Attachment I Camp Inspection Checklist 25 May 2022 Mia Arabia Camp 03

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SAUDI ARABIAN OIL COMPANY (Saudi Aramco) G.I. NO.

Approved
298.010
GENERAL INSTRUCTION MANUAL
ISSUE DATE REPLACES
ISSUING ORG. COMMUNITY SERVICES 05/03/2017 05/25/2011
SUBJECT ADMINISTRATION PROCEDURE OF CONTRACTOR CAMPS / PARKS APPROVAL PAGE NO
AND CONSTRUCTION CAMPS MAS 1 of 28

Attachment I

Saudi Aramco Inspector Contractor


Camp Inspection Form

Note: CS has designed a software version of this form. When the information is entered (as Yes/No or Not Applicable), it generates a corrective
action report. It is available on request from CS CAT.

Saudi Aramco Contract Proponent Organization/Dept:

Representative Name: Address: Business Email:

Business Phone: Business Mobile: Fax:

Contractor Company Name: Mia Arabia

Camp Location: Al Mubarraz, Hofuf GPS (If known): https://goo.gl/maps/ErqBfobDrQoWUtnSA

Project Manager Name: Mian Sultan Ahmed Address: Mia Arabia Site Office Business Email: [email protected]

Business Phone: Business Mobile: +966 55 8490 300 Fax:


Number of Occupants Accommodated in Camp: 120 (Camp 03)
Date of Inspection: 25 May 2022 Inspected By: Hamad Almazrui, Mohammad Tarique Iqbal /Arun/Naeem/Belal

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RISK RATINGS

High Risk (H)


Requires immediate rectification. (Take action within 24 hours). Has a significant and immediate potential to cause serious injury/chronic
medical condition and/or fatality.
Medium Risk (M)
Requires prompt attention. Plan to rectify as soon as possible as has a potential to cause serious injury/chronic medical condition and/or
possible fatality.

Low Risk (L)


Requires attention and/or planning for rectification as soon as practicable. Has a potential to cause injury/medical condition in the longer term.

REQUIREMENTS CORRECTIVE ACTION TAKEN OR PLANNED


(Note: SA Environmental Health Code SAEHC) RISK
H: High
M: Medium
L: Low

A. Camp Management & Records


a. Weekly inspections conducted using the G.I. Inspection Checklist at
Timeline:
Attachment J.
b. Records retained on site of corrective actions. H Action Planned or Taken: (To be completed by
1. c. Submits camp inspection report monthly to SA (by 1st day of each contractor)
month). Refer to Attachment J.
a. No
b. No

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c. No
OPEN/CLOSED (To be completed by Saudi Aramco)

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

Company Project Manager, Safety Officer and Camp Supervisor have Timeline: Except for PM all mentioned positions have done the
attended the Saudi Aramco approved Camp Inspector Course. third-party Camp inspector course. Please share the list &
H certificate copy.
2. Names & Dates Attended:
Action Planned or Taken:
OPEN/CLOSED
a. The Company Safety Manual has a section on Camp Management & Timeline:
Construction, based on Attachments A & B, clearly stating Action Planned or Taken:
responsibilities. Copy kept on site for reference. M OPEN/CLOSED
3.
b. Staff and occupants are aware of reporting procedures for fires and
injuries at the camp.
a. Updated register of names of all camp occupants kept on site. Timeline:
M
4. b. Fire Wardens can access it during an emergency 24/7. Action Planned or Taken:
OPEN/CLOSED
a. Prominently displayed copy of the contractor park plan/map within the Timeline:
M
5. Contractor Camp Supervisor’s office and the Main Gate/Security Office. Action Planned or Taken:
b. Fire Wardens can access it during an emergency 24/7. OPEN/CLOSED
a. Emergency evacuation plan/map prepared and copies posted for occupants Timeline:
to read in various parts of the camp. Action Planned or Taken:
6. b. Large notice-boards in central camp locations, to include emergency, fire M
and first aid notices. OPEN/CLOSED

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a. Occupants trained in emergency evacuation arrangements and familiar Timeline:


M
7. with the evacuation plan. Action Planned or Taken:
b. Records kept of training. OPEN/CLOSED
a. Fire evacuation drills conducted every 3 months. Timeline:
H
8. b. Written fire drill evaluations, with lessons learnt. Action Planned or Taken:
OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

Conduct safety orientation for new arrivals at the camp. (Show fire-fighting Timeline:
M
9. equipment, escape routes, assembly areas, etc. on-site). Records kept. Action Planned or Taken:
OPEN/CLOSED
All camp occupants trained in fire prevention, incident response and Timeline: State percentage of occupants trained:
M
10. evacuation arrangements. Records kept. Action Planned or Taken:
OPEN/CLOSED
a. Written policy provided on fire prevention. (To include: Daily and Timeline:
recorded inspections by Fire Wardens, cooking in rooms is banned, Action Planned or Taken:
unapproved electrical appliances and extension cables are banned, H A & B: No
11. smoking is only allowed in external designated areas, provided with sand OPEN/CLOSED
filled receptacles).
b. Evidence that fire safety and prevention is actively promoted in the camp.
a. Inspections of all fire detection, alarms and fire-fighting/protection Timeline:
equipment as per NFPA 13, NFPA 72, NFPA 25, NFPA 17A, NFPA 10 Action Planned or Taken:
12. and SAES-U-101 as applicable. H A & B: No
b. Records kept of all actionable items corrected. OPEN/CLOSED
a. Entire electrical installation at the camp accommodation meets NEC Timeline:
[National Electrical Code - USA] and is tested annually (by a qualified
M Action Planned or Taken:
13. and experienced electrical engineer). A & B: No
b. Records kept of all actionable items corrected. OPEN/CLOSED
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a. Schedule kept of preventative maintenance (PM) checks and servicing of Timeline:


electrical appliances/equipment (heating, cooking, food preparation, Action Planned or Taken:
14. washing, drying and cleaning appliances, etc.) by a qualified and M OPEN/CLOSED
experienced maintenance technician.
b. Records kept and all actionable items corrected.
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

a. Scheduled preventative maintenance (PM) checks and servicing of LPG Timeline:


