Note Powerpoint
Note Powerpoint
Microsoft word is a member of a Microsoft word office family which is basically for
typesetting, unlike other Microsoft office application. Microsoft word is a processing program.
Word Bar
Note Bar
Word Star (out dated)
Corel word perfect
Word perfect 5.0, 5.1 (Undo version)
Word perfect 6.0, 6.1 (On windows version)
Microsoft word.
Title bar: This bar display a name of their application currently running and the file
name given to a document. Title bar consist of the minimize, maximize and close button.
Menu bar: The menu bar display list of names which gives a drop command that can be
use perform functions. The menu bar ranges from menu to help menu.
The tool bar: (Standard tool bar, Formatting tool bar and Drawing tool bar). This
displays list of icons which serves as short - cut to same menu command.
1. THE MARGIN OF RULER: This can be used to take measurement or adjust the page–
setup on Microsoft word.
2. THE VERTICAL / HORIZONTAL SCROLL BAR: This can be used to view certain
bar of the document window which is not visible or display at particular point in time.
3. DOCUMENT WINDOW OR WORKING AREA: This is where all works is done on
Microsoft word.
4. THE STATUS BAR: This help to display total number of pages incurrent page open in a
window.
5. TYPESETTING: This is simple the action of typing, editing, formatting and printing of
textual information.
6. THE STANDARD TOOL BAR:
New: This can be used to open a new document window.
Open: This can be used to review or display any saved document or file.
Save: This command can be use to save a file document in the brain of the system.
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Saving for the first time displays a dialogue box where you can select in location and type
a file name.
7. SEARCH: This can be use to locate a missing file which was originally saved on the
brain of the document.
Click on the search command on the standard tool bar (a tax pain display on the right
hand of the screen).
Type the file name for the document missing.
Select a search location.
Click on either search or go.
8. CUT: This can be use to move a document or object from one place to another.
9. COPY: This can be use to make duplicate of a selected text or object.
10. PASTE: This can be used to review or display any cut or copied object from the board.
11. FORMAT PAINTER: This can be used to copy only the effect on a particular text
which can be applied on another.
12. PRINT PREVIEW: This command can be located on the standard tool, it help display
your work in a paper format either the way it will look like when you eventually print it
out.
13. UNDO: This can be use to reverse the lost action on your document window.
14. REDO: This can be use to reverse that last action on your document window.
15. TABLES AND BORDER: This can be used to draw a table from the scratch which can
also be formatted from the table and border bar.
16. INSERT TABLE: This command can be use to insert a table on document window or
working area base on the specify role and column selected.
17. INSERT MICROSOFT WORD EXCEL WORK SHOP: This can be use to insert a
work sheet on your document windows from M/M Excel, immediately a work sheet is
inserted or displayed the icons and commands on your environment changes to that of
Microsoft excel so that the table can be formatted.
18. COLUMN: It can be used to insert a column or rather type in segment base on the
number of column selected.
19. DRAWING: This can be used to either review or hide a drawing tool bar.
20. SPACIAL CHARACTER: This is used to display the number of tab option, space bar
and enter key used in the documents.
21. ZOOM OPTION: This can be used to magnify or reduce the size of document window
base on selected option in a zoom list.
SECURITY
This is a cold to apply on a document that restrict the number of people that has access to a
particular file.
STAGE OF SECURITY
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Before save
After save.
THE THEXERUS:
This can be used to fined a dictionary meaning to a vocabulary or grammar which is not right
understand.
FORMATTING BAR
STYLES AND FORMATTING: This command can be use to add different effect on
the particular name, effect ranging forms, bold, size, color, underline etc.
FONT STYLE: This can be use to change appearance of the selected text base on the
option selected of the list.
FONT SIZE: This can be use to increase or decrease the size of the selected text base on
the option selected from the list.
BOLD: This can be use to chicken and darkling a selected text.
ITALICS: This can be use to apply an italics from on the selected text by making text
slanty.
UNDERLINE; This can be use to apply on underline on the selected text.
ALIGNMENT (LEFT, RIGHT & CENTER). This can be use to move your text on any
side on the document window base on the selected from of any alignment either right,
center or left.
JUSTIFY: This can be use to equate both the left and right margin that is both size
would be equal
LINE SPACING: This can be use to increase the space between two lines, from the
default setting which is a single line spacing.
NUMBERY: This can be use to apply only number as a form of identification to a
particular sentence or phrase.
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BULLET: This can be use to apply only a rectangle as the form of identification to a
particular sentence or phrase.
INCREASE INDENT: This can use to apply a paragraph to a document which can be
increase from the default setting (0.5).
BOARDER: This can be use apply a grid line around a selected text base on board
option selected.
BAR-GROUND COLOR/HIGHLIGHT: This can be use to fill the bar-ground on a
selected text.
FONT COLOUR: This can be use to increase the size of a selected text.
SHRINT: It can be use to decrease the size of the selected text.
a) LINE: This can be use to draw a vertical or horizontal line, to get a straight line, hold
down the shift key.
b) ARROW HEAD: This can be use to straight line with an arrow or one side of head.
c) RECTANGLE TOOL: This can be use to draw a rectangle shape by default, to get shape
such as square, you hold down the shift key.
d) OVAL SHAPE: This can be use to draw shapes ranging from and egg shape, Oval shape
and also a circle but to get a perfect circle, you hold down the shift key.
e) TEXT BOX: It helps us to type by creating a box which is movable from one place to
another on the document window.
A BOARD
A board is a form of design applies around a document which serves as grid line to a document.
STEPS 1.
STEPS 2.
