Scribd Logo
Upload

Welcome to Scribd!

  • 11 views

    Information and Communication Technology Skills

    Uploaded by

    epicnichii

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Information and Communication Technology Skills

    Uploaded by

    epicnichii
    11 views24 pages

    Original Title

    Ict

    Copyright

    © © All Rights Reserved

    Available Formats

    PDF, TXT or read online from Scribd

    Did you find this document useful?

    Is this content inappropriate?

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    11 views24 pages

    Information and Communication Technology Skills

    Uploaded by

    epicnichii

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 24

    Information and Communication Technology Skills

    Information and Communication Technology, called ICT in short, gives us the


    ability to use digital technology and communication tools to access, manage,
    integrate, evaluate, create and communicate.

    Session 1: Getting Started with Spreadsheet

    A spreadsheet is an electronic document, which has rows and columns. It is used


    to store data in a systematic way and do calculations.

    Types of spreadsheet

    OpenOffice Calc is a spreadsheet program, a part of the free OpenOffice


    suite. The program is easy to use and contains most of the commonly used
    features found in commercial spreadsheet programs. OpenOffice Calc is a
    software that helps in performing calculations using formulae and in analysing
    data.

    ADVANTAGES OF SPREADSHEETS

    Spreadsheet programs have become very popular because of the following


    features:

    • Built-in functions make calculations easier, faster, and more accurate.

    • Large volumes of data can be easily handled and manipulated.

    • Data can be exported to or imported from other software.

    • Data can be easily represented in pictorial form like graphs or charts.

    • Formulae are automatically recalculated whenever underlying data values are


    changed.

    Steps to start LibreOffice Calc

    . Click Start  All Programs LibreOffice Calc


    Title bar

    The title bar is located at the top of the Calc window. It displays the name of
    the workbook on which you are currently working. A workbook is a collection of
    one or more worksheets. The right side of the title bar contains the Minimize,
    Restore Down or Maximize, and Close buttons.

    Menu bar

    The menu bar has commands like File , Edit, etc. Clicking on each menu option
    displays a list of commands. Standard bar This bar contains icons (buttons) to
    provide quick access to commands such as New, Open, Print, Copy, and Paste etc.

    Formatting bar

    It has buttons and drop-down menus that allow you to select a formatting option
    like, font, font color, alignment, number format, border, and background color.

    Components of a spreadsheet

    In the spreadsheet, you can see a worksheet with cells placed in rows and
    columns.

    • A row is an arrangement of cells in a horizontal (sleeping) manner. The


    rows are numbered from top to bottom along the left edge of the
    worksheet as 1, 2, and so on.
    • A column is an arrangement of cells in a vertical (standing) manner.
    Columns are labelled from left to right with letters A…Z, AA…AZ and so
    on.
    • A cell is a rectangle shaped box, where the row and column meet. You can
    enter text, numbers, date, formula, etc., in a cell. The cell that is
    selected appears highlighted.
    • Whatever you type in, a cell appears in the area called formula bar. It
    contains the Name Box and a long white box, known as the Input line.
    • Data Types - You can enter numbers, text, and formulas in a cell.
    • The name box shows the location of the selected cell. The location of the
    cell is a combination of column and row. For example, A1, where A is the
    column name and 1 is the row number.
    • A worksheet is a collection of cells in the form of a grid (a network of
    lines that intersect each other, making rectangles). When you open a
    spreadsheet for the first time, you see a blank worksheet with the name
    ‘Sheet1’.
    • A workbook is a spreadsheet that has one or more worksheets.

    Session 2: Performing Basic Operations in a Spreadsheet

    Type of data
    There are three main type of data — text, numbers and formula.
    Nowadays, it is also possible to enter pictures, audio, video and shapes in
    a spreadsheet.

    Steps to enter data

    Editing data in a cell


    Deleting data in a cell

    Selecting multiple cells

    • When a single cell is selected it is called active cell.


    • When a number of cells is selected, it is called cell range.

    To select two or more rows that are not next to each other, select one
    row and hold down the Control key, and then, select the next row.

    A range is a rectangular block of contiguous cells, i.e., cells that touch


    each other, especially along a line.
    You can select range of cells in any one of the following ways:
    • Using the mouse
    • Using the keyboard
    Session 3: Working with Data and Formatting Text
    Data stored in a spreadsheet can be used in calculations, graphical
    representation and display of information.

    To do any calculation in a spreadsheet, you need to use ‘=’ (equal-to)


    symbol, which tells the spreadsheet that a formula has been entered.
    Only then the spreadsheet will perform the calculation and display the
    result.

