Raks Payroll Final

A Project Report on
Payroll Management System

SCHOOL OF SCIENCE AND ECHNOLO!"
Co#rse Name$ Project %or&
Co#rse Co'e$ ()*+
A Project Prepare' ,y
Ra-./#l Alam 01an
S#per2.s.on
Md. Jahirul Kader
Institute of Science & Technology
Approval
The Project titled Payroll Management System is submitted by Ra-./#l Alam
01an3 Roll no$ )45)56*57)45**4 of Institute of Science & Technology under
angladesh !"en #ni$ersity. The Project has been acce"ted as satisfactory for the
"artial fulfillment of the re%uirements for the degree of &i"loma in 'om"uter
Science & (""lication. Moreo$er) a""ro$ed for its style and contents.
Payroll Management System Page 2
Acknowledgement
(t first I *ould li+e to than+ the most gracious) the merciful (lmighty (llah for
"ro$iding us enough strength and "atience that carried through the *or+ and
enable me to com"lete this *or+. I *ould li+e to e,"ress my gratitude to all those
*ho ga$e me hel"ing hand in com"leting this term "a"er. I *ant to than+ my
Project Su"er$isor M'8 9a1.r#l 0a'er for hel"ing me *hene$er I needed it the
most. My friends ha$e also su""orted me in my *or+. I *ant to than+ them all for
their hel") su""ort) interest and $aluable hints.
Abstract
Payroll management system encom"asses all the tas+s in$ol$ed in "aying an
organi-ation.s em"loyees. It ty"ically in$ol$es +ee"ing trac+ of hours *or+ed
and ensuring that em"loyees recei$e the a""ro"riate amount of "ay. It also
includes calculating ta,es and social security) as *ell as ensuring that they are
"ro"erly *ithheld and "rocessed. &e"ending on the com"any in %uestion) a
full range of other deductions may be calculated) *ithheld) and "rocessed as
"art of "ayroll administration. (dditionally) the "rocessing of contractor
"ayments may fall under the umbrella of "ayroll administration.
The s"ecific tas+s in$ol$ed in "ayroll administration tend to $ary according to
the needs of each uni%ue com"any or organi-ation. /or e,am"le) some
com"anies ha$e *or+ers that recei$e commissions in addition to salaries. In
these com"anies) including commissions in em"loyee salaries is a "art of
"ayroll administration. /or some com"anies) it also in$ol$es assigning e,em"t
or non0e,em"t status to *or+ers) adding bonuses into "aychec+s) calculating
o$ertime "ayments) and adhering to a""licable em"loyment la*s.
1andling "ayroll0related "roblems are "art of "ayroll administration as *ell.
If an em"loyee is "aid an incorrect amount or a direct de"osit fails to go
through) both things are "ayroll administration issues. 2i+e*ise ta, filing and
deduction errors are "ayroll administration matters as *ell.
Payroll administration can be $ery sim"le) in$ol$ing the "ayment of just a
handful of em"loyees) or $ery com"licated) in$ol$ing "ayroll for thousands of
em"loyees and contractors. In some) $ery small com"anies) "ayroll may be
handled by the o*ner of the com"any or an em"loyee. 1o*e$er) other
com"anies may ha$e many em"loyees to "ay and +ee" trac+ of necessitating a
*ell "lanned) efficient "ayroll administration system.
Payroll is defined as a method of administrating em"loyees. salaries in the
organi-ations. The "rocess consists of calculation of salaries and ta,
deductions of the em"loyees) administrating the retirement benefits and
disbursements of salaries to em"loyees. It can also be called as an accounts
acti$ity *hich underta+es the salary administration of em"loyees in t he
or gani -at i on. (dministrating the em"loyees. salaries is not an easy tas+)
the 13 and accounts de"artment *or+ together to calculate and disburse the
salary to the em"loyees. Thus) "ayroll management can be further subdi$ided
into t*o sub "rocesses) i.e. Payroll accounting and "ayroll administration.
Payroll refers to the administration of em"loyees4 salaries) *ages) bonuses) net
"ay) and deductions. It consist of the em"loyee I&) em"loyee name) date of
joining) daily attendance record) basic salary) allo*ances) o$ertime "ay) bonus)
commissions) incenti$es) "ay for holidays) $acations and sic+ness) $alue of
meals and lodging etc. There are some deductions such as P/) ta,es) loan
installments or ad$ances ta+en by em"loyee.
C1apter Contents Page no
*)
Intro'#ct.on 7
:ac&gro#n' ;
Rat.onale ))
Statement o- t1e Project )4
O,ject.2es )(
1eoret.cal Ass#mpt.ons )(
Scope < L.m.tat.on )6
In-ormat.on ec1nology Inno2at.on )=
S.gn.-.cance )=
*4
Concept#al Frame>or& );
Operat.onal De-.n.t.on o- terms 4*
*(
System Des.gn Met1o' 4+
Data gat1er.ng .nstr#ments 4?
Stat.st.cal ools 47
Analyt.cal ools ()
Process #se' .n 'e2elop.ng t1e So-t>are (+
Analys.s #se' -or Project E2al#at.on (;
*+
S#r2ey 6+
@ser test.ng ?)
*6
Concl#s.on ?;
Recommen'at.on =*
Appen'.A =)
:.,l.ograp1y ))6
A ConteAt D.agram =)
: Data Flo> D.agram =4
C System Flo> C1art =(
D H.erarc1.cal Inp#t O#tp#t Process =+
E B.s#al a,le o- Contents CBOCD =6
F Ent.ty Relat.ons1.p D.agram 7(
! Econom.c Feas.,.l.ty 7+
H EA.st.ng System ;?
I @ser Man#al ;=
(""endi,
a,le o- Content
CHAPTER 1
Intro'#ct.on
The 'om"uter no*adays is a basic need for businesses or com"anies. It
hel"s a lot in such a *ay that it ma+es *or+ more "rogressi$e and "roducti$e. It is
an im"ortant thing that a com"any or small business should ha$e because it hel"s a
lot in many *ays such as organi-ing) storing and mani"ulating data. 1a$ing
com"uter "rograms may hel" a com"any gro* bigger and be com"etiti$e in the
flo* of the business *orld. The com"anies no*adays uses com"uter literate and
$ery com"etiti$e in the business.

5hile administrating the monthly "ayroll basic salary) 13() con$eyance) and
other s"ecial allo*ances such mobile) etc are considered. There are some
deductions.
:ac&gro#n'

F.g#re )$ Components o- Payroll
(llo*ances) incenti$es) bonuses and reimbursements are based on
organi-ational "olicies. Some organi-ations "ro$ided the allo*ances on a
fi,ed rate say 678 or 698 of the basic salary. Some organi-ations go for
"erformance based incenti$es.
Payroll Management Processes
'alculation of gross salaries and deductible amounts is a tedious tas+ *hich
in$ol$es ris+. Some of the organi-ations use the traditional manual method of
"ayroll "rocessing and some go for the ad$anced "ayroll "rocessing soft*are.
(n organi-ation o"ts for any of the follo*ing "ayroll "rocessing methods
a$ailable:
a; Man#al System:0 Manual "ayroll system is the traditional "ayroll system
*hich in$ol$es "en and in+) adding machine) s"readsheet) etc instead of
com"uters) soft*are and other com"uteri-ed aids. The "rocess *as $ery
"o"ular *hen there *ere no com"uteri-ed means for "ayroll "rocessing.
b; Acco#ntant: (ccountant is a "rofessional ha$ing a degree or di"loma in
finance or accountancy. 1e <she is res"onsible for all acti$ities related to
"ayroll accounting. 1e<she has sound +no*ledge of accounting "rinci"le
and globally acce"ted standards. The "rocess add cost and $alue to the
organi-ation.

F.g#re 4$ Payroll Process.ng

c; Pay roll: 0 Pay roll outsourcing in$ol$es a third "arty in the calculation of
salaries and deduction. It sa$e time and cost for the organi-ation. If there is
more number of em"loyees) say more than =7706777) in the organi-ation)
"ayroll outsourcing must be $ery beneficial.
The data is "ro$ided to the consultants<outsourcing firms. The $arious
"ayroll functions underta+en by the outsourcing organi-ations are as
follo*s:
(nalysis of Payroll records) "ayroll ta,es
Medical claim "rocessing
>m"loyee Insurance & Pro$ident fund "rocessing
?uality (udit "rocedures & "lanning
The "ro"osed system *ill run through com"uter for "ayroll record *ith an
integration of biometric finger"rint scanner for time +ee"ing. It contains the
automation of time +ee"ing for e$ery em"loyee to generate "ayroll transaction. It
can u"date em"loyee information) indi$idual and grou"s re"orts) file lea$e) set a
non0*or+ing or *or+ing 1oliday) access control and also calculation of 6@
th
month "ay and ta, refund yearly re"ort.
Rat.onale
Statement o- t1e Project
6. Some common "roblems encountered by the accounting staff of some
organi-ation in terms of using their manual system in "rocessing "ayroll and time
+ee"ingA
9. &oes a 2(B0ased Time+ee"ing and Payroll system using iometrics *ill
hel" the accounting staff in terms of the generating "ayroll transaction) easy *ay
time+ee"ing using biometrics) secure all "ayroll records) calculating 6@ month
"ay) ta, refund and generate all "ayroll re"ortsA
@. If a 2(B0ased Time+ee"ing and Payroll system using iometrics *ill be used
and *ill it be more efficient and effecti$e than the current manual systemA
C. 5hat is the le$el of efficiency of the system *hen e$aluated by the user
e$aluation result of the e,isting) the "rototy"e system and the "ro"osed system in
terms of 'orrectness) 3eliability) >fficiency) Testability and "ortabilityA
D. 5hat is the le$el of efficiency in the system *hen e$aluated by the system
testing resultA
E. Is there a significant difference bet*een effecti$eness of the system *hen
e$aluated by the user e$aluation result of the "resent) the "ro"osed system and the
"rototy"e system in terms of 'orrectness) 3eliability) >fficiency) testability and
PortabilityA
O,ject.2e
A8 !eneral O,ject.2e
This study aimed to hel" a com"any to ha$e an efficient and effecti$e *ay
of monitoring their em"loyee.s time +ee"ing and "ayroll system to gi$e a higher
%uality of ser$ice.
:8 Spec.-.c O,ject.2es
S"ecifically) attain to:
.6 &e$elo" a system that *ill im"ro$e the com"any.s "rocess in the
Time+ee"ing and PayrollF
.9 &e$elo" a system that *ill monitor em"loyee.s data that is efficient to useF
.@ #se biometrics tool G/inger"rint scanner; that *ill "ro$ide an easy log0in and
log0out of the em"loyees and staff.
.C Secure the records of em"loyees and to ha$e more manageable filesF
.D 'alculate "ayroll transaction easilyF and
.E Summari-e all the &educted 'ontribution of >m"loyees.
The "ro"onents act fully res"onsibility to im"ro$e the lanco /amily
(cademy o"eration in the Time Kee"ing and Payroll System to im"lement the
needs of the user of the system.
1eoret.cal Ass#mpt.on
The "ro"onents established that if the system *ill crash) the "ro"onents *ill
"re"are a bac+0u" system *hich it can be restore the system but before the
"ro"onents restore the system) the user should ha$e bac+0u" all the files and data
in the system.
The "ro"osed system *ill secure the records of em"loyees and ha$e more
manageable files.
The "ro"osed system *ill "ro$ide a G2ocal (rea Bet*or+; 2(B0ased to
easily share information accurately and it also transfer data faster.
(Figure 1 Network Diagram)
The "ro"osed system *ill monitor em"loyees. data *hich is efficient to use.
F.g#re ($ Net>or& D.agram
/igure 6 sho*s the "ro"osed net*or+ diagram) it refers the
configuration of cable) com"uter and other "eri"herals for 2(B0ased
Time+ee"ing and Payroll using iometrics of /amily lanco (cademy. This is
the method used to "ass information bet*een the *or+station.
E/#.pments
#ni$ersal T*isted Pair 'able 0 This is the ty"e of cable that *ill be use in our
2ocal (rea Bet*or+.
3outer H The 2ocal (rea Bet*or+ *ill use router that for*ards data
"ac+ets bet*een com"uter net*or+s.
Scope
The "ro"osed Payroll System *ill co$er many as"ects of time +ee"ing and
"ayroll "rocess. This includes the ca"ture of information based on the em"loyee.s
*or+ schedule) daily time *or+ed and daily time rendered. The "ayroll "rocess
encom"asses all acti$ities necessary to re"ort em"loyees. time *or+ed. The
system *ill con$ert the current com"any.s time +ee"ing and "ayroll into Iisual
asic Program.