WORD-ART
Word-art: This is indefinite style of text which can be applied on your document window base on
option selected from the list of word-art style.
CLIP-ART
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Clip-art: This command can be use to apply or insert a single picture or flowers, base on any
location that is style inside the box. This pictures or flowers can also be convert to a background,
by simply apply effect such as Wash-out and expanding the size to a document window.
i. Click on the clipart command on the drawing tool bar (The clip art box is display on the
right side of the screen).
ii. Type in a location you wish to search.
iii. Click on either search or go.
INSERT PICTURE
Insert picture: This command can also be use to insert a desktop picture which could act as a
simple clip or a background of an environment.
STEPS
i. Click on the insert picture command on the drawing tool bar (a dialogue box display)
select local disc(c:)
ii. Click on window
iii. Click on open, search for web-shot or any other picture in that environment
iv. Click on insert
v. Click on ok.
LINE COLOR
Line color: This can be use to change a default color on the line, it can also be use to adjust the
size of a rectangle by taking measurement. It can also be use to apply no line.
This can be use to change appearance or face of a text type with the keyboard.
LINE STYLE: This can be use to increase the size of the selected line, it can also be used to
take a rectangular measurement.
BROKEN LINE: This can be use to apply or select any style of broken lines, Before a broken
line can be apply you should already have a line.
ARROW HEADS BOTH: This can be use to apply an arrow on either one side of a line or both
side of the line base on the potion selected from the list.
SHADOW: This command can be use to apply a drop-down effect on the select object or text. It
can also be formatted or edited using the shadow settings.
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3-D: This command can be use to apply an elongated form of shadow which can also be
formatted from the 3-D settings bar. The 3-D settings is mostly use by Architects to view the
plan of a house, with the 3-D effect you can apply a plastic effect and a text or an object.
FORMAT MENU
FONT: This command can be used to apply difference formatting effect on a selected text or
object. Effect ranging from drop-shadow, emboss, engrave text etc.
PARAGRAPH: This command can be use to set the document window to accept same effect
such as line spacing and author paragraph etc.
BULLET AND NUMBERING: This can be use to apply any form of symbol or numbers which
can act as a form of numbering to the document window.
DROP-CAP: The drop-cap is an effect applies for the first letter of a word which makes a
different from the others.
CHANGE CASE: This command can be use to apply the form of casing or capitals to a
particular side of a document
i. Sentence case
ii. Upper case
iii. Lower case
iv. Title case
v. Toggole case
PAGE BREAK: This can be use to print a new document window base on a exiting document
window i.e. The new document window takes the measurement of the existing document
window.
PAGE NUMBERING: This can be use to number the pages inserted in a document window.
SYMBOL
This can be use to apply any form of symbol to the document window, Symbol such as telephone
symbol and the world symbol etc.
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STEPS
DATE AND TIME: This command can be use to upgrade our work by applying a form of date
on the document which can be updated automatically.
INSERT OBJECT: This can use to lunch into other application by simply insert Clips or
graphics from other application.
TO INSERT OBJECT
i. Click on insert
ii. Click on object, (a dialogue box appear)
iii. Select the application you want to insert the object
iv. Click on ok.
WINDOW MENU: This works like new command on the standard tool bar. It is use to open a
new document window.
ARRANGE ALL: This command help to display the whole document open in your working
environment at once on the screen.
SPIT: This can be use to divide a document window into two separate environment but does not
affect the document in the document window.
RECENT DOCUMENT: This display at least4 document which can recently open in a
window.
TABLE MENU
DRAW TABLE: This allows you to create a table from the scratch on the draw table; command
displays a draw table bar which helps to apply some formatting effect on the table.
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MAIL MERGE (only on tools menu)
This can be use to send a body of letter to difference people, Holding difference office and a
difference location.
HOW TO PRINT
Before you can print you have to know the printers name.
PRINTING: This is the art of rolling out any document on the screen in the paper work.
STEPS TO PRINT
TO DESIGN I.D
Draw a rectangle
Right click, and Click on format, auto shape
Click on size
Where you have the height select 2.2 and weight 3.5
Increase the line style be 3pt
Click on file menu, Select texture
Click on auto shape
Click on line, Select free form
Right click where you have edit point
Duplicate and join then together, group the two
Click on World-Art them type
CHRITO TRAVEL & TOURS LTD.
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INTRODUCTION TO MICROSOFT ACCESS
MICROSOFT ACCESS: I s a database processing package, It is a bit close to programming. It
is use to keep or store a data of an organization. OR
MICROSOFT ACCESS: Is a relational database management system (RDMS). It is use for the
collection, manipulation organize and staring of data.
Sorting
Linking
Querying etc.
EXAMPLES OF DATABASE
PROGRAMMING: This is simple the act of working computer programs with the computer
language, There are three types of language of the computer
Machine Language
Low level Language
High level Language.
PROGRAM: This is a collections of instructions written in the computer language and arrange
in logical sequence which is use to solve a particular equation.
DATA PROCESSING: Is the act of using a computer to collect, organize and store data.
Having collected these data and working on it such as is what is called DATA PROCESSING.
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DATABASE
Table
Queries
Form
Report
Pages
Macros
Module
TABLES
A Tables is used for storing data in a rectangular arrangement or rows and columns. A table is
the foundation of most data in a database programmed. A table needs to be created properly for
any mistake made will reflect in other database object. There are three ways of creating table
from the database window.
A wizard: Is a help facilities that gives step by step information on how an object should be
created.
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ADVANTAGES CREATING TABLE USING WIZARD
There are rules guiding the entering of data into a particular field
Different sample fields can be combined from different sample table to record in my new
table.
