Vendor Order Tracking Form - Ranee's Notes

Vendor Contact List Cover Sheet
PROPERTY INFORMATION
Name of Site:
Contact Name:
Address:
Address:
City, State Zip
City, State Zip
Intersection:
Telephone:
Store #
Fax:
E-mail:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Equipment Company
Ken Jones
Federal Equipment Dealers
901-683-2700
901-683-2709
[email protected]
6 weeks
POS Company
Ranee Huff
Lenny's Franchisor, LLC
901-259-6264
901-753-4395
[email protected]
4 weeks
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Atlas
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Rob Wallgren
Atlas Fixtures
901-465-0666
901-466-7940
[email protected]
4 weeks
BPI
Stephanie Ramirez
BPI
1-800-685-5507
1-800-695-4982
[email protected]
4 weeks
Ice Tea Company
Sheryl Wagner
Reilly Foods
865-546-2120
[email protected]
3 weeks
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Dumpster Company
Contact Name: NA- put back on franchisees
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Frito Lay Chip Rack

Gabriel Caldera
Frito Lay
972-334-2524
972-334-6919
[email protected]
2 weeks
Satellite TV
Bob Baker
Echo Star, LLC (Dish Network)
720-514-6413
303-723-2590
[email protected]
3 weeks
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Uniforms
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Contact Name:
Vendor:
Telephone:
Fax:
E-mail:
Lead Time:
Pete Bauer
Global Caps
770-622-0665
[email protected]
2 weeks
Contact Name:
Vendor:
Telephone:
Cell
E-mail:
Lead Time:
Cover Sheet
FRANCHISEE CONTACT
Signage Company
Jackie Jackson
ISD
251-575-3981
251-575-3047
[email protected]
6 weeks
Hood Company
Ryan Leonard
Captive Aire
901-386-0636
901-386-0624
[email protected]
2 weeks
American Food Service
Mike Fowler
American Food Service
1-800-447-4693 ext 24
[email protected]
2 weeks
COKE
Leyla Jones
Coca Cola
1-800-531-2238 ext 3633
404-253-4607
[email protected]
3 weeks
CO2 Company
Trevor Fortune
Nexair
901-619-8953
NA
[email protected]
3 weeks
FHMS Credit Card Service

Heather Castleman
FHMS
731-784-9581
731-824-5202
[email protected]
3 weeks
Artwork
Mason Ezzell
LSI
901-869-7602
[email protected]
Food Distributor
Different for every location
POS Cabling
Mike Murray
Data Network Systems
901-266-0015
901-870-1495
[email protected]
3 weeks
Need to add:
Satellite
Pre Chem Order
General Supplies
POS Cabling
HOME
Equipment Order
Name of Franchisee 0
FRANCHISEE CONTACT
Contact Name: 0
Name of Site/Bldg: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
EQUIPMENT COMPANY
Contact Name: Ken Jones
Vendor: Federal Equipment Dealers
Telephone: 901-683-2700
Fax: 901-683-2709
E-mail: [email protected]
Lead Time: 6 weeks
As soon as the floor plan is finalized for a location, Federal will need a copy of the LIL to create a contact along with the finish schedule for the restauarnt
They will send over a prelimary quote for review and once that is approved they will forward a contract via email to me, but that will change to PDS, and
a hard copy to the franchisee. They will need to review this, sign the the third page of the contract, and send it back to Federal along with the 85% deposit check.
Once the check is received, they will send out all PO's. Lead time is 6 weeks.
HOME
Signage Order
FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
SIGN COMPANY
Contact Name: Jackie Jackson
Vendor: ISD
Telephone: 251-575-3981
Fax: 251-575-3047
Lead Time: 6 weeks
INSERT ORDER FORM OR PROCESS
As soon as a locaiton is nailed down and there are no deal breakers on the lease, we have a code check performed and a site survey completed. The sign company then creates rendering
from the photos and it is based on the city criteria and the landlord criteria. The rendering is then forwarded to Corporate and approved or changes are made. When the rendering is appro
by Corporate, it is then forwarded to the franchisee for their approval and then to the landlord for their approval.
Sign contract is created and forwarded to franchisee. Down payment check is sent and fabrication begins after permit is pulled. Fabrication time is 4 weeks.
company then creates renderings

