Road Const Inspection Procedure
Road Const Inspection Procedure
Road Const Inspection Procedure
Road Construction
Inspection Procedures
PAGE
Responsibilities of Contractor........................................................................................ 1
Responsibilities of Developer ........................................................................................ 1
Responsibilities of Town's Consulting Engineer ........................................................... 2
Responsibilities of Town of New Boston Road Committee .......................................... 2
Criteria for Materials Testing Firm ................................................................................ 3
Criteria for Geotechnical Engineering Consultant ......................................................... 3
Required Layout to be Provided and Maintained by Contractor Throughout
Construction ................................................................................................................... 3
Construction Administration
Prior to Pre-Construction Meeting ..................................................................... 5
Pre-Construction Meetings ................................................................................ 5
Inspection Reports ............................................................................................. 5
Communication .................................................................................................. 6
Design Changes ................................................................................................. 6
Bond Administration .......................................................................................... 6
Punch Lists ......................................................................................................... 7
Site Inspections
Erosion Control .................................................................................................. 7
Clearing & Grubbing ......................................................................................... 7
Earthwork (Cuts & Fills)
Ledge Removal ...................................................................................... 7
Earth Cuts............................................................................................... 8
Earth Fills ............................................................................................... 8
Compaction Testing ............................................................................... 8
Underground Utilities (UGU) ............................................................................ 9
Drainage Improvements
Drainage Pipe & Structures ................................................................... 9
Underdrain ............................................................................................. 9
Stormwater Management Basins (SWMB) ........................................... 9
Earth Conveyance Channels, Treatment Swales & Level Spreaders .... 10
Roadway Gravel Box ......................................................................................... 10
Subgrade ................................................................................................ 10
Gravel ..................................................................................................... 10
Crushed Gravel ...................................................................................... 10
Special Inspections (as applicable)
Fire Cisterns ........................................................................................... 11
Box Culverts, Bridges & Retaining Walls ............................................. 11
Concrete Placement ............................................................................... 11
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Roadway Paving ................................................................................................ 11
Binder Course ........................................................................................ 11
Wearing Course ..................................................................................... 12
As-Builts ............................................................................................................ 12
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Town of New Boston
Road Construction Inspection Procedures
In order to facilitate this process, the Developer, Contractor and Town's Consulting Engineer
shall perform the responsibilities outlined below:
Responsibilities of Contractor:
Responsibilities of Developer:
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Town of New Boston
Road Construction Inspection Procedures
The Developer has the option at any time to hire their own materials testing
firm to perform the materials testing required by the Town. See below for
details.*
Verify improvements are constructed per the approved plan and that industry
standards are adhered to;
Maintain open communication with the Contractor and Town staff regarding
progress throughout construction;
Prepare inspection reports documenting site visits;
Provide timely inspections of progress when given 24-hours' notice by the
Contractor;
Notify the Contractor of deficiencies in materials and/or methods;
Advise the Contractor of Town of New Boston regulations and/or policies that
affect construction;
Review and recommend approval of Contractor's repair and corrective action
plans as needed;
Retain a qualified geotechnical engineering consultant to perform testing and
consulting on an as needed basis. See below for details.*;
Provide a qualified inspector familiar with roadway infrastructure
construction, NHDOT specifications, and industry standards. Inspector shall
be a New Hampshire licensed professional engineer or have a minimum of
three years of experience inspecting roadway construction projects.
Invoice Town on timely basis (monthly) for construction monitoring services
performed. All invoices are to be accompanied with corresponding inspection
reports that shall also include a time log documenting arrival on site, start of
inspections, completion of inspections and time of departure from site. All
reports and invoices shall also be copied to the Developer/Contractor.
Be equipped with a string line, tape measure, 100-ft tape, pop level, smart
level, temperature gauge, and have access to a piece of survey equipment
(level, rotary level, or other instrument) capable of spot checking the
contractor's grades if desired. This equipment shall be available as needed to
perform site inspections. However, it is not intended to relieve the Contractor
from their obligation to provide and maintain horizontal and vertical control
sufficient to construct improvements per the approved plan.
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Town of New Boston
Road Construction Inspection Procedures
* To assure that construction materials and methods meet New Boston specifications the
following professionals shall be retained to perform as needed laboratory & field testing
and/or provide geotechnical engineering advice during construction.
The Developer has the option to hire their own materials testing firm to perform
the materials testing required by the Town. The firm shall have a soils laboratory
and qualified technicians in soil, concrete and asphalt testing with at least one
staff member certified by NETTCP (or equivalent experience as determined by
the Town of New Boston Road Committee). If the Developer elects to hire their
own independent third party testing firm they will be responsible to coordinate
testing to meet the criteria within the Road Construction Inspection Procedures.
