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IT 402 Advanced Spreadsheet Class 10 Notes

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May 17, 2021 by csiplearninghub

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Advanced Spreadsheet Class 10 Notes

Spreadsheet Class 10 Notes

UNIT-2: ELECTRONIC SPREADSHEET (ADVANCED)

SESSION 1: ANALYSE DATA USING SCENARIOS AND GOAL SEEK

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SESSION 2: LINK DATA AND SPREADSHEETS

SESSION 3: SHARE AND REVIEW A SPREADSHEET

SESSION 4: CREATE AND USE MACROS IN SPREADSHEET

Advanced Spreadsheet Class 10 Notes

SESSION 1: Analyze data using SCENARIOS AND GOAL

SEEK
Data Consolidation allows you to gather together your data from separate
worksheets into a master worksheet. In other words, the Data Consolidation
function takes data from a series of worksheets and summaries it into a single
worksheet.


 주식 최대 5주 드림 이벤트
비대면 첫 계좌만 개설해도 주식을 드려요. 계좌 개설
전 당첨주식 바로 확인 가능해요.

STEPS for Data Consolidation are :

1) Open the worksheet that contains the cell ranges to be consolidated.

2) Choose the Consolidate option under the Data menu.

3) Select Source data range and click Add. The selected range now appears on the
Consolidation ranges list.

4) Select additional ranges and click Add after each selection.

5) Specify where you want to display the result by selecting a target range from
the Copy results to box.

6) Select a function from the Function list. The Sum function is the default setting.

7) Select either Row labels or Column labels. The text in the labels must be
identical in all the specified Source range.

주식 최대 5주 드림 이벤트
비대면 첫 계좌만 개설해도 주식을 드려요. 계좌 개설
전 당첨주식 바로 확인 가능해요.

8) Click OK to consolidate the ranges.

NOTE : Use Data > Define Range to give name to a range

Creating Subtotals :
SUBTOTAL, totals/adds data arranged in an array—that is, a group of cells with
labels for columns and/or rows. Using the Subtotals dialog, you can select arrays,
and then choose a statistical function to apply to them. It is accessible from Data
menu.

Steps to insert subtotal values into a sheet:

1) Ensure that the columns have labels.

2) In the Subtotals dialog , in the Group by box, select the column that you want
to add the subtotals to.

3) In the Calculate subtotals for box, select the columns that you want to subtotal.

주식 최대 5주 드림 이벤트
비대면 첫 계좌만 개설해도 주식을 드려요. 계좌 개설
전 당첨주식 바로 확인 가능해요.

4) In the Use function box, select the function.

5) Click OK.

Using “What If” Scenarios :

Scenarios are a tool to test “what-if” questions. Each scenario is named, and can
be edited and formatted separately. You can easily switch between different
scenarios by using the Navigator. For example, if you wanted to calculate the
effect of different interest rates on an investment, you could add a scenario for
each interest rate, and quickly view the results.

Creating Scenarios :
1) Select the cells that contain the values that will change between scenarios.
2) Choose Tools > Scenarios.

3) On the Create Scenario dialog , enter a name for the new scenario. This name is
displayed in the Navigator and on the title bar of the scenario.

4) Optionally add some information to the Comment box.

5) Optionally select or deselect the options in the Settings section.

6) Click OK to close the dialog

NOTE : You can create several scenarios for any given range of cells

Goal Seek
Usually, you run a formula to calculate a result based upon existing values. By
contrast Goal Seek option under Tools menu, helps to find values which will
produce the result that you want. for example

Chief Financial Officer has a good idea of the company’s income in the first three
quarters, because of the contracts that are already signed. For the fourth quarter,
however, no definite income is available. So how much must the company earn in
Q4 to reach its goal? Then Chief Financial Officer runs a goal seek on the empty
cell for Q4 sales and receives the answer
Solver :
Solver option under Tools menu amounts to a more elaborate form of Goal Seek.
The difference is that the Solver deals with equations with multiple unknown
variables. It is specifically designed to minimize or maximize the result according
to a set of rules that you define.

