Faculty Onboarding Coordinator

Plans and implements activities relating to faculty onboarding, credentialing, re-credentialing, licensing, and academic reviews for the Department of Obstetrics and Gynecology ensuring goals and objectives are in accordance with established criteria.
Interprets program policies and advises program participants on the application of regulations.
Responsibilities Essential Functions Faculty Hiring & Onboarding Posts faculty and advanced practice clinician positions within 1 week of Division Chief/Department Chair request Coordinates travel and interview itinerary Coordinates interview days Must meet and greet candidate, ensure interviewers arrive, coordinate lunch for the candidate, and ensure candidate has appropriate transportation.
Drafts offer letters ensuring correct template is used from Academic Affairs and all information included is accurate Orders drug screens and background checks, prompts for letters of reference for incoming faculty, fellows, and APCs Coordinates with candidate to ensure all drug testing is completed within 48 hours of the formal offer being extended Coordinates the credentialing and re-credentialing and licensing process (for both UoU and other in-state institutions such as IHC, PCH, and UVH) for faculty, fellows, and APCs Works with HR to designate office space, order furniture, computers, etc Coordinates onboarding itinerary, sets up new accounts (Epic/iCentra), obtains parking space and completes I-9 and IPA, lab coats, orders badges and grants badge access for faculty, fellows, and APCs Submits hiring ePAF including letters of recommendation, CV in SOM format, education verification, DAC vote, etc for faculty, fellows, and APCs Credentialing and re-credentialing for other institutions (PCH, UVH, IHC, etc) for faculty, fellows, and APCs Handles travel and food reimbursements for candidate visits Works alongside the GME and the Education team to onboard and credential fellows Reviews the Faculty Onboarding Handbook bi-annually and works with the leadership team to keep it updated.
Orders prints for all new faculty and fellows Updates the faculty roster when faculty are joining and leaving the Department Faculty Administration Completes the initial Utah licensure process for the Department’s providers and fellows in-state and out-of-state licenses including state licensure, DEA, and controlled substance Completes all renewals for the Department’s provider in-state and out-of-state licenses including state licensure, DEA, and controlled substance Supports the annual FRA, TFR/CFR and faculty contract renewal process Team Culture Supports an inclusive, transparent and supportive work environment Reliable, displays a positive attitude, does not engage in gossip, supports the team and is flexible Communicates problems, issues and frustrations to supervisor and/or OB/WCSL Leadership University of Utah Health Benefits Package University of Utah Health is proud to offer a generous benefits package! Our healthcare plans include medical and dental coverage, prescriptions, basic vision coverage, and behavior health benefits.
Employees are eligible for a discount of up to $40 per month on their premiums for participating in our Well-U Wellness Program.
Our retirement plan includes automatic enrollment into our University-funded 401(a) plan with a contribution rate of 14.
2%! Additional benefits include half-off tuition for employees, their spouses, and their dependent children, University-provided Part I life insurance, and discounts through many retail vendors who have teamed up with the University.
Visit our Benefits website for more information at www.
hr.
utah.
edu/benefits.
Hybrid Work Schedule Allowed The department may, for any reason or no reason, end a telecommuting work arrangement by providing a minimum of 15 business days’ written notice for telecommuting within the state of Utah, and a minimum of 60 days’ written notice for telecommuting outside the state of Utah.
This provision does not apply to telecommuting arrangements made through the disability accommodation process.
All employee-proposed changes are subject to departmental approval.
DISCLAIMER This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Work Environment and Level of Frequency typically required Nearly Continuously: Office environment.
Physical Requirements and Level of Frequency that may be required Nearly Continuously: Sitting, hearing, listening, talking.
Often: Repetitive hand motion (such as typing), walking.
Seldom: Bending, reaching overhead.
Minimum Qualifications Bachelor’s degree in a related field plus one year directly related experience or equivalency (one year of education can be substituted for two years of related work experience) required.
Demonstrated ability to work independently, analyze and make decisions related to program content.
Strong coordination and organizational skills required to prioritize conflicting deadlines.
Demonstrated human relations and effective communication skills are also required.
This position is patient-sensitive and must fulfill all associated requirements.
We protect our patients, coworkers and community by requiring all patient-sensitive employees to be immunized according to CDC standards and hospital policy.
Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences Type Benefited Staff Special Instructions Summary Additional Information The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.
Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law.
Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status.
The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106.
The requirement not to discriminate in education programs or activities extends to admission and employment.
Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action: Director/ Title IX Coordinator Office of Equal Opportunity and Affirmative Action (OEO/AA) 383 University Street, Level 1 OEO Suite Salt Lake City, UT 84112 801-581-8365 oeo@utah.
edu Online reports may be submitted at oeo.
utah.
edu For more information: https://www.
utah.
edu/nondiscrimination/ To inquire about this posting, email: employment@utah.
edu or call 801-581-2300.
The University is a participating employer with Utah Retirement Systems (“URS”).
Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work).
Contact Human Resources at (801) 581-7447 for information.
Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions.
Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
https://safety.
utah.
edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses.
They also provide information about safety and security-related services offered by the University of Utah.
A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
Posting Specific Questions Required fields are indicated with an asterisk (*).
Applicant Documents Required Documents Resume Optional Documents Cover Letter Addendum to the University of Utah - Veteran Only - Call 801.
581.
2169 after submission Appropriate discharge document (such as a DD-214 – Member Copy 4) – Veteran Only – Call 801.
581.
2169 Open Date 10/26/2023 Requisition Number PRN36723B Job Title PS Coordinator, Admin Program Working Title Faculty Onboarding Coordinator Job Grade D FLSA Code Administrative Patient Sensitive Job Code? Yes Standard Hours per Week 40 Full Time or Part Time? Full Time Shift Day Work Schedule Summary Monday through Friday, 8:00am to 5:00pm.
Some earlier mornings and later evenings may be required.
VP Area U of U Health - Academics Department 00930 - Obstetrics/Gynecology Dept Op Location Campus City Salt Lake City, UT Type of Recruitment External Posting Pay Rate Range 31600 to 55621 Close Date Open Until Filled Yes