Sample Trust Deed

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TRUST DEED

THIS INDENTURE OF TRUST executed on this -------------- day of -------


2012
BY ………………………………, son / daughter / wife of ---------------, aged ----,
residing at ---------------------------------------- (hereinafter referred to as the SETTLOR
which term wherever the context so requires or admits shall mean and include his legal
heirs, successors, executors, administrators and assigns of ONE PART

IN FAVOR OF

1. -------------- son of ----- , aged --, residing at


-------------------------------------------------

2. ---------------- son of -----, aged --, residing at


-----------------------------------------------

3. ---------------- son of -----, aged --, residing at


------------------------------------------------

4. ---------------- son of ----- , aged --, residing at


------------------------------------------------

5. ---------------- son of -----, aged --, residing at


------------------------------------------------

(hereinafter referred to as ‘THE TRUSTEES’ which expression wherever the context


so requires or admits shall mean and include their legal heirs, successors, executors,
administrators and assigns of the SECOND PART.

WHEREAS THE SETTLOR above named has been desirous of creating and
establishing a Trust for the purpose of advancement of education for the benefit the
general public.

AND WHEREAS THE SETTLOR above named has settled a sum of


Rs.-------- (Rupees ------------------------------------ only) as corpus fund of the Trust,

AND WHEREAS THE SETTLOR above named has settled the assets and
properties mentioned in the Schedule ‘A’ hereunder,

in favor of the TRUSTEES upon Trust with a view to give effect to his desire
of creating and establishing a Trust for the purpose of advancement of education for the
benefit the general public and for undertaking other charitable and religious activities
for the benefit the public, for the objects set out in this trust deed and for fulfillment of
which, the terms and conditions are more particularly set out hereunder.

AND WHEREAS THE TRUSTEES named are willing to accept the office of
the Trustees for the purpose of carrying out the wishes of the SETTLOR of the Trust

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under the provisions and directions set forth herein, so as to enable to pursue its vowed
objects.

THIS INDENTURE WITNESSETH AS FOLLOWS

1. The SETTLOR above named hereby establishes a Public Charitable Trust by


the name of ----------------------------------- for the purpose and upon the
conditions set forth hereunder

2. The TRUSTEES named above shall be the first trustees and have given their
consent to be appointed as the trustees and as token thereof, they have set their
hands to this instrument.

3. The SETTLOR hereby conveys, transfers and assigns to the TRUSTEES the
above referred sum of Rs. ---- (Rupees -------------------- only) as corpus to the
TRUST, the receipt of which, the TRUSTEES do hereby admit and
acknowledge

4. The SETTLOR of the Trust hereby conveys, transfers, assigns to the


TRUSTEES the assets ad properties mentioned in the Schedule ‘A’ hereunder,
the possession of which the Trustees hereby admit and acknowledge, to have
and to hold the same in trust as corpus of the Trust, to be used by the Trustees
to carry out and fulfill the objects of the Trust set forth herein, and the
SETTLOR of the Trust hereby relinquishes for all time any claim to or interest
in the said assets and properties or fund forming the subject matter of the Trust.

5. The office of the Trust for the time being shall be at


-----------------------------------, with the power given to the Trustees to shift the
same to any other place as they may mutually agree upon.

6. The TRUSTEES do hereby agree that they shall hold and stand possessed of
the said trust assets, properties and funds (which expression shall include all
investments in cash or kind or in any nature whatsoever into and for which, the
said property or a part or parts thereof may from time to time be converted,
varied or exchanged) and/ or such investments as may be held by the
TRUSTEES from time to time in relation to these presents together with all
income, profits, additions and accretions thereof, upon trust for the object set
out herein with and subject to the provisions and conditions hereinafter
contained in these presents.

I. OBJECTS:

1. The main object of The Trust is advancement of education for the benefit the
general public which means and includes:
a. To set up & maintain Primary, Secondary and/or Higher Secondary
schools.
b. To set up & maintain colleges for higher education..

