks include:
• Recording information relevant to the outcome of the testing in the Individual Questionnaire and
other tracking documents.
Specific activities that are involved in performing these tasks are described in detail below.
The first step in the testing process will be to identify members of the household who are eligible for HIV
testing. All women and men age 15-49 years are eligible for collection of dried blood spot samples for
later HIV testing in the laboratory. The age of the respondent has to be recorded and checked from
question 103 of the individual questionnaire.
All eligible consenting respondents should be tested after their individual interview has been
completed.
You must read the informed consent statements to each eligible respondent age 18 and over and obtain
the respondent’s consent to the testing before any blood collection is done. The approach for obtaining
consent differs slightly when the eligible respondent is a never-married youth (15-17 years old). If the
respondent is a never-married youth, you must first obtain the consent of one of the respondent’s parents,
or, in the absence of a parent, the consent of another responsible adult who is at least 18 years of age. For
these respondents, after obtaining consent from the parent/responsible adult, you must read the consent
statement to the youth. The only exception is if the youth lives alone or in a household in which there are
no adults. In such cases, the consent of the youth is sufficient.
In all cases, you must record the outcome of the consent request before performing the test on a
respondent.
The informed consent process for HIV testing for youths involves several steps. The following
information must be recorded on Blood Spot Collection/ HIV Testing Page:
• Question 702: Verify that the respondent has never been married. As noted above, if the
respondent is age 15-17 and not married or not living independently, check the appropriate boxes
in Questions 701 and 702. You must obtain permission from his/her parent/responsible adult
before seeking the respondent’s own consent for the testing.
• Question 703: For never-married respondents age 15-17, record the line number of the
parent/responsible adult whose consent for the testing will be requested.
Record whether both the parent/responsible adult and the respondent consent to the HIV test in Question
704. If both the respondent and the parent/responsible adult consent for the test to be conducted on the
youth, circle 1. If the parent refuses, circle 2. If the respondent refuses, circle 3, even if the respondent’s
parent consented.
You must sign your name to indicate that you read the consent statements to both the respondent and the
parent/responsible adult in the case of non-married, non-independent youths and have recorded their
response accurately.
The following are some key points to remember in obtaining consent for the testing:
1. Read the applicable consent statements to each eligible respondent exactly as they appear in the
questionnaire. When you arrive at the household and begin talking about the blood tests with an
eligible respondent, you may informally discuss many of the items included in the informed consent
statement. However, before beginning the testing with any respondent, you must still read the
informed consent statements exactly as they are worded in the questionnaire. If you feel that the
respondent may find the statements repetitive, tell him/her that you are required to formally read the
statement to ensure that respondents are given all the appropriate information.
2. The only exception that is allowable is in cases when you have already requested consent for testing
from an adult who also happens to be the parent or other responsible adult who must give consent to
test a youth in the household. In such cases, you can simply ask the parent/responsible adult: “Do I
also have your permission for (NAME OF YOUTH) to participate in the study?”.
3. Be sure that you read the informed consent statements clearly. Practice reading the consent
statements so that you become comfortable reading them in a clear, natural manner. Avoid using a
monotone when reading the statements or reading them so rapidly that they cannot be understood.
4. Never collect blood from a never-married youth (15-17 years) before obtaining the consent of
the parent/responsible adult unless the youth lives alone or in a household where there are no adult
members.
6. Some respondents from whom you are seeking consent may be reluctant to allow any testing without
consulting someone not present at the time of your visit (such as a woman who may want to consult
her husband before giving permission). In such cases, make an appointment to return to the household
later at an agreed upon time. If you believe it will help, ask the team supervisor to visit a household
where eligible respondents express fear or reluctance to be tested.
• Record the final outcome of the HIV testing in Question 706. Record ‘1’ if the respondent was
successfully tested, i.e. the sample for HIV testing was successfully taken from the respondent,
‘2’ if the respondent was not present at the time you visited the house for testing, ‘3’ if the
respondent (or the parent/responsible adult for respondents age 15-17) refused consent for the
testing, Use code ‘6’ if you have technical problems or for other reasons the test could not be
performed (e.g., the respondent was drunk or otherwise incapacitated) and specify the reason.