DESIGN VIEW: Is the best for creating table for it gives you greater control over your data, for
instance, you can decide that a column should take only 15 characters, such restrictions can be
done using design view.
To view your table, so as to be able to enter the records, Click on view menu.
Click on datasheet view
Enter the information or records. (Enter up to 15 record)
NOTE: To return back to design view, Click on view menu and then on “Design view”
FIELD NAME: A Field is a single unite of value related to a particular person or item. OR It is
a particular name given to a column in a database. It tells the type of record to be enter on that
particular column.
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RECORD: A Record is a collection of several field related to a particular person or item. OR A
Record is an information supply in each field of a column. While Field Name displays at the
head of each column, Records are enter in each rows of a column.
DATATYPE PROPERTIES
Datatype properties sticulate the kind of entering your type in a particular field, it ranges from
DESCRIPTION: This is used to enter information that will instructs the user on what type of
data to be enter in a particular field or column; for instance if a field name its data of birth and
then you type information such as ”Enter your date of birth here” in the description pane. It will
help the user to know when in datasheet view.
To change dollar to set-up a field to accept numbers base on a specify decimal places.
DATE/TIME: This is used to setup a field with a format in the field properties to accept date
ranging from medium date, long date etc.
CURRENCY: This is used to format a field to accept a currency sign and numbers in it field and
also support calculations.
AUTONUMBER: These helps the numbers the field serially from 1-100.
YES/NO: This is use to create an option in a selected field, field such as married etc.
OLE OBJECT (Object link Embedded): This support the intake of pictures into a field in the
form view.
1. Be in datasheet view
2. Click on the place you have the passport.
3. Click on insert menu
4. Click on object, from the dialogue box that display
5. Click on the package you can insert picture eg. Microsoft world
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6. Click on ok.
Insert picture using the normal procedures for inserting pictures. To send the pictures to micro
soft Access, Click on update. Or simply copy the picture, return to Access and paste.
HYPERLINK
This is use to create a text with a link while using an internet facility, it is mostly used for field
such as [E-mail].
ASSIGNMENT
FIELD PROPERTIES
This is use to set the format, default value, field size etc The field properties is base on the
datatype selected. OR It allows you to enforce restrictions to a particular field. For instance if
you want a phone number not to be more than eleven and having a preceding 080 type the
following in input mark field property box, (080)00000000
a. FIELD SIZE: This is used to set the number of characters that a particular field will
accept base on the specify number in the field size box
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b. FORMAT: This is used to change the appearance of a characters or numbers that should
appear in afield. It can also be used to change a date format to medium date, long date for
instance (Sunday, June 19 2006) or medium date (19, Jun. 06) etc.
c. INPUT-MARK: This is used to set an appearance which was display automatically in a
field by using the (0 & 9) for numbers), (? & L FOR LETTER).
d. CAPTION: This is used to set a field name to be displayed in the data sheet field but can
not be use for calculation. It is only use to identify the content of a particular field.
VALIDATION RULES
This is used to set a condition for accepting data into a field using the expression builder.
STEPS
VALIDATION TEXT
This is use to set information of an error message base on the rule in the validation Yule. Is
simply a message error box
STEPS
TO DO THIS
1. SPECIFY: The new text in the box provided in the table design view.
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2. TABLES: Is used to show where the field is coming from.
3. SORT: Is used to arrange the content of a field in ascending or descending order.
4. FIELD: Field show the name of a text that you want to supply.
5. SHOW: Is used to hide or review a field in datasheet view.
6. CRITERIA: Is used to set criteria that must be made before a field is displayed in
datasheet view.
7. AXTERIX: Is used to specify any length of text.
8. QUESTION MARK: Is used to specify one character.
RELATIONSHIP
A Relationship is used to link a unique field from different tables so that they can share data
easily. OR A Relationship is use to link two or more table together so that the content of one can
be view from another. Is made possible with the help of primary key. It is used to link two or
more cells together.
TO APPLY A RELATIONSHIP
TO DELETE A RELATIONSHIP
The security is a code which is apply on database which help to reduce the numbers of people
that has Access to a particular database object.
STEPS
ASSIGNMENT
AVERAGE
=IF([course duration]=”9months”,[Total]/6,
IF([course duration]=”6months”,[Total]/4,
IF([course duration]=”3months”,[Total]/2,)))
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REMARK
=IIF([Average]>=”80”,:Distintion”
=IIF([Average]>=”70”,”Uper Credit”
=IIF([Average]>=”60”, “Credit”
=IIF([Average]>=”50”,”Lower Credit”
=IIF([Average]>=”40”,”Pass”
=IIF([Average]>=”35”,”Fail”
TO CREATE A REPORT
TO EXTRACT DATE
Steps
NB: The other two options are the Raised, which are default options while Sunken they affect
the background and the grid line color.
TO UNHIDE
Click on the format menu
Click on unhide column.
Click on ok OR
Click and drag from either the column heading or the row.
QUERY
A query is used to find and retrieve data that meets a specific condition, merge multiple and
perform build-in calculations. It is also use to ask questions of the data from a table. With
Queries you can sold for particular information from a table, fetter information and perform
calculations on the data. Query can be created using design view, using simple Queries from the
scratch use Query design view.
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NOTE: All data found in a Query are from a table.
OBJECT OF QUERY
To find and retrieve data
To merge multiple tables together
To perform calculation
CRETING A QUERY
There are two ways of creating a query which are;
Create query using Design View
Create Query using Wizard.
A QUERY WINDOW
It consist of the following commands which can be use to identify the functions of a field.