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c. To set up & maintain engineering colleges, vocational training institutes,
industrial training centres etc.
d. To set up & maintain Medical College, Nurse training colleges etc.
e. To set up & maintain hostel, accommodation, boarding & lodging
facilities for students pursuing academic education and/or vocational
training.
f. To set up & maintain library, laboratory, research facilities for students
pursuing academic education and/or vocational training.
g. To set up & maintain transport facilities for students pursuing academic
education and/or vocational training.
h. To provide financial assistance to the needy and meritorious students.
i. To provide or assist in promoting the understanding of science,
commerce, art, history, literature, music, dance and other forms of
knowledge and conduct or assist in conducting research in these fields.
j. To establish or run or assist in establishing or running libraries, resource
centers, museums etc.
k. To give scholarships award, stipend, honorarium to such individuals
who have devoted themselves and render their valuable service in the
field of knowledge and education.
l. To do and conduct all such acts and things that would promote the
object mentioned hereinabove and would also support the cause of the
Trust or those incidental or conducive to such objects

2. The Trust will not carry out any activities with the intention of earning profit and
will perform with service motive only.

3. No activities of the Trust will be carried out outside India.

II. BENEFICIARIES OF THE TRUST:

The Trust is established for the benefit of citizens of India and for the general public
without discrimination of caste, religion, creed or sex.

III. PROPERTIES:

The Trust properties shall consist of

1. The amount Transferred by the SETTLOR as mentioned above, towards the


Corpus fund of the Trust.

2. The immovable properties and other assets transferred by SETTLOR as mentioned


above.

3. Any cash, kind, properties, movable and immovable that may be acquired by
purchase or otherwise or all manner of rights, title or interest in or over any property
movable or immovable

4. All additions and accretions to the Trust properties and the income there from.

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5. All donations, gifts, legacies or grants, in cash or kind accepted by the Trustees
upon Trust.

The properties of the Trust shall be utilized for the objects set forth herein above and
subject to the provisions and conditions herein mentioned.

IV. NUMBER OF TRUSTEES, THEIR TERM AND POWER TO CO-OPT:

1. The Trust will be managed by a Board of Trustees consisting of not less than 3
trustees and not more than 9 trustees. The parties of the Second Part will be
First Trustees and they shall automatically form the Board of Trustees

2. The first Managing Trustee shall be the SETTLOR and he will hold office for
his life time. After the demise or relinquishment of office of the Managing
Trustee or in the event of the first Managing Trustee failing to nominate his
successor in office, the remaining trustees shall elect one of the other Trustees
as Managing Trustee.

3. The term of office of First Trustees shall be for their respective lives. The
Board of Trustees shall have the power to increase the total number of Trustees
upto the maximum number stated above and fix their term as per provisions
contained herein.

4. Any Trustee, including the Managing Trustee may retire from the Trusteeship
hereof by giving three calendar months notice in writing of his or her intention
to do so, to the Board of Trustees and after the expiry of the period of notice, the
Trustee giving the notice shall ipso facto cease to be a Trustee of these presents.

5. Any vacancy caused by death of any one of the First Trustees, or any vacancy
caused by the resignation of any of the Trustees, may be filled up by co-option
by the Board of Trustees.

6. The Trustees who are not First Managing Trustee or First Trustees shall hold
office for a period of one year from their date of appointment by the Trustees.
At the end of this one year period, the Board of Trustees may reappoint them for
subsequent term or appoint other persons as Trustees in such a manner that the
total number of Trustees does not exceed the approved maximum number of
Trustees.

7. The Managing Trustee shall have the power to remove a Trustee suffering from
physical or mental disability or if he is accused of misfeasance of trust funds or
property or misconduct, after satisfying himself on enquiry and such action of
the Managing Trustee shall be final.

8. The proceedings of the Board of Trustees shall not in any way be invalidated
due to any post or posts remaining vacant. During the time when a vacancy is
yet to be filled up, the remaining Trustees shall act as “Full Board”, subject to
the presence of Quorum in the meetings. Any vacancy in the Board of Trustees

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or illegality in the appointment of Trustees or their proceedings shall not
invalidate any prior act or decision of the Board.