Scope an' L.m.tat.on
The system *ill ha$e a file management *here it co$ers the records of
em"loyee and system transaction log.
The system also co$ers the Payroll Processing and 3e"orting *hich includes
the "ay calculation of salary sli" and time off trac+ing.
The em"loyee *ill use biometrics to time0in and time0out for recording of
time+ee"ing.
The system *ill ha$e a re"ort consist of summary of time sheet) summary of
Payroll 'om"utation) Summary of Ta, 3efund and 6@
th
Month Pay)
5ithholding Ta,) SSS) and Pag0IIJ 'ontributions.
L.m.tat.on
The em"loyee.s salary *ill not be sent through (utomated teller machine
G(TMs; or che%ues) for the reason that the com"any insisted that salaries must be
on a cash basis. Bo other currencies are com"uted in the system but Phili""ine
Peso only. The "ro"osed system cannot be accessed online and it focuses only on
the em"loyees. Time Kee"ing and Payroll System of the lanco /amily (cademy.
The necessary re%uired remittance form gi$en by the SSS) P(J0IIJ)
P1I21>(2T1 *ill be remitted manually. This "ro"osed system is only
a""licable and can only be used by the management of any com"any.
Biometrics
If any com"any used time card in their time+ee"ing) *hen the system
im"lemented) the em"loyees *ill use biometrics Gfinger scanner; for their
time+ee"ing to ha$e an easy *ay of time+ee"ing and calculating their time of
*or+.
Local Area Network
2ocal (rea Bet*or+ in technology system is the connecting of t*o or more
com"uters to common "eri"heral resources to com"ile all the data of Time+ee"ing
and "ayroll system.
To the management
(n organi-ation *ill greatly benefit *ith the "ro"onent.s study because
they don.t need to hire any "rogrammers to do the *or+ in their system. The
In-ormat.on ec1nology Inno2at.on
S.gn.-.cance
"ro"onents *ill de$elo" their system. So the "ro"onents as+ for the su""ort of the
com"any. This *ill lead in lessening the e,"enses of the com"any *hich can be
used in their other e,"enses. They *ill also find it easier to do tas+ *ith the
system li+e the biometrics *herein they can assure that their time +ee"ing system
is secure.
To the employees
The >m"loyees *ill benefit in the system. They *ill find it easier to
transact about their records since searching in the system is faster than trac+ing in
the record boo+ or log boo+. The biometrics *ill gi$e them an easier time *ith
their time log and they don.t ha$e to *orry about losing their time cards because it
is not necessary.
1uman 3esources Personnel managing the time +ee"ing *ill not be the
same again as they *ill e,"erience relie$e. It *ould be fast and easy for them to
handle transactions such as re"ort ma+ing and monitoring time entries. /urther
determining or com"uting the "ayroll manually *ill be eliminated that *ill lead to
faster transaction.
(ccountant *ill able to manage em"loyee ser$ices) hours) "ay rates. (n
automated time and attendance em"loyee system also hel"s in im"lementing and
enforcing fair "ay "olicies. y using the Security) Time Kee"ing and Payroll
System em"loyee soft*are) actual balances) and fle,ible labor distribution for
"rojects and *or+ orders can be maintained. !ther benefits of the time and
attendance em"loyees. soft*are include the elimination of time cards and
unauthori-ed o$ertimes
CHAPTER 2
This cha"ter includes a discussion of the related literature) theoretical
/rame*or+ and conce"tual frame*or+ as com"onents of a faculty e$aluation.
In this research) the researchers to "ro$ide a better *ay of monitoring the
attendance of an organi-ation) *here the staff and the manager can handle a faster
and easy *ay of recording and monitoring their daily (ttendances. !nly the
(dmin) 13 and (ccounting de"artment has the authority to use the system that
can mani"ulate the records in the system. The system *ill "ro$ide a reliable and
Concept#al Frame>or&
efficient *ay of Time+ee"ing acti$ity. The study aims to "roduce a result of Time
+ee"ing and Payroll System that can co"e u" *ith the needs of the com"any.

Barcode
This refers to acode consisting of a grou" of "rinted and $ariously
"atterned bars and s"aces and sometimes numerals that is designed to be scanned
and read into com"uter memory and that contains information Gas identification;
about the object it labels.
Basic Pay
This refers to monthly rate di$ided by the number of *or+ing days
multi"lied by the number of days *or+ed.
Biometrics
Operat.onal De-.n.t.on o- erms
This refers to the measurement of "hysical characteristics such as
finger"rints and &B() or retinal "atterns for use in $erifying the identity of
indi$iduals.
Bundy Clock
This refers to a cloc+ card machine or "unch cloc+ or time recorder is a
mechanical Gor electronic; time"iece used to assist in trac+ing the hours an
em"loyee of a com"any *or+ed.
Daily Time Record
This refers to a record of ho* a "erson.s time has been s"ent. It is used to
calculate "ay) asses the efficient use of time) or charge for *or+ done.
Database
This refers to a organi-ed collection of data for one or more "ur"oses) it is
usually in digital form.
Days Worked
This refers to the actual days *or+ed by an em"loyee) often *ell in e,cess
of those stated in the contract of em"loyment and sometimes *ithout the "ayment
of o$ertime.
Deduction
This refers to business e,"enses or losses *hich are legally "ermitted to be
subtracted from the gross re$enue of a firm in com"uting its ta,able income.
mployee
This refers to a "erson *ho is hired to "ro$ide ser$ices to a com"any on a
regular basis in e,change for com"ensation.
!ross Pay
This refers to total of an em"loyee.s regular remuneration including
allo*ances) o$ertime "ay) commissions and bonuses) etc. before any deductions
are made.
LAN "Local Area Network#
This refers to su""lies net*or+ing ca"ability to a grou" of com"uters in
close "ro,imity to each other such as in an office building) school or home.
Loan
This refers to funds transferred from one "arty to another as "ayment for
"urchased goods or ser$ices.
Net Pay
This refers to the remaining amount of an em"loyee.s gross "ay) after
deductions) such as ta,es and retirement contributions) are made.
Payroll
This refers to a sum of all financial records of salaries for an
em"loyee) *ages) bonuses and deductions. In accounting) "ayroll refers to the
amount "aid to em"loyees for ser$ices they "ro$ided during a certain "eriod of
time.
Pay slip
This refers to a detailed brea+do*n on ho* much an em"loyee is "aid
during a S"ecific "eriod.
Report
This refers to gi$e an official account or statement of as a treasurer re"orts
the recei"ts and e,"enditures.
Router
This refers to a router is a de$ice that for*ards data
"ac+ets bet*een com"uter net*or+s) creating an o$erlay internet*or+.
$alary
This refers to *ages recei$ed on a regular basis) usually *ee+ly) bi0*ee+ly
or monthly.
$preadsheets
This refers to s"readsheet is a com"uter a""lication *ith tools that increase
the user4s "roducti$ity in ca"turing) analy-ing) and sharing tabular data sets.
%TP or %nshielded Twisted Pair
This refers to ty"e of cable used in telecommunications and com"uter
net*or+s
CHAPTER 3
The Pro"onents used &escri"ti$e method of researchedF the
K&escri"ti$eK method of research is *here the "erson doing the research
"resents it in a descri"ti$e manner.K The descri"ti$e research designs enable
System Des.gn Met1o's
researchers to describe or "resent the "icture of a "henomenon or "henomena
under in$estigation. It is the o""osite of another form of research
methodology called K(nalyticalK.
)8 1e Descr.pt.2e Met1o'
The "ro"onents conduct a "ersonal inter$ie* *ith our client. The
"roject team tal+ed to the security "ersonnel) 13) accountant for gathering of
data about the system s"ecification) needed for creating our "ro"osed system
that can hel" them for their security) time+ee"ing and "ayroll system in an
efficient manner.
)8) Inter2.e>
&uring re%uirements gathering stage) the "ro"onents conduct inter$ie*
*ith security "ersonnel) 13) accountant of lanco /amily (cademy) *ho
ga$e the resources about the flo* of the current system and the "rocess of
com"uting the salaries) monitoring and time+ee"ing of the em"loyees.
)84 O,ser2at.on
The "ro"onents had some ins"ection regarding the current system to
gather more ideas on ho* to design our "ro"osed system. /rom this
obser$ation) *e noted some "roblems being encountered.
)8( Internet Researc1
The "ro"onents also conduct an internet research to gather more data
and to"ics that are related to our study.
)8+ L.,rary Researc1
The "ro"onents also used library materials li+e thesis documentation
and boo+s that are related to our study in gathering significant information
and $alidation of our study.
)86 S#r2ey an' est.ng
The "ro"onents conduct a sur$ey and user testing to deri$e
inter"retations and inferences. The sur$ey is "resented in accordance *ith the
statement of the s"ecific "roblem. Pro"onents also conduct #sability testing) it is a
techni%ue used in user0centered interaction design to e$aluate a Payroll system
using biometric for the com"any.
)8? System est.ng
Pro"onents also conduct System Testing of soft*are the testing
conducted on a com"lete) *as based on the system4s com"liance *ith its
s"ecified re%uirements .
)8 Company O,ser2at.on8
The "ro"onents had some ins"ection regarding the current system to
gather more ideas on ho* to design our "ro"osed system. /rom this
obser$ation) *e noted some "roblems being encountered.
)8) Nat#ral.st.c o,ser2at.on
Baturalistic obser$ation is a research tool in *hich a subject is
obser$ed in its natural habitat *ithout any mani"ulation by the
obser$er.
The Time Kee"ing and Payroll System of the lanco /amily
(cademy are sometimes im"recise to use. (lso) the >m"loyees of the
com"any are using undy 'loc+ to indicate in their &ate Time 'ard
their time of *or+ in and out e$ery day and the (ccountant
administrator based the *ages of each em"loyee in that time 'ard. It is
hustle to use and long term creating the "ayroll sli") and the time
+ee"ing *hich the 1uman 3esources need to encode all the attendance
of em"loyee using s"readsheets. Therefore the School.s Time Kee"ing
and Payroll system need im"ro$ement
)84 Part.c.pant o,ser2at.on
Data !at1er.ng Instr#ments
Partici"ant obser$ation is a structured ty"e of research strategy.
It is a *idely used methodology in many disci"lines)
"articularly) cultural anthro"ology ) but also sociology ) communication
studies ) and social "sychology . Its aim is to gain a close and intimate
familiarity *ith a gi$en grou" of indi$iduals Gsuch as a religious)
occu"ational) or sub cultural grou") or a "articular community; and
their "ractices through an intensi$e in$ol$ement *ith "eo"le in their
natural en$ironment) usually o$er an e,tended "eriod of time.
The Pro"onents Indicate the S"ecific Problem of the Time
Kee"ing and Payroll for lanco /amily (cademy.
6.9.6. The information on time consumed by em"loyees can easily be
change.
6.9.9. The data are harder to monitor and more time consuming on the "art
of 1uman 3esources) (ccountant and (dministrator *hen it comes to
"ayroll com"utation.
6.9.@. The &ate Time 'ard has a huge tendency to be lost by em"loyees.
6.9.C. It.s so hard to monitor the em"loyees attending by security "ersonnel.
Stat.st.cal ools
These tools *ere used to com"ute the data gathered in relation to the
"ro"onents study.
)8 Percentage D.str.,#t.on
Percentage and fre%uency of distribution *ere used to describe the "rofile
of the res"ondents of the study in terms of age) gender and "rofession using time
+ee"ing and "ayroll system) and if they *ere the users) administrator or field
e,"ertise on this systemF this is sol$ed by the formula: GProbability Statistics for
scientist and >ngineer) Lth edition) 5al"ale Myer;
Percentage CED F C- G nD H )**
%1ere$
P5 Percentage distribution
-5 Scores in the distribution
n5 Bumber of res"ondents
48 %e.g1te' Mean8
This *as used for most of the item in the %uestionnaire chec+list) *eighted
is utili-ed. The follo*ing scales and its e%ui$alency used as follo*s:
S#r2ey
Cr.ter.a Scale Bal#e Rat.ng Interpretat.on
Male Mes 6 (gree
/emale
Bo 9 &isagree
a,le )$ S#r2ey Cr.ter.a
@ser E2al#at.on
a,le 4$ @ser E2al#at.on Cr.ter.a
System est.ng
a,le ($ System est.ng Cr.ter.a
It measures the a$erage numerical $alue of a set of scores. It is calculated
by adding all the scores and di$iding the sum of its fre%uency. The formulas are as
follo*s:
'orrectness > D >,cellent
3eliability J C Jood
>fficiency ( @ ($erage
Testability P 9 Poor
Portability B I 6 Beeds Im"ro$ement
loc+ and *hite
Testing /ull 'om"liance @ /ull 'om"liance
#nit Testing Partial 'om"liance 9 Partial 'om"liance
Security Testing Bon0'om"liance 6 Bon0'om"liance
5M N O P
B
5here: P N Score
B N Bumber of cases or res"ondents
The analytical tools in conducting the "ro"osed study *ere the 'onte,t
&iagram) &ata /lo* &iagram) System flo*chart) 1IP! G1ierarchical In"ut0
Process0!ut"ut; and IT!' GIisual Table of 'ontents;.