The following summarizes the procedures for recording this information for adults and youths for the
Blood Spot Collection Page and the Blood Sample Transmittal Sheet:
To ensure that the testing process is accurately documented for each eligible respondent, it is important
that you fill in all of the relevant items in these documents in the following sequence:
If all necessary consents have been obtained for HIV testing, you will:
• Assign HIV blood sample bar code. Each respondent who consents to the HIV testing will be
assigned a unique identification number from the sheet of preprinted bar code labels you will be
provided. The labels come in sets of three across a sheet.
• Paste the first bar code label in Question 705 of the HIV Test page in the Individual
Questionnaire. Paste the second bar code label with the same unique identification number over
the word NAME on the filter paper card you will use to collect the blood sample from the
respondent. Paste the third bar code label with the same unique identification number on the
blood transmittal sheet (Figure 3.3). This sheet will provide a record of all the blood samples
collected in a cluster for HIV testing.
More detail on this procedure is provided in Section 6, which describes the process of collecting blood for
HIV tests.
All eligible respondents and their spouse/partner, regardless of their participation or non-participation in
the HIV testing, as well as anyone requesting such information should be provided with voucher(s) for
free HIV VCT services, a list of participating VCT centers, and an informational brochure about
HIV/AIDS.
SIGNATURE SIGNATURE
(CONFIRMING (CONFIRMING NOTES
PERSON TOTAL THAT EACH THAT THE (NOTE ANY
SENDING/ COUNT OF SAMPLE IS NUMBER OF DISCREPANCY
RECEIVING TIME TO FILL BLOOD PRESENT—SEE BLOOD SAMPLES IN NUMBERS
SAMPLES IN THE FORM SAMPLES BACK OF FORM) MATCHES COL. 3) DATE OF SAMPLES)
(1) (2) (3) (4) (5) (6) (7)
INSTRUCTIONS
Interviewer: Upon completion of a cluster, verify that the unique bar code (identification) number on each blood sample (filter paper card)
collected and stored in the large zip-loc bag labeled with that cluster number corresponds to a bar code number pasted to the back of this
transmittal sheet and vice-versa. Note any discrepancies in Column (7). Count and record the total number of blood samples in Column (3). Sign
your name in Column (4) and the date in Column (6). Fold and store this transmittal sheet in the large zip-loc bag.
Field Team Supervisor: After the interviewer has verified the blood samples, you will conduct a second verification. Verify that the unique bar
code (identification) number on each blood sample (filter paper card) collected and stored in the large zip-loc bag labeled with that cluster
number corresponds to a bar code number pasted to the back of this transmittal sheet and vice-versa. Note any discrepancies in Column (7).
Count and verify the total number of blood samples in Column (3). Sign your name in Column (5) and the date in Column (6). Refold and store
this transmittal sheet in the large zip-loc bag.
Field Coordinator: Before returning to the General Statistical Office after visiting a team in the field, you will verify the number of blood
samples collected in each completed cluster that you are carrying back with you. For each completed cluster, count and record the total number of
blood samples stored in the large zip-loc bag labeled with that cluster number in Column (3). Note any discrepancies in Column (7). Sign your
name in Column (5) and the date in Column (6). Refold and store this transmittal sheet in the large zip-loc bag.
General Statistical Office Receiver: For each large zip-loc bag arriving from the field, you will verify the number of blood samples received.
Count and record the total number of blood samples stored in the large zip-loc bag labeled with the cluster number in Column (3). Note any
discrepancies in Column (7). Sign your name in Column (5) and the date in Column (6). Photocopy both sides of this transmittal sheet and file the
photocopies (as instructed) in a designated, locking file cabinet. Refold and store the original transmittal sheet in the large zip-loc bag. Follow
the AIS protocol for sending blood samples to the laboratory for testing.
Laboratory Receiver: Upon receiving blood samples from the General Statistical Office, verify that the unique bar code (identification) number
on each blood sample (filter paper card) collected and stored in the large zip-loc bag labeled with the cluster number corresponds to a bar code
number pasted to the back of this transmittal sheet and vice-versa. Note any discrepancies in Column (7). Count and record the total number of
blood samples in Column (3). Sign your name in Column (4) and the date in Column (6). Follow the AIS protocol for storing and processing
blood samples.
Note: this form will be destroyed under the direction of the Lab Director after all blood samples have been completely processed and a
Final HIV Test Result has been determined for each usable sample.