V. TRUST ADMINISTRATION AND POWER TO THE BOARD:

A. The Board of Trustees shall have power to:

1. To administer the Trust, its properties and affairs and do all the things which will
fulfill the performance of the objects for which the Trust is established and for this
purpose the Board can apply the whole or any part of the Trust property towards the
payment of the expenses of the Trust.

2. The income and the properties of the Trust will be solely utilized towards the
objects of the Trust and no portion of it will be utilized for payment to the Settler, or
Trustees or their relatives by way of salary, allowances, profit, interest, dividend
etc.

3. To open one or more bank accounts and operate the same or provide for operation
of the said accounts by any two among them authorized on their behalf.

4. To invest the Trust funds in the manner not prohibited by any provisions of the
Income Tax Act, 1961.

5. To buy, sell, mortgage, grant, lease, hire or otherwise alienate all or any of the
properties of the Trust in its discretion for adequate consideration, so however any
sale or alienation of immovable properties of the trust can be done only after
obtaining the prior approval of the Commissioner of Income Tax.

6. To execute power of attorney or powers of attorney to any person for the purpose of
executing, administering or managing the whole or any part of the Trust for the
purpose of all or some among the objects of the Trust.

7. To borrow money with or without security and to repay the same.

8. To receive, collect and enforce recovery of all monies due or payable to the Trust
and grant receipts and discharges therefore.

9. To settle, compromise or compound any disputes or refer the same to arbitration or


litigation.

10. To receive voluntary contributions from any person or persons from India or
outside, after complying with the statutory formalities, by way of donation, gifts or
in any other manner and to hold the same upon Trust for the objects set forth herein.

11. To appoint, suspend, dismiss or otherwise deal with the staff required for the
administration of the Trust, to frame rules relating to their salaries and other
benefits and generally to exercise all powers ancillary and incidental to effectively
carry out the objects of the Trust.

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12. The Board shall have power to make and rescind rules and regulations for the
management and administration of the Trust.

13. No Trustee shall commit any act or breach of Trust of the Trust fund or property or
cause any loss to the Trust property or commit fraud in the administration of the
Trust fund / property.

14. The Trustees shall hold honorary office and shall not be entitled to any Salary,
allowances or perquisites, except for the reimbursement of actual expenses incurred
in connection with attending to the Trust matters.

15. The Board of Trustees will follow the instructions given by any donor who makes
substantial contribution towards furtherance of the objects of the Trust, so long as
such instructions are not detrimental to the attainment of the objects of the Trust and
are in conformity with the provisions of the Income-tax Act, 1961 as amended time
to time.

16. For the management and administration of the Trust, the Trustees shall elect one
amongst themselves for each of the offices of Vice President, Secretary and
Treasurer. The term of office for Vice President, Secretary and Treasurer shall be
for a period of three years from their date of appointment and they may be reelected
for further terms. No Trustee including the Managing Trustee shall hold more than
one of the above offices at the same time. The persons holding these offices of
Vice President, Secretary and Treasurer shall be under the administrative guidance
and supervision of the Managing Trustee and will report to him directly.

B. ROLES AND RESPONSIBILITIES AND POWERS

The Roles, Responsibilities and powers of all these officers is defined below. In
addition to these, the Managing Trustee may grant additional roles, responsibilities and
powers to any of the Trustees.

a) MANAGING TRUSTEE:

1. In addition to discharging normal duties of a trustee, the Managing Trustee shall


preside over meeting of the Board of Trustees. The Managing Trustee is
authorized to sign all documents, including bank documents, acknowledgements
for the contributions received, and agreements with individuals, Government
Institutions and other organizations, on behalf of the Board of Trustees. The
Managing Trustee shall have all the residuary powers, not explicitly assigned to
any of the other officers in these presents.

2. The Managing Trustee is authorized to sign along with the Treasurer bank
cheques, deposit release vouchers etc. The Managing Trustee is empowered to
remove any Trustee from the Trust and its offices, if he/she finds that his/her
activities are not congenial to the activities of the Trust.

