SELF MANAGEMENT SKILLS

PART-B UNIT-2
OBJECTIVE

• Understand Self-management
• Self Management Skills
• Initiative
• Organization
• Accountability
• Positive Results of Self Management
IMPORTANCE OF SELF-MANAGEMENT

Self-management IS managing yourself to

achieve the pre-determined tasks or goals that
you have set for yourself by
• regulating your actions,
• organizing your time,
• being responsible far your decisions.
Appropriate Self-management can help students
perform better in school, can reduce
delinquent behavior, and can help individuals
perform better on the job.
 LEARN FROM YOUR MOTHER
Who manages things in your house? Your Mother takes
care of everything right from cooking, washing
clothes, your studies, buying stuff for everyone,
and the house,
Have you ever wondered how she manages to do so
many tasks? She does this by setting a goal - the
family's well-being, Then, she identifies the tasks
to be completed to achieve that goal
She plans and delegates the responsibilities. and
ensures to finish the tasks in time.
She recognizes the resources she has-time, money,
help, etc.
She complete those tasks and allocates her resources
according to the family's priorities.
Since no body is directing her, she is using self
management skills.
SELF MANAGEMENT SKILLS

IT COMPRISES 3 KEY SKILLS

• INITIATIVE
• ORGANISATION
• ACCOUNTABILITY
INITIATIVE

INITIATIVE MEANS DOING THE RIGHT THING WITHOUT BEING TOLD WHAT TO DO,
INITIATIVE REQUIRES ONE TO BELIEVE IN ONE’S OWN CAPABILITIES, AND BE RESILIENT
TO WORK, EVEN WHEN FACED WITH OBSTRUCTION AND DISAPPOINTMENT.
FOR EXAMPLE, AS A STUDENT ,
• YOU CAN IDENTIFY AREAS OF IMPROVEMENT IN SCHOOL ENVIRONMENT, SUCH AS
APATHY AND DISRESPECT FOR TEACHERS, BULLYING, DISCIPLINE, CLEANLINESS, ETC.
• TALK TO YOUR TEACHERS AND PRINCIPAL ABOUT IT.
• VOLUNTEER TO ADDRESS THE ISSUE IN THE SCHOOL ASSEMBLY, EDUCATE FELLOW
STUDENTS AND STAFF AND ENCOURAGE OTHERS TO JOIN YOU TO RESOLVE THE
ISSUE.
ORGANISATION SKILL

• ORGANIZATION SKILL IS THE ACTIVITY TO USE YOUR TIME ENERGY AND RESOURCES EFFECTIVELY
TO ACHIEVE THE GOALS YOU HAVE SET FOR YOURSELF. BEING ORGANIZED SAVES YOU TIME AND
ENERGY, HELPS YOU TO COMPLETE TASKS EFFICIENTLY, AND THEREFORE MAKES YOU MORE
PRODUCTIVE. TO DEVELOP ORGANIZATIONAL SKILLS YOU NEED TO FOLLOW THE BELOW
MENTIONED STEPS
• IDENTIFY AND DEFINE SPECIFIC GOALS TO ACHIEVE A GOAL, IT IS IMPORTANT TO CLEARLY DEFINE
YOUR GOAL. FOR EXAMPLE, YOUR GOAL IS TO HAVE A HOLISTIC GROWTH WHICH ENCOMPASSES
• INTELLECTUAL
• PHYSICAL
• ARTISTIC
• EMOTIONAL
• CREATIVE AND
• SOCIAL DEVELOPMENT.
ORGANISATION SKILL …

BREAKDOWN GOALS INTO SPECIFIC TASKS TO ACHIEVE YOUR GOALS, IT IS

ESSENTIAL TO BREAK THEM INTO SMALLER, ACTIONABLE PARTS.
ADOPT THE SMART STRATEGY, WHILE SETTING AND ACHIEVING YOUR TARGET.
SMART IS AN ACRONYM FOR
• SPECIFIC
• MEASURABLE
• ACHIEVABLE
• REALISTIC AND
• TIME BOUND.
THUS ADOPTING SMART STRATEGY MEANS YOU CAN CLARIFY YOUR IDEAS,
FOCUS YOUR EFFORTS, USE YOUR TIME AND RESOURCES PRODUCTIVELY, AND
INCREASE YOUR CHANCES OF ACHIEVING WHAT YOU WANT IN LIFE.
 SMART STRATGEY

TO MAKE SURE YOUR GOALS ARE CLEAR AND

REACHABLE, EACH ONE SHOULD BE:

• SPECIFIC (SIMPLE, SENSIBLE, SIGNIFICANT).