(butane and propane) equipment (heating, cooking, etc.) by qualified and Action Planned or Taken:
15. experienced LPG technician. M Camp residents found cooking using LPG cylinders.
b. Records kept of schedule and all actionable items corrected. OPEN/CLOSED
a. Scheduled PM of every HVAC unit by a qualified and experienced Timeline:
16.
technician, every 6 months or as instructed by the manufacturer, Action Planned or Taken:
whichever is the sooner. M OPEN/CLOSED
b. HVAC filters changed/cleaned as per manufacturer’s guidance.
c. Records kept of schedule and all actionable items corrected.
a. Prepared and complete written Cleaning Schedules in place. Timeline:
b. Schedules shall identify areas to be cleaned, persons responsible and
L
Action Planned or Taken:
17. frequency of cleaning. A & B: No
OPEN/CLOSED
a. Company employs a qualified/trained pest control company and Timeline:
18.
implements an integrated approach to pest management (this emphasizes Action Planned or Taken:
exclusion, pest proofing, elimination of breeding sites and harborage, L A B & C are done but the pest control program is not
surveillance & trapping). effective
b. Alternatively, where the camp has their own pest control operator OPEN/CLOSED
appointed, he is trained, competent and has adequate pest control
equipment and approved pesticides.

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c. Records kept of pests reported by occupants, pest control surveys and


action taken.
B. Fire Safety
a. An appropriate number of trained Fire Wardens is appointed for the camp, Timeline: Only one trained fire watch was appointed for complete
with back-ups. The number of Fire Wardens will be based on each Fire building.
19. Number of Fire Wardens Appointed:01
OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

Warden being given an allocated area of buildings to check within 5 Number of Fire Wardens Trained:
H
minutes of the alarm being sounded, each with a back-up Fire Warden. Action Planned or Taken:
All Fire Wardens are adequately trained. A & B : No
b. On site records are kept to show that Fire Wardens conduct daily checks OPEN/CLOSED
(fire prevention) of their respective designated areas.
Where required by contract or determined by proponent, FrPD or LPD , a Timeline:
20. H
trained fire-fighting team is provided, with appropriate manpower that is Action Planned or Taken:
adequately trained and certified, suitable vehicles and fire-fighting No
equipment, where directed by Saudi Aramco. (Refer to Attachment A, Tables OPEN/CLOSED
1 & 2)
a. Gate access is a minimum of 5m (16.4ft) wide and has adequate headroom Timeline:
21. H
to allow access of fire trucks. Provide a minimum clearance of 5.5m Action Planned or Taken:
(18.1 ft) for all fire access roads. A & B not applicable due to being managed by Civil Defense.
b. Primary and secondary roads have an inner turning radii of 12.2m (40ft), OPEN/CLOSED
although fire access roads and access ways with a minimum of 6.1m (20
ft) shall be permitted to have inner turn radii of 9.1m (30 ft).
A4-size Fire Warning Notices posted prominently with names of Fire Timeline:
22.
Wardens, emergency phone numbers and written instructions in case of fire. Action Planned or Taken: No
M OPEN/CLOSED
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Include directions to evacuate the building, assembly areas, how to raise the
alarm and contact details for Civil Defense/Fire Protection Dept.
Camp buildings are constructed of non-combustible materials to prevent Timeline:
rapid fire growth. Combustible materials, such as plywood used for Action Planned or Taken:
internal/external cladding, will result in rapid fire growth and greatly M OPEN/CLOSED
23. decrease the available time needed for occupants to safely egress in a serious
fire. (Refer SMG: Application of Saudi Aramco Building Code to Contractor
Camp and Project Support Buildings)

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

Camp buildings are spaced wide apart to prevent fire spread from building Timeline:
24.
to building. Every portable accommodation unit must, where practicable, be Action Planned or Taken: N/A
separated at a distance of not less than 6.1 meters from any other structure. M OPEN/CLOSED
(Refer SMG: Application of Saudi Aramco Building Code to Contractor
Camp and Project Support Buildings)
a. Exit doors and fire escapes are never locked or blocked. Timeline:
25.
b. Evacuation corridors and escape routes are kept clear at all times so as Action Planned or Taken:
not to obstruct evacuation. H A: Open
c. There are no padlocks on exterior exit doors, which can block critical B: Open
exit routes. C: Open.
OPEN/CLOSED
a. Exterior exit doors from public buildings meet the IBC (International Timeline:
Building Code). Where required by IBC, ensure full width panic bars, UL Action Planned or Taken:
26. listed, are fitted. H A & B : No
b. Where buildings are 2 storeys or above, there is secondary means of OPEN/CLOSED
escape that meets the requirements of the IBC.

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a. An effective and operable fire alarm/warning system installed throughout Timeline:


the camp. Action Planned or Taken:
27. H
b. Verified that the alarm is heard in areas of the camp furthest from the A & B: No
siren. OPEN/CLOSED
a. Fire alarm system checked and tested on a monthly basis and maintained Timeline:
H
adequately. Action Planned or Taken:
28.
b. Records kept of testing and maintenance schedule and all actionable items A & B : No
corrected. OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

a. UL 217 listed smoke alarms or UL 268 listed smoke detectors provided Timeline:
in sleeping areas to comply with NFPA 72 and IBC, Section 907. Alarms Action Planned or Taken:
have building power and backup power batteries, which are replaced H A: Open
every 12-months or sooner if beeping. B: Open
b. Camp Supervisor keeps a supply of spare batteries.
C: Open
c. Smoke detectors are capable of proving audible fire warning to all camp
D: Open
residents, with initiation points easily accessible 24/7.
29. E: Open
d. Records kept of false alarms and corrective action is taken to avoid false
F: Open
activations. G: Open
e. Heat sensors are fitted in all kitchens/cooking areas. H: Open
f. Smoke alarms, detectors and heat sensors are kept clean and free of dust.
g. Smoke alarms, detectors and heat sensors are tested on a monthly basis
and are being maintained adequately. OPEN/CLOSED
h. Records kept of inspections and PM and all actionable items corrected.
A code compliant (NFPA 17A compliant, UL 300 listed), wet chemical fire Not Applicable
H
suppression system is installed at all applicable commercial cooking
30. equipment in dining halls and snack bars. Ensure thereafter that maintained
and inspected periodically and records are kept.