NO. BAR CODE TECH LAB NO. BAR CODE TECH LAB
:
:
1 15
:
:
:
:
2 16
:
:
:
:
3 17
:
:
:
:
4 18
:
:
:
:
5 19
:
:
:
:
6 20
:
:
7 21
↑
FOLD
.... ........................................ ..... ← HERE → ........................................ ..... .....
↓
8 22
:
:
9 23
:
:
:
:
10 24
:
:
:
:
11 25
:
:
:
:
12 26
:
:
:
:
13 27
:
:
:
:
14 28
:
:
a. If possible, find an indoor site to encourage privacy. If possible, the site should have a table or other
piece of furniture with a flat surface where you can lay out the supplies. A couch, bed or mat should
be readily available should the respondent feel faint and
Table 4.1
need to lie down.
Equipment and Supplies Needed
If you find you must do the test outdoors, find a site in the
For the Finger Prick
full shade and away from rain, dust, and other environmental Retractable lancets for adults
elements that might affect the sample. Latex gloves
Alcohol swabs
b. Take out a plastic bag and spread it over a flat surface Sterile gauze pads
where you will lay out your supplies. Bandaids
c. Confirm the number of eligible respondents from the For the HIV Testing
household questionnaire for whom blood samples will be Filter paper cards
collected. After you have established the number of Bar code labels
respondents to test, take out the appropriate equipment and Drying box
supplies (Table 4.1). You will want to have all materials in
easy reach when you begin collecting blood samples from Other supplies/equipment:
the respondents. Plastic bags for waste
d. When and where possible, wash and dry your hands. Put on gloves before beginning the collection of
the blood sample from the first respondent.
a. It is usually easier if you sit on the side of the respondent Puncture sites
opposite to the hand that you will collect blood from. For
example, if you want to collect the specimen from the left
hand, place yourself to the right side of the respondent.
f. Remove the white blade slot cover by first twisting it 360o and Figure 4.2 Clean the finger
then pulling it out. Do not pull out the needle slot cover
without twisting it first as this may cause the needle not to
pierce the skin. Puncture sites
b. When your thumb reaches the fingertip, maintain a gentle Figure 4.3 Puncture sites on the finger
pressure. Place the lancet perpendicular to the surface of
the end portion of the finger, either centered or slightly off
center. Avoid the very tip of the finger or the sides, because of
the risk of piercing the underlying bone (Figure 4.3).
a. When the blood appears, use a sterile gauze pad to wipe away
the first drop of blood (Figure 4.5). The second, third, and
fourth and fifth drops of blood will be collected on a labeled
filter paper card for HIV testing. Collect a sixth drop if Figure 4.5 Wiping away first blood drop
possible.
Place all biohazardous wastes (e.g., lancets, alcohol swabs, gauze, and gloves) into a plastic bag provided
for field disposal of these items. At the end of the day, follow the procedures described in Section 7 for
the proper disposal of these waste materials.
This section of the manual focuses on the various steps involved in collecting the blood spot samples for
HIV laboratory testing.
• Place the bar code labels on a filter paper card, the HIV Testing Page of the questionnaire, and the
Blood Sample Transmittal Sheet;
• Collect the second, third, fourth, and fifth blood drops from a finger prick on a labeled filter paper
card;
• Place the filter paper card from the respondent in the drying box;
• Provide all respondents with an informational brochure on HIV/AIDS, coupons for free VCT
services, and a list of participating VCT centers;
Procedures for pricking the respondent’s finger were detailed in Section 4. The following describes the
steps that should be followed when collecting blood samples for HIV .
a. Wearing a pair of latex gloves, carefully remove a new filter paper card from the plastic zip-loc bag in
which you have stored the cards. Make sure to handle the card in such a way that you do not touch the
areas within the preprinted circle. Never handle a card with your bare hands as you may transfer
sweat, dirt or other contaminants on to the card.
b. Put the card with the preprinted circles face-up on the clean absorbent paper sheet that you have
spread out on a flat surface. Discard the card if it drops on the floor or ground or if it becomes dirty in
any other manner.
c. Take the first bar code label from the next full row on the sheet of labels and paste it in Question
705 of the Blood Spot Collection Page for HIV testing.
d. Take the second bar code label from the same row on the sheet of labels and place it at the bottom of
the filter paper card where it says ‘NAME’. Do not cover up any part of the preprinted circles.
