3. The Bing Image Search window will appear.

4. In the Search box, type the word Classroom, and then press the Enter key. A variety
of online images associated with your search will appear.

5. Scroll through the Pictures window to find your desired image.

6. To insert the image, place the mouse pointer on the image and then click on the left
mouse button twice.

3) Graded Lab Tasks

Note: The instructor can design graded lab activities according to the level of difficulty and
complexity of the solved lab activities. The lab tasks assigned by the instructor should be evaluated
in the same lab.

Lab Task 1
Make a presentation(15 slides) on different Input/Output devices (Chapters 2 and 3 of textbook). Use
different effects, animations, transitions and a custom Master Slide.

Note: this should be a formal presentation. Take care of font size, font color, font names, and other
styles and animations accordingly.

50
`
 Lab 03
Introduction to MS Excel
Objective:
It will enable students to understand and use MS Excel. How to create MS Excel document, use rows
and columns.

Activity Outcomes:
The students will be able to:
• Create Spread Sheets .
• Making reports.
• To filtration the data

Instructor Note:
As a pre-lab activity, read “MicroSoft” official site for detail guidelines.

1) Useful Concepts
MS Excel is a commonly used Microsoft Office application. It is a spreadsheet program which is used
to save and analyse numerical data. Excel is typically used to organize data and perform financial
analysis. It is used across all business functions and at companies from small to large.

The main uses of Excel include:

• Data entry
• Data management
• Accounting
• Financial analysis
• Charting and graphing
• Programming
• Time management
• Task management
• Financial modeling
• Customer relationship management (CRM)
• Almost anything that needs to be organized!

2) Solved Lab Activites

Sr.No Allocated Time Level of Complexity CLO Mapping
1 10 Low CLO-6
2 25 Medium CLO-6
3 25 Medium CLO-6

51
`
 Activity 1:
Conditional Formatting

Solution:
Conditional formatting allows you to change the appearance of a cell, based on criteria that
you define, using predetermined rules in Excel.

Highlight Cells Rules

Using the highlight cells rules, you can highlight cells in your data that are greater or less than
a value, between or equal to a value or contain a specified or duplicate value.

Greater Than
To highlight cells which contain data greater than a specific value:
1. Highlight the data range.

2. Select the Conditional Formatting tool

3. Hover over Highlight Cells Rules to reveal the menu of different rules.

4. Select Greater Than from the menu to open the Greater Than dialogue box:

5. Enter the value that you want to set as your lower limit for the Greater Than condition.

52
`
 6. Select the type of formatting from the dropdown menu.
7. Select Ok.

The cells which contain a value greater than the value you specified will now appear with the
cell formatting which you selected.

Less Than
To highlight cells that contain data less than a specific value:
1. Highlight the data range.
2. S elect Conditional Formatting .

3. Hover over Highlight Cell Rules.

4. Select Less Than to open the Less Than dialogue box.

5. Enter the value that you want to set as your upper limit for the Less Than condition
6. Select Ok.

The cells which contain a value less than the value you specified will now appear with the cell
formatting which you selected.

Between
To highlight cells between two specific values:
1. H ighlight the data range.
2. S elect Condition al Formatting .

3. Hover over Highlight Cells Rules to reveal the menu of different rules.
4. Select Between to open the Between dialogue box.

53
`
 5. Enter the lower limit in the first box and the upper limit in the second box.
6. Select the cell formatting.
7. Select Ok.

The cells which contain a value between the two specified values will now appear with the
cell formatting which you selected.

Equal To
To highlight cells equal to a specific value:
1. Highlight the data range.
2. Select Conditional Formatting.

3. Hover over Highlight Cells Rules.

4. Select Equal To to open the Equal To dialogue box.

5. Enter the value that you’re looking for.

6. Select the type of cell formatting you wish to use.
7. Select Ok.

The cells which contain the specified value will now appear with the cell formatting which
you selected.

Text That Contains

To highlight cells that contain a certain character(s):

54
`
 1. H ighlight the data range.
2. S elect Conditional Formatting .

3. Hover over the Highlight Cells Rules.

4. Select Text That Contains to open the Text That Contains dialogue box.

5. Enter the character(s) you’re looking for.

6. Select the type of cell formatting you wish to use.
7. Select Ok.

The cells which contain the specified character(s) will now appear with the cell formatting
which you selected.

A Date Occurring
To highlight cells that contain a certain date or date range:
1. Highlight the data range.
2. S elect Conditional Formatting .

3. Hover over the Highlight Cells Rules.

4. Select A Date Occurring to open the Date Occurring dialogue box.

5. Select the date or date range that you’re looking for.

6. Select the type of cell formatting.
7. Select Ok.

55
`
 The cells which contain the specified date or date range will now appear with the cell
formatting which you selected.

Duplicate Values
To highlight cells that contain either duplicate or unique values:
1. Highlight the data range.
2. S elect Conditional Formatting .

