Business Memo Lesson

Motive Questions 1
• Imagine you’re the owner of your own

company…
• …and you need to communicate to your
employees on:
• announcing the start of implementation of a new policy
• requiring employees to attend a business summit
• showing a list of charitable organizations and causes that
the company has donated to in the previous month
Engaging, Collaborating, and
Serving with a United Heart and
2
BARAS
SENIOR HIGH SCHOOL
3
Writing a
Business Memo
READING AND WRITING SKILLS
Core Curriculum Subject
2nd Semester | 4th Quarter | SY 2019 – 2020
HAZEL ANGELYN E. TESORO, MAT

Teacher III
Viewing Activity 4
Pen and paper
Watch intently
Note important details

you find in the video

Business Memo 5
Nature and Purpose
a powerful way
in-house to update
to distribute
messages that colleagues on
information
help get work important
among your
done information
colleagues
to make an to address a
announcement specific audience
at your in a formal
workplace context

Business Memo 6
Characteristics
format similar to email
often created with a word typically printed for • begins with a header section
processor distribution • lists recipients and other details
short concise reader-friendly
generous margins
accessible information • 1” x 1” on all sides spacing between parts

Business Memo 7
Parts
Heading section
• aligned vertically
• parallel parts
• has four subsections
• To
• From
• Date
• Subject

What I want to see in
your business memo draft:
1. Company letterhead
2. Memorandum number
3. Proper details in the
headings
4. Sensible content in the
body separated by
bullets/numbering,
and ample spacing
5. Body should occupy
more than half of the
page

Business Memo 9
Parts
To From
• Include each recipient's name • Include name and title
and job title • Identifies the writer
• identifies the intended reader • As a general rule, use full names
• As a general rule, use full names • As the writer, initial* next to
• Addressing a designated group? your name to personalize the
• Simply state the name of the memo
group

Business Memo
10
Parts
Date Subject
• indicates when the memo was • Make the subject brief and
written descriptive
• Write out the complete date— • Skip the greetings
month, day, and year. • Immediately go into the body text
• not abbreviations or other short • Avoid vague or confusing wording
forms • use precise terms that your reader
will understand that make the
memo memorable and that simplify
filing

Business Memo11
Parts
Message
• First paragraph
• main point
• Second paragraph
• supporting details and
discussion
• Third paragraph
• outcomes, responses,
and action
Business Memo
12
Types
Operational memo Financial memo Environmental memo
Announcement
memo (policy change, Request for action Directives
meetings, etc.)
Response to
Dress code memo
inquiry/complaint

Business Memo
13
Steps in Writing
pre-write
draft
revise
refine
Business Memo
14
General Tips in Writing
Use bullets
Follow the or numbers Don't mix
Don’t
company’s to clearly Revision is Focus on the two or three
include a
formal present vital subject unrelated
farewell
writing style points or topics
lists

Analysis 15
Read Examine Identify the Time

business their purpose allotment:
memos. content. and type. 10 minutes

Business Memo
16
Analysis
• Cite some benefits of being able to learn
how to write a business memo
• As a student
• As a future business owner
• As a future head of a department/company
• Why do you have to learn how to write a
business memo?
17
5-item Quiz
Business Memo

Business Memo
18
1
Which of the A. to address a specific
audience in a formal
following is not a context
purpose of a business B. to make an announcement
memo? at your workplace
C. to reprimand an employee
for poor performance
D. to update colleagues on
important information

Business Memo
19
1
Which of the A. reader-friendly
following is not a B. often created with a
characteristic of a word processor
business memo? C. concise
D. written by an
employee of lowest
rank in the company
Business Memo
20
1
What is the sequence A. draft, pre-write,
of steps in writing a refine, and revise
business memo? B. refine, revise,
pre-write, and draft
C. pre-write, draft,
revise, and refine
D. refine, draft, revise,
and pre-write
Business Memo
21
1
Which type of memo A. Financial memo
is needed to B. Directives
communicate C. Response to
information about inquiry/complaint
preventive measures D. Dress code
against COVID-19?

Business Memo
22
1
Which type of memo is A. Financial memo
needed to require B. Environmental
employees to wear memo
clothes with a shade of
purple every Friday for C. Response to
the entire month of inquiry/complaint
March in celebration of D. Dress code memo
the International
Women’s Month?
23
Memo Writing Task

What I want to see in
your business memo:
1. Company letterhead
2. Memorandum number
3. Proper details in the
headings
4. Sensible content in the
body separated by
bullets/numbering,
and ample spacing
5. Body should occupy
more than half of the
page
Write the names of grp

members (only those who
are present today) at the
back of the memo.


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Motive Questions 1

• Imagine you’re the owner of your own

HAZEL ANGELYN E. TESORO, MAT

Note important details

Engaging, Collaborating, and

Engaging, Collaborating, and

short concise reader-friendly

Engaging, Collaborating, and

Engaging, Collaborating, and

Engaging, Collaborating, and

Engaging, Collaborating, and

Engaging, Collaborating, and

Engaging, Collaborating, and

Engaging, Collaborating, and

Read Examine Identify the Time

Engaging, Collaborating, and

Engaging, Collaborating, and

Engaging, Collaborating, and

Engaging, Collaborating, and

Memo Writing Task

Engaging, Collaborating, and

Write the names of grp

Engaging, Collaborating, and

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