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EMPOWERMENT
TECHNOLOGIES
Quarter 2 - Module 7:
Maintaining and Sustaining an
ICT Project for Social Change
Writer/Contextualizer: Hans Mikel L. Alvarico
 QUARTER 2
MODULE 7 - WEEK 7
MAINTAINING AND SUSTAINING AN ICT PROJECT FOR SOCIAL CHANGE

Content Standard : The learner demonstrates an understanding of how to

maintain and sustain operation of an ICT Project for
Social Change.
Performance Standard : The learner shall be able to independently evaluate the
performance of an advocacy via an ICT Project for
Social Change through available monitoring tools and
evaluating techniques such as user interviews,
feedback forms, and analytics data.
Competencies : Generate a report on the performance of their ICT
Project for Social Change based on data gathered
from available monitoring tools and evaluating
techniques.
Learning Outcomes : 1. Define and explain feedback forms and its purposes.
2. Discuss the key features of Google Forms.
3. Enumerate and explain the procedures in making
an online form through Google Forms.
4. Evaluate the effectiveness of an online
campaign through user feedback collected from
using Google Forms.
5. Assess the impact of an online campaign
using Google Forms.
6. Generate a report on the success of an
online campaign using the data collected
with Google Forms.

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 Lesson Maintaining and Sustaining
1 an ICT Project for Social
Change

What I Need to Know

At the end of this lesson, you are expected to:
o evaluate the effectives of your online campaign through user feedback;
o improve your online campaign using various monitoring tools; and
o check the impact of your online campaign.

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 What’s In
Look at the two images below and carefully observe how they look and
what they contain. Answer the following questions as briefly as possible. Write
your answers on a separate sheet of paper.

https://bit.ly/32uXE3q
https://bit.ly/3liLnWY

1. What do we call the information-asking sheets above? Write three

(3) acceptable terms.
2. List down five (5) purposes you think they serve.
3. What do you think are the advantages and disadvantages of having them
to evaluate a product, service, or a project?

What’s New
Have you had an experience where you were asked to answer a survey
form to gather feedbacks like the ones you saw above? Why do you think people
use them?
In the previous lessons, you have applied the skill of asking significant
information in the form of feedbacks through surveys. This is usually done to
evaluate your product, service, or a project. This is important for you to know if
your
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product, service, or project is effective and has made an impact to the people.
Aside from that, it will also help you assess should you need to make some
necessary improvements to further strengthen the effectiveness of your project.
In this lesson, we will be learning a novel way of creating the same survey
form but in an electronic format. Since we are now in the digital age, there are
already numerous ways to get users’ feedbacks through the Internet!
Below are the most common feedback or evaluation forms that we can
create online. Their development became a great help in the corporate world
because it heavily benefits content creators and business users in improving
their products and services. Understanding customer preferences and customer
satisfaction is vital in sustaining a business, and through feedbacking, creators
and businessmen learn to better understand the effectiveness and impact of
their products or services to the consumers.

MICROSOFT
FORMS
https://bit.ly/38v7NA

https://bit.ly/3kl4dve
https://bit.ly/2GUo07m

https://bit.ly/3kd7pJu https://bit.ly/2Uh0e8o

Have you come across to those online feedback forms before? They are
the most popular among plenty options that the Internet can provide. JotForm,
Typeform, Microsoft Forms, Google Forms, and Formstack are the common ones
that work at the purpose of efficiently collecting a bunch of responses from your
audience, which in turn will greatly help you in maintaining and sustaining an ICT
Project for Social Change.

What Is It
Creating Online Surveys/Feedback Forms Using Google Forms

The Internet may display several options of feedback forms for you to
utilize but what you need to know is that they are all useful and just differ on the
way they are presented. They can ask you for a service fee and there are also
some that comes free but with too many ads and lacking features. In an
instance, it would be your decision as to which of these services will lead you to
your objective with less inconvenience.

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 In this module, we will be focusing on Google Forms. What in the world is
Google Forms? According to Anacleto (2020), Google Forms is a cloud-based
questionnaire and survey software. This means that you can create all your
forms online in your browser. It was launched in 2008 as simple integration with
Google Sheets. In this version, you had to use three different sheets: one to add
a form, one to format it, and another one to see the responses it acquired. Later
in 2016, Forms became an independent app, with more advanced features.