Remember not to touch the circles.
e. Take the third bar code label from the same row on the sheet of labels. Paste it on the Blood Sample
Transmittal Sheet for this cluster that will be sent together with the samples to the central statistical
office and then to the laboratory.
f. You must continue to collect drops of blood until you have fully saturated at least four circles on the
filter paper card (Figure 5.3) If the blood flow stops or decreases before you fully saturate the four
circles, you will need to do another finger prick. Whenever this is necessary, you should explain to
the respondent that you were unable to obtain an adequate sample and ask permission to obtain blood
from another finger. Use fresh supplies and a different finger for the second finger prick.
g. Place the card with the blood spots away from other items. Be careful not to drop the card.
a. After the blood drop collection, wipe any remaining blood from the puncture site with a sterile gauze
pad.
b. After making sure that the blood flow has completely stopped, take an adhesive bandage from its
wrapper and apply it to the puncture site.
a. The drying box should always be placed vertically on a flat surface before opening. Open the drying
box. Carefully pick up the filter paper card with the blood spots and place it in a horizontal position in
one of the slots in the drying rack in the box. Avoid touching or smearing the blood spots on other
cards in the box when you are storing a new card. Never put more than one filter paper card in a
single slot in the drying rack. As described in Section 2, blood spots must dry overnight at ambient
temperature (15˚C to 22˚C). Never set any materials on top of the open box as they might
contaminate the filter paper cards that are stored there.
b. If the collection process in a household is interrupted for any reason, you should close the box to
prevent any possible contamination.
c. After all blood spot samples for the household have been collected, carefully close the box and return
it to a vertical position. The drying box should be kept in a vertical position at all times so that the
filter paper cards remain in a horizontal position in their slots inside the box.
Place all biohazardous waste (e.g., lancets, alcohol swabs, gauze, and gloves) into a plastic bag provided
for field disposal of these items. At the end of the day, follow the procedures described in Section 7 for
the proper disposal of these waste materials.
Each morning, before you go to the field, you must remove the filter paper cards with the blood spots that
you collected on the previous day from the drying box and prepare them for storage. The following
describes the procedures in this step.
d. Continue to package each of the filter paper cards from the previous day which have dried overnight,
putting each one into a bag with a desiccant packet and a humidity indicator card. When you have
packaged all of the filter paper cards, put them into the large zip-loc bag that has been labeled for the
cluster in which the samples were collected. Note that the Cluster Sample (large zip-loc) Bag itself
should also contain a few loose desiccant packets and a humidity indicator card.
e. Every couple of days, before adding newly packaged DBS samples to an existing Cluster Sample
Bag, check the humidity indicator cards for the individually packaged DBS samples that you have
previously placed in the Cluster bag. The buildup of humidity can damage the quality of the
sample.
AIDS Indicator Survey Figure 5.5 Packaged DBS filter paper cards
22
Core Documentation
HIV Testing Manual
pushing out any excess air in the bag as you are zipping it (Figure 5.5).
Before closing the zipper on the Cluster Sample Bag, check the condition of the packets and humidity
indicator card that are kept loose inside the bag and replace as needed.
If you have additional Cluster Sample Bags for completed clusters that have not yet been collected by
a Field Supervisor, examine all of the samples in those bags in the same manner every couple of days,
as long as they are with your team in the field.
The purpose of the Blood Sample Transmittal Form is to account for the samples at each step of the way.
Fold the Blood Sample Transmittal Form along the dotted lines (so that the bar-code labels are not
folded), and keep it in the Sample Cluster Bag along with the DBS samples for that cluster.
When you have completed the cluster, remove the packaged DBS samples from the Cluster Sample Bag
(do not open the small zip-loc bags). One by one, check the bar codes on the labels on the filter paper
cards against the bar codes affixed to the back side of the Blood Sample Transmittal Sheet. For each DBS
sample, put a check mark in the column labeled TECHNICIAN for each corresponding bar code found on
the transmittal sheet. Count the number of DBS samples and record in the boxes provided in Column (3)
on the front side of the Transmittal Form in the row labeled TEAM LEADER. If there are any
discrepancies, you must attempt to account for them. Use Column (7) to explain. Sign your name in
Column (4) and the date in Column (6).