Advanced Spreadsheet Class 10 Notes

Session 2 : Link Data and Spreadsheets Using Multiple

Workbooks and Linking Cells
Spreadsheet allows you to link the cells from various worksheets to summarize
data from several sources. In this manner, you can create formulas using a
combination of local and linked information. Multiple sheets help to keep the
information organized.
Inserting New Sheets

When you open a new spreadsheet, by default, it has a sheet named Sheet1. There
are several ways to insert a new sheet. The first step, in all cases, is to select the
sheet that will be next to the new sheet. Then do any of the following:

1. Select Insert > Sheet from the menu bar, or

2. Right-click on the tab and select Insert Sheet, or
3. Click in an empty space at the end of the line of sheet tabs.

Each method opens the Insert Sheet dialog box where you can choose to put the
new sheet before or after the selected sheet and how many sheets to insert.

Renaming Sheets

There are three ways you can rename a worksheet. You can do any of the
following:

1. Double-click on one of the existing worksheet names.

2. Right-click on an existing worksheet name, then choose Rename from the
resulting Context menu.
3. Select the worksheet you want to rename (click on the worksheet tab) and
then select the Sheet option from the Format menu. This displays a
submenu from which you should select the Rename option.

Cell Reference : A cell reference refers to a cell or a range of cells on a

worksheet that can be used in a formula to calculate values.

Referencing Other Sheets

There are two ways to reference cells in other sheets :

1) By entering the formula directly using the keyboard. :

Typing the reference is simple once you know the format the reference takes. The
reference has three parts to it: Path and file name . Sheet name . Cell name
The general format for the reference is =’file:///Path &File
Name’#$SheetName.CellName

2) By using the mouse.

Hyperlinks : Hyperlinks can be used in Calc to jump to a different

location from within a spreadsheet to other parts of the same file or
to different files or even to web sites.

Hyperlinks can be stored within your file as either relative or absolute

An absolute link will stop working only if the target is moved. A relative link will
stop working only if the start and target locations change relative to each other.
For instance, if you have two spreadsheets in the same folder linked to each other
and you move the entire folder to a new location, a relative hyperlink will not
break.

You can insert and modify links using the Hyperlink dialog. To display the dialog,
click the Hyperlink icon on the Standard toolbar or choose Insert > Hyperlink
from the menu bar.

Linking To External Data :

You can insert tables from HTML documents, and data located within named
ranges from an OpenOffice.org Calc or Microsoft Excel spreadsheet, into a Calc
spreadsheet You can do this in two ways: using the External Data dialog or using
the Navigator

Using the External Data dialog : Steps are

1. Open the Calc worksheet where the external data is to be inserted. This is
the target worksheet.
2. Select the cell where the upper left-hand cell of the external data is to be
inserted.
3. Choose Insert -> Link to External Data.
4. On the External Data dialog, type the URL of the source worksheet
5. In the Available tables/range list, select the named ranges or tables you
want to insert.
6. Click OK to close this dialog and insert the linked data.

Linking To Registered Data Sources :

You can access a variety of databases and other data sources and link them into
Calc worksheets. First you need to register the data source with OpenOffice.org.
To register a data source that is in *.odb format:

1. Choose Tools -> Options -> OpenOffice.org Base -> Databases.

2. Click the New button to open the Create Database Link dialog.
3. Enter the location of the database file, or click Browse to open a file
browser and select the database file.
4. Type a name to use as the registered name for the database and click OK.
 Advanced Spreadsheet Class 10 Notes
QUESTIONS:
1. How can we rename a worksheet?

2. What are the two ways of referencing cells in other worksheets?

3. Differentiate between relative and absolute hyperlinks.

4. List the procedure involved in Linking HTML Tables to Calc Worksheet

Fill up the blanks

a. At the bottom of each worksheet window is a small tab that indicates the
______________ of the worksheets in the workbook.

b. A ______________________ refers to a cell or a range of cells on a worksheet and can

be used to find the values or data that you want formula to calculate.

