Oracle Workflow Components

Oracle Workflow
Components
Overview
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Oracle Workflow Components
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Schedule: Timing Topic

60 minutes Lecture
40 minutes Practice
100 minutes Total

Objectives

Oracle Workflow Architecture

Development Client
The development client is a Windows PC. This tier is used to create and modify Oracle
Workflow process definitions, and to save and load flat files containing Oracle Workflow
process definitions and XML definitions for Business Event System objects.


Oracle Database
The server tier is the Oracle Database that hosts the business application integrated with Oracle
Workflow, the Workflow Engine, Business Event System, Notification System, and directory
service. The Business Event System leverages the Advanced Queuing feature within the Oracle
Database.


Application Server
The application server is the middle tier environment outside of the database. This environment
includes ancillary services such as the Oracle HTTP Server as the Web server, and Oracle
Workflow service components that run in the middle tier, such as agent listeners and
notification mailers.


End-User Client
The end-user client is the workstation or PC that an end user uses to perform daily tasks. This
client includes browser support for accessing Oracle Workflow Web pages, as well as for
accessing the Oracle Workflow Manager component. Oracle Workflow Manager is available
through Oracle Applications Manager (OAM) for the version of Oracle Workflow embedded
in Oracle E-Business Suite, or through Oracle Enterprise Manager (OEM) for the standalone
version of Oracle Workflow. The end-user client also includes a mail client application for
reviewing and responding to notifications by e-mail.


Workflow Engine

Workflow Processes
Workflow Processes
• A workflow process definition must be saved to the same database as the Workflow
Engine.
• A process definition is composed of activities and the transitions between them.
• A completed application transaction or event can initiate a workflow process by raising an
event or by calling a series of Workflow Engine APIs.
• The Workflow Engine locates the ‘Start’ activity in the process definition.
• The Workflow Engine drives through the process, performing all automated steps such as
function activities and Raise and Send event activities, until an asynchronous activity such
as a notification, Receive event activity, or blocking activity occurs.
- The Workflow Engine calls the Notification System to deliver a notification message to
an appropriate role. Once a user of that role completes the notification response, the
Workflow Engine continues to drive through the remaining activities in the process.
- If a blocking activity is encountered, the Workflow Engine waits for an external
program to complete and call the appropriate Workflow Engine API before proceeding
to the next activity.

- If a Receive event activity is encountered, the Workflow Engine waits to receive the
event from the Business Event System before proceeding to the next activity.
• The process completes when the Workflow Engine encounters an ‘End’ activity.
Example: Order Processing
This example shows a workflow process that includes business events. The example comes
from the Event System Demonstration workflow which is available with the standalone version
of Oracle Workflow.
Instructor Note
The Event System Demonstration process is described in detail in the Sample Workflow
Processes chapter in the Oracle Workflow Developer’s Guide.
You can optionally start the Workflow Builder and show students a sample workflow process
such as this Supplier: Top Level Order Process in the Event System Demonstration item type
(wfevdeme.wft).

Supported Process Constructs

The Workflow Engine supports sophisticated workflow rules to model your business logic.




Oracle Workflow Builder
Oracle Workflow Builder

Saving workflow definitions as flat files on the local file system enables designers to back up
their work and use source control.
Navigator Tree
The navigator provides a tree structure for the workflow definition, with the highest level being
the data store. Next is the item type, which is a grouping of workflow objects into a high level
category. The lower levels are the workflow objects themselves, such as attributes, processes,
notifications, functions, events, messages, and lookup types. All these objects are organized
into their respective categories within the tree.
Process Diagram
The diagram is made up of icons representing workflow objects. A diagram is built by
dragging the objects from the navigator window and dropping them into the process diagram
window. This method is called bottom-up design. You can also create new objects as you
design the diagram and complete the definitions of those objects later. This method is called
top-down design.

Business Event System Architecture
Business Event System Architecture

The Business Event System is an application service that communicates business events
between systems. Oracle Workflow with the Business Event System can act as a system
integration messaging hub that relays business event messages among systems.
The Business Event System leverages Oracle Advanced Queuing (AQ) to send messages from
one system to another.
For the greatest flexibility in routing and processing business events, you can model your
business process logic in powerful cross-system workflow processes that are executed by the
Workflow Engine. However, the Business Event System can also function independently of the
Workflow Engine.

Business Event System Components
Refer to Guided Demonstration – Business Event System Web Pages

[LAB23B8Y]

OracleAS Communication Alternatives
OracleAS Communication Alternatives

In Oracle Application Server (OracleAS), you can use OracleAS ProcessConnect to integrate
with non-Oracle third party systems. OracleAS ProcessConnect leverages Oracle Workflow
business process definition and execution support to make complex cross-application processes
explicit and manageable.
OracleAS ProcessConnect uses integration adapters to link third party applications to its
integration infrastructure. For example, OracleAS integration adapters are available for:
• SAP R/3
• Siebel 2000
• J.D. Edwards OneWorld XE
• Customer Information Control System (CICS)
• IBM IMS/TM (Information Management System - Transaction Management)
• Tuxedo
For more information, refer to the OracleAS ProcessConnect User’s Guide and to the
OracleAS integration adapter user’s guides.
Instructor Note

In Oracle Application Server 10g Release 2 (10.1.2), this integration functionality is provided
through Oracle Application Server Integration B2B in place of OracleAS ProcessConnect.