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FORMULAR FOR COURSE COST
: IIF ([course duration] = “3months”,9000,IIF([course duration]=”6months”,17000,21000))
DATE OF GRADUATION
3 – 97 day
6 – 187 day
9 – 277 day
Formular
Remarks:
:([Balance 3] = 0, “Paid”, “Still owing”)
Basic Salary
:IIF([Designation] = “Manager”, 25000, IIF([Designation] = “Instructor”, 16000,
IIF([Designation] = “Secretary”, 12000, 7000))).
Medical Allowance
:IIF([Designation] = “Manager”, [Basic Salary] * 5/100, IIF([Designation] = “Instructor”, [Basic
Salary] *3/100, IIF([Designation] = “ Secretary”, [Basic Salary] *3/100, [Basic salary] * 5/100)))
Home Allowance
:IIF([Designation] = “Manager”, [Basic Salary] * 8/100, IIF([Designation] = “Instructor”, [Basic
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Salary] * 9/100, IIF([Designation] = “Secretary”, [Basic Salary] * 8/100, [Basic Salary] *
5/100)))
Transport Allowance
Feeding Allowance
Gross Pay
Tax
:[Basic Salary] * 4/100
Net Pay
FORM
Form is a graphical interface of a table and Query, It is created only to support the intake of
pictures. The only importance of Form is because it can accept picture or password into the Form
view which is inserted from a design view. A Form can be created using a Table or Query.
NB: When using a Table calculations has to perform on a Form but when using a Query
calculations are automatically transferred from the Query down to the Form.
TO CREATE A FORM
The way to create a form is by using a wizard which gives helps in the process of creating the
Form, while the Design View is used to create a Switch Board with buttons which is used to
control the Form in the Wizard.
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CREATING FORM USING WIZARD
Click on form on the database window, Select create form by using wizard
Click on design (A dialogue box is displayed)
Select a Table or Query you want to use to create a Form
Transfer available field into selected field
Click on next
Select an arrangement e.g Tabular, Columnar and Datasheet etc.
Click on next
Select a layout (Background, Color Scheme, & Font Scheme)
Click on next
Type the form name in the name box
Click on finish.
NB: The picture or Clip inserted must fit into the rectangular box on M/s Word picture
environment.
Quantity 1= Create a form called Just Eddy and Job ENG Co. from the table automated receipt
by using the form wizard.
Quantity 2= Edith form to look the format in the screen using design view.
a. Display the amount base on the selected product and type quantity.
b. All amount should be displayed in the sum box
c. Calculate vats as 4% of sum
d. Display the figure for total as sum less vat [sum-vat]
FORMULAR
Amount 1
=IIF([PRODUCT 1]=”ZINC MATERIAL”, [Qty 1]*720,IIF([Product
1]=”proofingsheet”,[Qty1]*800,IIF([Product1]=”Metallic
Rod”,[Qty1]*1100,IIF([Product1]=”Galvanize
Rod”,[Qty1]*2500,IIF([Product1]=”Aluminum”,[Qty1]*1250,[Qty1]*650)))))
SUM
=[Amount1]+[Amount2]+[Amount3]+[Amount4]+[Amount5]
VAT
=[Sum]*4/100
TOTAL
=[Sum]-[Vat]
NETPAY
=[Gross pay]-[Tax 4%]
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4. INSERT PICTURE: This is use to insert picture from any drive or application.
STEPS
Click on the insert picture on the tool box
Click and drag inside the Ole box (A dialogue box is displayed)
Select the drive you wish the picture is save
Click on insert
Click on close.
PAINT BRUSH
Definition
Paint is a bitmap paint programmed, it can be use to draw as if you are working on a paper and
all edit pictures. Paint is usually in store with the Microsoft window Operating System as one of
the accessories. It can also use paint to create or edit mail paper and desktop environment.
TO START PAINT
PAINT ENVIRONMENT
1. TITLE BAR: This title bar displays the program you are working with, the file name if
you save a drawing. It has three control buttons which consist of {Minimize, Maximize,
Restore and Close).
2. MENU BAR: This hold difference command that is use to perform task related to the
programmed; Eg File, Edit, View, Image, Color and Help.
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3. TOOL BAR: This bar is use to carry out difference commands on paint environment and
it is one of the important tool on paints.
4. THE DRAWING TOOL BAR: This is where all work is draw on paint environment.
5. THE COLOR BOX: This is use to apply fill color and line color and line color base on
the one you selected.
6. THE SCROL BAR: It has vertical and horizontal scroll bar which is use to view the
editing paint and the environment.
7. STATUS BAR: This gives you information about your drawing.
1. FREE FORM SELECT: This is use to select an object or text and if you find it difficult
to position you hand very well it will cut part of the object and drop it at the same point at
the end of the movement.
TO USE THE TOOL
Select the tool from the tool box, move your working environment.
Click and drag to trace the text you want to cut.
2. SELECT TOOL: This is use to select text and object by moving it to another location
with out any stress.
TO USE
Select the tool from the tool box
Click and drag over the object or text to select.
3. ERASER / COLOR ERASER: It will enable you erase any in form of color or Black
and White on your drawing Area.
TO USE
After drawing, Select the eraser tool from the tool box and clean the part that is not useful
(toil & object)
4. FILL WITH COLOR TOOL: It is use to fill the pattern of color that you need for your
object or text by selecting the color from the color box
TO USE
Select the tool from the tool box, move to the color box,
Select the color you want, Click to pour the color inside the object or text.
5. PICK COLOR TOOL: This is to duplicate color from one text or object to another text
or object with the help of the fill with color.
TO USE
Select the fill with the color tool
Select the pick color tool
Move to your drawing area
Click to pick the color and pour it where you want it to be.