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a. Emergency and exit lighting provided in all corridors, public areas, at fire Timeline:
H
exit doors and the main path way. Action Planned or Taken:
b. Emergency and exit lighting is fully operational and tested monthly. A: Open
31. c. Records kept of inspections and tests and all actionable items are B: Open
corrected. C: Open
OPEN/CLOSED
a. An adequate number of fire extinguishers provided, wall mounted at the Timeline:
appropriate height [mixture of ABC dry chemical + water]. Mounted so Action Planned or Taken: No
32. that extinguisher handle is minimum 1.1 m to 1.5 m high. H OPEN/CLOSED
b. Fire extinguishers are inspected monthly, with date recorded on label.
c. Records kept of schedule and all actionable items are corrected.
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

a. Where required by IBC (International Building Code), hydrants, fire Timeline:


water storage tanks, fire pumps, fire hose reels, cabinets, stations and Action Planned or Taken:
standpipes, fire sprinkler systems, wet chemical fire suppressions H All are not applicable and managed by civil defense.
systems, are properly installed, inspected visually and tested every month
in accordance with NFPA 25/NFPA 17A, SAES-U-101 and G.I. 1781 (as OPEN/CLOSED
33. applicable).
b. Inspection dates are recorded on labels attached. Records kept of
schedules and all actionable items corrected.
c. Supply separate dedicated fire water storage tanks, with associated fire
pumps, to be provided in accordance with SAES-M-100 requirements.
a. Logbook maintained and kept near the control panel for each fire alarm Timeline:
or fixed fire protection system. Action Planned or Taken: Fire alarm with Panel not yet
34. b. Documented testing, inspection, maintenance, and activation of the fire M installed till this item will be not applicable.
alarm or fixed fire protection system.
Once installed then Item A & B will be applicable.

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OPEN/CLOSED
"As-built" drawings, specifications, and technical manuals provided of all Timeline:
M
35. fire alarms and fixed/portable fire protection systems on site and they are Action Planned or Taken: Not Applicable
updated. OPEN/CLOSED
a. Camp housekeeping is satisfactory to control all fire hazards. Timeline:
M
b. No flammable materials are to be stored beneath staircases. Action Planned or Taken:
c. All flammable and combustible liquids shall have Safety Data Sheets A: Open
36. (SDS) provided and followed. B: Close
C: Open
OPEN/CLOSED
Flammable storage areas are securely locked (or fenced), posted with a Timeline:
warning sign ‘Danger: Flammable Area’ and located at least 15 m (50 feet) Action Planned or Taken: N/A
37.
away from the nearest building or storage area for combustibles. M OPEN/CLOSED

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

C. LPG Cylinder Safety


a. Where LPG is used, suitable natural ventilation is provided in walls to Timeline:
38.
provide a cross-flow of air to dilute any build-up of escaped gas. Action Planned or Taken:
b. A continuously (24-hr) operating ceiling mounted extractor unit is H During camp inspection obscuring camp, assessment
provided, correctly located. observed that camp residents cooking using LPG cylinders
c. There is an openable window. & found concrete proof.
OPEN/CLOSED
LPG cylinders are stored outside buildings under sunshades and they are Note: Any cylinder found inside a building must be removed
never stored inside any building. (Where possible, cylinders should be stored within 24 hours.
15 m (50 feet) away from the nearest building or storage area for H Timeline:
39.
combustibles). Action Planned or Taken: N/A
OPEN/CLOSED
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LPG cylinders are stored free from corrosion, are not exposed to moisture Timeline:
M
40. and are kept away from wet areas. Action Planned or Taken: N/A
OPEN/CLOSED
a. All LPG piping is either rigid metal or armored flexible tubing or Timeline:
proprietary steel-braided synthetic-rubber LPG hoses (preferred type) Action Planned or Taken:
with threaded couplings. Natural rubber hoses (often pink or light brown H A: Open
41. color) must not be used. B: Open
b. Approved connections provided for cylinders and LPG appliances. OPEN/CLOSED
(Screw-type jubilee clips or twisted wire must not be used).
LPG cylinder valves and coupling threads are in good condition. [If the Timeline:
H
42. cylinder valve is broken or the coupling threads are damaged, the cylinder Action Planned or Taken:
must be removed from service and replaced]. OPEN/CLOSED
LPG regulators are in good condition and damaged units are removed from Timeline:
service and replaced. Regulators are to be renewed every 4 years.
M
43. Action Planned or Taken:
OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

a. Written LPG Leak Response Procedure is posted for dealing with leaks Timeline:
(post copies in the kitchen and at the LPG store).
M
44.
Action Planned or Taken: A & B : Open
b. Written LPG procedures for installing and replacing cylinders are posted OPEN/CLOSED
in the LPG storage area.
The use and storage of oxy acetylene welding equipment meets the Timeline:
requirements specified in the Saudi Aramco Safety Handbook (cutting,
M
45. Action Planned or Taken: N/A
welding and brazing chapter). OPEN/CLOSED
a. Staff trained in LPG leak and installation/replacement procedures. Timeline:
b. Where there is self-catering, there is a trained person appointed to
M
Action Planned or Taken: A, B & C : Open
46. replace the cylinders and untrained occupants do not handle cylinders. OPEN/CLOSED
c. In both cases, employees are appointed at the end of the shift to switch
the main valve off at the gas cylinder.
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D. Bedrooms/Dormitories
a. Visual checks conducted on all electrical appliances in bedrooms to check Note: Any unapproved appliances are to be immediately
for approved/listed markings and to check for any physical damage; confiscated or removed from the camp.
damage to cables; fitted with correct plug and no overloading). H Timeline:
b. Extension cables and transformers are banned and not used in the Action Planned or Taken:
dormitory rooms. A: No
47.
c. Records are kept of corrective action. B: No
C: No
OPEN/CLOSED