Forms comes with several features that allows you to share and
collaborate in making surveys, collecting feedback, conduct online registration,
and offer customer care support real-time among multiple people.

Have you heard much about it now? Let’s discover more of what it can offer!
Features that make Google Forms convenient to use:

1. All forms are online – no need to install on your computer. It is a cloud app
that is accessible anytime and anywhere in any browser that is connected to
the Internet.
2. Saves storage space – does not use up space in your Hard Drive. It stores
the data and analytics it gathers in your Google Drive account.
3. Save time with templates – has a “Template Gallery” that can be used
whenever
you want to save time instead of starting from scratch.
4. Auto-save – no worries of losing data from power outbreaks or data
corruption anymore. It automatically records the latest version of your edited
form without clicking a “Save file” button like you used to do in other
document software.
Exploring Google Forms

1. Open your browser (such as Chrome, Opera, or

Firefox). Go to https://docs.google.com/forms/.

2. Sign in or create an account and select “For myself”.

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https://bit.ly/36sV1jy

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3. On the next page, fill-in your First name, Last name, Username, and Password
to create your account.

4. Verify your phone number so Google can assure you’re not a bot. Make sure to
supply a recovery email address, your birthday, and gender as this will come
in handy in retrieving your Google account whenever it gets locked up.

5. After verifying your phone number, you also need to agree to the privacy
statement and terms of service. Now, you have successfully created an
account! The Google Forms homepage will be the first thing that you will see.

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6. Create a Blank Form by clicking the multicolored plus sign that says “Blank”.

7. The screen editor will appear giving you an easy to comprehend layout with a
title preset as “Untitled Form” with “Form description” box below. You may
now fill out the form with questions.

You will notice two tabs above the title:

a. Questions – allows you to build your form with different types of questions.
b. Responses – displays the responses your Google form will collect and
lets you download a copy to your computer

The toolbar allows you to set new fields and is located at the right side of
the form that contains the following icons with different functions:
a. Plus icon – to add new fields for questions in the form
b. Sheet icon – to import questions from other existing forms
c. Tt icon – to add another title and description in the form
d. Picture icon – to add images in the form
e. Play icon – to add a video in the form
f. Bars icon – to create a section within your Google form

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Look at the top-right menu, starting from the right-most icon, they are
displayed with corresponding functions:

a. b. c. d. e
.

a. Customize Theme – to change the theme and background color, add

an image on the header, and change the font style
b. Preview – to see how your Google form will look like with the
current editions
c. Settings – control how your form will perform, set up a quiz, and the
way it will be presented

d. Send – opens the popup with options to share the Google form

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 e. Three dots icon/Options Launcher – contains extra options such as
Undo actions, make a copy of the archive, send it to the trash, print it,
and even set add-ons.

8. The Responses tab will hold all the submitted feedbacks in your
Google form. Clicking the toggle button that will switch from
“Accepting responses” to “Not accepting responses” allows you to start
or stop receiving new forms.

The “Not accepting responses” function will display in red color

symbolizing that the form has stopped collecting feedbacks and allows you
to type a message in a box to explain that the form has closed.

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 The Google Sheets icon (green icon) on top allows you to link your
form to a spreadsheet.

The three dots icon/options launcher contains several functions as well:

 Get email notification for new responses

 Select response destination
 Unlink form (if a linked form exists)
 Download responses
 Print responses
 Delete responses

Google Form fields

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1. Question – includes the question that will be answered by your audience

2. Question Type drop-down menu – next to the question field, changes the
type of question according to your preference.

These options include:

a. Short Answer – for a question with answers in few words. “Response

validation” can be set to get the exact answer that you expect.
b. Paragraph – for a question for longer answers in one or more paragraphs.
Data input validation can also be set here.
c. Multiple Choice – for a question that can be answered by only one
answer in a set of options. It allows to set the form to jump to another
section depending on the response chosen or even shuffle the answer
options.
d. Checkboxes – for a question that can be answered with multiple answers
in a set of options. A data input validation can also be applied.
e. Dropdown – functions similarly with a multiple-choice question but the
options are revealed in a dropdown list
f. File Upload – allows the respondents to upload a file in response to a
question. Uploaded files use Google Drive space for the survey owner. You
can specify the size and type of files people can upload.
g. Linear Scale – for a question that can be answered with a numerical
range (e.g., 1-5, 1-10)
h. Multiple Choice Grid – creates a grid from which people can select one
answer per row. Answers can be limited to one response per column and
row order can also be shuffled.
i. Checkbox Grid – functions similarly with a multiple-choice grid but
multiple answers can be selected in checkboxes.
j. Date – for a question that can be answered with a specified date. The
default is day, month, and year. Time and year can be added optionally.
k. Time – for a question that can be answered with a specified time.

