PROJECT Of WIT

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Submitted to-: submitted by-:

mr.Vikrant jaswal

arora
BA2
ND

gourav
M

SEM{D}
Roll no :

105462251424

Microsoft Office Access

Microsoft Office Access, previously known as Microsoft Access, is a relational database management system from Microsoft that combines the relational Microsoft Jet Database Engine with a graphical user interface and software-development tools. It is a member of the Microsoft Office suite of applications, included in the Professional and higher editions or sold separately. In mid-May 2010, the current version of Microsoft Access 2010 was released by Microsoft in Office 2010; Microsoft Office Access 2007 was the prior version. Access stores data in its own format based on the Access Jet Database Engine. It can also import or link directly to data stored in other applications and databases. Software developers and data architects can use Microsoft Access to develop application software, and "power users" can use it to build simple applications. Like other Office applications, Access is supported by Visual Basic for Applications, an object-oriented programming language that can reference a variety of objects including DAO (Data Access Objects), ActiveX Data Objects, and many other ActiveX components. Visual objects used in forms and reports expose their methods and properties in the VBA programming environment, and VBA code modules may declare and call Windows operating-system functions.

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Microsoft Access is used to make databases. When reviewing Microsoft Access in the real world, it should be understood how it is used with other products. An all-Access solution may have Microsoft Access Forms and Reports managing Microsoft Access tables. However, Microsoft Access may be used only as the 'front-end', using another product for the 'back-end' tables, such as Microsoft SQL Server and non-Microsoft products such as Oracle and Sybase. Similarly, some applications will only use the Microsoft Access tables and use another product as a front-end, such as Visual Basic or ASP.NET. Microsoft Access may be only part of the solution in more complex applications, where it may be integrated with other technologies such as Microsoft Excel, Microsoft Outlook or ActiveX Data Objects. Access tables support a variety of standard field types, indices, and referential integrity. Access also includes a query interface, forms to display and enter data, and reports for printing. The underlying Jet database, which contains these objects, is multiuser-aware and handles record-locking and referential integrity including cascading, updates and deletes. Repetitive tasks can be automated through macros with point-and-click options. Microsoft Access is popular among non-programmers and professional developers alike. Non-programmers can create visually pleasing and relatively advanced solutions with very little or no code. It is also easy to place a database on a network and have multiple users share and update data without overwriting each other's work. Data is locked at the record level which is significantly different from Excel which locks the entire spreadsheet. CHANDIGARH BUSINESS SCHOOL Page 3

Microsoft offers a wide range of template databases within the program and for download from their website. These options are available upon starting Access and allow users to enhance a database with pre-defined tables, queries, forms, reports, and macros. Popular templates include tracking contacts, assets, issues, events, projects, and tasks. Templates do not include VBA code. Access 2010 allows databases to be published to SharePoint 2010 web sites running Access Services. These web-based forms and reports run in any modern web browser. The resulting web forms and reports, when accessed via a web browser, don't require any add-ins or extensions (e.g. ActiveX, Silverlight.

Features
Users can create tables, queries, forms and reports, and connect them together with macros. Advanced users can use VBA to write rich solutions with advanced data manipulation and user control. The original concept of Access was for end users to be able to "access" data from any source. Other uses include: the import and export of data to many formats including Excel, Outlook, ASCII, dBase, Paradox, FoxPro, SQL Server, Oracle, ODBC, etc. It also has the ability to link to data in its existing location and use it for viewing, querying, editing, and reporting. This allows the existing data to change and the Access platform to always use the latest data. It can perform heterogeneous joins between data sets stored across different platforms. Access is often used by people downloading data from enterprise level databases for manipulation, analysis, and reporting locally. There is also the Jet Database format (MDB or ACCDB in Access 2007) which can contain the application and data in one file. This makes it very convenient to distribute the entire application to another user, who can run it in disconnected environments. One of the benefits of Access from a programmer's perspective is its relative compatibility with SQL (structured query language) queries can be viewed graphically or edited as SQL statements, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables. Users can mix and use both VBA and "Macros" for programming forms and logic and offers object-oriented possibilities. VBA can also be included in queries.

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Microsoft Access offers parameterized queries. These queries and Access tables can be referenced from other programs like VB6 and .NET through DAO or ADO. From Microsoft Access, VBA can reference parameterized stored procedures via ADO. The desktop editions of Microsoft SQL Server can be used with Access as an alternative to the Jet Database Engine. This support started with MSDE (Microsoft SQL Server Desktop Engine), a scaled down version of Microsoft SQL Server 2000, and continues with the SQL Server Express versions of SQL Server 2005 and 2008. Microsoft Access is a file server-based database. Unlike clientserver relational database management systems (RDBMS), Microsoft Access does not implement database triggers, stored procedures, or transaction logging. Access 2010 includes table-level triggers and stored procedures built into the ACE data engine. Thus a Client-server database system is not a requirement for using stored procedures or table triggers with Access 2010. Tables, queries, Forms, reports and Macros can now be developed specifically for web base application in Access 2010. Integration with Microsoft SharePoint 2010 is also highly improved.