Advanced Queuing, an Enabling Technology
Advanced Queuing, an Enabling Technology

Oracle Streams Advanced Queuing (AQ) allows queue-to-queue propagation across machine
boundaries. AQ is a feature of the Oracle Database that provides database-integrated message
queuing functionality, leveraging the functions of the Oracle Database to store messages
persistently and transmit them using various transport protocols.
Java Message Service (JMS) is a messaging standard defined by Sun Microsystems, Oracle,
IBM, and other vendors. Oracle Java Message Service (OJMS) provides a Java API for Oracle
Advanced Queuing (AQ) based on the JMS standard. Oracle Workflow supports
communication of JMS Text messages through AQ in a format called
SYS.AQ$_JMS_TEXT_MESSAGE.
Oracle Workflow also supports business event messages in a standard Workflow format called
WF_EVENT_T. You can additionally define custom message formats.
For more information, refer to the Oracle9i Application Developer’s Guide - Advanced
Queuing or Oracle Streams Advanced Queuing User’s Guide and Reference for Oracle
Database 10g or higher.

Oracle Database Communication Alternatives
Oracle Database Communication Alternatives

In the Oracle9i Database and higher, you can use Oracle Advanced Queuing (AQ) for
communication by SQLNET, HTTP, and HTTPS protocols, and for integration with third party
messaging solutions.
You can use Oracle Net Services (formerly Net8) to propagate messages by the SQLNET
protocol. Oracle Workflow supports JMS Text messages for SQLNET propagation, as well as
business event messages in a standard Workflow format called WF_EVENT_T. You can also
define custom message formats.
Oracle Streams Advanced Queuing’s Internet access functionality lets you perform AQ
operations over the Internet by using AQ’s Internet Data Access Presentation (IDAP) for
messages and transmitting the messages over the Internet using transport protocols such as
HTTP or HTTPS.
Messaging Gateway is a feature of AQ that enables communication between applications based
on non-Oracle messaging systems and AQ. Standard AQ functionality provides propagation
between two AQ queues; Messaging Gateway extends that propagation to legacy applications
based on non-Oracle messaging systems.

For more information, refer to the Oracle9i Application Developer’s Guide - Advanced
Queuing or Oracle Streams Advanced Queuing User’s Guide and Reference for Oracle
Database 10g or higher.
Instructor Note
 An example of a third party messaging solution supported by AQ is IBM MQSeries.
 Messaging Gateway, while available with AQ in Oracle9i Database Release 1 (9.0.1), was
not yet documented in the Oracle9i Application Developer’s Guide - Advanced Queuing
for that release. Messaging Gateway documentation is available in the Oracle9i
Application Developer’s Guide - Advanced Queuing for Oracle9i Release 2 (9.2) and
higher versions of the AQ documentation.

Accessing Oracle Workflow Web Pages
Accessing Oracle Workflow Web Pages

Oracle Workflow Web pages in Oracle E-Business Suite are built in the Oracle Applications
Framework user interface format, while standalone Oracle Workflow Web pages are built in
the PL/SQL Web Toolkit user interface format. Consequently, there are some variations
between equivalent Web pages in Oracle E-Business Suite and in standalone Oracle Workflow.

Oracle Workflow Home Pages
Oracle Workflow Home Pages

Oracle Workflow embedded in Oracle E-Business Suite:
• Administrator home page - Lists your five highest priority notifications. Also provides tabs
to the Developer Studio, Event Manager (Business Events), administrator Status Monitor,
Advanced Worklist, and Administration pages.
• Self-service home page - Lists your five highest priority notifications as well as the five
most recent workflows that you own that were started in the last two weeks. Also provides
tabs to the Advanced Worklist and self-service Status Monitor.
Standalone Oracle Workflow:
• Administrator home page - Provides links to the Notifications Worklist, Find Notifications,
Notification Rules, Find Processes, User Preferences, Global Workflow Preferences, Item
Type Definition, Launch Processes, Demonstration, and Event Manager pages.
• User home page - Provides links to the Notifications Worklist, Find Notifications,
Notification Rules, Find Processes, and User Preferences pages.

Notification System
Notification System
The Notification System:
• Routes notifications to a role, which can be a single user or group of users
• Enables users to receive and respond to notifications using an e-mail application or Web
browser of choice
• Sends e-mail notifications and processes e-mail responses using the JavaMail API
• Allows any users with access to the Internet to be included in a workflow process
• Provides access to the Worklist from Oracle E-Business Suite through the Worklist web
pages
• Enables users to drill down from a notification in the Worklist web pages to any URL or
Oracle E-Business Suite form to respond to the notification
Instructor Note
The Developer 2000 Notifications form is not supported in Oracle Workflow 2.5 and higher.
Instead, users view notifications with the Worklist web pages or an e-mail client. However,
users can still drill down from a Workflow notification to an attached form (Oracle E-Business
Suite screen).