Click for the Answers of above Questions ——————– Click for More Questions
Answers

Advanced Spreadsheet Class 10 Notes

SESSION 3: SHARING WORKSHEET DATA

Spreadsheet software allows the user to share the workbook and place it in the
network location where several users can access it simultaneously. This is required
to either speed up data entry or simply make things easier for collaboration
purposes.

Setting Up A Spreadsheet For Sharing :

Open the spreadsheet document , choose Tools > Share Document to activate the
collaboration features for this worksheet. A dialog opens where you can choose to
enable or disable sharing.
 Spreadsheet Class 10 Notes

To enable sharing, select the box at the top of the dialog, and then click OK. A
message appears stating that you must save the worksheet to activate shared
mode. Click Yes to continue. The word (shared) is then shown on the title bar after
the worksheet’s title.

Saving A Shared Spreadsheet :

When you save a shared spreadsheet, one of several situations may occur:

If the worksheet was not modified and saved by another user since you
opened it, the worksheet is saved.
If the worksheet was modified and saved by another user since you opened
it, one of the following events will occur:
1. If the changes do not conflict, the worksheet is saved, the dialog below
appears, and any cells modified by the other user are shown with a red
border.
2. If the changes conflict, the Resolve Conflicts dialog is shown. You must
decide for each conflict which version to keep, yours or the other
 person’s. When all conflicts are resolved, the worksheet is saved.
3. If another user is trying to save the shared worksheet and resolve
conflicts, you see a message that the shared spreadsheet file is locked
due to a merge-in in progress.

Note: Most spreadsheets software automatically turns off some features in shared
workbooks to simplify the workbook since multiple people can be working on the
file at the same time. For example, shared workbooks don‘t allow merging cells,
conditional formatting, or inserting pictures/graphs/etc

Record Changes :

Calc has the feature to track what data was changed, when the change was
made, who made the change and in which cell the change has occurred. for
example

If you are the sponsor of a youth baseball team. The coach has submitted a budget
to you and you are concerned that the coach won’t see the changes you made, So
you decided to use Calc with the record changes feature turned on, so that the
coach can easily see the changes you have made.

How to turned on Record Changes feature ON :

1. Open the Shared Spreadsheet.

2. Select Edit > Changes > Record from the menu bar.
3. Begin editing the worksheet.

NOTE : A red colored border, with a dot in the upper left-hand corner, appears
around a cell where changes were made.

Viewing Changes :

Calc allows you to control what changes you see when reviewing a worksheet. To
change the available filters, select Edit > Changes > Show You can filter based on:
 Spreadsheet Class 10 Notes

1. Date – Only changes made in a certain time range are displayed.

2. Author – Only changes made by a specific author are displayed.
3. Range – Only changes made in a specific range of cells are displayed.
4. Comment – Searches the content of the comments and only displays
changes which have comments.
5. Show accepted changes – Only changes you accepted are displayed.
6. Show rejected changes – Only changes you rejected are displayed

Adding Comment to a Change :

1. Make the change to the spreadsheet.

2. Select the cell with the change.
3. Choose Edit > Changes > Comments.
4. Type your own comment and click OK.

NOTE : You can see the comment by hovering the mouse pointer over the cell.

Editing Comment :

1. Select the cell with the comment that you want to edit.
2. Select Edit > Changes > Comments.
3. Edit the comment and click OK.
Accepting or Rejecting Changes :

When you receive a worksheet back with changes. Now, as the original author, you can
step through each change and decide which change to accept and which one to reject.
To begin this process:

1. Open the edited worksheet.

2. Select Edit > Changes > Accept or Reject.
3. Calc steps through the changes one at a time. You can choose to accept or
reject each change

Merging Worksheets :

Sometimes, multiple reviewers return edited versions of a worksheet at the same

time. In this case, Calc provides the feature of merging worksheets

1. Open the original worksheet.

2. Select Edit > Changes > Merge Document.
3. A file selection dialog opens. Select a file you want to merge and click OK.
4. Accept or Reject Changes dialog opens and you can accept or reject the
changes.

