*Job Description: *Accounts Receivable | Collections Specialist
*Company Overview:* Leader in providing technology solutions specializing in printer management, data protection, and business process automation.
Offering innovative products and services to help businesses streamline operations, enhance security, and improve efficiency in today's cyber environment.
*Position Overview:* As an Accounts Receivable Specialist, you will play a vital role in managing the company's accounts receivable process.
You will be responsible for invoicing customers, tracking payments, resolving billing discrepancies, and ensuring timely collection of outstanding balances.
This position requires attention to detail, strong organizational skills, and the ability to communicate effectively with internal teams and external clients.
*Responsibilities:*
*Invoicing and Billing:*
* Generate and distribute accurate and timely invoices to customers for products and services rendered.
* Verify pricing, discounts, and terms of sale to ensure accuracy.
* Review contracts and agreements to determine billing requirements and terms.
*Accounts Receivable Management:*
* Monitor accounts receivable aging reports to identify overdue balances and follow up with customers on outstanding invoices.
* Communicate with clients via phone, email, or mail to request payment and resolve payment discrepancies or disputes.
* Maintain accurate records of customer interactions and payment statuses in the accounting system.
*Payment Processing:*
* Process incoming payments, including checks, credit card payments, and electronic transfers.
* Reconcile payments received with invoices issued and apply payments to customer accounts accurately.
* Investigate and resolve payment discrepancies, including unidentified or misapplied payments.
* Deposit all checks
* Reconcile bank account statements
*Collections and Account Reconciliation:*
* Implement collection strategies to reduce outstanding accounts receivable balances and minimize bad debt exposure.
* Coordinate with sales and customer service teams to address customer inquiries and resolve billing issues promptly.
* Perform regular account reconciliations to ensure accuracy and integrity of financial data.
*Reporting and Analysis:*
* Prepare weekly, monthly, and quarterly accounts receivable reports for management review.
* Analyze trends and patterns in accounts receivable aging to identify opportunities for process improvements and risk mitigation.
* Assist in the development of forecasting models and cash flow projections related to accounts receivable.
*Qualifications:*
* Associates degree, in Accounting, Finance, Business Administration, or related field preferred.
* Proven experience (2+ years) in accounts receivable, billing, or related financial roles, preferably in a technology solutions or services industry.
* Proficiency in accounting software (e.
g.
, QuickBooks, SAP, NetSuite) and Microsoft Excel.
* Strong attention to detail and accuracy in data entry and record-keeping.
* Excellent communication skills, both verbal and written, with the ability to interact professionally with clients and internal stakeholders.
* Problem-solving skills and the ability to resolve billing discrepancies and customer issues effectively.
* Ability to prioritize tasks, meet deadlines, and work independently with minimal supervision.
*Note:* This job description is intended to provide a general overview of the responsibilities and qualifications required for the Accounts Receivable Specialist.
Specific duties and qualifications may vary based on the business needs and industry standards.
*Location:*
Doral, FL
*Hours of operation:*
8:30am to 5:30pm (Monday - Friday)
*Compensation:*
$17.
00- $21.
00/HR (depending on experience & degree)
Job Type: Full-time
Pay: $17.
00 - $21.
00 per hour
Expected hours: 8 per week
Benefits:
* 401(k) matching
* Dental insurance
* Health insurance
* Life insurance
* Paid time off
* Vision insurance
Ability to Relocate:
* Doral, FL: Relocate before starting work (Required)
Work Location: In person
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