European Outsourcing Guidelines

Business / Technical Brief
Advisory: Oracle Cloud

Infrastructure and Oracle
Cloud Applications and the
European Outsourcing
Guidelines (EBA, EIOPA,
ESMA)
Addressing EU Outsourcing Guidelines for

Financial Institutions When Using Oracle Cloud
Infrastructure and Oracle Cloud Applications
March 2023, version 2.0

Copyright © 2023, Oracle and/or its affiliates
Public
1 Advisory: Oracle Cloud Infrastructure and Oracle Cloud Applications and the European Outsourcing Guidelines (EBA, EIOPA, ESMA) / version 2.0
Copyright © 2023, Oracle and/or its affiliates / Public
Disclaimer
This document in any form, software or printed matter, contains proprietary information that is the exclusive
property of Oracle. This document is not part of your agreement nor can it be incorporated into any contractual
agreement with Oracle or its subsidiaries or affiliates.
This document is for informational purposes only and is intended solely to assist you in assessing your use of
Oracle Cloud services in the context of the requirements applicable to you as a financial institution under the
European Banking Authority (EBA), European Insurance and Occupational Pensions Authority (EIOPA), and
European Securities and Markets Authority (ESMA) guidelines. This document might also help you to assess
Oracle as an outsourced service provider. You remain responsible for making an independent assessment of the
information in this document, which is not intended and may not be used as legal advice about the content,
interpretation, or application of laws, regulations, and regulatory guidelines. You should seek independent legal
advice regarding the applicability and requirements of laws and regulations discussed in this document.
This document does not make any commitment to deliver any material, code, or functionality, and should not be
relied on in making purchasing decisions. The development, release, and timing of any features or functionality
described in this document remains at the sole discretion of Oracle.
The EBA, EIOPA, and ESMA guidelines referenced in this document are subject to periodic changes or revisions by
the applicable regulatory authority. The current versions of the guidelines are available at the following websites:
 European Banking Authority Guidelines on outsourcing arrangements (EBA guidelines)
 European Insurance and Occupational Pensions Authority Guidelines on outsourcing to cloud service providers
(EIOPA guidelines)
 European Securities and Markets Authority Guidelines on outsourcing to cloud service providers (ESMA
guidelines)
This document is based on information available at the time of creation. It is subject to change at the sole
discretion of Oracle Corporation and may not always reflect changes in the regulations.
Revision History
The following revisions have been made to this document since its initial publication.
DATE REVISION
March 2023 Annual review and updates
November 2021 Initial publication
Table of Contents
Introduction 4
Document Purpose 4
About Oracle Cloud Infrastructure 4
About Oracle Cloud Applications 4
The Cloud Shared Management Model 5
Summary of EU Outsourcing Guidelines 5
Main Phases of the Outsourcing Process 6
Key Aspects You Should Know About Oracle and Oracle Cloud
Solutions Before Outsourcing 7
Questionnaire for the Assessment of Outsourcing Arrangements 9
Key Compliance Considerations of the Outsourcing Process 11
List of Abbreviations 21
Resources 21
Introduction
The European Banking Authority (EBA) is an independent European Union (EU) Authority with the stated aim of
ensuring effective and consistent prudential regulation and supervision across the European banking sector. The
EBA Guidelines on outsourcing arrangements (EBA/GL/2019/020), last updated in February 2019, are intended
to set out a harmonized outsourcing framework for all in-scope financial institutions. The guidelines contain
provisions for institutions’ governance of outsourcing arrangements and the related supervisory expectations and
processes. The European Securities and Markets Authority (ESMA) and European Insurance and Occupational
Pensions Authority (EIOPA) have also published their respective guidelines on outsourcing to cloud service
providers. The EBA, ESMA, and EIOPA guidelines are collectively referred to in this document as “the EU
Outsourcing Guidelines.”
Document Purpose
When evaluating the use of cloud services, regulated entities need to consider applicable provisions of the EU
Outsourcing Guidelines. This document is intended to provide information to help customers determine the
suitability of using Oracle Cloud services in the context of the EU Outsourcing Guidelines. The information
contained in this document does not constitute legal advice. Customers are advised to seek their own legal
counsel to develop and implement their compliance program and to assess the features and functionality
provided by Oracle with respect to their specific legal and regulatory requirements.
The following Oracle Cloud products are in scope of this document:
 Oracle Cloud Infrastructure (OCI), which includes infrastructure-as-a-service (IaaS) and platform-as-a-
service (PaaS) products
 Oracle Cloud Applications, limited to the following software-as-a-service (SaaS) products:
o Enterprise Resource Planning (ERP)
o Enterprise Performance Management (EPM)
o Supply Chain & Manufacturing (SCM)
o Human Capital Management (HCM)
Note: Oracle GBU SaaS, NetSuite, and Advertising SaaS products are not included in the scope of this document.
About Oracle Cloud Infrastructure

Oracle’s mission is to help customers see data in new ways, discover insights, and unlock possibilities. Oracle
provides several cloud solutions tailored to customers’ needs. These solutions provide the benefits of the cloud,
including global, secure, and high-performance environments in which to run all your workloads. The cloud
offerings discussed in this document include Oracle Cloud Infrastructure (OCI).
OCI is a set of complementary cloud services that enable you to build and run a wide range of applications and
services in a highly available and secure hosted environment. OCI offers high-performance computing capabilities
and storage capacity in a flexible overlay virtual network that is easily accessible from an on-premises network.
OCI also delivers high-performance computing power to run cloud native and enterprise IT workloads. For more
information about OCI, see docs.oracle.com/en-us/iaas/Content/home.htm.
About Oracle Cloud Applications