• MEASURABLE (MEANINGFUL, MOTIVATING).
• ACHIEVABLE (AGREED, ATTAINABLE).
• RELEVANT (REASONABLE, REALISTIC AND
RESOURCED, RESULTS-BASED).
• TIME BOUND (TIME-BASED, TIME LIMITED,
TIME/COST LIMITED, TIMELY, TIME-
SENSITIVE).
SMART STRATEGY - EXAMPLES

• SPECIFIC - A WELL-DEFINED TASK HELPS YOU TO FOCUS YOUR EFFORTS. FOR EXAMPLE INSTEAD
OF SAYING I WILL COVER MY SYLLABUS IN TIME AMOR SPECIFIC TASK WOULD BE I WILL COMPILE
SUBJECT A BY TOMORROW.
• MEASURABLE - A GOAL WITHOUT A MEASURABLE OUTCOME IS LIKE A SPORTS COMPETITION
WITHOUT A SCOREBOARD. MAKE YOUR PROGRESS MEASURABLE FOR EXAMPLE RATHER THAN
SAYING I WILL SPEED UP MY LEARNING A MORE MEASURABLE TARGET WOULD BE I WILL SOLVE 20
MATH PROBLEM IN TWO HOURS
• ACHIEVABLE - SET TARGETS THAT ARE REALISTIC AND CAN BE ACHIEVED. SETTING
UNATTAINABLE TARGETS RESULTS IN A FALSE SENSE OF FAILURE, LOSS OF MOTIVATION, AND LOW
SELF-REGARD. FOR EXAMPLE, RATHER THAN SAYING, I WILL LEARN THIS WHOLE POEM IN ONE
HOUR MORE ACHIEVABLE TARGET WOULD BE TO SAY I WILL READ THIS POEM FIVE TIMES NOW
• REALISTIC - DEVICE A REALISTIC PLAN FOR EXAMPLE RATHER THAN SAYING I WILL DEVOTE 8
HOURS TO MY STUDIES AFTER SCHOOL EVERYDAY A MORE REALISTIC GOAL MAY BE TO SAY I WILL
STUDY THREE TO FOUR HOURS REGULARLY
• TIME-BOUND- A TIME BOUND TARGET INFORMS YOU WHETHER YOU ARE PROGRESSING AT THE
RIGHT PACE OR NOT. FOR EXAMPLE, RATHER THAN SAYING, I WILL COMPLETE THIS CHAPTER A
TIME BOUND TARGET WOULD BE I WILL FINISH THIS CHAPTER BY 8:00 PM.
TIME MANAGMENT

Time management it refers to the managing

time effectively so that the right time is
allocated to the right activity.

Effective time management allows

individual to assign specific time slots to
activities as per their importance
STEPS FOR TIME MANAGEMENT

FOLLOWING STEPS HELP IN MANAGING YOUR TIME IN THE BEST POSSIBLE WAY
• PLANNING-
• ESTIMATE TIME REQUIRED FOR EACH TASK
• PRIORITIES AND SCHEDULE
• LEARN TO SAY NO
• SPENDING THE RIGHT TIME ON RIGHT ACTIVITY
PLANNING

AN IMPORTANT PART OF TIME MANAGEMENT IS PLANNING.