The testing schedule shall be communicated to the Town's Consulting Engineer
with a minimum of 24-hours' notice. All test results and reports shall be copied to
the Town's Consulting Engineer by the material testing firm.
In the event that the Developer elects to use their own (Road Committee
approved) materials testing firm, the Geotechnical Engineering Consultant will
perform Quality Assurance testing at the discretion of the Town's Consulting
Engineer. In cases where the Developer does not wish to provide their own
materials testing firm the Town's Consulting Engineer will have their
Geotechnical Engineering Consultant perform all required materials testing.
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Town of New Boston
Road Construction Inspection Procedures
All benchmarks and layout stakes shall be clearly marked with a label and elevation as
appropriate. The Contractor shall establish and be responsible for the preservation of all
required layout control. Any benchmarks or construction stakes that are carelessly or
wilfully destroyed or disturbed by the Contractor shall be replaced or transferred by the
Contractor in a timely fashion. If any reference points are made inaccessible by the
progress of construction they shall be transferred to a location where they are useable.
Prior to clearing site, the Contractor shall provide flagging which marks the proposed
limits of clearing and designates any sensitive areas that may need special attention (i.e.
wetlands, buffers, property lines, etc.).
Prior to grubbing site, the Contractor shall provide the following layout outside the
limits of work, which shall be maintained for the project duration:
Permanent benchmarks every 500-feet along the roadway and in locations where
cross-country improvements are proposed shall be installed and clearly labeled
with an elevation.
Along all tangent sections of roadway side stakes shall be provided every 200-feet
at even stations.
At each horizontal curve along a roadway the Point of Curvature (PC) and Point
of Tangency (PT) shall be staked. In addition curves shall be side staked at every
100-foot station.
The center points of all cul-de-sacs shall be staked.
Prior to commencing fill placement, the Contractor shall install the following stakes:
Roadway centerline every 100-foot station.
The toe of slope of the 1.5:1 down from the finish grade every 100-foot station
(indicates structural fill limits for roadway).
Prior to installing structures (i.e. catch basins, drain manholes, outlet structures,
headwalls, etc.), drainage, or underdrain, the Contractor shall provide the following:
Layout for horizontal location of the proposed infrastructure.
Local vertical control with which to set infrastructure elevations.
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Town of New Boston
Road Construction Inspection Procedures
Construction Administration
Prior to Pre-construction Meeting - Once the Planning Department has indicated that a
project has satisfactorily addressed its conditions of approval and prior to the Town's
Consulting Engineer scheduling a pre-construction meeting, a Developer may request a
specific qualified materials testing firm and/or a geotechnical engineering firm to use in
place of the one retained by the Town's Consulting Engineer.
Pre-construction Meetings Once the Planning Department has indicated that a project
has satisfactorily addressed its conditions of approval, the Town's Consulting Engineer
shall schedule the pre-construction meeting. The meeting shall be attended by the
Planning Department, Developer, Contractor, Subdivider/Applicant, Road Agent, design
engineer, Fire Department if a cistern is involved, and Selectmen (if available and
interested). The Town's Consulting Engineer shall prepare an agenda, run the meeting,
prepare minutes and distribute to attendees. Each attendee shall provide their contact
information and indicate which is their preferred method to be contacted/receive
information.
All projects disturbing more than an acre of land shall be covered by the EPA NPDES
Construction General Permit. The Developer/Contractor shall file a Notice of Intent
(NOI) with the EPA and have a Storm Water Pollution Prevention Plan (SWPPP)
prepared for the site. Construction shall not commence until the permit is active on the
EPA website.
Inspection Reports The Town's Consulting Engineer shall prepare inspection reports
documenting site inspections and shall disseminate by email (or regular mail if requested)
all construction inspection reports on a rolling weekly cycle, i.e. reports will be
distributed by Friday for the week ending the Friday prior. Reports shall be submitted to
the Town and the Developer/Contractor for their records. Reports shall also be submitted
in hard copy with the Town's Consulting Engineers monthly invoices.
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Town of New Boston
Road Construction Inspection Procedures
Communication Both the Town's Consulting Engineer and the Contractor shall
maintain regular communication with each other and town staff as needed. When
construction is in full swing the Town's Consulting Engineer and the Contractor should
be in contact with each other daily to ensure all necessary inspections are completed. As
needed the Town's Consulting Engineer shall provide written correspondence to the
Planning Board. All correspondence shall be copied to the Developer and the Contractor
as applicable.
Design Changes In the event that the Developer or Contractor needs to make changes
to the approved plan during construction, the Developer/Contractor shall submit the
proposed change in writing with justification and/or plans and calculations as needed.
The Town's Consulting Engineer, along with the Town's Road Agent, may approve
changes in the field as they see appropriate as long as it does not change the original
intent of the approved plan. Design change decisions shall be documented on that day's
construction inspection report. Additionally, the Town's Consulting Engineer shall send
the Planning Board a detailed letter documenting the design change request, the
information (plans, reports, calculations, etc.) submitted as part of the request, the
decision making process, and the decision reached.