6. MAGNIFIER TOOL (ZOOM)
It is use to increase the size of the object that you are working with by picking different
zoom lance and it has it options.
TO USE
Select the magnifier tool from the tool box
Select the zoom length you want
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Click on the text or object you want to increase.
The four options are 1 times, 2time, 6times and 8times.
7. PENCIL TOOL
It is use to draw an paint environment
TO USE
Click on tool on the tool box.
Move to your drawing area
Click and drag to draw what you want
8. BRUCH TOOL
It is also use to scale or draw on paint environment and to color the open part of your
drawing. This tools have 12 options, it is use to increase the line style or the thickness of
the line.
TO USE
Select the tool from the tool box move to your drawing area
Move to your drawing area
Click and drag to draw a line or you click on a open part to cover it.
9. AIR BRUSH TOOL
This is used to filter your working environment base on your color you need and it has 3
options.
TO USE
Click on the tool from the tool box, move to your color box
Select the color you want, move to your drawing area and filter it.
10. TEXT TOOL
This command is used to type on paint environment and it will give you access to apply
the formatting options before clicking outside.
TO USE
Select the tool from the tool box, move to your drawing area
Click and drag to create a text box.
Type the text you want, Apply the necessary formatting option from font bar
Click out-side
NOTE: Immediately you click and drag on your drawing it displays the font bar
TO ROTATE OR FLIP OBJECT
Select the object, Click on image menu
Select flip or rotate, Select the rotating option you want
Click ok.
11. LINE TOOL
This is to draw vertical, Horizontal and diagonals line with the help of the shift key to
have a straight line. And it has file options that is used to increase the thickness to the
line.
TO USE THIS
Click on the line tool on the tool box
Select the thickness of the line
Click and drag to create the line you want.
12. CURVE TOOL
This command will enable you to curve anything you want to design provided you what
you are doing. You can only curve it 3 times and its has file option which is use to
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increase a line.
TO USE THIS
Click on the curve tool on the tool box
Select the line width
Move to your working environment
Click and drag
Curve it twice.
13. RECTANGLE TOOL
Is used to draw a rectangular shape and it has 3 options
TO USE THIS
Select the rectangle tool on the tool box
Select the option you want e.g Line, Fill and line etc.
THE OPTIONS ARE:
The first option will gives you line color
The second option will gives you line color and fill background.
The 3rd option will gives a rectangular with two colors in the background.
14. POLYGON TOOL
This is use to draw polygon shape and it can connect. It has 3 options.
15. ELLIPSE TOOL
This is use to draw or sketch oval shape and it has 3 options
TO USE THIS
Select the tool from the tool box
Select the option
Click and drag to create the shape
16. ROUNDED RECTANGLE TOOL
This is use to draw rounded comers and it has 3 options.
TO USE THE TOOL
Select the tool from the tool box
Select the option
Click and drag on your working environment to create the shape.
FILE MENU
STEPS
SAVE: This is used to save your drawing and the short cut is (CTRL S).
SAVE AS: This is used to save your work into another location.
FROM SCANNER OR CAMERA: This allows you to scan your picture inside the system with
the help of the scanning machine.
PRINT PREVIEW: This is used to preview your drawing before you print it out.
PAGE-SETUP: This is used to set your drawing area, and also to specify the kind of paper you
need and you have privilege to print your drawing on A4 paper.
STEP
PRINT: This is used to print your drawing from the brain of the system, with the help of a
printing machine.
STEP TO PRINT
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SEND: This command will enable you to send information to friends are the help of the internet.
SET AS BACKGROUND (TILED): This command is used to send information to the desktop
environment as the background, but it will not put in order.
STEP
STEP
EXIT: This is used to close a programmed and the shortcut is (Alt + F4)
STEP
COPY TO: This is used to copy your work into another file name
STEP
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PAST FROM: This command assists you to bring all your drawing from difference file name to
one drawing area.
STEP
STEP
VIEW BIT – MAP: This command is used to view your drawing as if you apply print preview
and it does not have any option.
STEP
INVERT COLUMN: This is used to apply Black color on your working environment and shut
cut is (CTRL + I). It can be located under image menu, is use to increase your drawing area.
DRAW OPAQUE: This command has two options. The first one is not transparence while the
second one is transparence and it can be located under the tool box and image menu.
END
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INSTANT ARTIST
Instant Artist is a programmed that allows the users to easily and create publication such as
Signs, Business Card, Letter Head, Greetings Card, Envelop and Post Card. Even
without any publication experience user can easily work with Instant Artist because it has
already made design which is known as samples.
The programmed come with a lot of drag and drop features. It also do not include any
tools, so most of the command menu bar.
1. TITTLE BAR: This display the name of program your are working with, display the
file name if you save your work and it has 3 control buttons maximize, minimize,
close.
2. MENU BAR: This is use to perform different text related to the program and it has
drop down menus.
3. BUTTON BAR: This hold frequently used menu command that is use to perform
quick bar.
4. WORKING AREA: This is where all work is done on instant artist, and anything
outside the working area is on printable. (CTRL + W)
TEXT
ALIGMENT:
EDITING TEXT
You can edit text or graphics in 3 ways
Double click on existing or graphic
Hold down your shift key and press your enter key.
Click on edit menu
Click on edit text or graphics
INSERTING GRAPHICS
STEPS
INSERTING
This is used to insert difference kinds of background on Instant Artist environment.
STEPS
Click on insert menu
Click on background graphic, the short cut is (CTRL + B)
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Select the background graphic that you want.
Click on ok
NOTE: You can also change the color of the background graphic from the color menu.
