Mahler Private Staffing

Housekeeper Opportunity in New York, NY We are hiring an experienced Housekeeper for clients with a significant residence on the Upper East Side of NYC. They have a retiring Housekeeper who has been with the family for many years. The Housekeeper will work alongside their existing domestic team, reporting to the House Manager, to help ensure the principals’ residence is beautifully maintained. This is a hands-on cleaning role for a professional who works well independently and as part of a team. The successful candidate happily attends to the principals' preferences, has impeccable standards, and can manage multiple projects. An individual with a cheerful disposition who enjoys taking complete care of the residence and steps in to help as needed will thrive in this position. Responsibilities: · Assume responsibility for the daily and deep cleaning for the home · Care for fine materials and finishes, including silver, wood, china, crystal, art, etc. · Perform household laundry tasks · Complete organizational projects · Work in harmony with other team members · Run errands · Assist with events · Occasional travel to the Hamptons or Connecticut Qualifications: · Well-rounded skillset and exceptional cleaning and laundry knowledge · Prior experience working as a Housekeeper in a private home or in high-end luxury hospitality · Comfortable working in a busy home · Must be a self-starter who enjoys supporting a family · Personable and professional. Able to read the room · Flexible to work extended days or a weekend as requested Schedule: Generally, Monday to Friday, 9:00 am to 6:00 pm with flexibility required for extended hours upon request. Compensation: Compensation of $40 - $50 per hour offered, depending on experience and qualifications, benefits include a healthcare stipend. To Apply: Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted. Immediate interviews and hire are available.

Housekeeper Opportunity in New York, NY We are hiring an experienced Housekeeper for clients with a significant residence on the Upper East Side of NYC. They have a retiring Housekeeper who has been with the family for many years. The Housekeeper will work alongside their existing domestic team, reporting to the House Manager, to help ensure the principals’ residence is beautifully maintained. This is a hands-on cleaning role for a professional who works well independently and as part of a team. The successful candidate happily attends to the principals' preferences, has impeccable standards, and can manage multiple projects. An individual with a cheerful disposition who enjoys taking complete care of the residence and steps in to help as needed will thrive in this position. Responsibilities: · Assume responsibility for the daily and deep cleaning for the home · Care for fine materials and finishes, including silver, wood, china, crystal, art, etc. · Perform household laundry tasks · Complete organizational projects · Work in harmony with other team members · Run errands · Assist with events · Occasional travel to the Hamptons or Connecticut Qualifications: · Well-rounded skillset and exceptional cleaning and laundry knowledge · Prior experience working as a Housekeeper in a private home or in high-end luxury hospitality · Comfortable working in a busy home · Must be a self-starter who enjoys supporting a family · Personable and professional. Able to read the room · Flexible to work extended days or a weekend as requested Schedule: Generally, Monday to Friday, 9:00 am to 6:00 pm with flexibility required for extended hours upon request. Compensation: Compensation of $40 - $50 per hour offered, depending on experience and qualifications, benefits include a healthcare stipend. To Apply: Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted. Immediate interviews and hire are available.

House Manager/Personal Assistant Needed in Greenwich, CT We are seeking an experienced House Manager Personal Assistant for a family with two auxiliary properties in Greenwich, CT. Key responsibilities include overseeing daily operations and property maintenance, managing staff and vendors, managing inventory, coordinating home projects, coordinating complicated calendars, and running errands. If you are detail-oriented, proactive, and possess excellent communication skills, we encourage you to apply. Responsibilities: - Oversee daily operations at a non-primary residence and other nearby apartments. Conduct daily walk-throughs - Build and manage vendor relations and preventative maintenance plans - Coordinate with other staff including the Housekeeper - Manage inventory and stock homes - Assist with payroll functions and credit card reconciliation - Prepare for family visits - Assist with packing/unpacking - Troubleshoot issues and handle errands - Event coordination and gifting - Support EA/PAs with travel planning and calendaring - Vehicle management   Qualifications: - 6 years+ of proven experience in staff management and private service or supporting a high-level C-Suite executive - Flexibility with hours, including evenings and weekends when needed - Strong computer skills (Microsoft Office; Windows-based systems). Computer skills test will be required. - Mature, professional, strong sense of judgment; ability to act as a representative on the client’s behalf - Valid driver’s license and reliable vehicle - Excellent communication skills, written, oral - Highly organized and able to juggle multiple projects - High EQ and interpersonal skills. Manages up with ease   Compensation: Compensation of $175,000 - $200,000, commensurate with experience. Excellent benefits (100% medical, annual discretionary bonus, paid holidays, PTO, and sick days) To Apply: To apply, please submit a one-page cover letter explaining why you are interested and qualified for the role. Please apply at www.mahlermatch.com for consideration. Qualified applicants will be contacted.