IN ORDER TO CONTROL YOUR WORKLOADS, IT IS IMPORTANT TO LEARN TO PLAN EACH
DAY, WEEK, MONTH, AND YEAR.
ALWAYS BE REALISTIC IN ESTIMATING THE TIME TO ACCOMPLISH THE TASKS, AS IT
HELPS YOU TO CREATE EFFECTIVE PLANNING. WHEN YOU FOLLOW YOUR PLAN YOU
ARE MORE ORGANIZED.
A GOOD WORK PLAN ENABLES YOU TO START BEING REALISTIC ABOUT HOW MUCH
WORK YOU CAN TAKE ON. HOW MUCH TIME IT WILL TAKE AND WHAT ACTIVITIES WILL
IT INVOLVE.
FOR EXAMPLE WHEN YOU GET YOUR EXAM DATE SHEET PREPARE A STUDY PLAN,
WRITE DOWN HOW MANY EXAMS YOU HAVE AND THIS AND THE DAYS ON WHICH YOU
HAVE TO TAKE THEM. THEN ORGANIZE YOUR TIME ACCORDINGLY YOU MAY WANT TO
GIVE SOME EXAMS MORE STUDY TIME THAN OTHERS.
ESTIMATE TIME REQUIRED FOR EACH TASK

BE REALISTIC IN ESTIMATING THE TIME REQUIRED TO ACCOMPLISH THE TASK AS IT

HELPS YOU TO PLAN EFFECTIVELY.
FOR EXAMPLE IF YOU ARE PARTICIPATING IN A DEBATE CONTEST, ESTIMATE HOW MUCH
RESEARCH TIME DO YOU NEED? HOW LONG WILL IT TAKE YOU TO WRITE IT PROOFREAD
IT, AND PRACTICE IT?
• MAKE A LIST OF TASKS YOU NEED TO COMPLETE
• PUT EXTRA EFFORT INTO TIME ESTIMATES FOR YOUR PRIORITIES
• USE THE TIME ESTIMATION FORMULA
• OPTIMISTIC TIME ESTIMATE (A)
• MOST LIKELY TIME ESTIMATE (B)
• PESSIMISTIC TIME ESTIMATE (C)
E = (A+4B+C)/6
• TRACK YOUR TIME
PRIORITIZE AND SCHEDULE

PREPARE YOUR SCHEDULE TO ACCOMMODATE THE PLANNED TASKS AND

OTHER ACTIVITIES.
WRITE DOWN THE IMPORTANT ACTIVITIES THAT NEED TO BE DONE IN A
SINGLE DAY AGAINST THE TIME THAT SHOULD BE ALLOCATED TO EACH
ACTIVITY.
PRIORITIZE YOUR TASK BASED ON IMPORTANT AND URGENCY WHILE
PREPARING YOUR SCHEDULE.
FOR EXAMPLE CONSIDER YOUR SCHOOL CALENDAR FOR EXAM WEEKLY AND
DAILY ASSIGNMENT SCHOOL EVENTS FAMILY SPECIAL EVENTS FRIENDS
BIRTHDAYS ETC. IF YOU CAN ACCOMPLISH ALL OF THEM AND IF YOU CANNOT
THEN CHOOSE WHICH ONES ARE MORE IMPORTANT AND WHICH ONES YOU
CAN FORGO. MAKE WEEKLY AND DAILY TO DO LISTS ACCORDINGLY.
LEARN TO SAY NO

ALWAYS REFER TO YOUR SCHEDULE AND TO DO TASK BEFORE COMMITTING

TO NEW PROJECTS ONE OF THE REASONS WE BECOME OVERLOADED IS THAT
WE HAVE A TENDENCY TO SAY YES WHEN PEOPLE ASKS US TO DO THINGS
LEARN TO SAY NO IF YOUR SCHEDULE DOES NOT ALLOW TAKING A NEW
RESPONSIBILITY.
IT IS ONE OF THE GOLDEN RULES OF TIME MANAGEMENT.
IF YOU FIND IT HARD TO SAY NO, THINK ABOUT THE NEGATIVE
CONSEQUENCES OF ALWAYS SAYING YES.
ANALYZE THOSE TASKS YOU WILL HAVE TO POSTPONE, TO FULFILL THE NEW
REQUIRED REQUEST AND HOW WILL IT AFFECT YOUR BIGGER GOAL.
SPENDING THE RIGHT TIME ON RIGHT ACTIVITY

SET A TIME TO COMPLETE THE TASK IF YOU SET A TIME CONSTRAINT IN A

PARTICULAR TASK IT WILL MAKE YOU TO MOVE MORE FOCUSED AND
EFFICIENT
FOR EXAMPLE INSTEAD OF WORKING ON A PROJECT AND THINKING OF DOING
IT UNTIL IT IS DONE SET A LIMIT SAY 5 HOURS.
WEEKLY PLAN
ACCOUNTABILITY

ACCOUNTABILITY IS A VITAL COMPONENT OF SELF MANAGEMENT.