'onte,t &iagram. It is a data flo* diagram) *ith only one massi$e central
"rocess that subsumes e$erything inside the sco"e of the system. It sho*s ho* the
system *ill recei$e and send data flo*s to the e,ternal entities in$ol$ed. The
conte,t diagram sho*s ho* the main sco"e of the system *herein the em"loyee
*ill login and the system *ill read the information entered by the em"loyee. The
human resources manage the em"loyee.s details including the re"orts coming
Analyt.cal ools
from the accountant *ho com"utes "ayroll transaction that *ill reflect on
em"loyee.s "aysli". (See Appendix B for the Context diagram).
&ata /lo* &iagram. It is a gra"hical re"resentation of the Kflo*K of data
through an information system) modeling its "rocess as"ects. !ften they are a
"reliminary ste" used to create an o$er$ie* of the system *hich can later be
elaborated. It also sho*s *hat +inds of data *ill be in"ut to and out"ut from the
system) *here the data *ill come from and go to) and *here the data *ill be
stored.
&ata flo* diagram sho* the ste" by ste" "rocedure that is more
com"licated on ho* the system *ill *or+s for e,am"le) an em"loyee registers and
it *ill $alidate the finger"rint automatically) the in"ut information going through
the database that com"utes the time record) gross "ay and net "ay that generates
the deduction one by one. It is much easier com"ared to the manual "rocedure
*hich is time consuming. (See Appendix C for the Data Flow diagram)
System /lo*chart. It is the gra"hical re"resentation of the flo* of data in
the system) and re"resents the *or+ "rocess of the system. Information system
flo*chart sho* ho* data flo*s from source documents through the com"uter to
final distribution to users. Program flo*charts sho* the se%uence of instructions in
a single "rogram or subroutine.
It sho*s the flo* of the "ayroll system *ere the human resources is in
charge in adding ne* em"loyee information including editing) deleting and set of
salary for e$ery em"loyee. The user allo*s all the em"loyee to register their finger
"rint for their time log) the system *ill ha$e a transaction *ere it *ill sho* all the
com"utation of "ayroll and generate the re"orts for the em"loyee unli+e the
e,isting system of lanco family academy it is more so"histicated *hen it comes
into com"utation and filling the records of each em"loyee. It *ill be efficient for
the user to use if the system is more accurate and fast *hen it comes into "re"aring
the "ayroll of em"loyee. (See Appendix D for the Sytem Flow!hart)
1IP! G1ierarchy "lus In"ut0Process0!ut"ut; techni%ue is a tool for
"lanning and<or documenting a com"uter "rogram. ( 1IP! model consists of a
hierarchy chart that gra"hically re"resents the "rogram.s control structure and a set
of IP! GIn"ut0Process0!ut"ut; charts that describe the in"uts to) the out"uts from)
and the functions Gor "rocesses; "erformed by each module on the hierarchy chart.
1ierarchical In"ut "rocess out"ut is similar to $toc *here it sho*s the
module needed by the system. The "rocess on ho* the data has been entered and
ho* it.s being "rocess *ill sho* its out"ut or results. GSee Appendix " for the
#ierar!hi!al input pro!e output ).
IT!' or Iisual Table of 'ontents. It is an analytical tool for "lanning
and<or documenting a com"uter "rogram. >ach function re"resented by a
rectangular bo, can be described in further detail in an IP! Gor in"ut0"rocess0
out"ut; diagram. It also sho* the sco"e of the system *ere the module are
connected.
IT!' sho*s e$ery module of the system) their module contains the form
*here it reflects on ho* the modules are connected and e$ery form re"resents the
detailed information of e$ery module at it is arranged through tables.(See
Appendix F for the $iual ta%le of !ontent)
>3& or >ntity03elation &iagram is a s"eciali-ed gra"hic that illustrates
the relationshi"s bet*een entities in a database. >3 diagrams often use symbols to
re"resent three different ty"es of information. o,es are commonly used to
re"resent entities. &iamonds are normally used to re"resent relationshi"s and o$als
are used to re"resent attributes. >3& is used to see the relationshi" of different
entity in the system.
The entity relationshi" diagram sho*s the relations of entities or the user of
the system on ho* he<she does the "rocess) you *ill see the flo* *here the user is
connected to *hat he<she does. >,am"le is the in"ut of registrations in filling the
records of e$ery em"loyee to the com"utation of salary deduction and to
distribution of em"loyee.s "ay sli". GSee Appendix & for the "ntity 'elation
Diagram)
)8 Ag.le @n.-.e' Process
(#P or (gile #nified Process is a sim"lified $ersion of the 3ational #nified
Process G3#P;. It describes a sim"le) easy to understand a""roach to de$elo"ing
business a""lication soft*are using agile techni%ues and conce"ts yet still
remaining true to the 3#P. I4$e tried to +ee" the (gile #P as sim"le as "ossible)
both in its a""roach and in its descri"tion. The descri"tions are sim"le and to the
"oint) *ith lin+s to details Gon the *eb; if you *ant them. The a""roach a""lies
agile techni%ues include test dri$en de$elo"ment GT&&;) (gile Model &ri$en
&e$elo"ment G(M&&;) agile change management) and database refactoring to
im"ro$e your "roducti$ity.
Processes @se' .n De2elop.ng t1e So-t>are
F.g#re +$ 1e Ag.le @n.-.e' Process CA@PD l.-ecycle8
/igure sho*s de"ict the lifecycle of the (#P. The first thing that you4ll
notice is that the disci"lines ha$e changed. /irst) the Model disci"line
encom"asses the 3#P4s usiness Modeling) 3e%uirements) and (nalysis &
&esign disci"lines. Model is an im"ortant "art of the (#P) as you can see) but it
doesn4t dominate the "rocess you *ant to stay agile by creating models and
documents *hich are just barely good enough. Second) the 'onfiguration and
'hange Management disci"line is no* the 'onfiguration Management disci"line.
In agile de$elo"ment your change management acti$ities are ty"ically "art of your
re%uirements management efforts) *hich is "art of the Model disci"line.
Ser.al .n t1e Large
The serial nature of (gile #P is ca"tured in its four "hases
6. Incept.on. The goal is to identify the initial sco"e of the "roject) a "otential
architecture for your system) and to obtain initial "roject funding and sta+eholder
acce"tance.
9. Ela,orat.on8 The goal is to "ro$e the architecture of the system.
@. Constr#ct.on8 The goal is to build *or+ing soft*are on a regular)
incremental basis *hich meets the highest0"riority needs of your "roject
sta+eholders.
C. rans.t.on8 The goal is to $alidate and de"loy your system into your
"roduction en$ironment.
Iterat.2e .n t1e Small
&isci"lines are "erformed in an iterati$e manner) defining the acti$ities
*hich de$elo"ment team members "erform to build) $alidate) and deli$er *or+ing
soft*are *hich meets the needs of their sta+eholders. The disci"lines are:
Mo'el: The goal of this disci"line is to understand the business of the
organi-ation) the "roblem domain being addressed by the "roject) and to identify a
$iable solution to address the "roblem domain.
Implementat.on: The goal of this disci"line is to transform your modelGs;
into e,ecutable code and to "erform a basic le$el of testing) in "articular unit
testing.
est: The goal of this disci"line is to "erform an objecti$e e$aluation to
ensure %uality. This includes finding defects) $alidating that the system *or+s as
designed) and $erifying that the re%uirements are met.
Deployment: The goal of this disci"line is to "lan for the deli$ery of the
system and to e,ecute the "lan to ma+e the system a$ailable to end users.
Con-.g#rat.on Management: The goal of this disci"line is to manage
access to your "roject artifacts. This includes not only trac+ing artifact $ersions
o$er time but also controlling and managing changes to them.
Project Management: The goal of this disci"line is to direct the acti$ities
that ta+es "lace on the "roject. This includes managing ris+s) directing "eo"le
Gassigning tas+s) trac+ing "rogress;) and coordinating *ith "eo"le and systems
outside the sco"e of the "roject to be sure that it is deli$ered on time and *ithin
budget.
En2.ronment: The goal of this disci"line is to su""ort the rest of the effort
by ensuring that the "ro"er "rocess) guidance Gstandards and guidelines;) and tools
Ghard*are) soft*are; are a$ailable for the team as needed.
Agile Processing in the system de&elopment
(gile "rocess in Payroll Systems team of "ayroll de$elo"ment
"rofessionals combine decades of industry e,"erience to build an a""lication and
business model that is an efficient and "recise "rocess for o"erating your business.
3educing your ris+ and ser$icing your clients are at the heart of the agile mission
(gile Payroll Systems "ro$ides com"rehensi$e ser$ice bureau soft*are
and ser$ices for those businesses dedicated to an integrated "rocess for "ayroll and
"ayroll ta, "rocessing.
6. Integrated Payroll and Payroll Ta, Processing (""licationF
9. Soft*are as a Ser$ice ModelsF and
@. 1osted Solutions
This 2(B0ased Time +ee"ing and "ayroll using iometrics for lanco
/amily (cademy is using the agile soft*are de$elo"ment "rocess that "uts both
clients and testing) front and center in the de$elo"ment "rocess. !ur system design
and de$elo"ment are client and test dri$en to ensure the resulting a""lications are
fle,ible) meet our clients4 re%uirements and are of the highest %uality.
The /easibility Study is a critical document *hich defines the initial system
conce"ts) objecti$es) re%uirements) and alternati$es. The study also forms the
frame*or+ for the system de$elo"ment "roject and establishes a baseline for
further studies.
)8 ec1n.cal Feas.,.l.ty
lanco /amily (cademy has agreed to im"lement this "ro"osed system if it
*ill succeedF they "ro$ide ade%uate hard*are and soft*are for the com"letion of
this "roject.
)8)8 Har'>are Re/#.rements
Analys.s @se' -or Project E2al#at.on
The hard*are minimum recommended re%uirements and ma,imum
recommended re%uirements are listed belo*:
Har'>are
M.n.m#m
Recommen'e'
Re/#.rements
MaA.m#m
Recommen'e'
Re/#.rements
Internal Memory
G3(M;
9.77 J @.77 J or 1igher
1ard &is+ 'a"acity
G'P#;
E7.77J Q7.77J or 1igher
Processor Intel Pentium
6.E7J1R
Pentium G3; &ual 'ore
9.97 J1R or 1igher
Monitor 6L 'olored @9bit 6Q 'olored or 1igher
@9bit
Iideo 'ard 69QM (JP 9DE M (JP or
1igher
iometrics &igital Persona
u3u
&igital Persona u3u
2atest Iersion
a,le )$ Har'>are Re/#.rements
)848 So-t>are Re/#.rements
The soft*are minimum recommended re%uirements and ma,imum
recommended re%uirements are listed belo*:
a,le 4$ So-t>are Re/#.rements
48 Operat.onal Feas.,.l.ty
(hi feai%ility tudy meaure how well a propoed ytem ol)e the
pro%lem* and take ad)antage of the opportunitie identified during !ope
definition and how it !an organi+ation adopt identified in the re,uirement
analyi phae of ytem de)elopment.
48) Implement.ng a payroll system
(ccording to Ste$en ragg on his boo+ entitled -A!!ounting for .ayroll/
he stated that the >m"loyers are res"onsible for "aying their *or+ers correctly and
on time. To sim"lify the "ayroll "rocess) the em"loyer needs a "ayroll system. (
So-t>are M.n.m#m
Recommen'e'
Re/#.rements
MaA.m#m
Recommen'e'
Re/#.rements
System ty"e Microsoft 5inL or PP
@9bit !"erating
System
Microsoft 5inL ECbit
!"erating System
&atabase MS (ccess 977L@ MS (ccess 977L
Programming
2anguage
Microsoft Iisual
Studio 977Q
Microsoft Iisual
Studio 9767
"ayroll system streamlines the "ayroll as"ect of the business. 5ithout one) it is
difficult to trac+ and "ay em"loyees4 time and to adhere to the changing "ayroll
and ta, la*s set by the go$ernment. 5hen im"lementing a "ayroll system) the
em"loyer must "erform se$eral ste"s.
