Position Summary:
Candidate should have a basic understanding of accounting and business administration as well as knowledge of Quicken or a similar type of software.
Requires extensive documentation and interdepartmental communication.
Essential Duties and Responsibilities
Maintain an orderly accounting filing system
Collect and organize vendor invoices for management to approve
Provide clerical and administrative support to management as requested
Opens and reviews incoming financial documents and identifies appropriate steps to take
Monitors and reconciles transactions to accurately and timely pay vendors.
Conduct invoice activities and pay vendors for delivered materials.
Ensure that invoices are correct regarding material quantity/quality specifications; review invoices listed prices; make necessary pricing adjustments; make computer entries and cuts checks for vendors.
Secures credit card, assigns to proper parties, and maintains receipts.
Additional Duties as needed
Education and Experience
Associate degree in accounting or business administration, or equivalent business experience, as well as a knowledge of bookkeeping and generally accepted accounting principles
Fluent in Spanish; preferred
Skills
Advanced use MS Office Products, including Excel, Word, Outlook and PowerPoint
Above Moderate levels of English speaking, writing, and reading comprehension; active listening; critical thinking; analytical, judgment; mathematics; and attention to detail
Must have meticulous attention to detail.
Advanced use of Quicken
Working Conditions and Environment
Exposure to electrical equipment, low to medium noise levels, and mild temperatures of hot and cold
Intermittently lift, carry, pull, and push up to 25 pounds
Continuously grasp, and have repetitive use of arms, wrists, hands, and fingers
Frequently sit occasionally stand and stoop/bend
Intermittently twist, crouch, kneel, crawl, walk, climb ladders and stairs, operate foot and hand controls, reach above shoulder, and squeeze
Long or odd hours, as needed
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