The team’s field supervisor will follow behind you, verify the samples, and sign his name in the same
row.
Periodically, a Field Coordinator or other staff member the central office will visit the teams to collect the
completed questionnaires and the DBS samples for the completed clusters. When he/she collects the DBS
samples, he/she will recount the DBS samples for each of the completed clusters and sign the Blood
Sample Transmittal Form. The samples and transmittal sheet will be transported to the central survey
office for logging before being transferred to the laboratory for processing.
This section of the manual reviews some of the major precautions that you must observe in collecting
samples, both to protect themselves yourself and the subjects from which they you are collecting samples
from injury or infection and to prevent contamination of the samples.
• Wear gloves. Gloves help to prevent skin and mucous-membrane exposure to blood. Gloves
should be worn during blood collection until the specimen(s) from a subject is collected and all
waste materials produced during the collection are disposed of. At that point, the gloves used with
the subject should be treated as biohazardous waste. A new pair of gloves should be used with
each subject. Gloves must never be reused!
• Avoid penetrating injuries. Although gloves can prevent blood contamination of intact and non-
intact skin surfaces, they cannot prevent penetrating injuries caused by the instruments used for
finger or heel pricks. Self-retractable lancet devices reduce the risk of penetrating injuries.
Lancets should not be used for purposes other than a single finger prick to collect blood for HIV
testing. The lancets should not be broken or destroyed for curiosity or other purposes.
Immediately after the testing is completed, the devices should to be placed in a puncture-resistant
disposal biohazard bag.
If an accident occurs, any skin surfaces or mucous membranes that become contaminated with
blood should be immediately and thoroughly washed.
• Never eat or drink during the testing. Since eating, drinking, and applying cosmetics may
distract you from performing the procedure, they are not permitted during HIV blood collection.
• Properly dispose of all biohazardous materials. All materials coming in contact with blood
must be placed in a biohazardous waste container after use and disposed of according to the
survey’s organization’s policy on infectious waste disposal (see Section 7). Take precaution when
storing and transporting the waste container during the fieldwork.
1
For the universal precautions regarding blood-borne pathogens, see the U.S. Centers for Disease Control and
Prevention guidelines and the U.S. Occupational Safety and Health Administration (OSHA) standards for protection
from exposure to blood-borne pathogen.
2
Adapted from NCCLS 1997
• Never mix alcohol with the blood. Alcohol, which is used to clean the puncture site, can mix
with the blood and cause errors in the testing results. To avoid this problem, the finger must be
wiped dry completely before being punctured.
• Avoid obstructing blood flow. It is important to hold the finger properly to allow for the
accumulation of blood in the puncture-site area. Holding the finger too tightly can obstruct the
blood flow to the finger.
• Avoid shallow punctures. A deep puncture should be made for better blood flow and to have a
representative concentration of red blood cells.
• Do not layer. Do not layer multiple drops of blood on the target spot (pre-printed circle on the
filter paper card). If blood flow diminishes to incompletely fill circles, request consent from the
subject (parent/guardian) to repeat the sample collection again using another finger.
• Never touch circles on the filter card. Avoid touching the area within the preprinted circles on
the filter paper card before collection. Never touch the blood spots after collection.
• Protect the filter card from contamination. Do not allow water or other contaminants to come
into contact with the specimen card before or after use.
• Do not replace the specimens in the transport container until thoroughly dry (chocolate
brown). Insufficient drying adversely affects test results.
Any material coming in contact with blood or serum (lancets, alcohol swabs, gauze, and gloves) is
considered to be biohazardous, i.e., hazardous to other humans. Safe disposal of such material is very
important to prevent the transmission and spread of various blood-borne diseases, such as hepatitis B and
HIV, among survey personnel and within the study community. Biohazardous waste has to be collected in
a special container during the blood collection and testing, securely stored and transported, and safely
disposed at the end of each day of fieldwork.
If possible, commercially available biohazardous waste disposal containers should be used for waste
disposal. These types of containers are red and have a special logo warning about biohazardous content.
They can be securely closed for safe storage and transportation during the fieldwork. Whenever possible,
these containers should be taken to health facilities, which employ standard procedures for biohazardous
waste disposal.