Overview:
The Accounting Payable Clerk is responsible for managing the venue’s accounts payable process and function in a professional and knowledgeable manner.
This role will pays a wage of $25 to $27.
For FT roles: Benefits: Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 11 holidays).
Responsibilities:
Key Responsibilities:
Manage day-to-day operations of the Accounts Payable.
Ensuring the complete and accurate processing of validating invoices.
Responsible for managing processes for all disbursements.
Reconcile accounts payable activities to ensure that all bills are paid accurately.
Manage the compiling of invoices from vendors for coding on a weekly basis.
Enter new vendors with complete billing and payment remittance information.
Assist in the monthly and year-end closing and accrual process.
Manage all vendor payments and expense reimbursements.
Balances and maintains subsidiary accounts by allocating, posting, verifying, and reconciling accounts payable.
Prepare vendors reconciliations and communicate discrepancies to management and vendors.
Develop and document business processes and accounting policies to maintain and strengthen internal control.
Monitor and manage accounts payable aging to ensure that payments are made within the agreed-upon terms to avoid late fees and maintain good vendor relationships.
Reconcile statements, invoices, & and payments, ensuring that all transactions are accounted for accurately.
Prepare and provide documentation for internal and external audits related to accounts payable.
Performs payable check run once invoices have been approved with corresponding back up on a weekly basis.
Make sure expenses and invoices are approved in a timely fashion.
Provide training and support to other departments or personnel on AP policies and procedures as needed.
Process stop payments on checks.
Process monthly sales tax payment
Perform balance sheet reconciliation to ensure accuracy of financial statement.
Maintain all Accounts Payable files in accordance with Corporate Policy.
Other:
Assist with the annual audit process.
Provide coverage support for the Accounting Department during holidays and as needed based on business needs.
Be aware of and comply with the company policies and guidelines in areas related to human resources, IT, administration, accounting, audits, and working hours.
Other duties, responsibilities and special projects as assigned by the Director of Finance or Accounting Manager.
SUPERVISORY RESPONSIBILITIES:
This job has no supervisory responsibilities.
Qualifications:
EDUCATION AND EXPERIENCE:
Associate degree in accounting or at least three years of a satisfactory combination of experience, education, and training which demonstrates the knowledge, skills and abilities to perform the duties is required.
At least three (3+) years of Accounts Payable experience preferred.
Complete understanding of Generally Accepted Accounting Principles (GAAP)
SKILLS AND ABILITIES:
Good computer skills with a knowledge of standard bookkeeping and spreadsheet programs
Excellent math skills and attention to detail.
Ability to interact with all levels of staff, including management and clients.
Excellent organizational, planning, communication, and interpersonal skills.
Ability to work independently and in a team environment with adaptable and flexible mindset.
Use 10-key typing skills of efficient data entry.
Work in a fast-paced accounting environment
COMPUTER SKILLS:
To perform this job successfully, an individual should know accounting software (Sage 100 Preferred)
Must have advanced computer skills in Microsoft Office 365 (MS Word, MS Excel, MS PowerPoint and MS SharePoint and MS Outlook).
CERTIFICATES, LICENSES, REGISTRATIONS:
No certifications are required.
WORK SCHEDULE:
The work schedule for this position typically involves a 5-day work week Monday through Friday 8:30AM-5PM which are the Administrative Offices regular business hours.
However, schedules may fluctuate based upon the needs of the community, special projects assigned and/or events.
Must have the ability to work some irregular hours which may include overtime due to business needs and may include days, evenings, weekends, and holidays.
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