FILL: This is used to insert a rectangular frame that can be use as a background.
Click on insert menu
Click on fill, the short cut is (CTRL + F)
BACKGROUND FILL
This is use to apply a background fill and you can apply different colors.
STEPS
Click on insert menu
Click on Background fill
FRAME: This is use to insert a rectangular frame that has no fill color
STEPS
Click on insert menu
Click on Frame
NOTE: Fill comes with color while Frame doesn’t come with color.
STEP
Click on file menu
Click on revert.
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PASTE INTO: This is use to paste any cut or copy object into another text.
STEP
Click on edit menu
Click on copy or cut
Select the text you want to paste it into.
Click on edit menu
Click on paste into
DUPPLICATE
This is use to duplicate object or text without you click on copy & paste. And it located under
editing menu. Short cut is (CTRL + D).
COMPLIMENT
This is also use to duplicate object or text without you click on copy and paste. It can also be
located under edit menu.
SELECT: This is used to select graphics or text base on the one you specify.
STEP
Click on edit menu
Click on select
Click on any of the option eg select all, graphic and fill.
SEND TO BACK: This is use to send a select object or text to the back.
STEP
Click on object menu
Click on send to back
STEP TO UNLOCK
Select the object menu
Click on unlock, the short cut is (CTRL + T)
To unlock an object or text on Instant Artist does not function the same ways. If you apply in
another package like Corel-draw, page maker etc because it can be deleted
NOTE: If the check mark is on the button bar, it will be active on working environment.
FITING WINDOWS
This is the normal zoom per-centage on Instant Artist environment where you can zoom all your
publication.
STEP
Click on view menu
Click on fitting window, short cut is (CTRL + W)
ZOOM TO 100%
This is use to increase your working environment 100%. And it located under view menu. The
short cut is (CTRL + 1).
ZOOM IN: It reducing it bit by bit while zoom out is reducing it the same thing. The short cut
for zoom in is (CTRL + +) While zoom out is (CTRL + -)
ZOOM SELECTION
This is use to zoom only the selected object or text. It located under view menu. Short cut is
(CTRL + U)
MONOCHROME DEFAULT: This is use to print your work either in color or black & white
and it located under view menu. To view the front, inside left, inside right and back of a
greeting card.
Click on view menu
Select any of those option listed above.
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MICROSOFT WINDOWS
Windows is the multitasking Graphical User Interface (GUI) that works on MS-DOS Base
(Microsoft Dics Operating System) (Window for working group and a self contain Operating
System). Eg. (Windows 95, 98, 2000, NE, ON, Unlimited, Vista, NT).
ICONS: Serves as visual memories and allows the user to control setting computer action.
PRAMMN ICONS
GROUP ICONS
SMARTS ICONS: It is found on tasks bar and it serve as short to a programming.
GROUP ICONS: It is give out order information, and it help us to get other programmed from
the computer.
TASKBAR: It is a small bar located by default (normal setting) at the button of the desktop.
Which contain the start, smart icons, system Clark. The task bar can be move to different
location by holding down the mouse pointer and drag to any location. OR
INSTRUCTIONS
OPERATING SYSTEM: Is the software that controls all your hard ware to interact well. This
is what allows me to see all what you are doing. It is serves as intermediary between the user and
the computer system. It determines the type of programme that you will use.
GUI: Character user interphase allows you to see only text eg. MS DOS (Microsoft Disk
Operating System).
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HISTORY OF WINDOWS
This programmed was made by a man called Bill Gate. Paul Ally Introduce Bill Gate to his
father, than they developed a programmed called MICROSOFT WORD.
Microsoft Window is developed by Microsoft operating. Windows also helps you to work with
multi-media.
DESKTOP
This is the environment on which application package are placed. After working the application
packages are taken off, but environment remains. Eg. Background.
WALL PAPER
This is the background that appears on the desktop. It could either be a system background or an
application background eg web shot.
TO APPLY BACKGROUND
ICONS
TO CHANGE ICONS
SCREEM SAVER: This is a design pattern that appears on the screen if the mouse or keyboard
is not touched for some time.
TO SET SAVER
CHANGING APPEARANCE: This is used to set a color scheme for all windows.
STEPS
Windows is used to create and maintain folders files and programs. A folder is a container that is
used to group file folders and programmes. The size of an empty folder is OKB (Kilobyte).
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TO RENAME A FOLDER
FILES
These are documents, publications, and presentations etc. that are created with application
programmes.
File Extension & File Creation. Date/time is added to every file for easy storage and accretive.
A file extension is made on the programmed, eg
Doc – Ms Word
Xls – Ms Excel
Pub – Ms Publisher
Ppt – Ms PowerPoint
Cdr – Corel Draw
Pm 65 – Adobe Page Maker 65
Wpd – Word Perfect etc.
PROGRAMMES
These are applications that are used for specific task. They are categorized as follows:
START MENU
This menu is to reveal each time you Click on start button. Some actions that can be carried out
on this menu are as follows:
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Run
Help and Support
Search/Find
Settings Documents
Programmes etc.
NOTE: If you are using a window XP professional XP Unlimited or Windows Vistal the
design of the start menu can be changed by selecting property on the menu that appears
when you right click on the start button.
TURN OFF COMPUTER/SHUT DOWN: This option is used to shut down / turn off, Restart
and Stand by/hibernate.
TURN OFF: is used to close down a program and prepare the computer to be switch off.
RESTART: Is used to refresh all programmes when the system fails, either due to a mechanical
problem.
STANDBY / HIBERNATE: These is use to shut down the computer without closing a
programs that are currently running.
