POSITION SUMMARY:
Process requisitions, purchase orders, and invoices for proper signatures to prepare for payment of such invoices.
Support the Controller, Assistant Controller and Staff Accountant in carrying out the responsibilities of the Tsay Corporation and related federal contracting companies.
JOB REQUIREMENTS:
Review and verify invoices received daily from vendors.
Extend invoice amounts and verify quantity and cost of amounts received with initials of verification, research and follow up may be required to complete
Code and input invoices to computerized account payable system
Process accounts payable checks for specified periods, attaching invoices and proper backup for signature of checks
Process purchase orders
Reconcile vendor invoices to statements monthly
Maintain payables files by vendor name and number for future access by authorized personnel
Request vendor set up documentation
Process customer invoices
Review/distribute tenant accounts receivable statements
Records/files bank transactions
Process recurring general journal entries
Process/receive office supply orders
Submit custodial time sheet to HR
Make coffee and restock beverages as needed
Scan documentation into network drive as needed for Tsay Corporation, Tsay Retail and related federal contracting companies
Process bank deposits including remote capture
Answer and direct phone calls as needed
Assist with IRS 1099 reconciliation/distribution annually
Assist Controller, Assistant Controller and Staff Accountant with any special projects
Perform such other accounting, financial, or administrative tasks as may be required from time to time (quite often on short notice) by the Controller or Assistant Controller.
JOB REQUIREMENTS:
Knowledge of Microsoft Excel and Windows mandatory
Excellent written, oral, and interpersonal communication skills
Demonstrated ability to present ideas in business-friendly and user-friendly language
Highly self-motivated, self-directed, and attentive to detail
Ability to effectively prioritize and execute tasks in a high-pressure environment
Extensive experience working in a team-oriented, collaborative environment
Strong Leadership skills, well organized and performs duties timely and accurately
Must have excellent work habits, including a willingness to work the hours necessary to get the job done, especially when important deadlines cause greater than normal departmental pressures.
EDUCATION/EXPERIENCE:
High School Diploma or equivalent.
Experience with accounting software, spreadsheets, Microsoft Business Solutions and accounting a plus.
PHYSICAL DEMANDS:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The employee is frequently required to stand, walk, sit, use hands to finger, handle, or feel, reach with hands and arms, and talk or hear.
The employee is occasionally required to climb or balance, stoop, kneel, or crouch.
The employee may occasionally be required to lift more than 25 pounds.
EQUIPMENT TO BE USED:
Computer hardware or software, 10-key calculator, fax machine, copy machine, various office equipment.
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