9.6.6. &etermine the ty"e of "ayroll system you *ant to establish.
The "ayroll system you choose should be based on the si-e of your business
and ho* much "ayroll res"onsibility you *ould li+e to maintain.
9.6.9 Purchase "ayroll soft*are and hire a "ayroll staff) &e"ending on the si-e of
your com"any.
( com"uteri-ed "ayroll system sa$es on time and gi$es you access to an
onsite "ayroll staff.
9.6.@. >stablish a "ay date.
3e"ort "ay fre%uencies are u" to youF ho*e$er) *ee+ly and bi*ee+ly are
most common for hourly *or+ers) and bi*ee+ly and semi0monthly are most
common for salaried *or+ers.
9.6.C. &ecide on a time0+ee"ing method) such as a time cloc+.
(ccording to the &e"artment of 2abor) an em"loyer can use *hiche$er
time0+ee"ing strategy he chooses as long as it correct and com"lete.
9.6.D. Train the "ayroll staff on the "ayroll system) if necessary.
(s #ltimate Soft*are) consider hiring s"ecialists to train the "ayroll staff.
1a$e the "ayroll de"artment do a moc+ "ayroll before running the first "ayroll. (
test run *ill "in"oint any system glitches. (ddress issues before the time for doing
the actual "ayroll arri$es.
9.6.E. >nsure your "ayroll de"artment and your finance de"artment is *or+ing
together) if a""licable.
Some "ayroll "ersonnel are res"onsible for *age re"orting and ta, matters.
1o*e$er) some com"anies ha$e a finance de"artment that handles ta, issues and
"ayroll accounting. If so) ensure the t*o de"artments are "ro"erly streamlined.
484 Propose' System Component
The in 2(B0ased Payroll System #sing iometrics for lanco /amily
(cademy can be com"letely "arametai-ed to suit cor"orate salary < *ages in entire
em"loyees of a 'om"any and is an ideal "ayroll management solution for this
com"any.
The follo*ing are the com"onents "ro$ided in 2(B0ased Payroll System.
9.9.6. >m"loyee Management
!nce an em"loyee management is selected) a detailed em"loyee "rofile is
u"dated *hich contains com"lete details. This information *ould then be
used for creating "ayroll. 'reate) u"date and delete em"loyee accounts
using this section.
9.9.9. /inger "rint Scanner
The /inger "rint Scanner is use to register the em"loyees finger "rint to
allo* them to scan their finger for their daily time record.
9.9.@. Payroll Transaction
Payroll Transaction *ill generate monthly "ayroll em"loyee) a""ro$e
o$ertime and "rint "ayroll sli".
9.9.C. 2oan
This *ill be to ac%uire loan by selecting the loan ty"e and amorti-ation
date. In this section it can also cash ad$ance.
9.9.D. 2ea$e
This *ill be the em"loyee *ho *ants to re%uest $acation or Sic+ lea$e.
9.9.E. 1oliday
This *ould enable to set the 1olidays GBational 1oliday or Bon0 *or+ing
1oliday.
9.9.L. 3e"orts
This section *ould enable you to $ie* and "rint the "ayroll) 5itholding
Ta,) SSS) Phil1ealth) 1&M/) 6@th month) ta, refund re"orts of all the
em"loyees) indi$idually or grou"s.
9.9.Q. 'ontrol (ccess
It gi$es you the ability to access user to a s"ecific section.
48( PA"ROLL POLIC"
The "ur"ose of this Payroll Policy is to ensure that lanco /amily
(cademy em"loyees are "aid correctly and timely. (ccounting 'ler+s</inance
!fficers must *or+ as a team to establish a good relationshi" *ith our em"loyees
to "ro$ide assistance *ith "ayroll in%uiries and "roduce accurate "ay chec+s.
(ccounting 'ler+s</inance !fficers must be familiar *ith the "ro$isions of the
$arious collecti$e bargaining agreements and need to +ee" informed of all
changes. Payroll entries must be done in accordance *ith generally acce"ted
accounting "rinci"les.
INERNAL POLIC" PROCED@RES
48(8)8 Employee Respons.,.l.ty
Time In < Time out Procedure. >m"loyees must scan their finger
"rint to biometrics finger "rint scanner before they go in and out of
*or+.
48(84 F.nance Respons.,.l.ty
[email protected]. (ccounting 'ler+</inance !fficer
[email protected]. The (ccounting 'ler+</inance !fficer is res"onsible for
generate "ayroll.
[email protected] The (ccounting 'ler+</inance !fficer must then com"ute
the a""ro"riate hours and date under the a""ro"riate "ay ty"e code
in the "ayroll system so as to trac+ the actual time *or+ed<used for
each em"loyee.
[email protected].@ !nce all "ayroll generate) the (ccounting 'ler+</inance
!fficer must run a JrossPay <&eduction Proof re"ort.
[email protected] !nce the >arnings<&eduction Proof has been re$ie*ed and
a""ro$ed) the (ccounting 'ler+</inance !fficer can run the "ayroll
chec+s and the corres"onding $endor "ayroll chec+s.
48(8(8 Pr.nt.ng an' D.str.,#t.on o- Payroll C1ec&s < rans-ers
!nce the chec+ run is com"leted and all $endor "rocesses are
com"leted) the "ayroll chec+s are gi$en to the Treasurer for distribution.
The Treasurer *ill recei$e a re"ort from the (ccounting 'ler+ on the total
amount to transfer) by fund) into the Payroll chec+ing account to co$er the
chec+s issued.
48(8+8 Recor's
(ll records shall be +e"t in the /inance Section in com"liance *ith
the retention schedule. &estruction of any financial record *ill be done in
com"liance *ith the "rocedures set forth in the lanco /amily (cademy
3ecords Managements Manual Payroll.
48(868 SLGBL o- A,sence Proce'#res
[email protected] Sic+ lea$es are filled by the em"loyee L days before the
date of lea$e and *ith the a""ro$al of their heads.
[email protected] The (ccounting 'ler+</inance !fficer must then collate
the lea$e form for >arnings<&eduction as of [email protected].@ "ayroll "olicy.
[email protected].@ >$ery em"loyee has number of S2<I2 "er year based on
the a""ro$al of their heads *hen their hired.
48(8?8 Compensat.on an' :ene-.ts
48(8?8)8 )(
t1
Mont1 Pay
The com"any gi$e the 6@ month "ay for com"ensation and
benefits to the entire em"loyee. The L78 of the total basic income
gi$en e$ery 9
nd
"ayroll of &ecember and the other @78 of the
total basic income *ill be gi$en on the 9
nd
"ayroll of March the
other year.
48(8?848 Hol.'ays
Pursuant to the "ro$isions of the 2abor 'ode) as amended in
relation to the obser$ance of declared holidays and in res"onse to the
%ueries recei$ed e$ery time a Presidential Proclamation or a la* is
enacted by 'ongress *hich declares certain days either as a regular
holiday) a s"ecial day or a s"ecial *or+ing holiday) the follo*ing
guidelines shall be obser$ed by all em"loyers in the "ri$ate sector
48(878 Comp#tat.on
48(878)8 Form#lat.on o- comp#t.ng lates an' o2ert.me
Lates
Monthly Salary CQ7min of 6day 0 Minutes of 2ates
97 days
O2ert.me
Monthly Salary CQ7min of 6day S Minutes of !$ertime
97days
48(87848 Form#lat.on comp#t.ng )(mont1 Pay Ste"
6. Monthly Salary < 69 N 6@month "ay Monthly
Ste" 9. 6@month Pay Monthly S Months of *or+ N 6@month
"ay yearly
Ste" @. 6@month "ay yearly S .L7 N6@month "ay gi$en by
&ecember
Ste" C. 6@month "ay yearly S .@7 N6@month "ay gi$en by March
48(878(8 Form#lat.on comp#t.ng aA Re-#n'
Ta, 3efund N Mearly Ta, 'om"utation 0 Mearly Ta, 'ontribution
48(8;8 Cas1 A'2ance
'ash ad$ance *ill be limited to 6thousan a month only.
EAternal Pol.cy
48(8)*8)8 Contr.,#t.on an' loan Rem.ttances
3emittance *ill only be done after the accom"lishing the
necessary re%uired form gi$en by the SSS) P(J0IIJ)
P1I21>(2T1 and other remittance offices.
4848)*848 :an& ransact.on
The Treasurer *ill recei$e a re"ort from the (ccounting
'ler+ on the total amount to transfer) by fund) into the Payroll
chec+ing account to co$er the chec+s issued and the ban+ *ill
res"onsible to di$ide the de"osited chec+ to distribute to the list
account on the re"ort gi$en by the accountant.
48+8 D.saster Reco2ery Plan
&isaster reco$ery is the "rocess) "olicies and "rocedures related to
"re"aring for reco$ery or continuation of technology infrastructure critical to an
organi-ation after a natural or human0induced disaster. &isaster reco$ery is a
subset of business continuity. 5hile business continuity in$ol$es "lanning for
+ee"ing all as"ects of a business functioning in the midst of disru"ti$e e$ents)
disaster reco$ery focuses on the IT or technology systems that su""ort business
functions.
48+8)8 Plan A$
Main database *ill be located on a area that is *ater "roof) fire "roof to
ha$e ma,imum security for the system and database that can only be access solely
by an administrator this is to "re$ent any forms of loss) lea+age) corru"tion and
tam"ering of the data.s due to other uncontrollable and unforeseen circumstances.
48+848 Plan :$
System
The 2(B0 ased Time Kee"ing and Payroll using iometrics for lanco
/amily (cademy system *ill be u"loaded to ***.mediafire.com) a hosting *eb
site *here you can u"load unlimited storage u" to of 977 M "er file GCJ for Pro
users and 67J for usiness users; Media/ire does not enforce *aiting times for
do*nloads) limit simultaneous do*nloading or set band*idth limits. The admin of
the system *ill solely assign this for the bac+u".
Data,ase
The &atabase of this system is u"loaded also to Media/ire e$ery end of the
day to bac+0u" the record file of this system. The admin of this system assign to
u"date bac+0u".
4868 Data Man.p#lat.ng Lang#age
The Pro"onents use Microsoft Iisual asic 977Q >,"ress edition the
system can be u"date *ith the latest Microsoft Iisual asic "rogramming
language by the "rogrammer *hen it.s necessary.
(8 Econom.c Feas.,.l.ty
(hi i where the feai%ility !ould %e eta%lihed %y !ondu!ting a 0arket
Analyi or Cot Benefit Analyi. (he reear!her !ould !hooe the appropriate
tool. 1f the propoed oftware i !utomi+ed for a parti!ular !ompany and there
will a %ai for the !omputation of the operating !ot* %enefit* 'eturn on
1n)etment ('21)* .ay%a!k .eriod. (he reear!her hould preent under thi
u%e!tion* the formula he3he will ue in eta%lihing the e!onomi! feai%ility of
hi3her tudie.
(8) Operat.ng costs$
!"erating costs stated the annual of "ersonnel e,"ense) su""lies and
e%ui"ment cost re%uired for the e,isting and "ro"osed system) the use of this is to
com"are both of them to analy-e *hich sa$e more. The total annual cost for
e,isting is Ph".@QL)LQC.97 and in the total annual cost for "ro"osed is
Ph".6=E)L7@.=D (See Appendix # for "!onomi! Feai%ility Study)
(84 De2elopment costs$
&e$elo"ment cost is incurred during the de$elo"ment of the system are one
time in$estment) its Include the (de%uate Soft*are) 1ard*are re%uirements) labor
cost) su""lies cost) electric consum"tion) food and trans"ortation cost. (nd total
de$elo"ment cost is Ph".99)=DE.DL (See Appendix #. "!onomi! Feai%ility Study)
(8( Cost an' :ene-.ts Analys.s
'ost benefit analysis G'(; it is im"ortant to identify cost and benefit
factors. It.s a techni%ue designed to determine the feasibility of a "roject or "lan
by %uantifying its cost and benefits. Through this analysis you *ill be able to
com"ute the total cost sa$ing) "aybac+ "eriod and net sa$ing by use of this
formulation.(See Appendix #. "!onomi! Feai%ility Study)
Ann#al Cost N >,isting 'ost H Pro"osed 'ost
Pay,ac& Per.o' N (nnual 'ost < Present Ialue
Net Sa2.ng N >nd 'umulati$e Present Ialue H
Total &e$elo"ment 'ost
(8+ Ret#rn o- In2estment CROID
( "erformance measure used to e$aluate the efficiency of an in$estment or
to com"are the efficiency of a number of different in$estments. To calculate 3!I)
the benefit Greturn; of an in$estment is di$ided by the cost of the in$estmentF the
result is e,"ressed as a "ercentage or a ratio.