STEPS
Select the log off option
Click on switch user
Select the new user
RUN: This is used to start an application by supplying a keyboard relates to the application. It
can also be used to open a file by specifying the directory.
HELP & SUPPORT: These help option is used to read a help note based on a specified
problem.
SUPPORT: This is used to communicate on line with an attendant at the micro soft office
customer care unit.
SEARCH AND FIND: This is used to search for lost files or folders base on name, content,
date/time, location etc.
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HOW TO SEARCH
Click on start
Click on search/find
Click on all files and folders, supply the files name or content or location or size or date
Click on search.
END
MICROSOFT POWERPOINT
Microsoft PowerPoint: This is a presentation package that is used to add motion on pictures
sounds and text. These objects are then arrange on pages called SLIDES & PLAYED USING A
TIME LINE.
RUN METHOD
Click on the start button
Select Run
Type “Power pnt” in the box that appears, press the enter key.
TITTLE BAR: This display the name of their application and power point (Presentation)
when the file is save the new name replaces presentation 1.
MENU: This holds names which serve as a name to a list of commands attached to the
name.
STANDARD TOOL BAR: This bar display icons that serve as a name to frequently use
menu command.
FORMATTING TOOL BAR: This bar is used to beautify text and slide.
SLID FORMAT PANE: This pane is located on the extreme right corner of the screen.
It is used to change Slide design, Layout, Color scheme etc.
SLIDE WINDOW: This is the area which the page is displays. It is used to plays text
and object. Only object plays on the page will be displays during screen show.
OUT LINE PANE: This displays only text (Out line) or slides as Thumbnails (Slides).
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NOTES PANE: This is directly under a slide window and is used to create note
(Handout) for similar purpose.
DRAWING TOOL BAR: This bar is use to create Object, Chart, Pictures etc.
SLIDE LAYOUT: This is used to specify the contents of any slide. Though any user can
add Items of his or her choice, it is only items that are contained in the slide layout that
will be display in a outline pane.
TYPES OF SLIDE
TITLE ONLY SLIDE: This type of slide accepts only a title and has a blank space where any
other content can be applied.
TITLE AND SUBTITLE SLIDE: This slide content two place holders for a title and subtitle. It
is the default slide that is always displays in a new presentation. It is use mainly for introduction.
TITLE AND TEXT SLIDE: This slide content two place holders one for title and one for
bulleted list. It is use in outline points.
TITLE AND TWO CULUM TEXT: This is the same as the slide above but the bulleted list
place holder is divided into two. It is used for comparison.
BLANK SLIDE: This s an open page that is used for any purpose.
MULTIMEDIA SLIDE: This slide comes with different design but it use to add Chart, Picture,
Movie, Sound etc. base on the selected option. Some of them can be combining with text. The
button contents the following option:
TABLE
CHART (DATA)
CLIPART
PICTURE FROM FILE
DIAGRAM (TEXT CHART)
MOVIE.
TITLE TEXT AND CHART SLIDE: This is used to add the chart and text that explain the
chart. It could come in any arrangement.
TEXT AND DIAGRAM CHART: This is used to add a title and an organizational chart or
diagram.
TITLE AND CHART: This is used to create a title and data chart of your choice.
TITLE AND TABLE: This is used to create a title and table of rows and columns base on your
specification.
NOTE: You can switch from one layout to the other by moving to the slide, clicking on the
format menu, selecting on a layout of your choice. Slide layout is always selected each time
a new slide is added.
PRESENTATION
This is an electronic lecture that is broken down into small bits, arrange in slides and added to a
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time line. Example are:
INTRODUCTION, BODY, OUTRO
INTRODUCTION: This is the screen that introducing the presentation to the viewers. It should
be very colorful and divided into different part.
NOTE: This slide should be displays the name of the organization name of presenters and
topic of discussion.
BODY:
Definition
Aim/objectives
Effects: Effect along picture & Effect along Data
Control/Prevention
Cure
Conclusion.
OUTRO
Name of presenters
Appreciation
Name of company
MOVING SLIDE
This is used to change the slide background, font and color. It is applied to all slides in the
presentation.
COLOR SCHEME
This is used to change the color of text and background of all slide in a presentation. It is gotten
under slide design. It is retains the design but change the color.
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ANIMATION SCHEME
This is use to add a motion effect on slide contents. It is mainly and entrance effect.
NOTE: These methods apply a motion to all the contents of the slide.
PRESENTATION VIEWS
These are four basic types of views in m/s power point. They can be gotten from the view menu
or on the pane in the outline pane. EXAMPLES
1. NORMAL VIEW: This is the default view in m/s power point. It is divided into three
parts. Slide window
2. SLIDE SORTER: This displays all the slides in the presentation as thumbnail. It is used
to view all slide at once.
3. SLIDE SHOW: This is used to play the animations contained in the presentation in fell
screen mode. (short cut is f5)
4. NOTED PANE: This is used to display a slide and its note on one page.
1. FONT
2. BULLET AND NUMBERING
3. ALLIGNMENT
4. LINE SPACING
FONT: This is used to change the character appearance style, Color, Size and effect. BOLD
FONT should be applying only on heading and CAPITAL LETTERS should be used only for
emphasis. Avoid using faint colors on a faint background.
Click on ok after selecting the option above.
BULLET & NUMBERING: These are use to highlight points. They can be change by clicking
on customize, selecting an option and clicking on ok. Use the right types of bullet to give a
graphical explanation for your points.
ALLIGNMENT: This is the horizontal position of text on a slide. Do not use a center alignment
for outline point or definition. It could be used on codes. Also do not combined a center
alignment with bullet.