Advantages of MS Access
The first advantage that comes to mind is how familiar the interface is to most users. The Office 2007 interface style is familiar, so users who have other Office products will not be lost when dealing with Access. There are two ways to view the database, no matter whether you are creating a new one or opening something existing. The data view and the design view make it easy to set up Access and start using it. You can enforce discipline when entering data through the data entry forms. All kinds of rules to make sure you enter the right kind of data can be implemented. Access has become an industry standard in desktop use and the database engine is quite powerful. Integration with voice recognition features makes data entry and menu navigation quite easy. There are a large number of templates, including the ones you can download online, which makes creating new databases quite easy. The ability to customize them not only lets you get productive quickly, but you can also adjust things to fit your specific needs. Connectivity options are a strong asset; Access databases can connect to Excel tables, ODBC connectors, SQL Servers, and SharePoint Services sites for live data. Tables created in these sources can be linked and used for generating reports. These reports then give you a better view/analysis of your data. Data harvesting from a large number of e-mail addresses is possible too.

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Multiple reports can be created for the same set of data. You are able to use the grouping, sorting and filtering options to get more perspectives on the same data. Real time previews let you create the different versions of the report that you may need for various audiences.

Disadvantages
Access has been designed for desktop use, more like a personal database. It can support multiple users over a workgroup alright; the total number of users (usually around 50 or so simultaneous) is small however. That means Access is more useful for individual departments or the SMB (small and medium business sectors). Access also has difficulty dealing with databases larger than 2GB in size, though just to be safe one should limit usage to about 1GB. As you scale up the size, performance becomes sluggish (almost to the point of unresponsiveness). Use of multimedia data, even your digital camera photos can eat up space very quickly. Until the 2007 version came along, even the way the images and other attachments used to be stored in Access databases caused a bloat. Though the attachment field in Access 2007 takes care of that, the overall 2 GB space could limit you very quickly. Many indicate that the SQL Server is a more real database, since it competes with enterprise-level databases like Oracle. Another difficulty pointed out by many is how publishing anything other than static files is a problem with Access. It takes quite a bit of work to make data access interactive. You could use Sharepoint but that represents a significantly large investment. Many believe that the SQL in MS Access is not as robust as other databases.

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Components of Access:
1.

Database Window:

Here all objects of a database are stored in single file having extension MDB. The objects are managed through the database window.

2.

Database and table:

Database is a collection of information retained in the form of table. Table consists of rows and columns. Each table stores information about one entity such as student, customer, product etc.

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Applications of Access:
Access is used by small business, within departments of large corporations, and hobby programmers to create ad hoc customized desktop system for handling the creation and manipulation of data. Access can also be used as the database for basic web based applications hosted on Microsofts Internet Information Services and utilizing Microsoft Active server Pages ASP. More complex web applications may require tools like PHP/My SQL or ASP/Microsoft SQL server. Hardware and Software Requirements of Access: Access in Window 95 based program so Microsoft Window 95 or Window NT should be installed on a target computer. A computer may have 80386, 80486 or Pentium based processor with minimum 8 MB of RAM, VGA graphic display adapter and a mouse.

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Database Tables Include:

SONY Air Conditioner SONY Refrigerator SONY Washing Machine SONY Mobile Phone

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INITIALIZATION OF MS-ACCESS

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CREATING A DATABASE

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SONY AIR CONDITIONER

This is the table of SONY product for sales for AC . In this table has several fields like as sales % in the north region , % sales in south region , % sales in west region , % sales in east rigion , Total % of sales , Total % of product , Remaing % of product and the last is % grow in AC share .

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SONY REFREGRETAR TABLE

This is the table of Sony product for sales for Refregreter . In this table has several fields like as sales % in the north region , % sales in south region , % sales in west region , % sales in east rigion , Total % of sales , Total % of product , Remaing % of product and the last is % grow in Refregreter share .

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SONY WASHING MACHINE

This is the table of SONY product for sales for Washing Machine . In this table has several fields like as sales % in the north region , % sales in CHANDIGARH BUSINESS SCHOOL
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south region , % sales in west region , % sales in east rigion , Total % of sales , Total % of product , Remaing % of product and the last is % grow in Washing Machine share .

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SONY MOBILE PHONES

This is the table of sony product for sales for Mobile phones . In this table has several fields like as sales % in the north region , % sales in south region , % sales in west region , % sales in east rigion , Total % of sales , Total % of product , Remaing % of product and the last is % grow in Mobile phones .

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RELATIONSHIP BETWEEN TABLES

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