Worklist Web Pages
Worklist Web Pages

The standalone version of Oracle Workflow includes the Notifications Worklist in the
standalone format. The version of Oracle Workflow embedded in the Oracle E-Business Suite
includes two different versions of the Worklist in the Oracle Applications Framework user
interface format:
• Advanced Worklist - Provides full notification information as well as additional options for
displaying and administering notifications
• Personal Worklist - Provides additional search and filtering options for displaying
notifications

E-Mail Notifications

Directory Services
Directory Services
Users can be associated with more than one role, and a role may contain more than one user.
The Workflow Engine and Notification System use the directory service to determine who
should receive notifications and in what format. Notifications can be delivered to an individual
user or to all members of a particular role.
Note: In the Oracle E-Business Suite, Oracle Workflow uses a directory service model in
which denormalized information is maintained in the Workflow local tables for performance
gain. You should maintain synchronization between the user and role information stored in
application tables by the source modules and the information stored in the Workflow local
tables.

Workflow Monitor Web Pages
Workflow Monitor
The standalone version of Oracle Workflow includes the Workflow Monitor in the standalone
format. The version of Oracle Workflow embedded in the Oracle E-Business Suite includes the
administrator and self-service versions of the Status Monitor in the Oracle Applications
Framework user interface format.

Workflow Definitions Loader
Loading Workflow Definitions

The Workflow Definitions Loader is a utility program that lets you transfer process definitions
between a database and a flat file. The Workflow Definitions Loader:
• Runs on the server machine.
• Lets you upgrade a database with new versions of process definitions or upload existing
process definitions after a database upgrade.
• Is also integrated into Oracle Workflow Builder.
• Allows process definitions to be source-controlled as flat files.

Workflow XML Loader
Workflow XML Loader

The Workflow XML Loader is a utility program that lets you transfer XML definitions for
Business Event System objects between a database and a flat file.
• When you download Business Event System object definitions from a database, Oracle
Workflow saves the definitions as an XML file.
• When you upload object definitions to a database, Oracle Workflow loads the definitions
from the source XML file into the Business Event System tables in the database, creating
new definitions or updating existing definitions as necessary.

Workflow Manager
Workflow Manager
Administrators can use Workflow Manager to perform the following tasks:
• Run Workflow service components, such as notification mailers and agent listeners.
• Control other Workflow system services, including background engines, purging obsolete
Workflow data, and cleanup of the Workflow control queue.
• Monitor work item processing by viewing the distribution of all work items by status and
drilling down to additional information.
• Monitor event message processing for local Business Event System agents by viewing the
distribution of event messages by status and drilling down to additional agent information
and individual event messages, as well as by viewing queue propagation details.
With this ability to monitor work items and event messages, a system administrator can
identify possible bottlenecks easily.

Service Components
Service Components
Oracle Workflow uses the Generic Service Component Framework (GSCF) to simplify and
automate the management of background Java services. A service component is an instance of
a Java program which has been defined according to the GSCF standards so that it can be
managed through this framework.
Use Oracle Workflow Manager to configure and run service components.
Note: In Oracle E-Business Suite, Oracle Workflow Manager also lets you manage Web
services outbound components, which process outbound Web service messages for Oracle
XML Gateway. For more information, see the Oracle XML Gateway User’s Guide.
Refer to Guided Demonstration – Loading and Running a Workflow Process
[LAB23B9Y]

Oracle Workflow Documentation
Oracle Workflow Documentation

The main Oracle Workflow documentation set includes the following:
• Oracle Workflow Administrator’s Guide - Explains how to complete the setup steps
necessary for any product that includes Workflow-enabled processes, as well as how to
monitor the progress of runtime workflow processes.
• Oracle Workflow Developer’s Guide - Explains how to define new workflow business
processes and customize existing Oracle E-Business Suite-embedded workflow processes.
It also describes how to define and customize business events and event subscriptions.
• Oracle Workflow User’s Guide - Describes how users can view and respond to workflow
notifications and monitor the progress of their workflow processes.
• Oracle Workflow API Reference - Describes the APIs provided for developers and
administrators to access Oracle Workflow.
You can also consult the following:
• Installation documentation for your release and platform, usually available within the
installation software bundle.
• About Oracle Workflow document for the Oracle Workflow mini-pack you have installed,
in Oracle E-Business Suite, available on OracleMetaLink.

Review Questions

Review Questions
Review Questions and Solutions

Which component of Oracle Workflow:
• Communicates business events among systems? Business Event System
• Executes workflow processes? Workflow Engine
• Lets you develop workflow process definitions? Oracle Workflow Builder
• Delivers process-related messages to users? Notification System
• Lets you review and administer a runtime process? Workflow Monitor/Status Monitor

Summary


Oracle Workflow Components

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