The return on in&estment 'ormula(
3eturn of In$estment G3!I; GD years; N GG>nd 'umulati$e Present Ialue H
Total &e$elo"ment 'ost < >nd 'umulati$e Present Ialue; S 677
The Kend cumulati$e "resent $alueK formula refers to the
"roceeds obtained from selling the in$estment of interest. 3eturn on in$estment is
a $ery "o"ular metric because of its $ersatility and sim"licity. That is) if
an in$estment does not ha$e a "ositi$e 3!I) or if there are other o""ortunities *ith
a higher 3!I) then the in$estment should not be under ta+en. (See Appendix #.
"!onomi! Feai%ility Study)
CHAPTER 4
This cha"ter "resents the data gathered through the research instrument.
These data are analy-ed and statistically treated in order to deri$e inter"retations
and inferences. The data are "resented in accordance *ith the statement of the
s"ecific "roblem.
The >m"loyees of an organi-ation res"ond in terms of gender and age to
ans*er the sur$ey form to e,"ress the situation in their time +ee"ing and "ayroll.
Table )
S#r2ey
Distribution o' Respondents in Terms o' !ender
!en'er Employees E Ran&
Male 9C CD8 9
/emale @E DD8 6
otal ?* )**E
In Table sho*s the distribution of lanco /amily (cademy em"loyees
res"ondents in terms of gender. It can be seen from this figure that DD8 of the
res"ondents are female *ith a fre%uency of 66. !n the other hand) CD8 of the
res"ondents are male *ith a fre%uency of =. It a""ears therefore that there are
more female res"ondents than the male res"ondents.
Table *
Distribution o' Respondents in Terms o' Age
Table sho*s the fre%uency of the res"ondents. "rofile in terms of age. The
figure sho*s that majority is E78 of the res"ondents are aged 970@7 years. Be,t
Age Employees E Ran&
4*5(* @E E78 6
() an' A,o2e 9C C78 9
otal ?* )**E
age re$eals *ith a "ercentage of C78 *ere res"ondents *hose ages *ere @6 and
abo$e years old.
?uestion no. 6: (re you satisfied in your current Time +ee"ing system using undy
cloc+A
Table +
Distribution o' the Respondents in Terms o'
$atis'action o' using Bundy clock in their time keeping
Male Female
"es 6Q 9C E78
No E 69 C78
otal 4+ (? ?* )**E
Table sho*s the distribution of the res"ondents. in terms of satisfaction of
>m"loyees in using undy cloc+ in their time +ee"ing. It can be seen from the
data that E78 of the em"loyees. res"ondents says yes) that they satisfied of using
undy cloc+ in their time +ee"ing) on the other hand C78 says no) that they are
not satisfied of using undy cloc+ in their time +ee"ing.
?uestion no. 9: &o you *ant to change your current time +ee"ing and "ayroll
system in com"uter time +ee"ing and "ayroll system using biometricsA
Table ,
Distribution o' the Respondents in Terms o' %pgrading in Computeri-e
time keeping and Payroll
Male Female
"es 6Q @7 E78
No C E C78
otal 4+ (? ?* )**E
Table sho*s the distribution of the res"ondents. in terms of #"grading in
'om"uteri-e time +ee"ing and Payroll. It can be seen from the data that Q78 of
the em"loyees. res"ondents says yes) they *ant to u"grade their current time
+ee"ing and "ayroll system into com"uteri-e time +ee"ing and Payroll) on the
other hand 978 says no) they don.t *ant to u"grade their current time +ee"ing and
"ayroll system into com"uteri-e time +ee"ing and Payroll.
?uestion no. @: &o you thin+ using biometrics is more accurate than using usual
time cardA
Table .
Distribution o' the Respondents in Terms o' biometrics is more accurate
than using the usual time card/
Male Female
"es 9@ @C E78
No 6 9 C78
otal 4+ (? ?* )**E
Table sho*s the distribution of the res"ondents. in terms of iometrics is
more accurate than using usual time card. It can be seen from the data that =D8 of
the em"loyees. res"ondents says yes) iometrics is more accurate than using usual
time card) on the other hand D8 says no) using usual time card is more accurate
than iometrics.
Project Statement C: &o you agree that im"lementing the "ro"osed system to your
com"any *ould lessen the fraud committed by some of the em"loyeesA
Table 0
Distribution o' the Respondents in Terms o' proposed system would
lessen the 'raud committed by some o' the employees/
Male Female
"es 9C @D E78
No 7 6 C78
otal 4+ (? ?* )**E
Table sho*s the distribution of the res"ondents. in terms of "ro"osed
system *ould lessen the fraud committed by some of the em"loyees. It can be
seen from the data that =D8 of the em"loyees. res"ondents says yes) "ro"osed
system *ould lessen the fraud committed by some of the em"loyees) on the other
hand D8 says no) "ro"osed system *ould not lessen the fraud committed by some
of the em"loyees.
Project Statement D: &oes the "ro"osed system *ill o"timi-ed the "rocess of the
com"any in com"uting *ages and time +ee"ingA
Table 1
Distribution o' the Respondents in Terms o' proposed system will
optimi-ed the process in computing wages and time keeping/
Male Female
"es 9C @E E78
No 7 7 C78
otal 4+ (? ?* )**E
Table sho*s the distribution of the res"ondents. in terms of "ro"osed
system *ill o"timi-e the "rocess of the com"any in com"uting *ages and time
+ee"ing. It can be seen from the data that 6778 of all em"loyees. res"ondents
says yes) "ro"osed system *ill o"timi-ed the "rocess of the com"any in
com"uting *ages and time +ee"ing.
2e$el of efficiency of the system *hen e$aluated by the #ser
>$aluation result of the e,isting) the "rototy"e system and the "ro"osed system in
terms of: 'orrectness) 3eliability) >fficiency) Testability and Portability.
a,le )*
Res#lts o- So-t>are E2al#at.on Accor'.ng to Respon'entIs Category o-
EA.st.ng System
Cr.ter.a ec1n.c
al
Mea
n
Nonec1n.
cal
Mea
n
ota
l
Mea
n
Interpretat.
on
Ran
&
Correctness D 9.97 D 9.Q7 9.E7 ( 9
Rel.a,.l.ty D 9.97 D @.77 9.L7 ( 6
E--.c.ency D 9.C7 D 9.Q7 9.D7 ( C
@ser est.ng
esta,.l.ty D 9.97 D 9.E7 9.@7 P D
Porta,.l.ty D 9.Q7 D 9.C7 9.E7 ( 9
O2erall
Mean
486+
O2erall
Interpretat.
on$
A
Legend( " 4 "x!ellent . 5 .oor
& 4 &ood N1 4 Need 1mpro)ement
A 4 A)erage
The table illustrates the user e$aluation results according to the
res"ondents. categoryF the com"uted *eighted mean for 'orrectness corres"onds
to a 9.E7 a$erage *hich is inter"reted as ($erage. !n the other hand the com"uted
*eighted mean for 3eliability category is 9.L7 *hich describe the analysis as
($erage. ( 9.D7 *eighted mean is seen on the >fficiency category that e%uates to
the inter"retation of ($erage) 9.@7 *eighted mean is sho*n on the Testability
describe as Poor category and 9.E7 for Portability *hich e%uates to ($erage. The
total com"uted *eighted mean for the user e$aluation result is 9.DC *hich
describes as the o$erall com"uted mean as ($erage. /rom the tabulated result) the
le$el of efficiency of the e,isting system e$aluated is ($erage.
a,le ))
Prototype System
Cr.ter.a ec1n.c
al
Mea
n
Nonec1n.
cal
Mea
n
ota
l
Mea
n
Interpretat.
on
Ran
&
Correctness D @.77 D @.C7 @.67 ( C
Rel.a,.l.ty D 9.E7 D @.Q7 @.@7 ( 9
E--.c.ency D @.97 D @.C7 @.@7 ( 9
esta,.l.ty D @.77 D @.E7 @.C7 J 6
Porta,.l.ty D @.97 D @.C7 @.97 ( @
O2erall
Mean
(84?
O2erall
Interpretat.
on$
A
A 4 A)erage
The table illustrates the user e$aluation results of the "rototy"e system
according to the res"ondents. categoryF the com"uted *eighted mean for
'orrectness corres"onds to a @.67 a$erage *hich is inter"reted as ($erage. !n the
other hand the com"uted *eighted mean for 3eliability category is @.@7 *hich
also describe the analysis as ($erage.
( @.@7 *eighted mean is seen on the >fficiency category that e%uates to
the inter"retation of ($erage) @.C7 *eighted mean is sho*n on the Testability
category and @.97 for Portability *hich e%uates to ($erage. The total com"uted
*eighted mean for the user e$aluation result is @.9E *hich describes as the o$erall
com"uted mean as ($erage. /rom the tabulated result) the le$el of effecti$eness of
the "rototy"e system e$aluated is ($erage.
a,le )4
Propose' System
A 4 A)erage
Cr.ter.a ec1n.cal Mean Nonec1n.cal Mean otal
Mean
Interpretat.on Ran&
Correctness D C.77 D C.97 @.=7 J 9
Rel.a,.l.ty D @.C7 D C.E7 C.67 J 6
E--.c.ency D @.E7 D C.97 C.67 J 6
esta,.l.ty D @.E7 D C.97 @.=7 J 9
Porta,.l.ty D @.Q7 D C.97 C.67 J 6
O2erall Mean +8*4
O2erall
Interpretat.on$
!
The table illustrates the user e$aluation results of the "ro"osed system
according to the res"ondent.s categoryF the com"uted *eighted mean for
'orrectness corres"onds to a @.=7 a$erage *hich is inter"reted as Jood.
!n the other hand the com"uted *eighted mean for #ser 3eliability
category is C.67 *hich describe the analysis as Jood. C.67 *eighted mean is seen
on the >fficiency category that e%uates to the inter"retation of Jood) @.=7
*eighted mean is sho*n on the Testability category and C.67 for Portability *hich
e%uates to Jood. The total com"uted *eighted mean for the user e$aluation result
is C.79 *hich describes as the o$erall com"uted mean as Jood. /rom the tabulated
result) the le$el of effecti$eness of the "ro"osed system e$aluated is good.
C8 System est.ng
a,le )(
Percentage o- t1e System E--.c.ency E2al#ate' ,y t1e System est.ng
Res#lt
System est.ng ( 4 ) AB!
:loc& an' %1.te
:oA est.ng
Q L D 9.6D
@n.t est.ng = Q @ 9.@7
Sec#r.ty est.ng 67 = 6 9.CD
Integrat.on est.ng 69 E 9 9.D7
No8 o- Respon'ents 97
O2erall
Interpretat.on$
48(6 CF#ll
Compl.anceD
('eult of Sytem (eting in term of "xpertie)
The Table illustrates the system testing according to the field e,"ertise) the
a$erage measurement of loc+ and 5hite testing 9.6D) for the a$erage
measurement of #nit Testing 9.@7) for the a$erage measurement of system testing
9.CD and for the a$erage measurement of integration testing 9.@D. The res"ondents
ga$e higher rating on system testing of 9.D7 than res"ondents *ho ga$e lo* rate
of 9.6D.
The total com"uter *eighted mean for the system e$aluation result is 9.@D
*hich describes as /ull 'om"liance.
There is no significant difference bet*een effecti$eness of the system
e$aluated by the user e$aluation result of the "resent) the "ro"osed system and the
"rototy"e system in terms of: 'orrectness) 3eliability) >fficiency) Testability and
Portability.
a,le )+
Res#lt o- So-t>are E2al#at.on comp#te' .n One >ay ANOBA
A2eJE2al
S#m o-
S/#ares
D- Mean
S/#are
F S.g
:et>een
!ro#ps
6E.=6L 66 6.D@Q Q.=LQ 7.777
%.t1.n
!ro#ps
@.7Q@ 6Q 7.6L6
otal 97.777 9=
a,le )6
Res#lt o- So-t>are E2al#at.on$ EA.st.ng3 Prototype an' Propose'
System
A2eJRes#lt
A2eJEA.st A2eJProt A2eJProp
Mean 9.DC @.9E C.79
Interpretat.on ($erage ($erage Jood
The Table illustrate the com"uted difference *as found to be significant
since the com"uted $alue 9.DC from the >,isting System) and @.9E from the
Prototy"e System is less than the tabular $alue of the Pro"osed System *hich
e%uates to C.79 *ith this result the researcher rejects the null hy"othesis that there
is no significant difference bet*een the effecti$eness of the system e$aluated by
the user e$aluation result of the "resent) the "ro"osed system and the "rototy"e
system.
