Activity 1

• My Academic Goal is _________________

• This is important to me because :
• My action steps for this goal are:

• My Personal Goal is______________

• This is important me because:
• My action steps for this goal are:
Acquire Project
Team Process
 • The process of acquiring project team is an
activity that allows selecting and approving
PROJECT TEAM human resource availability according to
the list of required skills and criteria for
ACQUIRING choosing human resource for the purpose
of obtaining the team necessary to
accomplish project work.
 Scope and
• The process is managed by the project management team. The project manager is a
person who has an authority to manage the recruiting process and decide on team
members. While selecting and deciding on team members, the following acquiring

Significance
project team criteria should be considered:

• Required level of experience at appropriate projects and activities. The project manager
gathers all information about current experience level of team member to compare it
with the required experience level.
• Interest level. The project manager defines whether team member is interested in
participating in project and why.
• Personal qualifications. By means of interviews and questionnaires, the project manager
look at personal skills and talents of team member and measure how this individual team
member will work with other project team members.
• Availability. The project manager identifies whether project team member desired for the
project is available. The project manager should decide with functional managers on the
availability of potential team members.
• Knowledge. The project manager identifies the competency and proficiency of available
project team members.
 Method of pre-assignments allows selecting team members in advanced,
before project starts. The method is used in situations when implementation of
project depends on the expertise of specific people who deliver a competitive
proposal to project.

Method of virtual team building is used when the whole project or a significant

Methods Of Acquiring Project

part of it is to be fulfilled by groups of people who carry out their roles and
responsibilities with little or no time spent on face to face communication and
collaboration. Virtual teams use electronic means of communication (such as

Team
email and video conferencing) to fulfill project tasks. A virtual team
environment is based on communication planning so the project manager
needs to ensure virtual teams have all required communication tools to
participate in project.

Method of negotiations allows making staff assignments between multiple

projects in order to ensure each of the projects has appropriately competent
human resources within the required time frame. The method entails
development and use of delegation and re-assignment models to make efficient
staff assignments considering the benefits and visibility of competing projects.
• The team acquisition methods can be used
separately or taken together to acquire
project team. Project gets staffed when all
team members have appropriate
assignments. Then the process of acquiring
project team comes to an end and
generates the following acquiring project
team outputs:
 PROJECT STAFF ASSIGNMENT DOCUMENTATION – WORK SCHEDULES – DOCUMENT TEAM MEMBER UPDATES TO THE PROJECT MANAGEMENT PLAN –
INCLUDES NAMES OF PROJECT TEAM MEMBERS, AVAILABILITY AND INCLUDE TIME PERIODS THAT CONCERN SUCH ELEMENTS OF THE PLAN AS HUMAN
MEMOS TO TEAM MEMBERS, AND A PROJECT TEAM EVERY TEAM MEMBER CAN WORK ON PROJECT RESOURCE PLAN AND STAFFING REQUIREMENTS.
DIRECTORY. CONSIDERING SCHEDULE CONFLICTS, SUCH AS
VACATION TIME AND COMMITMENTS TO OTHER
PROJECTS.
Project Team Developing

The process of developing project team is an activity that allows improving

internal and external interactions of team members, developing their
competencies and skills, and optimizing the overall team environment for the
purpose of enhancing project performance.

The process of developing project team is associated with teamwork

management considering all team building factors such as cultural diversity,
team climate, and global environment. Teamwork management and team
building should be organized and implemented in the context of clearly and
timely stated communication between team members throughout the whole
project life-cycle.
Objectives of Project Team Development

Improve Improve Establish

Improve skills and Improve internal Establish a dynamic team

technical competencies of agreement and personal culture to improve team
team members to recognition among team spirit and cooperation
increase the probability members to enhance between team members
of achieving project morale, reduce number to contribute to better
deliverables in the of conflicts, and improve knowledge and expertise
context of decreasing productivity. sharing.
costs, improving quality
and reducing schedules.
• To achieve these team development objectives, the outputs obtained during the acquiring project
team process are used. Project staff assignment documentation, resource schedules and human
resource plan allow achieving the following outputs:
01 02 03
Creating a list of Defining times when Identifying training
team members who team members can and development
will participate in participate in project strategies to improve
project team team development performance of team
development activities. members.
activities.
Methods Of Developing Project Team