3. Hover over Highlight Cells Rules.

4. Select Duplicate Values to open the Duplicate Values dialogue box.

5. Select either Duplicate or Unique from the drop down menu.

6. Select the type of cell formatting you wish to use.
7. Select Ok.

The cells which contain either duplicate or unique values will now appear with the cell
formatting which you selected.

Top/Bottom Rules

Top and bottom rules can be used to highlight cells that are the top or bottom ten items or the
top or bottom ten percent. They can also be used to identify items above or below the average.

56
`
Activity 2:
Separating Text within a Cell
Solution:
When data is combined within a cell, such as a first and last name, Excel is able to separate this data
into two cells.

To separate data within a cell:

1. Insert a blank column to the right of the column containing the merged data.
2. Highlight the column of full names.
3. Select the Data tab.
4. Select Text to Columns .

The Convert Text to Columns Wizard dialogue box will.

5. Choose the appropriate data type.

To separate a column based on punctuation characters, select Delimited.

To separate a column based on spaces between each field, select Fixed Width.

For this example we will select Delimited.

6. Select Next.

7. Choose your delimiters for the text separation.

For this example select Space.

8. Select Next.

57
`
 9. Select the data format for each column.
For this example select General.

10. Select Finish.

Data will be displayed as separate columns

.

Activity 3:
Use of Functions and Formulas
Solution:
Excel has many different functions and formulas which can be used to manipulate data in a
variety of ways, such as sums, subtotals, averages, number counts, maximums, and
minimums.

Sums: One of the most commonly used functions of Excel is summation. If you have a data
table for a single student with amounts and dates of payment, to find the sum of all payments,
you would use the summation function.

58
`
 To add numbers in a column:
1. S elect the cell directly beneaththe last entry.
2. S elect Auto Sum located on the Formulas tab.

3. Select the AutoSum button

4. This will select all items within the column
5. Click the Enter key on your keyboard to calculate the sum of all fields.
Other functions are available by selecting the AutoSum dropdown

Other functions include: averaging the numbers in a column, counting the numbers in a
column and finding the minimum and/or maximum numbers in the column.

Additionally, there is an AutoSum button and dropdown menu also located on the Home
toolbar.

Subtotaling

The Subtotal tool is used sum data by group. Subtotaling data eliminates the need to manually
insert a row and perform a summation.

Below is a sample data sheet for which we need to calculate the total amount paid for each
semester.

59
`
 One Level Subtotals
To Subtotal a data sheet:
1. Select the Subtotal button located on the Data toolbar.

The Subtotal dialogue box will open

To subtotal this data sheet by semester:

1. Choose Semester for the At Each Change In dropdown.
2. Select Sum for the Use Function dropdown.
3. Choose Amount Paid for the Add Subtotal To field.
4. Click Ok.

Subtotals will automatically be added to your data.

60
`
 The subtotal hierarchy located to the left of the spreadsheet can be used to hide some of the
data within the spreadsheet.
To view only the grand total, select column 1
To view the total for each subsection,
select column 2 To view all data, select
column 3.

Nested Level Subtotals

Nested Level Subtotals are used to subtotal more than one level of data.
For this example our list of data contains individual payers and semesters

1. Select any cell within your range of data

2. Select Subtotal on the Data tab.

The Subtotal dialogue box will open.

3. For the At Each Change in dropdown menu, select Semester.

4. Choose to Use Function, Sum.
5. Choose to Add Subtotal To, Amount Paid.

61
`
 6. Click Ok.

The first level of subtotal will be added to the data.

To add an additional level of subtotals:

1. Select Subtotal
2. For the At Each Change in dropdown menu, select Last Name.
3. Choose to Use Function, Sum.
4. Choose to Add Subtotal To, Amount Paid.
5. Ensure the checkbox Replace Current Subtotals is unchecked.

62
`
 6. Click Ok.
The second level of subtotals will be added to the data range:

63
`
 Removing Subtotals
To remove subtotals from a data sheet:
1. Select the Subtotal tool
The Subtotal Dialogue box will appear.

2. Select Remove All to remove all subtotals.

Average

To find the average of a select range of data:

1. Select the cell directly beneath the range of data

2. Select the Auto Sum dropdown on the Formulas tab.

3.

64
`
 Choose Average from the Auto Sum dropdown:

4. Select the range of cells to calculate

5. Click Enter on your keyboard

Count Numbers

To count the number of items in a range of data:

1. Select the cell directly beneath the range of data.

2. Select the Auto Sum dropdown.

3. Select Count Numbers.

65
`
 4. Select the range of cells to calculate.
5. Click Enter on your keyboard.

Maximum and Minimum

To calculate the Maximum or Minimum for a range of data:

1. Select the cell directly beneath the range of data.

2. Select the Auto Sum dropdown.

3. Select Max or Min to calculate the maximum or minimum values

6. Select the range of cells to calculate.

7. Click Enter on your keyboard to calculate the value.

66
`