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3. The Managing Trustee is responsible for ensuring that the Trust pursues its
Objects and for maintaining the dignity of the Trust organization and shall use
his/her influence to promote the activities of the Trust.

b) VICE PRESIDENT:
The Vice President shall discharge the duties of the Managing Trustee, in the
absence of the Managing Trustee of the Trust and shall have the power and authority
delegated and assigned to him/her by the Managing Trustee.

c) SECRETARY:
1. The Secretary shall maintain the records of the organization, prepare and
circulate agenda and minutes of Board of Trustee meeting for the approval of
the Managing Trustee.

2. The Secretary shall be also responsible for the day to day administration
activities of the Trust. The Secretary shall deal with correspondence received by
the Trust, send replies in consultation with the Managing Trustee, Vice
President and/or the Treasurer where necessary. He/she is responsible for the
safe custody of all the properties and records of the Trust. The Secretary shall
represent the Trust in all legal matters, sign the papers related to legal cases,
attend to courts or represent the Trust in Government offices.

d) TREASURER:
1. The Treasurer will prepare Annual Budget, monthly and yearly expenditure
statements get the expenditure audited by auditor duly appointed by the Board
of Trustees and place them before the Board of Trustees for approval. The
Treasurer is responsible to maintain cash book and prepare vouchers for the
payments made, receive contributions, sign acknowledgements for the amounts
or articles received by the Trust and prepare monthly and yearly statements of
revenue and expenditure, as well as, the register of assets of the Trust and place
them before the Board of Trustees for their approval.

2. The Treasurer is authorized to sign bank cheques, application for drafts and
payment instructions jointly with the Managing Trustee and draw money from
the bank, upto the limits defined by the Board of Trustees in their meetings.
The Treasurer is responsible for safe custody of cash, bonds, securities etc. of
the Trust.

VI. MEETING OF THE BOARD OF TRUSTEES:

The Board of Trustees should meet atleast once in every calendar quarter and may
meet more often when required.
1. The meeting of Board of Trustees shall be convened by the Managing Trustee
and he shall preside over the meetings. In his absence, the Managing Trustee
may authorize the Vice President to be the Chairman of such meetings. In the
event the Managing Trustee or Vice President are not able to attend the meeting
already convened, any of the Trustees present in the meeting may elect one
amongst themselves to be the Chairman of the meeting.

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2. One half of the Board of Trustees or a minimum of two trustees, whichever is
higher, shall constitute the QUORUM for the Board of Trustee meetings.

3. All decisions shall be carried out by the majority decision of the Board but in
the event of equality of votes, the Chairman presiding over the meeting shall
have a casting vote.

4. Any resolution in writing signed by all the Trustees by circulation shall have
equal force as though it has been passed at a meeting of the Board of Trustees.

5. The meeting of the Board shall be conveyed after giving at least a week’s notice
unless all the Trustees agree to accept a shorter notice.

6. The Board of Trustees may invite other persons interested in the objects and
functioning of the Trust to attend the meetings of the Board, but they shall not
be entitled vote in the meetings of the Board.

VII. BANK ACCOUNT:

The Managing Trustee and the Treasurer shall jointly operate Bank Accounts on behalf
of the Trust. In their absence, any of the Trustees may be authorized by the Board of
Trustees, by a resolution, to operate the bank accounts. One or more Bank Accounts
may be opened in any Bank and or Banks in the name of the Trust.

VIII. INVESTMENT OF TRUST FUNDS:

1. The Board of Trustees shall have the power to invest the funds, assets and
properties of the Trust at their discretion in accordance with the provisions of
the Income Tax Act, 1961.

2. The Board shall also determine from time to time, the amount it shall spend on
the various activities of the Trust.

IX. ACCOUNTS AND AUDIT:

1. The financial year of the Trust shall be from 1st April to 31st March of the
following year, unless otherwise decided by the Board of Trustees.

2. The Board of Trustees shall maintain true and correct accounts of the Trust.

3. The accounts of the Trust shall be annually audited by a Chartered


Accountant appointed by the Board of Trustees and the audited statement of
account shall be placed before the Board for its approval within three
months of the close of the financial year.