ACCOUNTABILITY AND RESPONSIBILITY ARE INTER RELATED TO EACH OTHER
FIRST BUT THEY CAN'T MEAN THE SAME THING.
THE MAIN DIFFERENCE BETWEEN RESPONSIBILITY AND ACCOUNTABILITY IS
THAT RESPONSIBILITY CAN BE SHARED, WHILE ACCOUNTABILITY IS
PERSONAL.
RESPONSIBILITY FOR A TASK MAY BE ASSIGNED TO YOU BY SOMEONE ELSE,
LIKE A TEACHER OR A PARENT, BUT BEING ACCOUNTABLE MEANS BEING
ANSWERABLE FOR YOUR ACTIONS.
IT IS THE MINDSET, WHERE A PERSON IS EXPECTED TO MAKE OWNERSHIP OF
HIS OWN ACTION AND NOT TO BLAME OTHER PEOPLE OR EVENTS FOR DELAYS,
FAILURES, AND INCOMPLETION.
ACCOUNTABILITY DEVELOPS THE FOLLOWING
CHARACTERISTICS
• ACCOUNTING PROCRASTINATION.
• ADOPTING PROBLEM SOLVING ATTITUDE
• MANAGING YOUR OWN EMOTIONS
• COPING WITH DISTRESS
ACCOUNTING PROCRASTINATION- AVOID IT
PROCRASTINATION IS DEFINED AS AVOIDANCE OF DOING A TASK THAT NEEDS TO BE ACCOMPLISHED.
PROCRASTINATION IS CHOOSING A DIFFERENT USUALLY LESS IMPORTANT AND ENJOYABLE TASK TO
AVOID DOING AN UNPLEASANT AND MORE DIFFICULT TASK.
HOWEVER PROCRASTINATION NOT ONLY RESULTS IN LOSS OF PRODUCTIVITY BUT IT ALSO OFTEN
RESULTS IN GUILT AND LOSS OF SELF CONFIDENCE
ADOPT THE FOLLOWING STRATEGIES TO AVOID PROCRASTINATION:-
• ACKNOWLEDGE THAT YOU ARE PROCRASTINATING TIME THE MERE ACKNOWLEDGEMENT HELPS
IN CURBING IT
• REFER TO YOUR TO DO LIST AND REMIND YOURSELF OF YOUR BIGGER GOAL. IT IS ADVISABLE TO
KEEP YOU TO DO LIST DISPLAYED WHERE YOU CAN SEE IT OFTEN.
• REFER TO YOUR TO DO LIST OFTEN. PROMISED THE TO REWARD YOURSELF AFTER COMPLETION OF
EACH TASK.
• MAKE IT A HABIT OF SCHEDULING YOU'RE MORE LABORIOUS TASKS BEFORE MORE ENJOYABLE
TASKS SO THAT YOU CAN COMPLETE THEM BEFORE YOUR ENERGY LEVEL GOES DOWN IN THE DAY.
ALSO, THE ATTRACTION OF DOING ENJOYABLE ACTIVITIES WILL MOTIVATE YOU TO FINISH THE
DIFFICULT TASKS IN TIME.
ADOPTING PROBLEM SOLVING ATTITUDE

A PROBLEM SOLVING ATTITUDE IS A MUST IN EVERY AREA OF LIFE.

DESPITE ALL THE PLANNING YOU MAY FACE HARDSHIPS, OBSTRUCTIONS,
DELAYS, AND FAILURES IN YOUR LIFE. WHEN SUCH HINDRANCES OCCUR, IT IS
NATURAL FOR PEOPLE TO GET DOWN INTO A PROBLEM CENTERED MINDSET.
PEOPLE TRY TO FIND THE SOURCES OF THE PROBLEM AND BLAME OTHER
PEOPLE OR EVENTS FOR THE DELAY OR FAILURE.
HOWEVER, PROBLEM CENTERED MINDSET DOES NOT HELP TO ACHIEVE
ANYTHING.
ON THE OTHER HAND A SOLUTION CENTERED ATTITUDE HELPS ONE TO FOCUS
ON THE POSITIVE SOLUTIONS, WHICH NOT ONLY LIFTS THE SPIRIT BUT ALSO
RESOLVES THE PROBLEM AND HELPS YOU TO MOVE TOWARDS SUCCESS.
MANAGING YOUR OWN EMOTIONS