CHAPTER 5
The system "ro"osal entitled Payroll Management System *ill be
beneficial to the com"any for ma,imi-ing its "rofitsF and minimi-ing man"o*er
and additional e%ui"ments necessary for 2(B0ased Time +ee"ing and Payroll
System.
Concl#s.on
5ith the use of this ne* system) com"utations and gathering are all
accurate) &ata mani"ulating and "rocessing are e,"edited) re"ort generations ate
faster and security for the held are better) and consumes less office s"ace) a
"o*erful business tool that *ould greatly aid u"dating of ne* time +ee"ing and
"ayroll system.
The com"uted difference *as found to be significant since the com"uted
$alue 9.DC from the >,isting System) and @.9E from the Prototy"e System is less
than the tabular $alue of the Pro"osed System *hich e%uates to C.79 *ith this
result the researcher rejects the null hy"othesis that there is no significant
difference bet*een the effecti$eness of the system e$aluated by the user
e$aluation result of the "resent) the "ro"osed system and the "rototy"e system.
This 2(B0ased Time+ee"ing and Payroll System by using iometrics
thus increasing effecti$eness by a $ery considerable amount.
ased on the "erformance of the 2(B0ased Time+ee"ing and Payroll
system using iometrics) the researchers highly recommend that this study be
im"lemented to any com"any and other "ossible branches. (lso *ith its
de"endable "erformance and easy to use "rocedures) this study can be a great hel"
Recommen'at.on
0
LAN-BASED TIMEKEEPING
AND PAYROLL SYSTEM
FOR BLANCO FAMILY
ACADEMY
Employee Human Reou!"e
A""oun#an#
Payl$p
F$n%e!P!$n#
In&al$' F$n%e! P!$n#
Pay!oll Repo!#
Lo%$n
Employee De#a$l
SSS(P)$lHeal#)( Pa%-I*$%(
TA+ De#a$l
SSS(P)$lHeal#)( Pa%-I*$%(
TA+ De#a$l
Pay!oll
Repo!#
Employee
De#a$l
Lo%$n
for com"anies and organi-ations concerning their Time Kee"ing and Payroll
system using iometrics.
Appen'.A A
ConteAt D.agram
F.g#re +8)$ ConteAt D.agram -or .me &eep.ng an' Payroll System
Appen'.A :
Data Flo> D.agram
F.g#re 6$ Data Flo> D.agram -or .me &eep.ng an' Payroll System
Appen'.A C
,
-al$'a#e
F$n%e!p!$n#
Employee
D, Employee F$le
F$n%e!p!$n#
In&al$' F$n%e!p!$n#
Employee A##en'an"e Re"o!'
Employee Re"o!'
.
Compu#e
G!o Pay
D. De'u"#$on F$le /0
A''
Employee
A""oun#an#1 A'm$n
Employee De#a$l
Employee De#a$l
Compu#e' G!o Pay
2
Compu#e
Ne# Pay
D2
De'u"#$on Ta*le
3SSS( P)$lHeal#)( Pa%-I*$%4
5
Gene!a#e
Payl$p
6
Gene!a#e
pay!oll
Repo!#
D, Employee F$le D. De'u"#$on F$le
A'm$n A""oun#an#
Payl$p De#a$l
3Employee !e"o!'( De'u"#$on
De#a$l4
De'u"#$on De#a$l Employee A##en'an"e Re"o!'
Compu#e' De'u"#$on
3SSS( Pa%-I*$%( P)$lHeal#) (
7$#)Hol'$n% Ta84
Compu#e' G!o Pay
SSS( Pa%-I*$%(
P)$lHeal#) De'u"#$on
Compu#e' pay!oll
3Ne# pay( De'u"#$on4
D, Employee F$le Employee
Payl$p
Pay!oll
Repo!#
Pay!oll
Repo!#
0
9p'a#e
De'u"#$on o!
Employee
F$le
D.
De'u"#$on F$le
D5 7$#))ol'$n% Ta8
D2
De'u"#$on
3SSS( Pa%-I*$%( P)$lHeal#)4
A'm$n1A""oun#an#
Employee De#a$l
De'u"#$on De#a$l
SSS( Pa%-I*$%( P)$lHeal#)
De'u"#$on
7$#))ol'$n% Ta8
Compu#e' Pay!oll
3ne# pay 'e'u"#$on4
De'u"#$on 'e#a$l(
Employee 'e#a$l
SSS( Pa%-I*$%( P)$lHeal#)
De'u"#$on
Human
Reou!"e
A'' Employee
Se# Ba$"
Sala!y
Allo:an"e
De'u"#$on
an'
Loan
En#e! Ne:
Employee
$n;o!ma#$on
Employee
F$n%e! P!$n#
Re%$#!a#$on
S"ann$n%
F$n%e! P!$n#
T$me
In < Ou#
Cal"ula#e
To#al )ou!
o; :o!=e'
Cal"ula#$n%
Pay!oll
P!o"ee
Payl$p
T$me)ee#
Cal"ula#$n% all
#)e Ea!n$n%
an' De'u"#$on
Payl$p
Employee
Repo!#
T$me=eep$n%
An'
Pay!oll
Re#!$e&e Ol'
Employee Re"o!'
System Flo>c1art
F.g#re ?$ System Flo>c1art -or .me &eep.ng an' Payroll System
Appen'.A D
H.erarc1.cal Inp#t Process O#tp#t
F.g#re =$ H.erarc1.cal Inp#t Process O#tp#t -or .me &eep.ng an' Payroll
System
Employee Mana%emen#
A''( E'$#( Dele#e( a&e(<
ea!") Employee( Se# ala!y>
Ne: employee !e"o!' a''e'
F$n%e! P!$n# Re%$#!a#$on
Sea!") Employee( e# name o;
F$n%e! #o *e en!olle'1"an>
Ne: employee ;$n%e! p!$n#
!e"o!' a''e'
A##en'an"e Mon$#o!$n%
Re#!$e&e #)e employee
In an' ou#>
A##en'an"e1Da$ly #$me !e"o!'
Pay!oll T!ana"#$on
Sea!") employee( S")e'ule
In;o!ma#$on Gene!a#e Pay!oll
P!$n# Payl$p Repo!#
Loan
Se##$n% #)e loan #ype( amoun#
an' paymen# pe!$o'
Ne: loan a''e' #o employee
!e"o!'
Lea&e Se# #)e lea&e 'a#e ;o! employee
Ne: lea&e a''e' #o employee
!e"o!'
Hol$'ay Se# Hol$'ay Ne: )ol$'ay Re"o!' a''e'
Repo!#
Gene!a#$n% Repo!# ;o! payl$p(
Ta8e an' #$me)ee#
Summa!y Repo!#
A""e Con#!ol
P!$&$le%e #o a""e ome
ope!a#$on
9e! p!$&$le%e up'a#e
Input Process Output
,
.
2
5
6
/
0
?
@
Proponents: C)e#e! I> Ba!!y an' Aoemel A> -alenBuela
Program: LAN-BASED T$me=eep$n% an' Pay!oll Sy#em u$n% B$ome#!$" ;o!
Pa%-IBIG Fun'
Module: ,>0
F.g#re =8)$ H.erarc1.cal Inp#t Process O#tp#t -or .me &eep.ng an' Payroll
System
P!oponen#C C)e#e! I> Ba!!y an' Aoemel -alenBuela P!o%!amC LAN-BASED T$me=eep$n% an' Pay!oll
Sy#em u$n% B$ome#!$" ;o! Blan"o Fam$ly A"a'emy
Mo'uleC ,>, Employee Mana%emen#
INP9T PROCESS O9TP9T
A'' Ne: EmployeeD
In;o!ma#$on
Inpu# an' Sa&e EmployeeD
In;o!ma#$on
Ne: Employee In;o!ma#$on
E'$# EmployeeD In;o!ma#$on Sea!") Employee an' e'$#
Employee In;o!ma#$on
up'a#e'
Se# S")e'ule
Sea!") Employee #o *e
S")e'ule'
Employee S")e'ule 9p'a#e'
Se# Employee Sala!y
Inpu# Ba$" Sala!y Ra#e
An' !ee# 'e'u"#$on
Employee Sala!y 9p'a#e'
P!oponen#C C)e#e! I> Ba!!y an' Aoemel -alenBuela P!o%!amC LAN-BASED T$me=eep$n% an' Pay!oll
Sy#em u$n% B$ome#!$" ;o! Blan"o Fam$ly A"a'emy
Mo'uleC ,>. F$n%e! P!$n# Re%$#!a#$on
Employee Name ReEue# Se# Name o; F$n%e! P!$n#
-al$'a#$n% Employee
F$n%e!p!$n#
F$n%e! #o *e en!olle' S"ann$n% o; F$n%e!p!$n# Employee F$n%e!p!$n# up'a#e'
F.g#re =84$ H.erarc1.cal Inp#t Process O#tp#t -or .me &eep.ng an' Payroll
System
P!oponen#C C)e#e! I> Ba!!y an' Aoemel -alenBuela P!o%!amC LAN-BASED T$me=eep$n% an' Pay!oll Sy#em u$n%
B$ome#!$" ;o! Blan"o Fam$ly A"a'emy
Mo'uleC ,>2 A##en'an"e Mon$#o!$n%
S"ann$n% o; Employee
F$n%e!p!$n#
-e!$;y$n% #)e F$n%e! P!$n#
Lo%$n1Lo%ou#
T$me lo% up'a#e'
Manual Inpu# o; T$me
Ge##$n% #)e S")e'ule #o *e
Lo%%e'
T$me lo% up'a#e'
Mo'uleC ,>5 Pay!oll T!ana"#$on
Employee Name
Gene!a#e #)e employeeD
Pay!oll
Pay!oll Reul#
Mo'uleC ,>6 Loan
Sea!") Employee Name
Se# Type o; Loan an' In#e!e#
An' Amo!#$Ba#$on Pe!$o'
Loan 9p'a#e'
Inpu# amoun# o; "a) a'&an"e
C)e"=$n% o; "a) #o *e
*o!!o:e'
Ca) a'&an"e up'a#e'
F.g#re =8($ H.erarc1.cal Inp#t Process O#tp#t -or .me &eep.ng an' Payroll
System
Mo'uleC ,>/ Lea&e
Se# Da#e Pe!$o' #o *e
u*m$##e'
C)e"=$n% o; #ype o; Lea&e Ne: Lea&e F$le
Mo'uleC ,>0 Hol$'ay
Se# Type o; Hol$'ay
A''( 'ele#e an' a&e #ype o;
Hol$'ay
Ne: Hol$'ay A''e'
Mo'uleC ,>? Repo!#
Sele"# #ype o; !epo!#
Se##$n% #)e name o;
employee( mon#) an' yea!
-$e: Repo!#
Mo'uleC ,>@ A""e Con#!ol
Sele"# 9e!
En!olle' e"#$on #o *e
a""ee' *y a ue!
Ne: 9e! A''e'
Appen'.A E
B.s#al a,le o- Contents CBOCD
F.g#re 7$ B.s#al a,le o- Content -or .me &eep.ng an' Payroll System
F.g#re 78)$ F.nger Pr.nt Reg.strat.on
1.0
T$me=eep$n% an'
Pay!oll Sy#em
1.1
Employee
Mana%emen#
1.2
F$n%e! P!$n#
Re%$#!a#$on
1.3
A##en'an"e
Mon$#o!$n%
1.4
Pay!oll
T!ana"#$on
1.5
Loan
1.6
Lea&e
1.7
Hol$'ay
1.8
Repo!#
1.9
A""e
Con#!ol
1.2
F$n%e! P!$n#
Re%$#!a#$on
1.2.1
Sea!")
Employee
1.2.2
S"an
F$n%e!
F.g#re 784$ Employee Management
F.g#re 78($ Atten'ance Mon.tor.ng
1.1
Employee
Mana%emen#
1.1.1
A''
Employee
1.1.2
E'$#
Employee
1.1.3
Dele#e
Employee
1.1.4
Sa&e
Employee
1.1.5
Se#
Sala!y
1.1.6
Se#
S")e'ule
1.1.7
Sea!")