Only listed/approved electrical appliances, extension cords/multi outlet Timeline:


strips, and adapters are used and are in good condition. Refer Attachment A,
H
Action Planned or Taken: No
48. Table 3 for the listed/approved appliances that are acceptable to Saudi OPEN/CLOSED
Aramco.

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

a. All occupants are provided with an adequate number of electrical wall Timeline:
sockets, to prevent overloading. (Each occupant is recommended to have Action Planned or Taken:
49. a double 3 pin 220 V wall socket to prevent overloading). H A & B: No
b. AC 220 v sockets are not used for extension cables and are sealed off to OPEN/CLOSED
prevent unauthorized use by occupants.
Sleeping quarters (dormitories) provided with allocated floor space at a rate Timeline:
50.
of not less than 4.6 m2 (50 ft2) but preferably 6.5m2 (70 ft 2) for each resident. Action Planned or Taken:
[Note: To calculate the floor space and to prevent overcrowding, refer to M OPEN/CLOSED
Attachment B, Table 4].
a. Occupants do not cook in bedrooms or store items such as oil, food, Note: Cooking appliances are to be immediately confiscated or
51.
utensils, etc. destroyed
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b. Foods (snacks, etc.) are stored in sealed containers or original packaging Timeline:
H
to prevent cockroach infestations. Action Planned or Taken:
A: Occupant stores items such as oil, food, utensils, etc. inside the
room.
B: No
OPEN/CLOSED
Bedrooms are kept clean, tidy and pest free. The Cleaning Schedule covers Timeline:
52. L
arrangements for dormitory cleaning. Action Planned or Taken:
No, the Bedrooms are not kept clean and tidy, and the pest
control program is not practical.
OPEN/CLOSED
a. A bed, mattress and suitable bed linen are provided to residents. Timeline:
53.
b. Adequate washing arrangements are in place for bed linen and blankets. Action Planned or Taken:
Note: It is recommended that mattresses, duvets and soft furnishings L A & B: No
provided shall be of flame retardant material. OPEN/CLOSED
A table, chair and a reading lamp are provided in each dormitory. Timeline:
54. L
Action Planned or Taken:
No
OPEN/CLOSED
A lockable cabinet or wardrobe are provided for each occupant in dormitory Timeline:
55. L
rooms to store personal items. Action Planned or Taken:
OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

Self-closing screen doors are installed at dormitory rooms, toilets/bathrooms, Timeline:


56. L
kitchens and laundry rooms that lead to the outside to prevent pest entry. Action Planned or Taken:
No
OPEN/CLOSED

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E. Sanitary Accommodation (Reference: SA Environmental Health Code SAEHC-S-07)


Appropriate sanitary facilities/appliances are provided as per SA EH Code. Timeline:
57. L
(Refer to Attachment B, Tables 2 & 3) Action Planned or Taken: N/A
OPEN/CLOSED
Suitable cleaning equipment and supplies are provided for toilet/bathrooms. Timeline:
58. L
Action Planned or Taken:
OPEN/CLOSED
Suitable lockable storage space is provided for cleaning equipment. Timeline:
59. L
Action Planned or Taken:
No
OPEN/CLOSED
Written Cleaning Schedules are implemented throughout the camp. Timeline:
60. L
Schedules state areas, fixtures and equipment to be cleaned, frequency of Action Planned or Taken:
cleaning and are signed by the janitors and verified and signed by the Camp
Supervisor. OPEN/CLOSED
Walls are impervious to a minimum height of 1.8m in shower stalls and 1.2m Timeline:
61. L
elsewhere. Action Planned or Taken:
Yes
OPEN/CLOSED
All bathrooms, toilets, laundry rooms and similar areas are well ventilated Timeline:
62.
and free of excessive condensation. They are suitably cooled or heated and
L
Action Planned or Taken: Yes
provided with mechanical ventilation systems or mechanical exhaust fans. OPEN/CLOSED

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

All bathrooms, toilets, laundry rooms and similar areas are adequately Timeline:
63. L
illuminated. (Refer to Attachment B, Table 1 as between 100-200 lux). Action Planned or Taken:
No
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OPEN/CLOSED
All floors are non-absorbent, are in good repair and are easy to clean. Timeline:
64. L
Action Planned or Taken:
Yes
OPEN/CLOSED
F. Facilities General
Camp buildings are in good condition. (Where deficiencies are noted, Timeline:
65. M
provide a separate list of the deficiencies and corrective action to take) Action Planned or Taken: Yes
OPEN/CLOSED
The camp is not utilized for industrial purposes such as a lay down yard or Timeline:
66.
storage facility for construction materials or flammable materials/fuels, or Action Planned or Taken: No
for parking industrial vehicles and plant equipment. M OPEN/CLOSED
The electrical supply network and infrastructure has adequate capacity to Timeline:
67.
safely meet the lighting, power and cooling load, including all reasonable
M
Action Planned or Taken: Yes, supplied by Saudi Electricity
communal living in the camp facilities, and services within it.
Company.