NOTE : Changes from different authors appear in different colors in the

worksheet.

Comparing Documents :

When sharing worksheets reviewers may forget to record the changes they make.
Calc can find the changes by comparing worksheets.

In order to compare worksheets you need to have the original worksheet and the
one that is edited. To compare them:

1. Open the edited worksheet that you want to compare.

2. Select Edit > Compare Document.
3. An open worksheet dialog appears. Select the original worksheet and click
Insert.
4. Calc finds and marks the changes
 Advanced Spreadsheet Class 10 Notes
QUESTIONS:
1. What is the purpose of adding comments?

2. How can we add comments to the changes made?

State True/ False

a. Original author of the Worksheet can accept or reject changes made by other
users.

Fill up the blanks

a. Spreadsheet software allows the user to share the workbook and place it in the
________ location where several users can access.

b. Spreadsheet software can find the changes by __________________________ Sheets.

Click for the Answers of above Questions ——————– Click for More Questions
Answers

Advanced Spreadsheet Class 10 Notes

SESSION 4: CREATE AND USE MACROS IN

SPREADSHEET
Macro :

A macro is a saved sequence of commands or keystrokes that are stored for later
use. Macros are especially useful to repeat a task the same way over and over
again

Using the macro recorder :

Use Tools > Macros > Record Macro to start the macro recorder. The Record
Macro dialog is displayed with a stop recording button. Click Stop Recording to
stop the macro recorder.

Advantages of using Macro in Calc :

1. Macros automates the repetitive and routine tasks.

2. Macros speed up your process and reduce time.

Advanced Spreadsheet Class 10 Notes

QUESTIONS:
1. What are Macros?

2. How can we record a Macro?

Fill up the blanks

a. Macros are useful to ________________ a task the same way over and over again.

Click for the Answers of above Questions ——————– Click for More Questions
Answers

Advanced Spreadsheet Class 10 Notes

Disclaimer : I tried to give you the correct “Spreadsheet Class 10 Notes” , but if
you feel that there is/are mistakes in “Spreadsheet Class 10 Notes“ given above,
you can directly contact me at [email protected]. Book and Study
material available on CBSE official website is used as an idea to create above
“Spreadsheet Class 10 Notes“

FIRST SAMPLE PAPER 2020-21

 SECOND SAMPLE PAPER 2020-21

1. CBSE – Book
2. CBSE SAMPLE PAPER
3. CBSE SAMPLE PAPER MARKING SCHEME

BOOK SOLUTIONS
Digital Documentation

Electronic Spreadsheet Advanced

RDBMS (Basic)

Web Application & Security

Advanced Spreadsheet Class 10 Notes

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7 thoughts on “IT 402 Advanced Spreadsheet Class 10 Notes

Important Points”

govithebestofall
March 13, 2023 at 3:08 am

I am extremely thankful, tomorrow is my exam and these notes were clear and
concise. Makes the confusing content in the book so much simpler. Thank u so
much.

Reply

sanjay
September 8, 2023 at 9:04 am

Want pdf of these notes

Reply

Naman ojha
September 21, 2023 at 6:58 am

Bhai katai zeher cheez daal rkhe ho internet pe tm toh yarr..ek dm kantap cheez
h. ..hm isi notes ka small small print niklwa ke exam de ke ka rhe h …..50/50
ayega mera mera ab toh

Reply

Mia
October 10, 2023 at 12:38 am

these notes have helped me a lot, they make all the things very clear…not even
the teachers were explaining this clearly….thank you so much.

Reply

Shadow
February 11, 2024 at 7:27 pm

Is this updated for 2023-2024?

Reply
 csiplearninghub
February 12, 2024 at 8:24 am

Yes

Reply

rachel
July 8, 2024 at 7:56 pm

only documentation only done using libre office. waiting for the spread sheet
using calc and data base notes and question and answers.

Reply

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