In cases where proposed elevation changes of more than 12" (twelve inches) or
realignment of roadway are requested by the Developer/Contractor, the Planning Board
must be consulted.
If the Town's Consulting Engineer and the Town's Road Agent disagree on the proposed
changes; or, if the Developer/Contractor disagrees with the decision of the Town's
Consulting Engineer and Town's Road Agent; or, if the Town's Consulting Engineer
and/or the Town's Road Agent want Planning Board input, the Planning Board must be
consulted. The Developer/Contractor should be aware that the Planning Board meets at
most twice monthly and that advanced notice is required to get put on a specific meeting
agenda.
Bond Administration In order to start construction the Developer must post the bond
amount stipulated by the Planning Board as a condition of the project approval. During
construction the Developer may request bond reductions based on work completed. The
Town's Consulting Engineer shall prepare and submit a bond reduction recommendation
to the Planning Board in response to each reduction request. Each bond reduction request
will be discussed at a regularly scheduled meeting of the Planning Board. The Developer
is allowed to request multiple reductions during construction, but is encouraged to have
made significant progress since the last reduction.
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Town of New Boston
Road Construction Inspection Procedures
Punch Lists The Town's Consulting Engineer shall prepare a written list of outstanding
items once a project is near completion and/or at the Developer or Contractor's request.
The punch list is intended to identify remaining work to prepare the project for
acceptance. Omission of items from a punch list does not excuse the Developer/
Contractor from constructing the improvements as approved and in conformance with
Town specifications. Given the fact that erosion and other infrastructure damage can
occur over time the Town reserves the right to add items to a punch list. Ultimately, the
expectation is that the Contractor satisfactorily addresses all punch list items before the
roadway will be considered for acceptance. Once the Town's Consulting Engineer is
satisfied that the improvements are complete, the Consulting Engineer shall write a letter
of recommendation to the Planning Board. Upon receipt of such letter the Planning Board
will schedule a compliance site walk and subsequent compliance hearing at a regular
scheduled Planning Board meeting.
Site Inspections
Erosion Control Prior to commencing stump removal and/or earth excavation the
Contractor shall install the best management practices specified by the design engineer to
prevent erosion. The Town's Consulting Engineer should inspect the site to make sure
these measures have been properly installed (i.e. silt fence, stabilized construction exit,
etc.) before construction continues.
Clearing & Grubbing Before any fill material or roadway gravel is placed the Town's
Consulting Engineer shall inspect the limits of work to confirm removal of all stumps,
loam, organic, and deleterious material. This inspection will also provide an opportunity
to verify that the subbase material is suitable before fill is placed.
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Town of New Boston
Road Construction Inspection Procedures
monitor for groundwater seepage, and handling of surface water over the top of
ledge cuts.
o Earth Cuts On-site cut material may be used as fill as long as it is not clay or
excessively silty material, nor too wet. The Contractor should consult with the
Town's Consulting Engineer about any onsite material they wish to use as fill to
determine if it is acceptable and/or where it may be used. The Town's Consulting
Engineer shall monitor earth cuts with part-time inspections of progress.
o Earth Fills The Contractor shall provide the Town's Consulting Engineer 24-
hours notice of any fill operation proposed. The Town's Consulting Engineer shall
obtain a proctor value for each material proposed for fill. All fill shall be placed in
lifts, per specifications. Compaction of fill slopes shall be performed within the
fill area extending from the finish grade downward at a 1.5:1 ratio for the entire
height of the fill. The Town's Consulting Engineer shall arrange for on-site
density testing of lifts on the first day of fill placement. This testing is intended to
confirm adequate compaction is being achieved and establish the Contractor's
means and methods. The Town's Consulting Engineer shall use their discretion as
to the need for ongoing testing of fill operations. Consistency of fill material,
Contractor's means and methods, and compaction results shall all be considered
when determining the need for ongoing testing.
When ledge fills are proposed the Town's Consulting Engineer shall monitor the
fill operation to verify material maximum size, use of a well graded material,
maximum lift size, placement of choke layers, and appropriate compaction and
consolidation efforts. The composition of blasted rock and/or crushed ledge can
vary from one site to the next. With that said the Town's Consulting Engineer
shall seek guidance from a geotechnical engineer regarding rock placement
specifications as needed.
o Compaction Testing Compaction testing shall be performed on all fill
operations and roadway gravels (NHDOT 304.2 - Gravel & NHDOT 304.3 -
Crushed Gravel). Testing shall be performed by a reputable geotechnical
engineering firm with certified technicians. The Town's Consulting Engineer is
responsible to coordinate all soil testing. Compaction testing frequencies shall be
consistent with the following, unless otherwise determined by the Town's
Consulting Engineer:
Roadway Fills At each lift per specifications
Gravel (304.2) 500-foot intervals on alternating lanes
Crushed Gravel (304.3) 500-foot intervals on alternating lanes
In the event that compaction results are not meeting the required density and/or
there is any reason to believe that the material has changed, the Town's
Consulting Engineer shall take a sample of the placed material and have a sieve
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Town of New Boston
Road Construction Inspection Procedures
analysis & modified proctor performed. This laboratory testing will confirm if the
placed material is significantly different than the original sample.