EMOTIONS ALWAYS GET IN THE WAY OF RATIONAL INTERPRETATION OF A

SITUATION.
THEY USUALLY PRESENT US FROM WORKING TOWARDS THE BEST OR MOST
CONSTRUCTIVE SOLUTIONS.
OFTEN, PEOPLE EITHER OVER EXPRESS THEIR FEELINGS, EXCESSIVE ANGER,
POSSESSIVENESS OR SUPPRESS THEIR FEELINGS TO COPE WITH THE
SITUATION.
HOWEVER, DIFFERENT CIRCUMSTANCES REQUIRE DIFFERENT EMOTIONAL
REACTION AND EXPRESSIONS.
ALTHOUGH IT IS ESSENTIAL TO ALLOW YOURSELF TO EXPERIENCE AND
ACKNOWLEDGE YOUR EMOTIONS, IT IS EVEN MORE IMPORTANT NOT TO ACT
ON YOUR EMOTIONS INSTANTLY. GIVE YOURSELF TIME TO REGAIN YOUR
COMPOSER BEFORE YOU ACT. ALTHOUGH EMOTIONS MAY SEEM LIKE A
NATURAL AN UNCONTROLLABLE PHENOMENON, HOWEVER, YOU CAN APPLY
MANAGING YOUR OWN EMOTIONS..

TO APPLY REASON ASK YOURSELF SOME QUESTIONS LIKE

• WHAT SHOULD I DO IN THIS SITUATION? DOES THIS ACTION HELPS IN FIXING
THE PROBLEM?
• HOW WILL MY ACTION AFFECTED ME AND OTHER PEOPLE? HOW WILL IT
EFFECT MY BIGGEST LONG-TERM GOAL?
• WHAT ARE THE ALTERNATIVE ACTIONS I CAN TAKE THAT WILL ACTUALLY
HELP BETTER THIS SITUATION?
• CAN I TALKED TO SOMEONE WHO CAN GUIDE ME OR HELP ME THROUGH
THIS PROBLEM.
COPING WITH DISTRESS

UNFORESEEN AND UNFORTUNATE EVENTS LIKE ILLNESS, INJURIES, DEATH IN

THE FAMILY, OR SOME OTHER TRAGIC EVENT MAY HAPPEN IN YOUR LIFE. IT
MAY HAVE A SIGNIFICANT IMPACT ON YOUR EMOTIONAL AND PHYSICAL WELL
BEING.
FIND A SUITABLE COPING MECHANISM IN SUCH CIRCUMSTANCES.
• LIKE SURROUND YOURSELF WITH PEOPLE WHO CAN PROVIDE YOU WITH
THE REQUIRED EMOTIONAL AND PRACTICAL SUPPORT.
• COUNT YOUR BLESSINGS IN LIFE
• DISTRACT YOURSELF WITH PLEASANT THINGS
• INDULGE YOURSELF IN ANY PHYSICAL ACTIVITY
• OR DRAW ATTENTION ON THUS EXPERIENCE TO PUT YOURSELF OUT FROM A
DEPRESSING SITUATION.
POSITIVE RESULTS OF SELF MANAGEMENT

SELF MANAGEMENT IS AN ESSENTIAL SKILL FOR EVERYONE AS IT TEACHES

YOU TO BE PRODUCTIVE, NO MATTER WHAT THE CIRCUMSTANCES ARE.
AS WE GROW, THE DEMANDS ON OUR TIME AND EFFORTS INCREASES FROM
ALL ASPECTS OF OUR LIFE. THIS PULL DOWN FROM ALL DIRECTIONS BRINGS
EXCESSIVE STRESS AND CONFUSION IN OUR MINDS.
SELF MANAGEMENT ALLOWS US TO SET UP OUR PRIORITIES, AND ALLOCATE
TIME RESOURCES, AND EFFORTS FOR ACTIVITIES ACCORDING TO THE
PREFERENCES THAT WE HAVE SET.
THEREFORE IT HELPS US TO AVOID UNNECESSARY CONFUSION, DELAYS, THE
STRESS OF PENDING TASKS, AND GUILT OF NOT BEING ABLE TO ATTEND TWO
IMPORTANT ISSUES.
SELF MANAGEMENT BENEFITS