Seeking a Director of Residences in New York, NY A busy family residing in NYC is seeking a seasoned and professional Director of Residences to oversee all aspects of their personal life, residences, staffing, and family office. Responsibilities: This role entails managing all assets across the family's estates, including domestic staff, multiple residences, car collection, and aircraft. The role demands adept communication, organization, and collaboration skills, as daily tasks and priorities are subject to constant change. The position entails a standard five-day workweek (Monday to Friday), with a crucial need for exceptional flexibility and readiness to work extra hours as necessary, as well as travel upon request. The ideal candidate will possess previous at least 10 years’ experience in managing staff and residences across various locations. They must be proficient in complex calendar management and coordinating multiple stakeholders, including principals, children, and staff members. The most successful candidate will exhibit a collaborative spirit, unparalleled flexibility, and an unwavering commitment to go above and beyond in their duties. Qualifications: · Exceptional written and verbal communication skills. · Strong references required from current and previous employers. · At least 10 years of prior experience working for private families in roles such as Chief of Staff, Director of Residences, Estate Manager, etc. · Knowledge and experience in HR practices including sourcing, training, onboarding, scheduling, and managing staff is preferred. · Outstanding organizational skills with a steadfast commitment to fulfilling responsibilities and ensuring the satisfaction and success of principals, their family, and team members. · Ability to make swift and accurate decisions and thrive in a busy environment. · Proactive problem-solving ability, capable of anticipating and addressing issues before they arise. · Proficiency in managing executive/administrative and domestic teams, with excellent delegation skills. · Highly detail-oriented, capable of managing both the big picture and small details simultaneously. · Computer proficiency with expertise in both Mac and PC systems; excellent skills with Mac and iPhone are required. · Demonstrates a poised and professional demeanor with a proactive, above-and-beyond attitude. · Flexibility in scheduling and willingness to travel; readiness to work extended hours as necessary. · Eligible to work for any employer in the United States. Schedule: This is a full-time, year-round position, generally Monday – Friday, with flexibility to work additional hours as needed.   Compensation: $250K-$350K, depending on experience, full benefits included. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

Looking for a Project Manager in Boston, MA A private family based in Boston, MA is seeking an experienced Project Manager to help manage residential construction and renovation projects. In this role the Project Manager will: · Serve as an Owner’s Representative. · Manage budgets, timelines, contractors, and tasks. · Expertly document the process and details for all capital improvements. This is an office-based role that will also require substantial travel to the family’s properties. Responsibilities: · Assist the principals in the selection of design contractors, architects, interior decorators, consultants, etc. Ensure the principals’ visions and plans are central. Coordinate meetings and keep minutes. · Create and manage detailed budgets. Reconcile invoices against quotes and contracts. · Maintain an ongoing log of decisions and change orders for each project. Review with principals. · Engage with contractors and vendors for the best quality work and competitive pricing. · Create and manage detailed project schedules. Hold update meetings with vendors and contractors. · Frequent travel to the project sites to monitor progress, and to ensure the highest levels of safety and security are upheld. · Communicate with the principals’ teams as needed to support the projects. · Provide a detailed weekly update to the Director of Project Management. · Lead company safety program; coordinate with safety consultants. Qualifications: · Bachelor’s Degree (Architecture, Engineering, Construction Project Management, or related field) strongly preferred. · 5-10 years in a similar or related role. · Proven success managing high-end residential projects. · MA Construction Supervisors License preferred but not essential. · Driver’s license, passport, and legal authorization required to work in the US. · Experience and understanding of both cold and warm climate building techniques and technologies is preferred. · Highly effective communication skills. Listens well and understands when to escalate issues. · OSHA 30 certification or willingness to obtain. · Comfortable with MS Office Suite, Asana, AutoCAD, Sketch Up. Willing to fill in any gaps. · Pivots well with shifting priorities. · Highly organized, attentive to details, self-motivated. Ability to work at heights on occasion and mobility and flexibility to lift and carry heavy objects. Schedule: Generally, Monday to Friday, business hours with flexibility to work extended hours and weekends as requested.   Compensation: Base compensation of $130,000 - $140,000 offered, depending on experience. This role offers excellent benefits including an annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays, and more. To Apply: To apply, please submit your cover letter and resume at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted for immediate interviews.