    Using Autofill
    The AutoFill feature of Calc allows you to fill a range of cells with a
    series of data without typing all of it. The predefined series that can be
    filled in Calc using AutoFill are:
    • months of the year
    • days of the week.

    To use AutoFill for a series the steps are:

    1. Select the cell, say A1, which has the data, say, Monday .You want to
    fill the rest of the days of the week in the column.
    2. Move the mouse pointer to the small black square at the lower-right
    corner of the cell. This square is called the fill handle.
    3.When you point to the fill handle, the mouse pointer changes to a cross
    shape.
    4. Drag to enclose the area you want to fill.
    4. Release the mouse button. The cells enclosed will be filled with days of
    the week
    You can also fill a cell range with a series of numbers.
    The steps are:
    1. Type the first two values of the series in two adjacent cells
    2. Select the two cells. Click the fill handle in the lower-right corner of
    the selected cells.
    3. Drag it to enclose the area you want to fill.
    4. Release the mouse button.

    AutoFill uses the difference between the first two numbers and keeps
    adding it to the last number. So the range gets filled automatically.

    Shortcut Keys

    Ctrl+N – New Document


    Ctrl+P - Print
    Ctrl+C - Copy
    Ctrl+V - Paste
    Ctrl+Z - Undo
    Ctrl+Y - Redo
    CTrl+A – Select All
    Ctrl+S - Save
    Ctrl+B – bold
    Ctrl+I – Italic
    Ctrl+U - Underline
    Ctrl+X - Cut
    CTRL + SPACEBAR - To select the entire column in which the cell pointer is positioned
    SHIFT + SPACEBAR - To select the entire row in which the cell pointer is positioned

    EDIT COMMANDS

    After typing in a cell, you may need to change the entire content or do
    some partial modifications.

    This can be done in any one of the following ways:


    • By overtyping, i.e., changing the content completely
    • By partially modifying the content

    Changing Column Width

    You can change the column width in a Calc worksheet in any of the
    following ways:
    1 • Drag the divider to the right of the column header (Fig 25).

    • To fit the column width to the cell contents, double-click the divider.

    or

    • To change the column width, select Format Column  Width


    The Column Width dialog box appears (Fig. 27). Enter the value for
    column width in the Width spinbox.

    Changing Row Height

    You can change the row height in a Calc worksheet in any of the following
    ways:
    • Drag the divider below the row
    • To fit the row height to the cell contents, double-click the divider.
    Or

    • Select Format  Row  Height


    The Row Height dialog box appears . Enter the value for row height in the
    Height spinbox.

    Formula in a Worksheet
    Align (arrange) text in a cell

    In a spreadsheet, you can position the text in a cell to the left, right or
    center. This is the alignment feature of spreadsheet.

    Session 4: Advanced Features in Spreadsheet

    SORTING DATA

    Once you have entered data and applied relevant formulas in a worksheet,
    you can change the order in which the data is present in the cells. This is
    called sorting of data.

    The steps to sort data are as follows:

    1. Select all rows and columns that have to be sorted.


    2. Click on Data, and then, select Sort
    This will give a Sort dialog box Click on Sort Key 1 and select total from
    the drop-down. By default the order is Ascending, which means from
    the lowest to the highest. We can also change it to Descending. This will
    sort the data in the total field.
    4. Click on OK.
    5. The data will get rearranged in the entire list.

    FILTERING DATA
    Protecting spreadsheet with password
    Introduction to Presentation Software
    A presentation is a systematic display of information. It consists of a number of
    slides containing text, graphics, movies, sound, and graphs. Slides of a
    presentation are displayed one by one on the screen.
    Some common terms used in a Presentation software are:

    Slides are the individual pages of a presentation. Each slide may contain text,
    graphics, movies, and sound.

    Handouts are very small images of slides printed together on a sheet of paper,
    which can be given to the viewers for reference.

    Speaker notes are notes added to the slides as a reference for the presenter.
    They are not visible to the audience during a presentation.

    There are differernt sofwares like MS Powerpoint , OpenOffice Impress that


    can be used to create a presentation.
    Steps to start LibreOffice Impress
    1. First, you must ensure that LibreOffice Impress is installed on your computer.

    2. Type ‘LibreOffice Impress’ in the search bar of Windows.

    3. Select LibreOffice Impress from the search results

    Opening, closing, saving and printing a presentation


    4. Click on Save. The default Save As type is .ods.

    Working with Slides and Text in a Presentation

    You might also like