Integrating-images-and-external-materials

INTEGRATING IMAGES
AND EXTERNAL
MATERIALS
Integrating or inserting pictures in your document
is fun and it improves the impression of your document.
A common use of inserting a picture on a document is
when you are creating your resume. It can help you
create more efficient, richer document not only in
content but also in physical form.
KIND OF MATERIALS
There are various kind of materials Microsoft Word is

capable of integrating to make your document richer, more
expensive, and more informative.
Inserting images is used to design, enhance and improve
the effectiveness of the message you want to convey.
Figure 1. The illustrations group menu under insert tab showing
the kind of materials you can integrate with the Microsoft Word.
1. PICTURES
Generally, these are electronic or digital picture or
photographs you have saved in your local storage device.
There are three commonly used types of picture files.:
.JPG., .GIF, & .PNG.
A) .JPG
▪ This is pronounced as “jay-peg”, and is the short form for .jpeg or Joint
Photographic Experts Group. This type of image file can support 16.7
million colors that is why it is suitable for use when working with full
color photographic images.
▪ Unfortunately, it does not support transparency and therefore, images
of tis file type can be difficult to integrate in terms of blending with
other materials or elements in your document. .JPG does not work
well on lettering, line drawings, or simple graphics. .JPG images are
relatively small in file size.
B) .GIF
▪ This stands for Graphics Interchange Format. This type of image file is capable of
displaying transparencies. It is good for blending with other materials or elements in
your document. It is also capable of displaying simple animation.
▪ Apparently, this may not be too useful on a printed document but if you are sending
documents electronically or through email, or even post documents into a website,
then this could be quite impressive.
▪ It can only support up to 256 colors so it is good mostly on logos and art decors.
▪ .GIF is much better for logos, drawings, small text, black and white images, or low-
resolution files.
C) .PNG
▪ This is pronounced as “ping”. It stands for Portable Network Graphics.

It was built around the capabilities of .GIF. Its development was
basically for the purpose of transporting images on the Internet at
faster rates. It is also good with transparencies. It allows the control
of the transparency level or opacity of images.
▪ It does not support animation but it can display up to 16 million
colors.
2. CLIP ART
This is generally a .GIF type; line art drawings or images

used as generic representation for ideas and objects that
you might want to integrate in your document. Microsoft
Word has a library of clip arts that is built in or can be
downloaded and freely.
3. SHAPES
These are printable objects or materials that you

can integrate in your document to enhance its
appearance or to allow you to have some tools
to use for composing and representing ideas or
messages. If you are designing the layout for a
poster or other graphic material for advertising,
you might find this useful.
4. SMART ART
Generally, these are predefined sets of different shapes

grouped together to form ideas that are organizational
or structural in nature. If you want to graphically
represent an organization, process, relationships, or flow
for infographic documents, then you will this easy and
handy to use.
5. CHART
Another type of material that you can integrate in your Word

Document that allows you to represent data characteristics and
trends. This is quite useful when you are preparing reports that
correlate and present data in a graphical manner. You can create
charts that can be integrated in your document either directly in
Microsoft Word or imported from external files like Microsoft
Excel.
6. SCREENSHOT
Sometimes, creating reports or manuals fro training or

procedures will require the integration of a more realistic
image of what you are discussing on your report manual.
Nothing can get you more realistic image that a screenshot.
Microsoft Word even provides a snipping tool for your
screen shots so you can select and display only the part
that you exactly like to capture on your screen.

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INTEGRATING IMAGES

There are various kind of materials Microsoft Word is

▪ This is pronounced as “ping”. It stands for Portable Network Graphics.

This is generally a .GIF type; line art drawings or images

These are printable objects or materials that you

Generally, these are predefined sets of different shapes

Another type of material that you can integrate in your Word

Sometimes, creating reports or manuals fro training or

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