METHOD OF TEAM BUILDING FORMING ALLOWS TEAM STORMING ALLOWS TEAM NORMING ALLOWS TEAM PERFORMING ALLOWS TEAM
ACTIVITIES ALLOWS CREATING MEMBERS TO GATHER AND MEMBERS TO FIGURE OUT THE LEADERS TO SET MEMBERS TO FOCUS ON
RELIABLE, FRIENDLY, AND LEARN ABOUT INTERESTS AND TEAM HIERARCHY AND BOTH REQUIREMENTS AND PERFORMING THE PROJECT
LONG-TERM INTERPERSONAL CONCERNS OF EACH OTHER. FORMAL AND INFORMATION STANDARDS AS TO THE WORK AS A TEAM. DURING
RELATIONSHIPS BETWEEN TEAM ROLES. THE STAGE IS PROJECT WORK. THIS STAGE HIGH-
PROJECT TEAM MEMBERS TO VITAL FOR TAKING CONTROL PERFORMANCE TEAMS ARE
HELP THEM WORK TOGETHER OF TEAM MEMBERS. DEVELOPED AND THEY WORK
FACE-TO-FACE, OPERATE FROM AT SYNERGY
REMOTE LOCATIONS, AND
ACHIEVE THE FEELING OF
TRUST AND CONFIDENCE.
TEAM BUILDING ACTIVITIES
MAY AIM AT PREVENTING
CONFLICTS AND SOLVING
TEAM PROBLEMS. THE
METHOD LETS USE THE FIVE
STAGES OF TEAM BUILDING:
Cont.

Method of team training allows Method of team co-location allows

improving competencies of project placing all team members, which may
team members by means of formal and be at difference locations, in one
informal training sessions, such as physical location to improve their
classrooms, online seminars and abilities to perform the project work.
webinars, on-job-training, mentoring The method entails creation of team
and coaching. Schedules of training co-location strategies to organize team
sessions are specified in project human meetings. Team co-location is an
resource plan. alternative to virtual team activities
Cont

• Method of rewards and recognition allows recognizing and rewarding appropriate behavior of team
members by means of financial and non-financial incentives for the purpose of motivating team
members, creating positive reinforcement, and increasing support among team members.
Assessment Of Team Performance

Development of project team should be

assessed in order to identify success of team
Improvements in skills and competencies of
development activities and team building
team members to allow a team member to
strategies. Assessment of team development
perform assignments more efficiently.
efforts can be achieved by using the following
team performance assessment indicators:

Improved team cohesiveness which

Reduced rate of staff turnover. contributes to an increase of the overall
project performance.
Project team managing

The process of managing project team

addresses specific team management
The process of managing project team is an challenges associated with communication,
activity that allows tracking performance of recognition and assessment of team
team members, using feedback, resolving objectives. The project manager takes
strategic and operational issues, and responsibility of managing project team and
managing changes for the purpose of ensuring success of team management
optimizing project performance. activities. The project manager should have
and use the following interpersonal skills for
managing project team:
Skills

Leadership is a critical skill for teambuilding and teamwork management. A high level of leadership
allows the project manager to communicate the project vision and organize the project team to
achieve high performance.

Influencing is critical for bearing influence on project stakeholders and their decisions. The project
manager needs to develop this interpersonal skill to reach mutual agreements with project team
members and address critical issues.

Effective decision making is an ability to undertake the decision-making process which entails
conducting negotiations with stakeholders and project team for the purpose of studying
environment factors, developing personal quality of team members, stimulating team creativity, and
managing risks and opportunities.
Methods Of Managing Project Team

Method of communication and

Method of performance appraisals allows
supervision is used to track current work
measuring performance of project team
and attitudes of project team members.
members to clarify project team roles and
By means of live conversation and
responsibilities, review constructive
observation, the project manager
feedback, discover unresolved issues,
communicates with team members and
develop individual training programs, and
reviews their achievements in the context
outline specific goals for future project
of deliverables, accomplishments and
activities.
interpersonal issues.
Cont.

• Method of conflict management allows handling conflicts in a team environment to achieve higher
productivity and positive working relationships among team members. The method is used within the
conflict management process and managed by the project manager. The following characteristics of
conflict should be considered while performing the conflict management process:
• Nature of conflict: a conflict may be a team issue or an individual issue.
• Openness to conflicts.
• Time: a resolution of conflict should focus on the present, not the past
Success of the conflict management process requires application of
different conflict resolutions styles, and the project manager should
consider the following factors when deciding on a resolution style:

Conflict intensity and importance

Available time for resolving conflict

Players involved in conflict and their position to conflict

Motivation to resolve conflict

 • Technique of issue logging allows making
records on all issues occurred during the
project course to create issue logging
documents (the issue logs). The issue logs
Cont help monitor persons responsible for issues
and address obstacles that block project
team members from implementing
objectives and goals.
• The implementation of the
methods and techniques results in
fostering teamwork, integrating
collaborative efforts of team
members, and achieving high
performance. In particular, the
following outputs can be obtained
from the successful project team
management process
implementation:
• Change requests are generated during the
course of the process and submitted to the
project management team. Change requests
allow reducing the probability or issue
occurrence and mitigate a negative impact
on project activities. The major purpose of
change requests is to ensure development of
preventive actions to reduce team member
absence, achieve appropriate role
clarification, and avoid gaps in project
schedules and timelines.
• Project management plan updates
generally include changes to team
member roles, responsibilities and
authorities which all together are parts
of the staff management plan.
• Project management organization assets
include lessons learns documentations,
historical records, various templates, and
standards. All this information can be
collected and then used later in future
projects