Home Technology and AV Specialist Needed in Boston, MA - Travel Required We are hiring a Home Technology and AV Specialist to provide white-glove support for a private family. This role is based in Boston, MA and will require heavy travel throughout New England (and some travel in South Florida). The right candidate is an expert in current home technology hardware and software systems and has experience providing five-star service. To be successful in this role you must have a “concierge mindset.” Responsibilities: · Support home technology in multiple properties. · Assist in testing installed equipment and programming. · Perform scheduled preventive maintenance at multiple properties on a scheduled routine.  · Assist in troubleshooting, diagnosing, and repairing systems and/or equipment. · Assist with home networks and wireless systems support. · Install and support access control, and intrusion hardware cabling and other forms of cabling as technology continues to evolve. · Work with third party vendors on new security system installations. · Serve as point of contact for security system provider and maintain systems to highest level. · Perform weekly security camera audit review. · Attend all team training and safety meetings. Qualifications: · BA in Electronic Engineering or equivalent certification. · Experience with home technology operations and residential AV systems. · Some experience with Smart Home systems including Crestron, Lutron, Sonos, Access Networks, Ruckus, Ubiquity, Security camera and access systems preferred. · Enthusiasm to expand professional and technical knowledge by attending training or certification courses when made available by the manager. · Comfortable with Microsoft Office Suite and both MAC and PC computers. · OSHA 10-hour and Lift Safety certifications or willingness to complete the courses (Company will cover the expense). · Unquestionable ethics and integrity. · Excellent problem solver with high sense of urgency. · Ability to focus and complete assigned tasks and prioritize when given multiple tasks. · Highly organized, analytical, and detail oriented. · Ability to thrive in a fast paced, time sensitive environment. · Effective communication skills, mindfulness, and follow-through. · Driver’s license, passport, and legal authorization required to work in the US. Schedule: Generally, Monday to Friday, business hours with flexibility to work extended hours and weekends as requested.   Compensation: Base compensation of $110,000 - $120,000 offered, depending on experience. This role offers excellent benefits including an annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays, and more. To Apply: To apply, please submit your cover letter and resume at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted for immediate interviews.

Executive Assistant Opportunity in Boston, MA A busy company President is seeking a polished and experienced Executive Assistant. This is an office-based role in Boston, MA. Responsibilities: · Act as the point of contact between the President, other executives and internal/external stakeholders. · Manage calendars and scheduling, arrange meetings and appointments, and provide reminders. · Answer calls, take messages, routing correspondence, and prepare communications. · Produce accurate and high-quality reports, agendas, spreadsheets, notes, presentations, charts, briefs, and other documents. · Arrange business travel (domestic and international), car and hotel bookings using varying third-party websites + being compliant with company policies and costs. · Process and submit monthly expense reports. · Manage contacts lists for employees, clients, vendors, and visitors and thoughtfully capture important details. · Coding secure files and records. · Develop and maintain an efficient documentation and filing system. · Assist in general office upkeep, facility needs, coordinating technical support, mail management and reception coverage. · Assist with special projects as directed. · Work alongside HR team to plan and coordinate all staff training and social events. Track costs. · Document processes and procedures. · Offer back up support to the administrative support team as requested. Qualifications: · Bachelor’s Degree strongly preferred, or secretarial certificate and significant related work experience. · 6+ years of proven experience as an Executive Assistant to a CEO, President or C-Suite Executive. · Polished professional, approachable, with the utmost discretion. · Full comprehension of office management systems and procedures. · Excellent knowledge of MS Office 365 and Adobe Acrobat. · Fluent in English with strong written and verbal communication skills. · Exemplary planning and time management skills; able to multitask and prioritize. · High EQ, positive attitude, highly motivated, self-directed with minimal supervision. · Up to date with advancements in office technology and applications. · Strong problem-solving skills. · Extremely detail oriented. · Tech savvy. Adept at learning new technology interfaces and software. · Willingness to support team initiatives. · Adapts easily to new and varying situations. · Flexibility to work overtime. Schedule: Generally, Monday to Friday, business hours with flexibility to work extended hours and weekends as requested.   Compensation: Base compensation of $120k - $130k offered, depending on experience. This role offers excellent benefits including an annual discretionary bonus, health/dental/vision, 401(k) with match, PTO, paid holidays, and more. To Apply: To apply, please submit your cover letter and resume at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted for immediate interviews.