Drainage Improvements
o Drainage Pipe & Structures The Contractor shall provide the Town's Consulting
Engineer with 24-hours' notice of their intent to install drainage pipe, outlet
structures, catch basins, manholes, and/or end sections. All drainage
improvements shall be inspected by the Town's Consulting Engineer on a full-
time basis. Inspections shall verify size, layout, bedding, backfill, and installation
procedures of all drainage infrastructure. Throughout construction the Contractor
is responsible to maintain vertical and horizontal control sufficient to construct
the improvements per plan. The Town's Consulting Engineer is not responsible to
check the control provided by the Contractor, but shall monitor layout of the
improvements. In the event that the Town's Consulting Engineer observes a
discrepancy with the layout, he/she shall point out the discrepancy to the
Contractor and see that the Contractor resolves the situation. At the discretion of
the Town's Consulting Engineer drainage inspections may be reduced to a part-
time basis.
o Underdrain Once a rough roadway subgrade has been established the Town's
Consulting Engineer shall walk the road with the Town of New Boston Road
Agent to assess if additional underdrain will be required. Underdrain shall be
installed in all locations where it is anticipated that the roadway may intercept
groundwater. All underdrain shall outlet to a headwall, catch basin, or drain
manhole. Similar to drainage pipe, underdrain shall be inspected on a full-time
basis unless the Town's Consulting Engineer deems otherwise.
o Stormwater Management Basins (SWMB) The Contractor shall notify the
Town's Consulting Engineer when proceeding with SWMB construction. Basin
berm construction shall be performed in lifts. Care shall be taken to construct
slopes, inlets, outlets, and access drives per the plan. The Town's Consulting
Engineer shall monitor SWMB on a full-time basis when the Contractor is
installing stormwater management basin outlet structures and related pipe. The
remainder of basin construction shall be monitored on a part-time basis.
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Town of New Boston
Road Construction Inspection Procedures
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Town of New Boston
Road Construction Inspection Procedures
Roadway Paving
Paving shall be performed in accordance with NHDOT specifications. The Town's
Consulting Engineer shall inspect pavement placement on a full-time basis. Inspections
shall confirm suitable weather conditions exist during paving operation. Ambient
temperature, ground surface temperature, pavement temperature, paving equipment, mix
type and yield shall be monitored. Compaction testing shall be performed during each
day of pavement placement. Tests shall be performed at distances no greater than 1,500
feet. The Town's Consulting Engineer shall arrange to have the Marshall Value of the
material being placed tested at the batch plant for use during compaction testing. At least
one pavement core shall be taken from the roadway, during each day of pavement
placement. Additional cores shall be taken at the discretion of the Town's Consulting
Engineer. Cores shall be evaluated to determine compacted thickness and bulk density.
o Binder Course Prior to binder course placement the roadway shall be fine
graded with a roadway grader with automated grade control. The crushed gravel
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Town of New Boston
Road Construction Inspection Procedures
surface shall be compacted and uniformly graded before paving commences. All
locations where the binder course is matching into existing pavement shall be
swept and tacked with emulsion. In locations where the existing pavement does
not have a uniform edge the Town's Consulting Engineer may request that the
edge be sawcut. The Contractor shall provide adequate control to allow the paving
contractor to lay out the roadway and any associated flares.
o Wearing Course - Prior to wearing course placement the roadway shall be dry and
swept of all sand/debris. The binder shall be tacked with emulsion shortly before
the wearing course is installed. When tying into existing pavement the contractor
shall consult with the Town's Consulting Engineer as to how the match should be
made. Cold planing the joint will ordinarily be recommended.
As-Builts Prior to the road being accepted by the Town the Developer is required to
provide an as-built of the constructed infrastructure in accordance with the Subdivision
Regulations. The Developer shall submit this plan to the Town's Consulting Engineer for
review. The Town's Consulting Engineer will review the as-built plan to verify the
constructed improvements match the intent of the design plan. In the event that the
review of the as-built plan raises concerns the Town's Consulting Engineer will notify the
Developer/Contractor of the issue(s). The Developer/Contractor will take necessary
measures to address the identified concerns to the satisfaction of the Town's Consulting
Engineer.
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