OPEN/CLOSED

Air conditioning is provided and is fully functional in all accommodation, Timeline:


68. M
recreation areas, service facilities and public rooms. Action Planned or Taken: N/A
OPEN/CLOSED
The HVAC (heating, ventilation and air-conditioning) equipment is cleaned, Timeline:
69. H
checked and maintained in good condition, on site records are kept and all Action Planned or Taken: Yes.
actionable items corrected. OPEN/CLOSED
HVAC units are properly physically supported and installed. Timeline:
70. M
Action Planned or Taken: Yes
OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
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AND CONSTRUCTION CAMPS MAS 16 of 28

L: Low

Electrical panel boards are checked and in good condition, all electrical Timeline:
71. M
circuits are labeled, diagrammed and posted at power panels. Action Planned or Taken: No
OPEN/CLOSED
All energized electrical equipment is labeled and hazard signs posted. Timeline:
72. M
Action Planned or Taken:
OPEN/CLOSED
All standby electrical generators, where installed, are in good condition, Timeline:
73. M
checked and maintained, on site records are kept and all actionable items Action Planned or Taken: N/A
corrected. OPEN/CLOSED
a. All electrical appliances are rated for the camp’s supply voltage without Timeline:
74.
the use of portable transformers/regulators. Action Planned or Taken:
b. Appropriate 3 pin plugs are fitted to appliances so that electrical adaptors M OPEN/CLOSED
are not required.
All electrical outlet receptacles are in good condition and not overloaded. Timeline:
75. M
Action Planned or Taken:
OPEN/CLOSED
Camp is located on a well-drained site, free from periodic flooding and not Timeline:
76. M
adjacent to marshes, stockyards, industrial sites, pipelines or any other safety Action Planned or Taken:
and/or health hazard. OPEN/CLOSED
All floors, walls and ceilings in toilets, kitchens, dining rooms and laundry Timeline:
77. L
rooms are of materials that are smooth, impervious and easily cleanable. Action Planned or Taken:
OPEN/CLOSED
All floors in toilet rooms, kitchens and laundry rooms slope to trapped floor Timeline: Action Planned or Taken:
78. L
drains and are coved at wall/floor junctions. OPEN/CLOSED

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION


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AND CONSTRUCTION CAMPS MAS 17 of 28

All walls in kitchens and dining rooms are of materials that are continuous, Timeline:
79. L
smooth, impervious and easily cleanable and free from cracks, crevices and Action Planned or Taken:
open joints. OPEN/CLOSED
All ceilings in toilet rooms, kitchens, laundry rooms and dormitories are Timeline:
80. L
continuous and studs, joists, rafters are not exposed. Action Planned or Taken:
OPEN/CLOSED
Utility lines are not exposed on floors of toilet rooms, kitchens, dining and Timeline:
81. L
laundry rooms. Action Planned or Taken:
OPEN/CLOSED
All buildings are kept free from insects and rodents through proofing Timeline:
82. L
measures such as outer screen doors, screen windows, metal plating on the Action Planned or Taken: No
lower edges of doors, etc. OPEN/CLOSED
All working areas are kept clean, tidy and free of tripping hazards. Timeline:
83. L
Action Planned or Taken:
OPEN/CLOSED
All stairways have handrails on both sides, have a platform if it starts at an Timeline:
84. M
exit door and are properly illuminated. Action Planned or Taken:
OPEN/CLOSED
Where provided, swimming pools meets requirements equivalent to those Timeline:
85.
outlined in SAEHC-S-13 Action Planned or Taken: N/A
M OPEN/CLOSED
A windsock is provided in the camp (for camps located within 5km of a Timeline:
86. L
gas/oil facility or exploration facility). Action Planned or Taken: N/A
OPEN/CLOSED
Where provided, the windsock is kept in a good condition. Timeline:
87. L
Action Planned or Taken: N/A
OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
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L: Low

G. CATERING FACILITIES (Reference: SA Environmental Health Code SAEHC-S-04)


a. For centralized catering, catering staff have received food hygiene Timeline:
88. H
training approved by EPD. Training records are kept. [Contact EPD for Action Planned or Taken: All are not applicable due to food
advice on training providers] supplied by a third party.
b. All catering staff are health certified in accordance with Ministry of OPEN/CLOSED
Health requirements.
c. All catering premises are registered where necessary with the relevant
government agency.
a. For centralized catering, a food safety system (such as HACCP) is Timeline:
89.
implemented (with written procedures, temperature monitoring of cooked Action Planned or Taken: All are not applicable due to food
food, deliveries, refrigerators, freezers, bain-marie). H supplied by a third party.
b. The following critical temperature control records are kept: OPEN/CLOSED
 Monitoring of high risk food after cooking.
 Refrigerator/chiller temperatures
c. Records are kept of HACCP system
a. A fire blanket is provided in kitchens (UL/FM listed or CE standard) and Timeline:
90. M
is wall-mounted in a prominent position. Action Planned or Taken: N/A
b. A Type-K fire extinguisher is provided in commercial kitchens in dining OPEN/CLOSED
halls and snack bar areas.
Cleaning Schedules include extraction fans, canopies and ducting. Timeline:
91. M
Action Planned or Taken: N/A
OPEN/CLOSED

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

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AND CONSTRUCTION CAMPS MAS 19 of 28

a. Commercial kitchen hood-and-duct systems that satisfy IFC Section Timeline:


92.
609, incorporating fans and grease filters, are installed above cooking
M
Action Planned or Taken: All are not applicable.
appliances. To include automatic fire extinguishing system, per IFC OPEN/CLOSED
Section 609.3.4. (Note: Applies only where there is cooking that serves
a population of people, such as dining halls, snack bars and other similar
types of mid-to large-scale cooking and not self-catering].
b. Oven extraction canopies, filters and the ducting are regularly deep
cleaned to prevent the build-up of grease and avoid fire risk.
(Frequency of cleaning will depend on usage).
c. Ducting has access ports to allow cleaning on lengthy sections.
d. Each grease filter on extraction canopies has a warm water wash-down
system connected directly to the main drainage.
a. Adequate cleaning equipment and supplies are provided for the kitchen. Timeline:
93. L
b. Suitable lockable cupboard space is provided for storing cleaning Action Planned or Taken: A & B: No
equipment. OPEN/CLOSED
The kitchen and general ventilation extraction units are kept clean and grease Timeline:
94. M
free. Cleaning Schedules are fully implemented. Action Planned or Taken:
OPEN/CLOSED
a. A clean potable water supply is provided in accordance with SA EH Code. Timeline:
95. H
b. Potable water suppliers are those approved by EPD. Action Planned or Taken: A & B: Open
OPEN/CLOSED
Suitably located washbasins & hand drying facilities are provided in food Timeline:
96. M
preparation areas. This includes self-catering kitchens. Action Planned or Taken:
OPEN/CLOSED
Kitchens have a large double sink for food preparation, and an additional Timeline:
97. M
large three compartment sink for ware-washing. Each sink is provided with Action Planned or Taken:
hot and cold water under pressure. OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION


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SAUDI ARABIAN OIL COMPANY (Saudi Aramco) G.I. NO. Approved
298.010
GENERAL INSTRUCTION MANUAL
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ISSUING ORG. COMMUNITY SERVICES 05/03/2017 05/25/2011
SUBJECT ADMINISTRATION PROCEDURE OF CONTRACTOR CAMPS / PARKS APPROVAL PAGE NO
AND CONSTRUCTION CAMPS MAS 20 of 28

Large kitchen operations are provided with grease traps on sewer line Timeline:
98. L
immediately outside of the kitchen and are easily accessible for cleaning. Action Planned or Taken: Not Applicable
OPEN/CLOSED
Food preparation surfaces are durable, smooth, impervious, easily cleanable Timeline:
99. M
and free from cracks, crevices etc. Action Planned or Taken:
OPEN/CLOSED
A minimum of ½ cubic foot of both chiller and freezer space are provided Timeline:
100. M
per occupant in self-catering kitchens. Action Planned or Taken:
OPEN/CLOSED
A minimum of 3 cubic feet of dry food storage space is provided per Timeline:
101. M
occupant in self-catering kitchens. Action Planned or Taken:
OPEN/CLOSED
Kitchens have suitable cooking facilities. (A minimum of one (1) LPG Timeline:
102. M
gas/electric burner ring should be provided for each six occupants when Action Planned or Taken: Yes, but the electrical connection
self-catering kitchens are provided). needs to verify by a competent person.
OPEN/CLOSED
Kitchens and dining rooms are adequately illuminated. (Refer to Attachment Timeline:
103.
B, Table 1, which states 500 lux). Action Planned or Taken:
M OPEN/CLOSED
Kitchen and dining areas have sufficient air conditioning and exhaust Timeline:
104. M
ventilation to maintain temperatures at a comfortable level for occupants. Action Planned or Taken: Exhaust fan available but poor
maintenance.
OPEN/CLOSED
A person is appointed each day to switch the valve of at the LPG cylinder to Timeline:
105.
prevent the possibility of gas escape, when all cooking has completed for the Action Planned or Taken: N/A
day. M OPEN/CLOSED
Dining area provided with sufficient tables and chairs to accommodate 50% Timeline:
106. M
of the residents at each sitting. Action Planned or Taken:
OPEN/CLOSED

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION


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ISSUING ORG. COMMUNITY SERVICES 05/03/2017 05/25/2011
SUBJECT ADMINISTRATION PROCEDURE OF CONTRACTOR CAMPS / PARKS APPROVAL PAGE NO
AND CONSTRUCTION CAMPS MAS 21 of 28

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

Conduits, pipes, and cables in kitchens are properly flushed/fitted into the Timeline:
107. L
structure or are suitably covered. Action Planned or Taken:
OPEN/CLOSED
H. Laundry (Reference: SA Environmental Health Code SAEHC-S-07)
a. Occupants are provided with a free, personal laundry service (for Timeline:
108.
uniforms and personal clothing) or a sufficient number of washers and
L
Action Planned or Taken:
dryers are provided for personal usage. OPEN/CLOSED
b. Where laundry equipment is provided for use by occupants, a minimum
of two (2) clothes washers and two (2) dryers is provided for each 50
occupants or part thereof.
a. The laundry room is fully enclosed and is adequately illuminated, and air Timeline:
109. L
conditioned. Action Planned or Taken:
b. Dryers are ventilated to external air via rigid or flexible ducting. OPEN/CLOSED
Where a commercial laundry service is used, a copy of the agreement with a Timeline:
110. L
commercial laundry has been submitted to the applicable proponent (copied Action Planned or Taken: N/A
to CS CAT) for review and record retained on site. OPEN/CLOSED
I. Water Supply (Reference: SA Environmental Health Code SAEHC-S-01)
a. The camp is provided with a safe pressurized supply of fresh water that is Timeline:
111.
filtered and chlorinated for use in kitchens, toilets, and laundry facilities, Action Planned or Taken:
& for other cleaning tasks; in accordance with SA EH Code. H A: No
b. The water supply is tested and sampled in accordance with SA EH Code. B: No
(This includes vehicle delivery tankers). C: No
c. Relevant records are kept. OPEN/CLOSED
A separate and suitable chlorinated fresh drinking water supply with outlets Timeline:
112.
is provided in suitable locations throughout the camp in accordance with Action Planned or Taken: No
SASC. H OPEN/CLOSED
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AND CONSTRUCTION CAMPS MAS 22 of 28