Employee
1.3
A##en'an"e
Mon$#o!$n%
1.3.1
T$me In < Ou#
I'en#$;$e!
F.g#re 78+$ Payroll ransact.on
F.g#re 786$ Loan
1.4
Pay!oll
T!ana"#$on
1.4.1
Sea!")
Employee
1.4.2
Cal"ula#e
1.4.3
P!$n#
1.4.4
S")e'ule
In;o!ma#$on
1.5
Loan
1.5.1
Sea!")
Employee
1.5.2
Loan Type
1.5.3
Loan Amoun#
1.5.4
Amoun# Pe!$o'
1.6
Lea&e
1.6.1
Sea!")
Employee
1.6.2
Se# Da#e
1.6.3
Su*m$#
Lea&e
F.g#re 78?$ Lea2e
F.g#re 78=$ Hol.'ay
1.7
Hol$'ay
1.7.1
Se# Hol$'ay
1.7.2
Sa&e
1.7.3
Dele#e
F.g#re 787$ Reports
F.g#re 78;$ Access Control
Appen'.A F
Ent.ty Relat.ons1.p D.agram
1.8
Repo!#
1.8.1
Payl$p
1.8.2
Ta8
1.8.3
SSS
1.8.4
P)$lHeal#)
1.8.5
Pa%-IBIG
1.8.6
T$me)ee#
1.8.7
Loan
Con#!$*u#$on
1.8.8
,2
#)
Mon#)
1.8.9
Ta8 Re;un'
1.9
A""e
Con#!ol
1.9.1
Sele"# 9e!
1.9.2
En!olle'
1.9.3
Non En!olle'
1.9.4
Su*m$#
1.9.5
Can"el
1.9.6
Se# 9e!name <
Pa:o!'
F.g#re ;$ Ent.ty Relat.on D.agram o- .me 0eep.ng an' Payroll System
A'm$n Re%$#e! Employee
7o!=
Fo!
Depa!#men#
F$le Re"o!' Ha
Da$ly T$me
Re"o!'
Goe
To
A""oun#an#
D$#!$*u#e
Payl$p
Employee Compu#e De'u"#$on
EmployeeD
Sala!y
De#e!m$ne
Loan
<
Ta8e
EmployeeID Name
Empname
A''!e
EmployeeID
Po$#$on
D$&$$on
A%e
S#a#u
Po$#$on
Po$#$onID Po$#$onName
Dep#ID Dep#Name
Da#e
T$me In < Ou#
Depa!#men#
Po$#$on
EmployeeID Name Depa!#men#
IT7 3BIR4
Pa%IBIG
G!o Pay
Ne# Pay
SSS
P)$lHeal#)
Appen'.A !
Econom.c Feas.,.l.ty
2PRAT32N C2$T "4isting 'or a Pen 5anu'acturing Company#
A. Personnel Monthly (nnually
G9; Payroll Personnel T 6E)777 @9)7777.77 @QC)777.77
(43***8** (7+3***8**
:8 S#ppl.es
G9; 2og boo+ T QD.77 6L7.77 9)7C7.77
GD; all "en T L.77 @D.77 C97.77
G9; T*o small bo, sta"le *ire T 6=.9D @Q.7D CE9.77
G6; 2i%uid eraser T 9D.77 9D.77 @77.77
G6; Small bo, of "a"er cli" T 96.77 96.77 9D9.77
otal S#ppl.es Cost 47;8*6 (3+=+8**
C8 E/#.pment
G6; 'alculator T 9L7 Sal$age $alue N 9L7.77 S .9
F 6+8**
&escri"tion $alue N 9L7.77 H DC.77
6
F 4)?8**Gyear
G6; Medium sta"ler T LD.77 Sal$age $alue N LD.77 S .9
N 6D.77
&escri"tion $alue N LD.77 H 6D.77
6
F ?*8**Gyear
G6; 69inch ruler T 9C.77 Sal$age $alue N 9C.77 S .9
F +87*
&escri"tion $alue N 9C.77 H C.Q7.77
6
F);84*Gyear
otal E/#.pment Cost$ ()*84*
A. Personnel @QC)777.77
B. Su""lies @)CLC.77
'. >%ui"ment @67.97
otal Ann#al Cost CEA.st.ng SystemD (7=3=7+84*
2PRAT32N C2$T "Proposed#
A. Personnel Monthly (nnually
G6; Payroll Personnel T 6E)777 6E)777.77 6=9)777.77
((he other peronnel will %e aign )?3***8** );43***8**
.ro)ided a new 6o% de!ription %y the employer)
:8 S#ppl.es
G9; all "en T L.77 6C.77 6EQ.77
GC; /older T Q.77 @9.77 @QC.77
GC; /astener T @.77 69.77 6CC.77
G6; 3eam bond "a"er T 6E7.77 6E7.77 6)=97.77
4)78** 43?)?8**
C8 E/#.pment
G6; Medium sta"ler T LD.77 Sal$age $alue N LD.77 S .9
F )68**
&escri"tion $alue N LD.77 H 6D.77
6
F?*8**Gyear
G6; 'anon "rinter T ED9D.77 Sal$age $alue N ED9D.77 S .9
F )3(*68**
&escri"tion $alue N ED9D.77 H [email protected]
@
F)3=+*8**Gyear
6!P 2(B '(2> T Q77.77 Sal$age $alue N Q77.77 S .9
F )?*8**
&escri"tion $alue N Q77.77 H 67D.77
@
F4)(8((Gyear
6!P 3JCD T 6D7 .77 Sal$age $alue N6D7.77 S .9
F (*8**
&escri"tion $alue N 6D7.77 H @7.77
@
F+*8**Gyear
G6; 3outer T 6@=Q .77 Sal$age $alue N6@=Q.77 S .9
F 4=*8*?
&escri"tion $alue N6@=Q.77 H 9L7.7E
@
F(=68*7Gyear
otal E/#.pment Cost$ 647*8((
A. Personnel 6=9)777.77
:8 Su""lies 9)@E=.6@
C8 >%ui"ment 9@@C.Q9
otal Ann#al Cost CPropose' SystemD );?=*(8;6
De&elopment Cost
A8 Har'>are Cost
G@; 'om"uter set T 6E6Q6.77
&iamond >$olution 2'&6L inch Monitor N D7Q9.77
&iamond >$olution (I3 N [email protected]
&iamond >$olution Mouse N 6D7.77
&iamond >$olution Key oard N 9D7.77
&iamond >$olution &es+to" N676EC.77
&es+to" S"ecs.
Internal Memory 3(M N 9.77J
1ard &is+ 'a"acity NE7.77J
Processor N Intel Pentium 6.E7J1R
Iideo 'ard NC77 @77 (JP
5indo* System Ty"e N MS 5indo*L @9bit
Sal$age $alue N [email protected] S .9
F ;=*78*?
&escri"tion $alue N [email protected] H =L7Q.7E
@
F)43;++8;7Gyear
G6; iometrics T CD77.77 Sal$age $alue N CD77.77 S .9
F ;**8**
&escri"tion $alue N CD77.77 H =77.77
@
F)4**8**Gyear
6!P 2(B '(2> T Q77.77 Sal$age $alue N Q77.77 S .9
F )?*8**
&escri"tion $alue N Q77.77 H 67D.77
@
F4)(8(( year
6!P 3JCD T 6D7 .77 Sal$age $alue N6D7.77 S .9
F (*8**
&escri"tion $alue N6D7.77 H @7.77
@
F+*8**Gyear
G6; 3outer T 6@=Q .77 Sal$age $alue N 6@=Q.77 S .9
F 4=*8?
&escri"tion $alue N6@=Q.77 H 9L7.E
@
F(=687Gyear
G6; 'anon "rinter T ED9D.77 Sal$age $alue N ED9D.77 S .9
F )(*68**
&escri"tion $alue N ED9D.77 H [email protected]
@
F)=+*8**Gyear
otal Har'>are Cost )?)(78()
:8 So-t>are Cost
C6; Iisual Studio 977Q T 6Q9D.77 Sal$age $alue N6Q9D.77 S .9
F (?68**
&escri"tion $alue N6Q9D.77 H @ED.77
@
F +7?84?
otal So-t>are Cost +7?84?
C8 La,or Cost
Programmer 69)777 "er Month N CQ777.77
otal La,or Cost N CQ777.77
D8 S#ppl.es Cost
Printer In+ D77.77
3eam bond "a"er 6E7.77
all "en L.77
&I&03 6D.77
otal La,or Cost ?748**
E8 Electr.c Cons#mpt.on Cost
/lorescent 9D*atts S 1rs usage in C months< Cmonths
9D*atts S 69Q < C N Q77.77
'om"uter 997$ S 1rs usage in C months< Cmonths
997$ S 69Q < C N 9DE7.77

otal La,or Cost (?6*8**
F8 Foo' an' ransportat.on Cost 4***8**
(. 1ard*are 'ost 6E)6@Q.@6
B. Soft*are 'ost CQE.9E
C. 2abor 'ost CQ)777.77
D. Su""lies 'ost EQ9.77
E. >lectric 'onsum"tion 'ost @)ED7.77
/. /ood and Trans"ortation 'ost 9)777.77
otal De2elopment Cost 443;6?86=
Cost and Bene'its Analysis
EA.st.ng Cost (7=3=7+84*
Propose' System Cost );?3=*(8;6
Ann#al Cost Sa2.ng );)3;7*846
"EAR ANN@AL COS
:ENEFI
PRESEN
BAL@E
C@MMLAIBE
PRESEN BAL@E
) );)3;7*846 )=)3+(78** )=)3+(78**
4 );)3;7*846 )6(34**8** (4+3?478**
( );)3;7*846 )(?3?;*8** +?)3()78**
+ );)3;7*846 )443*;;8** 67(3+)=8**
6 );)3;7*846 )*7376(8** ?;434=*8**
o get t1e Present Bal#e$
Present Ialue N6=6)=Q7.9DS 6 G6U69<677;
N6=6)=Q7.9DS 6 < G6.69;
N6=6)=Q7.9DS .Q=@
6L6)[email protected]
-or -.rst year
Present Ialue N6=6)=Q7.9DS 6 G6U69<677;9
N6=6)=Q7.9DS 6 < G6.69 , 6.69;
N6=6)=Q7.9DS .L=L
6D@)977.77
-or secon' year
Present Ialue N6=6)=Q7.9DS 6 G6U69<677;@
N6=6)=Q7.9DS 6 < G6.69 , 6.69 , 6.69;
N6=6)=Q7.9DS .L69
6@E)E=7.77
-or t1.r' year
Present Ialue N6=6)=Q7.9DS 6 G6U69<677;C
N6=6)=Q7.9DS 6 <
G6.69 , 6.69 , 6.69 , 6.69;
N6=6)=Q7.9DS .E@E
699)7==.77
-or -o#rt1 year
Present Ialue N6=6)=Q7.9DS 6 G6U69<677;D
N6=6)=Q7.9DS 6 <
G6.69 , 6.69 , 6.69 , 6.69 ,6.69;
N6=6)=Q7.9DS .DEL
67Q)[email protected]
-or -.-t1 year
o get t1e pay,ac& per.o'$
Form#la$ Pay,ac& Per.o' F Ann#al Cost G Present Bal#e
Pay,ac& Per.o' per "ear Ann#al Cost Present Bal#e
)8));7 "EAR ) );)3;7*846 )=)3+(78**
)846() "EAR 4 );)3;7*846 )6(34**8**
)846() "EAR ( );)3;7*846 )(?3?;*8**
)86=4("EAR + );)3;7*846 )443*;;8**
)8=?(?= "EAR 6 );)3;7*846 )*7376(8**
o get t1e net sa2.ng$
Form#la$ Net Sa2.ng F En' C#m#lat.2e Present Bal#e K otal
De2elopment Cost
Net Sa2.ng per "ear En' C#m#lat.2e
Present Bal#e
otal
De2elopment Cost
)+73+7)8+( year) )=)3+(78** 443;6?86=
(*)3 ?=)8+( year4 (4+3?478** 443;6?86=
+(73(?)8+(year( +?)3()78** 443;6?86=
6?*3+?*8+(year+ 67(3+)=8** 443;6?86=
??;3()(8+(year6 ?;434=*8** 443;6?86=
o get t1e ROI$
Form#la$
Ret#rn o- In2estment CROID C6 yearsD F CCEn' C#m#lat.2e Present
Bal#e K otal De2elopment Cost G En' C#m#lat.2e Present Bal#eD H
)**
Appen'.A H
EA.st.ng System
The !rgani-ation *hich is maintaining most of their day0to0day
transactions date in the register Gmanually;. The em"loyees of the organi-ation
are doing the *hole *or+ manually. (ll the *or+ is done manually
Gmaintained and registers; so different em"loyees are a""ointed for the
maintenance of register containing all information related to the organi-ation
The Time+ee"ing and Payroll System of any com"any is inaccurate
sometimes *hen it comes to com"uting their time logs and "ayroll. (lso) the
>m"loyees of the com"any are using undy 'loc+ to indicate in their &ate
ROI En' C#m#lat.2e
Present Bal#e
otal
De2elopment Cost
En' C#m#lat.2e
Present Bal#e
7?8?) "ear ) 6L6)[email protected] 99)=DE.DL 6L6)[email protected]
;48;( "ear 4 @9C)E9Q.77 99)=DE.DL @9C)E9Q.77
;68*4 "ear ( CE6)@6Q.77 99)=DE.DL CE6)@6Q.77
;?8*? "ear + DQ@)C6L.77 99)=DE.DL DQ@)C6L.77
;?8?7 "ear 6 E=9)9L7.77 99)=DE.DL E=9)9L7.77
Time 'ard their time of *or+ in and out e$ery day and the (ccountant
administrator based the *ages of each em"loyee in that time 'ard. It is hustle
to use and long term creating the "ayroll sli") and the time +ee"ing *hich the
1uman 3esources need to encode all the attendance of em"loyee using
s"readsheets. Therefore the 'om"any.s Time Kee"ing and Payroll system
need im"ro$ement.