In each field, there is a copy button to duplicate it and help you save time when
there are similar question types. There is also a trash can icon that allows you
to delete the question. Moreover, you can click the toggle button to choose if
the answer to that field is required.

When you click the three-dot sign icon, a drop-down menu will appear with
other settings for your question field. You can mark the following options to be
shown on the field: description, response validation, shuffle option order.

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How to Add More Questions

1. In the side tool bar, click the plus sign (+) icon that says, “Add question”.

https://bit.ly/3lq8fUM

2. To group questions separately, add another section. Click the bars icon that says,
“Add section”.

https://bit.ly/3eL3geJ

3. Fill in the part below that asks for the “Section title” and “Description”
to distinguish one section from another.

https://bit.ly/32xMHhq

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4. If you want to add any questions to a different section, it’s simple! Just drag
and drop them between sections. At the end of the section, click the drop-
down menu to choose where the form should direct people next.

https://bit.ly/32A8hBM

How to Collaborate on Forms

1. Click the Send button at the top of the page, scroll down on the Send form page
and click “Add collaborators” at the bottom.

2. Next, under the heading “Add editors”, encode the email address of specific
people who you only want to collaborate with. To change the link sharing
options, click anywhere in the “Get link” box.

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3. Click the dropdown menu, select Restricted if you want that only the people
added can open the link or select Anyone with the link if you want anyone
who can access the link can edit, view, and delete responses.

4. Click Done to finalize your collaboration setting.

Finalizing your Google Form Setting

1. Click the Settings cog at the top of the page.

2. Three tabs will show – General, Presentation, and Quizzes tabs.

The General tab allows you to collect email addresses and limit each person to
one submission, which requires logging in to a Google account. You can also
select whether respondents can edit their answers after they’re submitted or see
a summary at the end of the survey.

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The Presentation tab includes settings that show a progress bar, shuffle
question order, show link to submit another response, or compose a confirmation
message that respondents see after submitting the form.

3. Click the “Save” button to finalize these settings and return to your form.

How to Share your Form

1. Click the “Send” button at the top of the page.

2. The options to share are displayed at the top of the pane of the Send
form dialog box. You can edit these options according to your
preference.

a. Send form via email – allows you to share your form via email
b. Link to share – contains the URL that you can share on your website
c. Shorten URL – generates a shorter URL necessary for limited spaces
like sharing on Twitter
d. Embed HTML – contains an embed code to attach to your HTML
e. Share form via Facebook – directly creates a status post to your
Facebook account containing the Google form link, ready to be shared
f. Share form via Twitter – directly creates a tweet to your Twitter
account containing the Google form link, ready to be shared
g. Add collaborators – allows others to edit your form, necessary
when working in groups
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Analyzing Your Google Forms Result

After sending or sharing your Google Forms to others, collecting of

responses will follow in no time. Google Forms automatically stores all the data
gathered and organize them in a Spreadsheet that you can access through
Google Sheets or download as an Excel file. Information responses about your
ICT Project for Social Change survey are now ready to be interpreted and
analyzed.

1. The easiest way to view the result is viewing a summary of the

responses. Click on Responses > Summary.

2. You will be taken to a Summary of Responses page. This is particularly

useful for viewing your results from time to time.

However, after a set amount of time, you may want to use this data in a
spreadsheet and eventually create your own charts.

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3. To use the data collected through responses, click the Spreadsheet logo
(green box logo with white intersecting lines) that says “Create
Spreadsheet” when hovered by the mouse cursor.

4. Choose if you if you want to create a new Google Sheet as the destination of
your response results or if you want to put it on an existing Google Sheet.