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

Water storage tanks have tight fitting covers, are vented and are protected Timeline:
113. M
from contamination. Action Planned or Taken: No
OPEN/CLOSED
Where camp provides its own water source and water treatment plant: Timeline:
114.
a. A functioning chlorination unit or RO treatment system is provided to Action Planned or Taken: All are not applicable.
treat raw water entering the facility, in accordance with SA EH Code. H OPEN/CLOSED
b. Daily testing and sampling conducted and records kept.
c. Personnel operating plant equipment are trained and competent in water
treatment and monitoring.
d. Any new treatment plants, or major changes to existing systems, are
approved in advance by EPD and records of this are kept.
Chlorine levels monitored routinely in accordance with SA EH Code Timeline:
115. H
(minimum of 0.5ppm residual chlorine, maximum of 3.0ppm) and records Action Planned or Taken: No
are kept. OPEN/CLOSED
a. There are no cross connections between the potable water supply and Timeline:
116. H
any unsafe or questionable water supply, the sewage system or any other Action Planned or Taken:
source of pollution. OPEN/CLOSED
b. All faucet hoses, including bathroom faucet hoses, have backflow
prevention devices (vacuum breakers) fitted.
Water storage and delivery systems are kept in good repair. Timeline:
117. M
Action Planned or Taken: No
OPEN/CLOSED

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298.010
GENERAL INSTRUCTION MANUAL
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AND CONSTRUCTION CAMPS MAS 23 of 28

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

J. Sewage (Reference: SA Environmental Health Code SAEHC-S-02)


a. Sewage storage tanks are only be used in camps with an occupancy level Timeline:
118.
of 30 and below. A sewage treatment system is provided on site or Action Planned or Taken: not applicable
connect to the mains sewage system for more than 30 occupants. M OPEN/CLOSED
b. The sewage holding tank is kept in good working order and adequate for
the number of occupants, in accordance with SA EH Code.
a. The sewage collected by tanker goes to an approved Treatment Plant, in Timeline:
119. L
accordance with SA EH Code. Action Planned or Taken: not applicable
b. Records are kept each time a tanker takes sewage to an approved OPEN/CLOSED
Treatment Plant.
a. Where employees have to enter sewage storage tanks, pumping stations, Timeline:
120. H
inspection chambers or any other areas with confined spaces, there is a Action Planned or Taken: not applicable
controlled system of entry, written safety procedures and appropriate OPEN/CLOSED
control measures are in place to deal with any risk of H2S exposure.
b. Only trained staff enter these areas under a strictly controlled permit
system.
The company used for effluent transportation is approved and procedures are Timeline:
121. L
in place to prevent spillage, in accordance with SA EH Code. Action Planned or Taken: not applicable
OPEN/CLOSED
The effluent disposal area is approved and there are no nuisance conditions Timeline:
122. L
existing, in accordance with SA EH Code. Action Planned or Taken: Managed by Saudi Gov.
OPEN/CLOSED
K. Welfare
Residents are provided with an entertainment room with T.V. and sufficient Timeline:
123. L
sitting arrangements. Action Planned or Taken: No

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AND CONSTRUCTION CAMPS MAS 24 of 28

OPEN/CLOSED
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

Two (2) local telephone lines are provide for occupants in case of emergency, Timeline:
124. H
with access 24/7 to all residents of the camp/accommodation. (In remote Action Planned or Taken:
areas, mobile systems are acceptable as long as there is 24hr reception in the OPEN/CLOSED
event of an emergency).
a. An exercise room is provided with standard equipment and sufficient for Timeline:
125. L
20 people to exercise at a time (or other alternative suitable sports Action Planned or Taken:
facilities). OPEN/CLOSED
b. Sufficient sports and fitness facilities are provided and are maintained and
safe to use to prevent muscle injuries, sprains, slips, trips and falls.
L. Medical and Emergency Preparedness
a. A medical facility is provided on-site in compliance with CSM (Vol 1 - Timeline:
126. H
CSAR), MMSR and contract. Action Planned or Taken: not applicable.
b. The medical facility is fully operated by an approved Health Care OPEN/CLOSED
Provider (HCP).
a. CVs for all Nurses, Doctors and Ambulance Drivers have been approved Timeline:
127. H
by JHAH/ MMSR team prior to deployment at SA remote industrial sites Action Planned or Taken: not applicable
b. The HCP ensures that all assigned healthcare candidates have the required OPEN/CLOSED
SCFHS card and the MOH license processed prior to assignment, in order
to practice their profession in KSA.
Where there is no medical facility provided with HCP, at least one employee Timeline:
128. H
per shift on site has a current Heart Saver First Aid with CPR & AED Action Planned or Taken:
certificate by a recognized BLS training program such as Saudi Heart OPEN/CLOSED
Association or American Heart Association/ or Heart saver (CPR/FA/AED)
trained by JHAH / HS&E.

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AND CONSTRUCTION CAMPS MAS 25 of 28

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

a.
An Emergency Response Disaster Plan (ERP) has been developed, based Timeline:
129. H
on credible scenarios (fire, flooding, etc.) Action Planned or Taken:
b. The ERP has been communicated to all occupants, key personnel and A: Open
medical staff. B: Open
c. Copies of the ERP are kept on site. C: Open
d. Periodic ERP evacuation and response drills are conducted (annually at D: Open
a minimum). E: Open
e. Adequate ERP drill evaluation records are kept. OPEN/CLOSED
Treatment protocols are followed by medical staff in accordance with the Timeline:
130. H
Minimum Medical Standards Requirements /MMSR Manual. Action Planned or Taken: All are not applicable
OPEN/CLOSED
a.
An ambulance is available on site at all times. The ambulance Timeline:
131. H
specifications and contents complies with MMSR manual. Action Planned or Taken: All are not applicable
b. An ambulance driver checklist shall be completed daily OPEN/CLOSED
c. Preventive maintenance (PM) of ambulance shall be performed and
documented. PM sticker available.
d. Ambulance, inside & outside, shall be in a clean and sanitary condition.
e. Cleaning & disinfection schedules available & completed
f. A stock list of supplies must be established as per MMSR.
g. Ambulance back compartment should be checked and logged daily with
no expired items.
a. The ambulance driver is provided with ‘Specific Orientation’ in Timeline:
132. H
accordance with the MMSR manual Action Planned or Taken: All are not applicable
b. Driver is familiar with routes OPEN/CLOSED