Appen'.A I
@ser Man#al
F.g#re )*$ Ma.n Form
Ma.n Form
6.; P.ct#re0 it dis"lay the em"loyee "hoto.
9.; Employee In-ormat.on0 it sho*s the information of the em"loyee that has
been logged.
@.; Log.n0 it dis"lay the login name and time of the em"loyee.
C.; .me0 dis"lay the current time.
D.; Logo#t0it dis"lay the logout name and time of the em"loyee.
E.; Man#al log.n0 it allo* the user to in"ut the logged manually.
F.g#re ))$ Form Man#al Log.n
Form Man#al Log.n
6.; @sername0 5here the user in"uts the username.
9.; Pass>or'0 5here the user in"uts the "ass*ord.
@.; Log.n0 Submit the username and "ass*ord to enter the /orm schedule.
C.; :ac&0cancel the session and to go bac+ to the Main /orm.
F.g#re )4$ Form Man#al
Form Man#al
6.; Employee In-ormat.on0 Select an >m"loyee that *ill add a date and time
schedule.
9.; Date0 it allo* the user to select a date that *ill to set the schedule.
@.; !et Sc1e'#le0 it allo*s the user to $ie* the Schedule.
C.; .me0 *here the user in"uts the time of the em"loyee.s time in and out.
D.; Sa2e0 it allo*s the user to sa$e the schedule.
E.; :ac&0 it allo* the user to close the form and go bac+ to the main form.
F.g#re )($ Log.n Form
Log.n Form
6.; @sername0 5here the user in"uts the username.
9.; Pass>or'0 5here the user in"uts the "ass*ord.
@.; Log.n0 Submit the username and "ass*ord to enter the /orm Management.
C.; Cancel 0cancel the session and to go bac+ to the Main /orm.
F.g#re )+$ Form Management
Form Management
6.; Employee Management0 it allo*s the user to add ne* em"loyee
Information) *ere it can be edited) set it salary delete and $ie* the
information about the em"loyee.
9.; F.nger Pr.nt Reg.strat.on0 It allo*s the user to select an em"loyee that
*ill enroll its finger"rint.
@.; Payroll ransact.on0 5here the user select an em"loyee to $ie* the *or+
details and com"ute its salary deduction.
C.; Loan0 it allo* the user to $ie*) add a ne* loan and cash ad$ance for an
em"loyee.
D.; Lea2e0 it allo* the user to set a lea$e for an em"loyee *hether it Iacation)
Sic+) Paternal or Maternal lea$e.
E.; Hol.'ay0 It set a 1oliday if it.s S"ecial or non *or+ing 1oliday.
L.; Reports0 it allo* the user to $ie* all +ind of re"orts.
Q.; Control access0 It allo*s the admin to add an account that can be access a
limited section in the system.
=.; Logo#t0 it allo*s the user to close the /orm Management.
F.g#re )6$ Employee Management Form
Employee Management Form
6.; Searc10 It allo*s the user to search the name of the >m"loyee.
9.; NeAt < Pre2.o#s H it allo*s the user to $ie* the ne,t or "re$ious
>m"loyee.
@.; Employee In-ormat.on0 it allo* the user to enter ne* and edit information
of the em"loyee.
C.; A'' Employee0 *here the user can add ne* em"loyee Information.
D.; E'.t Employee0 *here the user can edit the em"loyee information.
E.; Salary0 allo*s the user to set the salary for the em"loyee.
L.; Set Sc1e'#le0 allo*s the user to set the schedule of the em"loyee
Q.; Delete Employee0 *here the user can delete the current em"loyee.
=.; Clear0 *here the user can clear the information of the em"loyee.
67.; Sa2e Employee0 allo*s the user to sa$e the ne* em"loyee information.
66.; :ac& H it allo*s the user to go bac+ in the /orm Management
F.g#re )?$ Form Sc1e'#le
Form Sc1e'#le
6.; Day0 it allo* the user to select the days of *or+ of an em"loyee.
9.; Start .me0 It allo*s the user to select *hat time of start of *or+ on the
em"loyee.
@.; En' .me0 It allo*s the user to select *hat time of end of *or+ on the
em"loyee.
C.; A''0 *here the user can add the days and time of schedule of the
em"loyee.
D.; Delete0 *here the user can remo$e the days of *or+ed the em"loyee.
F.g#re )=$ Salary Form
Salary Form
6.; Allo>ances0 it allo*s the user to add some aalo*ances into the em"loyee.
9.; Mont1ly Salary0 it allo*s the user to enter the basic salry of the em"loyee.
@.; De'#ct.ons0 it allo* the user to see the deductions of SSS) Philhealth and
Ta, and its contributions e$ery month.
C.; a,le0 it *ill $ie* the deduction table of SSS) Philhealth and Ta,.
D.; Reset0 it resets all the deduction of em"loyee.
E.; Sa2e0 it sa$es the deductions of an em"loyee.

F.g#re )7$ F.nger Pr.nt Reg.strat.on Form
F.ngerpr.nt Reg.strat.on Form
6.; Emloyeename0 it allo*s the user to select the em"loyee to be registered its
finger"rint.
9.; Searc10 it allo*s the user to search em"loyee.
@.; Inp#t -.nger0 it allo* the user to select *hat finger to be registered.
C.; Reg.ster0 it registered the finger "rint of the em"loyee.
D.; Cancel0 cancel the registration of the finger "rint.
E.; Sensor0 it recogni-e the finger"rint of em"loyee to be registered.
F.g#re );$ Payroll ransact.on Form
Payroll ransact.on Form
6.; Searc10 it allo*s the user to search the em"loyee.
9.; Pr.nt0sho*s the "rint results of "aysli" of the em"loyee.
@.; Close0it close then form and sto" the transaction.
C.; NeAt < Pre2.o#s0 it $ie* the ne,t and "re$ious em"loyee.
D.; Late an' O2ert.me H it &is"lay the $alue of lates and o$ertime.
E.; %or& Deta.ls0 it sho*s the *or+ed hours) days) "resent absent and lea$e of
em"loyee.
L.; De'#ct.ons0 it dis"lay the deduction of SSS) Philhealth) Ta, and 2oans.
Q.; Mont10 it allo*s the user to select on *hat month of the transaction he<she
*ants to transact.
=.; "ear0it allo*s theuser yto in"ut on *hat year he<she *ants to transact.
67.; Calc#late0 it com"utes the *or+ed details) !T)2ates adn deductions.
66.; O2ert.me0 it sho*s if the user *ants to add the o$ertime in the
com"utations.
69.; B.e> calc#lat.ons0 it allo*s the user to $ie* the com"utations of
the transaction.
F.g#re 4*$ Loan Form
Loan Form
6.; Searc10 it allo*s the user to search the em"loyee.s name.
9.; Loan ype0 it allo*s the user to select on *hat ty"e of loan that it *ill be
gi$en to the em"loyee.
@.; Loan Amo#nt an' Interest0 it in"uts the amount and interest the loan.
C.; Amort.Lat.on Per.o'0 it set the "eriod of starting date to end and ho* long
it *ill be a fiished.
D.; Comp#te0 it com"utes the loan amount and interest.
E.; Sa2e0 sa$e the current ty"e of loan.
L.; Cas1 A'2ance Amo#nt0 it in"uts the amount needed by the em"loyee
ma,imum of D77 "esos.
Q.; Sa2e0 sa$e the cash ad$ance.
=.; Cancel0 cancel the transaction.
F.g#re 4)$ Lea2e Form
Lea2e Form
6.; Searc10 it allo* the user to search the name of em"loyee.
9.; Date Per.o'0it set the date of 2ea$e.
@.; ype o- lea2e0 *here the user can select *hat ty"e of lea$e.
C.; S#,m.t0 submit the lea$e form of em"loyee.
D.; EA.t0 it close the form and bac+ to the /orm Management.
F.g#re 44$ Hol.'ay Form
Hol.'ay Form
6.; Date0 sets the date of 1oliday.
9.; Descr.pt.on0 the user in"uts the descri"tion of holiday.
@.; Hol.'ay ype0 it allo*s the user to choose *hat ty"e of holiday he<she
*ants to add.
C.; A''0 add ne* ty"e of holiday.
D.; Sa2e0 sa$es the ne* ty"e of holiday.
E.; Delete0 It allo*s the user to delete a ty"e of holiday.
L.; :ac&0 it close the form 1oliday.
F.g#re 4($ Form Reports
Form Reports
6.; Reports0 it allo*s the user to select a ty"e of re"orts.
9.; Report ype0 *here the user can select a ty"e of re"ort *hether its grou"
or indi$idual.
@.; Searc10 it allo*s the user to search the name of em"loyee.
C.; Mont10 it allo*s the user to select *hat month he<she *ants to generate.
D.; "ear0 it allo*s the user to select *hat year he<she *ants to generate.
E.; !enerate0 it allo*s the user to generate the 3e"ort.

56
F.g#re 4+$ Form Access Control
Form Access Control
6.; Select #ser H it allo*s the admin to select user that he<she *ants to gi$e
some access on the system.
9.; S#,m.t0 it allo*s the admin to submit the enrolled section that *ill be
accessed by the user.
@.; Cancel0 'ancel the enrolled section .
C.; Enrolle' ,#tton0 it allo*s the admin to enroll some section that he<she
*ants to gi$e some access in the system.
D.; @sername0 it allo*s the user to in"ut its username to accessed the system.
E.; Pass>or'0 it allo*s the user to in"ut its "ass*ord to accessed the system.
A8 :oo&s
Ste$en bragg) -A!!ounting for .ayroll/ "age C90CQ) 977C
5al"ale Myer) Probability Statistics for scientist and >ngineer) Lth edition)
:8 9o#rnals an' MagaL.nes
Mendr-) (ndre*: Iision &esigner Inc.) 9767
3a+s) 3amon: -(he Computer "dge of the New "mployment and
2pportunitie/* The &aily Star) Page 6C) !ctober 977D.
Primer) Thomas: -Automated Computeri+e .ro!e/ 3eaders &igest
maga-ine) "age CD) May 977D.
etter 1umans: -Sweet Finger.rint/* 977@
5atson: >SI>S iometrics System) 9766
Johnson: Modern 'om"uter (ccelerates) 6==C
:.,l.ograp1y
C8 @np#,l.s1e' Mater.als C1esesD
(lam) Khan: -Automation of time attendan!e Sytem/) Jagannath #ni$ersity)
&ha+a) March 977C.
'om"uter >ngineers: Computeri+ed Daily (ime 'e!ord Sytem/* #>T)
&+aha) (ugust 977L.
!$ic (lam: Biometri! Attendan!e 'e!ord Sytem/* #ni$ersity of &ha+a)
Manila) March 9776.
D8 Electron.c So#rces
htt":<<***.scribd.com<doc<CD9E9Q99<Thesis060C0ted
5i+i"edia: Terminologies
1tt":<<5i+i"edia.org

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