X. AMENDMENTS:

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1. While this Trust shall be irrevocable, the Board of Trustees
may amend any of the clauses except those relating to objects of the Trust, the First
Managing Trustee and First Trustees, at a duly convened meeting of the Board
with at least 2 weeks’ notice, and by a resolution passed by atleast three-fourths
majority of the Board of Trustees present and voting. The amendments to the Trust
deed, can only be passed by a resolution of the Board of Trustees in an actual
meeting and not by circulation.

2. If any alteration or amendment is necessary, the same shall


be affected through supplementary deed/deeds with the previous approval of the
Commissioner of Income Tax and these shall be read together with the main Trust
deed.

XI. INDEMNITY:

The Board of Trustees shall be indemnified for any act done by them in good faith in
the course of the administration of the Trust.

XII. SETTLOR AND THEIR RELATIVES:

Notwithstanding the powers vested with the Trustees under the proceeding clause, no
part of the income of the Trust shall benefit directly or indirectly the trustees and no
part of the income of the property of the Trust shall be used or applied directly or
indirectly for the benefit of:

(a) SETTLOR, Managing Trustee, Trustees or any person who makes a


substantial contribution to the Trust or of any relative of the SETTLOR,
Managing Trustee, Trustees or the person who makes a substantial
contribution.
(b) Any “related concern” in which any of the above persons has substantial
interest.

(c) For the purpose of this clause, the word “relative” and the phrases “related
concern”, “substantial interest” and “substantial contribution” shall have
the meanings assigned to them in the Income Tax Act, 1961.

XIII. APPLICABILITY OF TRUST ACT:

The provisions of the Indian Trust Act, 1882 shall apply to all matters not specifically
mentioned in these presents.

XIV. APPLICATION OF INCOME TAX ACT:

All clauses herein are intended to secure exemption from Income Tax on the income of
contributions and donations to the Trust and any clause or portion of this Deed of Trust

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which is inconsistent with or repugnant to the sections of the Income Tax Act, 1961 as
amended, substituted or modified from time to time, shall be deemed to be deleted or
modified with effect from the date on which the sections to which the clause or part of a
clause is repugnant or inconsistent comes into force.

XV. THIS TRUST IS DECLARED IRREVOCABLE:

XVI. DISSOLUTION:
1. In the event of dissolution of the Trust, the entire Trust funds shall be realized
and first be used for payment of liabilities of the Trust. The assets left if any,
shall be disbursed to other Trusts or Associations having similar objectives after
obtaining previous approval of Commissioner of Income-tax.
2. In no event it shall be distributed in any manner, to any of the Board of Trustees
or their relatives or related concerns.

IN WITNESS WHEREOF THE SETTLER AND THE FIRST TRUSTEES


here to have set their hands on the day, month, and year first above written.

SIGNATURE OF SETTLOR SIGNATURE OF FIRST TRUSTEES

Signature: -------------------- 1. Signature: --------------------


Name: Name:
Address: Address:

2. Signature: --------------------
Name:
Address:

3. Signature: --------------------
Name:
Address:

Witnesses:
i. Signature: --------------------
Name and address 4. Signature: --------------------
Name:
Address:

ii. Signature: -------------------- 5. Signature: --------------------


Name and address Name:
Address:

SCHEDULE ‘A’

At present, the Trust has no property or assets, either movable or immovable, other than
the Trust Fund and the immovable properties, donated by the SETTLOR, as described
in the Schedule below:

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a. Cash contribution to the Corpus Fund of the Trust of Rupees
--------------- (Rupees
--------------------------------------------------------------------------- only)

b. Properties of
--------------------------------------------------------------------------

c. Assets of
-----------------------------------------------------------------------------

SIGNATURE OF SETTLOR SIGNATURE OF FIRST TRUSTEES

Signature: -------------------- 1. Signature: --------------------


Name: Name:
Address: Address:

2. Signature: --------------------
Name:
Address:

3. Signature: --------------------
Name:
Address:

Witnesses:
1. Signature: --------------------
Name and address 4. Signature: --------------------
Name:
Address:

2. Signature: -------------------- 5. Signature: --------------------


Name and address Name:
Address:

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