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AND CONSTRUCTION CAMPS MAS 26 of 28

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

The ambulance is equipped with the following: Timeline:


133. H
a. Communications (radio or mobile phone) Action Planned or Taken: All are not applicable
b. Spare wheel & jack OPEN/CLOSED
c. Stretcher
Autoclave should NOT be available in the clinic to sterilize medical Timeline:
134. M
equipment. The HCP shall ensure that all provided Central Sterile Supplies/ Action Planned or Taken: not applicable
CSS (instruments and Packs) are DISPOSABLE. OPEN/CLOSED
Medication Refrigerator is equipped with a thermometer and the fridge Timeline:
135. M
temperature is maintained (between 2 0C to 8 0C) and recorded. Action Planned or Taken: not applicable
OPEN/CLOSED
Surfaces & fixtures in clinic/medical treatment room are well designed and Timeline:
136. M
capable of being easily cleaned & disinfected. Action Planned or Taken: not applicable
OPEN/CLOSED
Written Cleaning & Disinfection Schedules are available and implemented Timeline:
137. M
in the clinic. Action Planned or Taken: not applicable N/A
OPEN/CLOSED
A washbasin is provided (preferably with elbow lever faucet/taps) in the Timeline:
138. M
clinic/medical treatment room, with disposable paper towel dispenser and Action Planned or Taken: not applicable
wall mounted hand sanitizer. OPEN/CLOSED
Fully stocked first-aid kits are provided in prominent positions in the camp. Timeline:
139. H
They are accessible 24hrs a day. Action Planned or Taken:
OPEN/CLOSED

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SUBJECT ADMINISTRATION PROCEDURE OF CONTRACTOR CAMPS / PARKS APPROVAL PAGE NO
AND CONSTRUCTION CAMPS MAS 27 of 28

REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR


H: High
M: Medium PLANNED
L: Low

a. Directional signage identifying location of the clinic. Timeline:


140.
b. Posters are displayed indicating the following: Action Planned or Taken: not applicable, advised to post
1) The name of the person who is in charge of first aid kit or cabinet. M nearest hospital contact detail with location map.
2) The hospital where injured/ill personnel are to be transported. OPEN/CLOSED
3) The telephone number(s) of the doctor(s) or first aid attendant(s).
4) The emergency telephone number(s) to be called for assistance.
M. Hygiene
a. The camp is kept maintained in good, clean and sanitary condition. Timeline:
141. L
b. All common areas are cleaned daily, with Cleaning Schedules Action Planned or Taken: A & B Open
implemented. OPEN/CLOSED
The outside perimeter of the camp is kept clean and free from refuse and Timeline:
142. L
dumping. Action Planned or Taken: managed by Saudi municipality.
OPEN/CLOSED
Records are kept of Cleaning Schedules. Timeline:
143. L
Action Planned or Taken:
OPEN/CLOSED
Suitable pedal operated garbage and refuse containers with lids are provided Timeline:
144. L
in kitchens and dining rooms and at strategic locations throughout the camp. Action Planned or Taken:
OPEN/CLOSED
a. Refuse is collected and taken from all areas of the camp on a daily basis Timeline:
145.
to a temporary designated refuse storage area. It should be disposed of at Action Planned or Taken: Managed by Saudi municipality.
frequencies sufficient to avoid excessive odors, nuisance conditions and L OPEN/CLOSED
attraction of vermin; in accordance with SA EH Code.

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SUBJECT ADMINISTRATION PROCEDURE OF CONTRACTOR CAMPS / PARKS APPROVAL PAGE NO
AND CONSTRUCTION CAMPS MAS 28 of 28

b. An adequate number of dumpsters are provide with covers (fabric or


metal lids). Dumpsters are emptied on a suitable frequency to prevent
them overflowing.
REQUIREMENTS RISK CORRECTIVE ACTION TAKEN OR
H: High
M: Medium PLANNED
L: Low

The camp is kept free from insects, rodents, vermin, and feral animals; in Timeline:
146. L
accordance with SA EH Code. Action Planned or Taken: OPEN/CLOSED
N. Security
A sign is prominently displayed at the entrance to camp indicating the name Timeline:
147.
of the site together with the current name, address, and telephone number of
L
Action Planned or Taken: OPEN/CLOSED
the proponent and the telephone number and mobile number of the site
manager, together with emergency contact details.
a. All of the camp areas/rooms have lockable doors, where required for Timeline:
148. M
security. Action Planned or Taken: OPEN/CLOSED
b. The Camp Supervisor has duplicate keys to all areas of the camp, so that
he can gain access in the event of emergency or for inspections.
Camp perimeter fences/walls/gates are kept in good condition. Timeline: Not applicable
149. M
Action Planned or Taken: OPEN/CLOSED
O. Camp Shop/Store
a. The camp shop/store is kept clean, hygienic and pest free. Timeline: Not applicable
150. M
b. The shop/store keeper has been provide with basic food hygiene training. Action Planned or Taken: OPEN/CLOSED
c. The shop/store does not sell unapproved electrical items or gas cookers.

INSPECTED BY: Mohammad Tarique Iqbal POSITION: Env. Coordinator


SIGNATURE: DATE: 25-05-2022

* CHANGE ** ADDITION NEW INSTRUCTION COMPLETE REVISION


Saudi Aramco: Company General Use

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