LINE SPACING: This is used to set the amount of space between lines and paragraph.
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INSERTING SYMBOLS: There are different types of symbols that can be inserted in a
presentation. These are as follows:
SLIDE NUMBER
DATE & TIME
SYMBOL
PICTURE (CLIPART, FROM FILE ETC.)
DIAGRAMS
MOVES AND SOUNDS
CHART
TABLE ETC.
SLIDE NUMBER & DATE / TIME: These options enable you to add a slide number
date/time and footer. This is usually displayed on the entire slide in the presentation. It is
added using the slide number option.
SYMBOL: These are shapes that are added in a text box.
TO DO THIS
Click on the insert menu
Click on symbol
Select the symbol you want
Click on insert
Click on close.
PICTURE: This is used to insert any of the following
CLIPART: This is a picture that comes with your computer installation.
TO DO THIS
Click on insert menu
Click on picture
Click on from file
Select the location of the file in the “look in” box.
Click on the file
Click on insert.
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FROM SCANNER: This is used to insert a picture from a scan device.
TO DO THIS
Select from scanner or camera under picture. “Wait for the picture to be displayed on the
screen.”
Click on accept.
AUTOSHAPE: This option enables you to draw shape base on a selected category.
TO DO THIS
Select auto shapes under picture
Select a category, Drag in the slide.
WORD ART: This is used to add graphical text to a presentation. The text can only be
formatted with the word art tool box.
TO DO THIS
Click on insert menu
Select picture
Click on word art
Select a word style
Click on ok
Type your text
Click on ok.
1. ANIMATION: This can be applying on a presentation using the slide show menu.
Eg.
SLIDE ANIMATION: This is used to set an Entrance, Emphasis, Exit, Motion path
on slide contents. It could be adjusted based on Speed, Sound or Timing-on click
Automatic.
STEP TO APPLY SLIDE ANIMATION
Click on the slide show menu
Click on custom Animation
Select an object in the slide window
Click on add effect
Select an option
Click on more effect
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Select an effect and check the preview
Click on ok
2. SLIDE TRANSITION: This is used to add an effect on the page in each
presentation. You can use a uniform effect (Apply to all slides) or one effect for each
slide.
TO DO THIS
Click on slide show menu
Click on transition
Select the slide in a outline pane
Select an effect
To use the effect on all slide
Click on apply to all slide.
3. ACTION BUTTONS: This buttons are used to control the way the presentation is
played. The action of each button is set by the user.
TO DO THIS
Click on slide show menu
Select action buttons
Select a buttons
Drag in the slide window
Select an action
Click on ok.
4. INSERTING SOUND & MOVIE FILES
Sounds and movie files can be added to a presentation in two ways using the insert
menu. These are,
From file or from CD/VCD
TO DO THIS
Inserting Sound & Movies files
Click on the insert menu
Select movies and Sound
Click on movie from file or sound from file.
Select the location of the file in the “look in” list box
Click on the file
Click on ok.
SOUND FROM CD
Click on the insert menu
Click on movies and sound
Click play CD Audio Track
Select the track you want to start play from, the time to start, the track to end on, and
to time to stop. Set all other options, Click on ok.
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5. BACKGROUNDS
This is used to apply only background color either to an active slide or to all slide.
The different types of background color are.
TO DO THIS
Click on the format menu
Click on Background
Click in the list box at the button of a dialogue box.
Select more colors (for Solid fill, Fill Effect, for Gradient, Texture, Pattern & Picture)
Click on ok.
Click on Apply (for Active slide only or Apply to all for all slides in the presentation.)
TO DO THIS
Click on the insert menu
Select Chart.
NOTE: The method of entry data in the data sheet depend on the type of chart.
The freeform tool: Is use to draw sealed shapes by clicking and moving. The shape can then be
adjusted after drawing.
TO DO THIS
Apply the custom animation effect
Right click on the effect label
Click on effect options
Use the effect tab to apply a sound
Effect and Timing tab to apply the automatic effect.
NEW PRESENTATION
Three ways of creating a new presentation.
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Auto Content Wizard: Is use to create a content.
Design Template: This gives you a design pattern for presentation.
Design template has background; font and color While Blank presentation does not have
background.
THESAURUS
Thesaurus is used to change a word to type’s synonymy or Antonym.
STEP
Select the word
Click on the tool menu
Click on thesaurus {F7}
Select the word you wish to replace it with.
Click on insert.
HYPERLINK
Hyperlink is a collection link between two information. The hyperlink works in two ways,
NOTE: Any information placed on the Master slide is viewable on other slide.
Master slide can be used to create the following
Step/Syntax
Click on view menu
Select Master
Click on slide Master
Apply whatsoever to be applied on slide. E.g. Background, Slide Layout, Picture, 3D Object,
Symbols etc.
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SAVING & SECURING A PRESENTATION
This is used to preserve a presentation so that it can be used again and also protecting it so that it
will not be tampered.
STEP
Click on File menu
Click on Save as (a dialogue box appear)
Click on tools tab.
Click on Security option
Type in the password, verified the password, Click on ok. (Another box appear type the
password, Click on ok, Click on save)
WIZARD: This is a help facility which provides step by step help in creating a presentation.
NOTE: When using the Auto-Content Wizard it provide help facility (Questions which a user
removes, and add an answer)
NOTE: The Auto-content wizard gives an armature (a presenter) some ideals in creating a
presentation.
STEP OF HYPERLINK
THE INTERNET
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TO OPEN A HYPERLINK FILE
COSTOM SHOW: This is use to preview selected slide without using or viewing all the same
time
STEPS
HARVARD GRAPHICS
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