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    Microsoft Access: Unit 10 Using Database Applications

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    gee-ess-dee
    This document provides an overview of using Microsoft Access to create and manage databases. It explains that a database stores data organized into tables, which contain records and fields. It describes how queries, forms, and reports allow users to interact with and analyze the stored data. Key characteristics of databases are also summarized, such as each record needing a unique primary key and tables having both datasheet and design views.

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    Microsoft Access: Unit 10 Using Database Applications

    Uploaded by

    gee-ess-dee
    57 views14 pages
    This document provides an overview of using Microsoft Access to create and manage databases. It explains that a database stores data organized into tables, which contain records and fields. It describes how queries, forms, and reports allow users to interact with and analyze the stored data. Key characteristics of databases are also summarized, such as each record needing a unique primary key and tables having both datasheet and design views.

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    Database Microsoft Access

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    This document provides an overview of using Microsoft Access to create and manage databases. It explains that a database stores data organized into tables, which contain records and fields. It describes how queries, forms, and reports allow users to interact with and analyze the stored data. Key characteristics of databases are also summarized, such as each record needing a unique primary key and tables having both datasheet and design views.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    57 views14 pages

    Microsoft Access: Unit 10 Using Database Applications

    Uploaded by

    gee-ess-dee
    This document provides an overview of using Microsoft Access to create and manage databases. It explains that a database stores data organized into tables, which contain records and fields. It describes how queries, forms, and reports allow users to interact with and analyze the stored data. Key characteristics of databases are also summarized, such as each record needing a unique primary key and tables having both datasheet and design views.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPT, PDF, TXT or read online from Scribd
    Download as ppt, pdf, or txt
    of 14

    Microsoft Access

    Unit 10
    Using Database Applications
    Database content

    Database
    e.g. Student.mdb

    Tables Queries Forms Reports


    Overview
     A database is used to store data about:

     People
     Products
     Samples in a lab
     Cars
     etc
    Columns are
    Tables ‘Fields’

    Rows are
    ‘Records’
    Queries
    Main Table
    QUERY = D.O.B. >March 1985
    and first name family name and
    D.O.B

    QUERY = Name Campbell and


    first and family name only
    Forms
     Made for easier data entry
    Single record displayed

    Record selection
    Reports

    Print out of selected


    records.

    Reports can be customised


    as needed!
    Characteristics of a database
     All records must be unique, one field must
    be designated as the

    PRIMARY KEY

    No two rows can be identical


    Some Primary Key Examples
    MOTOR VEHICLES
     Car registration numbers.
     Car insurance policies Relational Database
    if interconnected
     M.O.T. certificates
     Tax discs
    HEALTH SERVICE
     Patients
    Relational Database
     Drugs
    if interconnected
     Hospitals
     Doctors
    Tables Have Two Views!
    Datasheet view
    For direct data
    entry, or you can
    use a ‘Form’.

    Design view
    Dictates what can
    be entered in
    columns
    Number definitions:
    INTEGERS (no fractions/decimal places)

    Byte — For integers that range from 0 to 255.


    Storage requirement is a single byte.

    Integer — For integers that range from -32,768 to


    +32,767. Storage requirement is two bytes.

    Long Integer — For integers that range from


    -2,147,483,648 to +2,147,483,647. Storage
    requirement is four bytes.
    Number definitions:
    RATIONALS (With Fractions and Decimals)
    Single — For numeric floating point values that
    range from -3.4 x 1038 to +3.4 x 1038 and up to
    seven significant digits. Storage requirement is
    four bytes.
    Double — For numeric floating point values that
    range from -1.797 x 10308 to +1.797 x 10308 and
    up to 15 significant digits. Storage requirement
    is eight bytes.
    Decimal — For numeric values that range from
    -9.999... x 1027 to +9.999... x 1027. Storage
    requirement is 12 bytes.
    Field Types: Validation Rules
    Validation Rule (simple) Validation Meaning

    <> 0 Entry must be a nonzero value.

    1000 Or Is Null Entry must be blank or greater


    than 1000.
    Like "A????" Entry must be 5 characters and
    begin with the letter "A".
    >= #1/1/96# And <#1/1/97# Entry must be a date in 1996.

    A ‘Null’ means that an entry is blank.


    AND NEXT!

    It’s your time to have a go!

    ROOM L012

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