Seeking a Nanny in Winnetka, IL Our client is a lovely family of four who is excited to add an additional nanny to their staff. Someone who is knowledgeable with infant care and childhood development, who has a joy for reading, a curiosity for learning, and a natural love of children will do well in this role. If you have a warm and positive presence, enjoy partnering with parents and the other Nanny, and are able to occasionally travel with the family, you will fit in well. This professional couple, based in Winnetka, IL are looking for an experienced and active Nanny to provide care primarily for their 7-month-old baby and to assist in the care of their 3-year-old toddler when needed. Responsibilities Your responsibilities will include the daily care of the baby, including preparing organic baby food, hygiene, overseeing developmental milestones, and providing regular updates to the parents. Some light household tasks as needed: the infant’s laundry, tidying, and occasional errands. Qualifications: · Minimum of 5 years of full-time Nanny experience in a similar position · Knowledgeable of child development and creative in approach to age-appropriate activities · Mature and responsible with a positive attitude, nurturing spirit, and easy-going presence · Flexible and able to accommodate changes in household routine or plans with ease. · Proficient swimmer · First aid and infant CPR certified · Valid driver’s license and reliable vehicle · Able to travel occasionally with the family (typically to warm destinations during the winter months, 7-10-day trips Schedule: This is generally a Monday through Friday schedule, 7:30 AM to 5:00 PM, with flexibility to work earlier and into the evening when needed. There is a separate guest house if the right candidate prefers to live on property Monday through Friday. Compensation: Compensation of $40 to $50 per hour offered with excellent benefits including medical insurance, PTO, and 401(k). To Apply: For consideration, please apply for position at www.mahlermatch.com. We look forward to receiving your application and will reach out to schedule interviews with qualified applicants! 

Senior Houseman Needed in Coconut Grove, FL Our clients are a busy executive couple who are moving to Coconut Grove. We are hiring a Senior Houseman who has experience working in a fine home or a luxury hotel. If you have experience working as a high-end auto detailer or window washer, please consider applying for this opportunity. Responsibilities: · Perform daily and deep cleaning tasks, this is a hands-on role · Clean the windows (inside and out), terraces, and outdoor furniture · Vacuum rugs and clean floors · Help the drivers clean and maintain vehicles · Perform daily walkthroughs and report issues to the Estate Manager · Manage and work alongside a second Houseman · Other duties as assigned Qualifications: · Prior experience working as a Houseman in a fine home or luxury hotel · Excellent, verifiable references. · Exceptional hands-on cleaning skills. · Self-starter who enjoys their work · Positive and pleasant personality Schedule: This is a full-time, year-round position, generally five days/week with flexibility to work additional hours as needed.   Compensation: Compensation of $40-$50 per hour offered, plus an annual discretionary bonus. The benefits package includes medical, dental, and vision insurance; 401(k), 15 days paid time off; 5 sick days, paid holidays. To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.

New Opportunity for a Controller in Beverly Hills, CA Our client, a Beverly Hills based family, has created a new role to do hands-on accounting and oversee their personal outflows. This role will interface with their outside public accounting firm, their established out-of-state family office, and their operating company which is based in Beverly Hills. This is an in-office position and is based within the operating company’s location. The right person has a minimum of a bachelor’s degree in accounting (advanced degree a plus) and significant experience working with these types of families, has impeccable accounting skills, is highly organized, highly accurate, smart, has emotional intelligence and a polished executive skillset. Discretion and confidentiality are a must. The primary responsibilities include: · Establishing, monitoring and enforcing internal controls · Responsible for 360° accounts payable · Review of ongoing expenses and contracts using judgement with a focus on appropriate spending · Cash flow management, budgeting and forecasting · Review and manage household budgets · Reconciliation of bank accounts and petty cash · Implement cost saving measures where appropriate Normal business hours are 8:00 a.m. to 5:30 p.m., Monday through Friday. This position allows for flexibility in start and end time. They are open to a 4 or 5 day per week schedule and a schedule that is considerate of your commute. Our client is prepared to pay between $225,000 and $300,000 annually based on experience plus benefits.   To Apply: Please apply at www.mahlermatch.com for consideration; if already on our job board, click Apply Now. Qualified applicants will be contacted.