5. Once you click Create, you will be taken to a Google Sheet which includes the
responses for your survey. From here you have two options:

a. Save this file locally on your hard drive by exporting it to Microsoft Excel.
To do this, click on File tab > Download > Microsoft Excel or click on
the three dots icon/option launcher on the Responses page and
select Download responses (.csv).

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 b. Continue working online using Google Sheets and use the built-in features
like creating a chart for your data (found in Insert tab > Chart).

6. You may now create a chart for your numerical data in either Google Sheets or
Microsoft Excel. Note that you must be online to use Google Sheets. Tip:
Google Sheets are automatically saved when the Internet connection is
constant.

Figure 1. Spreadsheet generated from the responses includes a timestamp

With the help of Google Forms, you can view the summary of data
gathered, create, and download graphs and charts to better understand the
statistics. You can even do basic data validation or calculation. There are still a
wide range of monitoring tools and evaluating techniques available online and
Google Forms is just one that gives you the easiest, fastest, and most convenient
way to evaluate your data to further enhance the project that you are trying to
make relevant and purposive to the society.

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 What I Have Learned
Key Terms in My Nutshell

Look for at least ten important terms that sum up the topics learned on Google
Forms and Generating Report on a Social Project Campaign. Write them on a
separate sheet of paper. You may put markings in the word search box for your
guidance.

What I Can Do

General Instructions: Write your answers in a separate sheet of paper.

For learners with a gadget and internet connection at home.

1. Make your own feedback form in Google Forms to evaluate your ICT
Project/ Campaign for Social Change from your previous lessons.
2. Generate a report and interpret data and analytics on the success of online
campaign.
3. Enumerate the user feedback you gathered with Google Forms that you
believe can be useful in improving your campaign. Use this information to
improve the website.
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 4. Monitor the success of your Change.org petition by looking at the number
of signatures it has. See if this increase coincides with your actions to
promote and improve your website.
5. Continue to promote your social project campaign (via social networking
sites or websites) using online and print ads through campaigns, blog
posts, and sharing.

Awareness Campaign Project Rubric:

Category Scoring Criteria Total Points Score

The issue
selected as the
focus for the
awareness
campaign is an
important one
and one the
Issue 5
campaigner feels
a particular
concern for.
Sufficient
justification for
and explanation
of this is provided
in the project.
What the issue is,
how it affects
individuals,
society, or
another entity
(for example, the
Articulation of
environment) and 5
Issue
the goal for the
awareness
campaign are
accurately and
clearly
articulated.
The audience that
is the primary
target of the
awareness
campaign is
Audience 5
clearly named
and has or will
have the power
to affect change
related to
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the selected issue.

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 The views and
values of
members of the
target audience
Analysis of the have been
5
audience considered and
the analysis is
reasonable and
sufficiently
explained.
The proposal
considers how
the views and
values of
Response to members the
audience audience may 5
views and affect their
values awareness of the
issue and/or
campaign
messages.
There is a plan for
how the
presentation of
the issue and/or
Tailoring the
campaign will be
issue to the 5
tailored in some
audience
way to address
the views and
values of the
audience.
Evidence is
provided to
suggest that the
Tailoring of the
campaign
campaign to
responds to other 5
other audience
details about the
details
audience in its
media or
message.

Messages are
Major campaign included, relevant
5
messages and clearly stated.

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 The plan for the
campaign is
described in
sufficient detail so
Campaign plan 5
that others can
understand how it
would unfold.

Evidence of
thoughtful media
selection is
presented.
Media selection 5
Appropriate
justifications
are made.

Score Total Points 50

Source: https://mcgrath.nd.edu/assets/325071/awareness_campaign_project_rubric.pdf

For learners without a gadget and internet connection at home. Please

answer the following questions.

1. What do you think are the most common user feedbacks you will get when
your website and campaign is evaluated? List down five and briefly explain
each.

2. How do you think will the number of signatures gathered affects one’s
social campaign, will it help promote and improve one’s advocacy? Why or
why not?

3. Think of your personal social campaign (via poster, drawing or flyers, etc.)
that can impact greatly your community. If you are to make an infographic
or advertisement for it, how will it look like? Create a manual drawing in a
short bond paper that will serve as your guide. Apply colors to add life to it.

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