e. When the rendering is approved
HOME
POS Order
FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
POS COMPANY
Contact Name: Ranee Huff
Vendor: Lenny's Franchisor, LLC
Telephone: 901-259-6264
Fax: 901-753-4395
Lead Time: 4 weeks
POS configuration is selected by franchisee and order form is completed and sent to IT. IT fills out a pricing sheet and forwards that to Accounting so that
an invoice can be created. Invoice is then forwarded via email to Franchisee.
HOME
Hood Order
FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
HOOD COMPANY
Contact Name: Ryan Leonard
Vendor: Captive Aire
Telephone: 901-386-0636
Fax: 901-386-0624
Lead Time: 2 weeks
The PO for the hood is sent out to Captive Aire from Federal. You will need to contact Captive Aire 2 weeks before you
need the hood on site so that they can line up their ansul contractor, fabricate the hood, and do the code check.
They will need a GC or site contact name and phone number and email address.
HOME
Atlas Order
FRANCHISEE CONTACT
Contact Name: 0
ATLAS
Contact Name: Rob Wallgren
Address: 0
Vendor: Atlas Fixtures
Address: 0
City, State Zip 0
Telephone: 901-465-0666
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
Fax: 901-466-7940
Lead Time: 4 weeks
When Federal receives their deposit they will send out a PO to Atlas to fabricate the POS cabinet per the approved specs and finish schedule selected by the franchisee.
This item will go on the equipment delivery truck
HOME
American Food Service Order

FRANCHISEE CONTACT
Contact Name: 0
AMERICAN FOOD SERVICE

Contact Name: Mike Fowler
Address: 0
Vendor: American Food Service
Address: 0
City, State Zip 0
Telephone: 1-800-447-4693 ext 24
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
Fax: 0
Lead Time: 2 weeks
When Federal receives their deposit they will send out a PO to American Food Service to fabricate the Beverage cabinet per the approved specs and finish schedule selected by the franc
This item will go on the equipment delivery truck
schedule selected by the franchisee.
HOME
BPI Order
FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
BPI
Contact Name: Stephanie Ramirez
Vendor: BPI
Telephone: 1-800-685-5507
Fax: 1-800-695-4982
Lead Time: 4 weeks
I do not know how to place an order with BPI as I have never done one, but they provide the following to the GC:
FRP
VCT
Tile
Grout
Beadboard
HOME
Coke Order
FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
COKE
Contact Name: Leyla Jones
Vendor: Coca Cola
Telephone: 1-800-531-2238 ext 3633
Fax: 404-253-4607
Lead Time: 3 weeks
To create an order with Coke, you will need to email Leyla Jones the install date that you desire for the fountain and the bubbler to be installed. This date needs to be given to hear atleast
two weeks in advance. She will already have the address in her system from the weekly report of openings I send to her.
The Beverage station must be installed, the CO2 tank must be set, and the Bag in Box must be at the restaurant in order for Coke to perform their installation.
eds to be given to hear atleast
HOME
Ice Tea Order

FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
ICE TEA COMPANY

Contact Name: Sheryl Wagner
Vendor: Reilly Foods
Telephone: 865-546-2120
Fax: 0
Lead Time: 3 weeks
3 weeks before you need the tea brewer and urns installed, send an email to Sheryl Wagner with Reilly Foods giving her a tentative install date
site contact name and phone number, food distributor, and location address. She will ship out the equipment to the local installer
and they will call the local contact to verify that they are ready for the install.
HOME
CO2 Order
FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
CO2 COMPANY
Contact Name: Trevor Fortune
Vendor: Nexair
Telephone: 901-619-8953
Fax: NA
Lead Time: 3 weeks
3 weeks before the tile is laid you will need to send an email to Trevor Fortune at Nexair with a CC to Cameron Donahoe requesting an install date. The tile in the restaurant must be down
in order for them to set the tank and run the lines. You can do this a few days before or when the equipment is being set.
in the restaurant must be down
HOME
Dumpster Order
FRANCHISEE CONTACT
Contact Name: 0
DUMPSTER COMPANY
Contact Name: NA- put back on franchisees
Address: 0
Vendor: 0
Address: 0
City, State Zip 0
Telephone: 0
City, State Zip 0
Telephone: 0
Fax: 0
Intersection: 0
Fax: 0
E-mail: 0
E-mail: 0
Lead Time: 0
This item will now be the responsibility of the franchisee.
HOME
FHMS Credit Card Order

FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
FHMS CREDIT CARD SERVICES

Contact Name: Heather Castleman
Vendor: FHMS
Telephone: 731-784-9581
Fax: 731-824-5202
Lead Time: 3 weeks
Ranee will handle this still

We have the franchisee fill out the credit application for FHMS and then we submit it to FHMS. Once the application is complete, a VAR sheet is sent to me and IT so
that they can configure the merchant account.
HOME
FritoLay Chip Rack Order

FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
FRITOLAY CHIP RACK

Contact Name: Gabriel Caldera
Vendor: Frito Lay
Telephone: 972-334-2524
Fax: 972-334-6919
Lead Time: 2 weeks
In email form, send the Frito Lay Equipment order to [email protected]. Please use a read receipt on this email
Chip racks should arrive in 10 business days.
HOME
Artwork Order
FRANCHISEE CONTACT
Contact Name: 0
Address: 0
Address: 0
City, State Zip 0
City, State Zip 0
Telephone: 0
Intersection: 0
Fax: 0
E-mail: 0
ARTWORK COMPANY
Contact Name: Mason Ezzell
Vendor: LSI
Telephone: 901-869-7602
Fax: 0
Lead Time: 0
This is a new vendor that we have never used so we currently do not have a process in place.
Millwork and Kitchen equipment tracking form

HOME
Vendor Tracking Sheet

Address: 0
City, State, Zip: 0
Location: 0
Company:
Equipment Company
Projected
Phone:
Contact Person:
Actual
Fax:
Email:
Notes or Updated Status
Interior Color Scheme selected

Contract received from Federal
Date equipment contract sent to
franchisee
Deposit received by Federal
Purchase Orders released
Hood ship date
Hood delivery date
Gas valve delivered to jobsite (must
be same delivery date as hood)
Field measure performed
Hood vendor provides drawings to
ansul contractor
Ansul plans approved
Ansul permit pulled
Hood/walkin/jams installed
Equipment delivery date
Equipment Warranty info provided
to Lenny's
Ansul system tested by contractor
Ansul inspection approved
Company:
Signage Company
Projected
01/16/2015
Phone:
Contact Person:
Actual
Fax:
Email:
23/29
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HOME

Address: 0
City, State, Zip: 0
Location: 0
Lenny's approves artwork

Submit to Landlord
Landlord approves
Franchisee approval
Contract sent to Franchisee
Executed Contract and deposit
received by sign vendor
Artwork submitted for permit
Permit released by city
Signs production started
Signage shipped to installers (if
applicable)
Sign Installation (exterior)
Sign Installation (interior)
Company:
POS Company
Projected
Phone:
Contact Person:
Actual
Fax:
Email:
POS Configuration selected

POS invoice submitted to franchisee
POS payment received
POS Equipment Ordered
POS Equipment Delivered
Company:
Hood Company
Projected
Phone:
Contact Person:
Actual
Fax:
Email:
Order placed with Vendor

Invoice received from Vendor
Payment Sent to Vendor
Equipment delivered/installed
Company:
Atlas
Projected
01/16/2015
Phone:
Contact Person:
Actual
Fax:
Email:
24/29
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HOME

Address: 0
City, State, Zip: 0
Location: 0

01/16/2015
25/29
257446973.xls

HOME

Address: 0
City, State, Zip: 0
American Food
Service
Location: 0
Company:
Projected
Phone:
Contact Person:
Actual
Fax:
Email:

Company:
BPI
Projected
Phone:
Contact Person:
Actual
Fax:
Email:

Company:
Coke
Projected
Phone:
Contact Person:
Actual
Fax:
Email:

Company:
Ice Tea Company

Projected
Phone:
Contact Person:
Actual
Fax:
Email:

Company:
CO2 Company
01/16/2015
Phone:
26/29
Fax:
257446973.xls

HOME

Address: 0
City, State, Zip: 0
Location: 0
CO2 Company
Projected
Contact Person:
Actual
Email:

01/16/2015
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257446973.xls
Utilites Tracking Sheet
HOME
Address: 0
City, State, Zip: 0
Location: 0
Company:
Electric Account
Phone:
Contact Person:
Projected
Actual
Fax:
Email:
Service applied for / Account set up

Site transformer set and energized
Switchgear in place
Switchgear energized
Lenny's panel installed
Lenny's panel inspected/ approved
by code enforcement
Lenny's meter released by city
Meter set
GC verifies meter is set
Company:
Gas Account
Projected
Phone:
Contact Person:
Actual
Fax:
Email:

Riser in place for building
Main house line stubbed into space
Main house line inspected/
approved by code enforcement
Manifold in place at riser
Internal gas lines inspcted/approved
(Rough in for Code Enforcement)
Meter released by City/Utility
Company
Meter set
GC verifies meter is set
Water Account
01/16/2015
Company:
Phone:
Contact Person:
Email:
28/29
Fax:
257446973.xls
Utilites Tracking Sheet
HOME
Address: 0
City, State, Zip: 0
Location: 0
Water Account
Projected
Actual

(if applicable)
Meter in place for space
Meter put in Lenny's's name
Company:
Phone Service
Projected
Phone:
Contact Person:
Actual
Fax:
Email:

Phones lines reserved
Lines install date
Verify that all lines are active
Company:
Internet Service
Projected
Phone:
Contact Person:
Actual
Fax:
Email:

Service installation date
Verify that service is active and all
equipment is functioning
01/16/2015
29/29
257446973.xls

Vendor Order Tracking Form - Ranee's Notes

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Vendor Contact List Cover Sheet

City, State Zip

City, State Zip

Frito Lay Chip Rack

FHMS Credit Card Service

City, State Zip 0

City, State Zip 0

City, State Zip 0

City, State Zip 0

INSERT ORDER FORM OR PROCESS

company then creates renderings

City, State Zip 0

City, State Zip 0

City, State Zip 0

City, State Zip 0

INSERT ORDER FORM OR PROCESS

Vendor: Atlas Fixtures

City, State Zip 0

City, State Zip 0

INSERT ORDER FORM OR PROCESS

American Food Service Order

AMERICAN FOOD SERVICE

Vendor: American Food Service

City, State Zip 0

Telephone: 1-800-447-4693 ext 24

City, State Zip 0

INSERT ORDER FORM OR PROCESS

schedule selected by the franchisee.

City, State Zip 0

City, State Zip 0

INSERT ORDER FORM OR PROCESS

City, State Zip 0

City, State Zip 0

eds to be given to hear atleast

Ice Tea Order

City, State Zip 0

City, State Zip 0

ICE TEA COMPANY

INSERT ORDER FORM OR PROCESS

City, State Zip 0

City, State Zip 0

INSERT ORDER FORM OR PROCESS

in the restaurant must be down

City, State Zip 0

City, State Zip 0

INSERT ORDER FORM OR PROCESS

This item will now be the responsibility of the franchisee.

FHMS Credit Card Order

City, State Zip 0

City, State Zip 0

FHMS CREDIT CARD SERVICES

INSERT ORDER FORM OR PROCESS

Ranee will handle this still

FritoLay Chip Rack Order

City, State Zip 0

City, State Zip 0

FRITOLAY CHIP RACK

INSERT ORDER FORM OR PROCESS

City, State Zip 0