THE PRACTICE OF SELF MANAGEMENT BENEFITS YOU IN THE FOLLOWING

FIVE WAYS
• MAKE YOUR MORE ORGANIZED WHILE PLANNING YOUR SCHEDULE
LIKE ALLOTTING TIME SLOTS FOR YOUR STUDIES, RELAXATION
BREAKS, AND OTHER ESSENTIAL ACTIVITIES, YOU LEARN THE VITAL
SKILL OF ORGANIZING AND ALLOCATING ALL YOUR RESOURCES.
• INSTILLS DISCIPLINE. WHEN YOU MAKE A SCHEDULE AND COMMIT
YOURSELF TO DO IT IN THE STIPULATED TIME, YOU REJECT OTHER
UNIMPORTANT INVITATIONS FROM ANYONE ELSE. IT HAPPENS BECAUSE
YOU ARE CLEAR THAT UNDERTAKING ANY UNSCHEDULED ACTIVITY
WITH WOULD MEAN CANCELING THE SCHEDULED PLAN AN FAILING TO
ACHIEVE THE TARGET.
SELF MANAGEMENT BENEFITS..

• ENHANCES SELF CONFIDENCE WHEN YOU SET GOALS AND ACHIEVE THEM, THAT
GIVES YOU THE CONFIDENCE TO PURSUE MORE SIGNIFICANT AND MORE
CHALLENGING GOALS.
• SELF CONFIDENCE, IT GIVES YOU THE COURAGE TO TAKE THE INITIATIVE
WHATEVER WHENEVER THERE IS AN OPPORTUNITY. THIS CYCLE OF INITIATING AND
ACHIEVING GOALS HELPS YOU RISE HIGHER IN LIFE.
• COMMANDS RESPECT FROM OTHERS WHEN PEOPLE AROUND YOU, YOUR FAMILY,
TEACHERS, CLASSMATES AND FRIENDS, WATCH YOU PERFORMING TO ACHIEVE
GOOD RESULTS, WITHOUT ANY PUSH OR SUPER SUPERVISION THEY START
RESPECTING YOU. YOUR PARENTS AND TEACHERS REALIZE THAT THEY DO NOT
NEED TO CONTROL OR FORCE YOU. ALSO YOUR PAPERS APPEARS GET INSPIRED BY
YOU.
IN ESSENCE SELF MANAGEMENT SKILL WILL HELP YOU TO LEAVE A ORGANIZED,
STRESS FREE, AND A FULFILLING PROFESSIONAL AND PERSONAL LIFE
•
Time blocking: I would implement a time-blocking strategy to organize my daily
schedule effectively. By assigning specific time slots to different tasks or activities, I
can prioritize and allocate my time more efficiently, ensuring that important tasks are
completed without unnecessary delays.
•Prioritization and task management: I would adopt a systematic approach to prioritize
tasks based on their urgency and importance. By creating a to-do list and categorizing
tasks into high, medium, and low priorities, I can focus on the most critical ones first
and avoid getting overwhelmed by a long list of responsibilities.
•SETTING CLEAR AND SPECIFIC GOALS, INDIVIDUALS CAN EFFECTIVELY
MANAGE THEIR TIME, RESOURCES, AND EFFORTS TOWARDS ACHIEVING
DESIRED OUTCOMES. GOAL SETTING HELPS IN PRIORITIZING TASKS,
STAYING FOCUSED, AND MAINTAINING MOTIVATION. IT PROVIDES A
SENSE OF DIRECTION AND ALLOWS FOR BETTER PLANNING AND
DECISION-MAKING. ADDITIONALLY, SETTING GOALS ALSO HELPS
INDIVIDUALS TRACK THEIR PROGRESS, EVALUATE THEIR PERFORMANCE,
AND MAKE ADJUSTMENTS AS NECESSARY, FURTHER ENHANCING THEIR