Oracle Cloud Applications (SaaS) provide the most complete and connected SaaS suite. By delivering a modern
user experience and continuous innovation, Oracle is committed to the success of your organization with
continuous updates and innovation across the entire business: finance, human resources, supply chain,
manufacturing, advertising, sales, customer service, and marketing. For more information about Oracle Cloud
Applications, see oracle.com/applications.
The Cloud Shared Management Model
From a security management perspective, cloud computing is fundamentally different from on-premises
computing. On-premises customers are in full control of their technology infrastructure. For example, they have
physical control of the hardware and full control over the technology stack in production. In the cloud, however,
customers use components that are partially under the management of the cloud service providers. As a result,
the management of security in the cloud is a shared responsibility between the cloud customers and the cloud
service provider.
Oracle provides best-in-class security technology and operational processes to secure enterprise cloud services.
However, customers must also be aware of and manage their security and compliance responsibilities when
running their workloads in Oracle Cloud environments. By design, Oracle provides security functions for cloud
infrastructure and operations, such as cloud operator access controls and infrastructure security patching).
Customers are responsible for securely configuring and using their cloud resources. For more information, see
the cloud service documentation.
The following figure illustrates this division of responsibility at high level.
Figure 1: Conceptual Representation of the Various Security Management Responsibilities Between Customers and Cloud Providers
Summary of EU Outsourcing Guidelines

This section provides an overview of the key elements of the EU Outsourcing Guidelines, listed in the following
table, that customers operating in the European banking sector should consider.
Financial institutions and supervisory authorities captured within the scope of the EU Outsourcing Guidelines are
required to make every effort to comply with the relevant guidelines. This may include the enactment of national-
level legislation or amendments to current supervisory processes.
AUTHORITY NAME OF PUBLICATION SCOPE OF APPLICATION
European Banking Authority Guidelines on outsourcing arrangements • Credit institutions

(EBA) (EBA/GL/2019/02) • Investment firms
• Payment institutions
• Electronic money institutions
European Securities and Markets Guidelines on outsourcing to cloud • Alternative investment fund managers and
Authority (ESMA) service providers (ESMA50-157-2403) depositaries
• Other investment firms and credit institutions
AUTHORITY NAME OF PUBLICATION SCOPE OF APPLICATION
European Insurance and Guidelines on outsourcing to cloud Insurance and reinsurance undertakings
Occupational Pensions Authority service providers (EIOPA-BoS-20-002)
(EIOPA)
Main Phases of the Outsourcing Process

The EU Outsourcing Guidelines describe several phases, which are commonly considered as part of a process or
lifecycle for outsourcing arrangements. The phases span an initial assessment of risks related to the project to the
potential termination of an existing outsourcing arrangement. Specific regulatory requirements are defined for
each phase.
Pre-outsourcing analysis: The customer pre-assesses future outsourcing arrangements by estimating the
criticality and importance of the functions that will potentially use or be impacted by the use of the proposed
outsourcing services. The customer also conducts a due-
diligence investigation of the outsourcing provider and the
selected services and products.
Informing the competent authority or supervisor: If the

regulated customer considers a proposed outsourcing
arrangement to provide a critical or important function, the
customer notifies the competent authority. If an existing use of
an outsourcing solution has become critical or important for the
regulated customer, notification is also required. Depending on
the applicable local requirements defined by the competent
authority, such a notification requirement might extend to a
prior authorization to be obtained. This communication
requirement also relates to material changes and severe events
that could have a material impact on the customer’s continuing
provision of business activities.
Contractual phase: The rights and obligations of the service

provider and the customer should be fully documented in the written agreement. As part of this phase, the
customer is required to include certain specified rights and obligations in their outsourcing agreement.
Oversight and monitoring: The customer is ultimately responsible for any activity or cloud solution outsourced
to a cloud service provider. For this reason, the customer is required to exercise oversight duties and ongoing
monitoring of the performance of the service provider, including monitoring of key performance indicators (KPIs).
Terminate and exit: The EU Outsourcing Guidelines require that regulated entities plan for a potential
termination of the outsourcing arrangements. This obligation requires both the inclusion of specific termination
rights in the contractual agreement and the development of exit strategies to avoid undue business disruptions
and ensure continued compliance with regulatory requirements.
Key Aspects You Should Know About Oracle and Oracle Cloud Solutions Before
Outsourcing
Although the main part of this document explains the key requirements of the EU Outsourcing Guidelines and the
related assistance offered by Oracle, this section addresses a few essential aspects that you should consider to
help you in your cloud compliance journey.
Is Oracle a regulated entity under the supervision of EBA, ESMA, and EIOPA?
Oracle is not under the direct supervision of EBA, ESMA, or EIOPA. However, Oracle is committed to helping
regulated customers meet their regulatory requirements. Such assistance may include providing certain
information and resources or taking other measures to support the regulated customer’s ability to satisfy their
compliance requirements.
Does Oracle have a specific cloud contract for the financial services sector?
Yes. In addition to its comprehensive cloud hosting and delivery, data protection, and security contract terms,
Oracle offers the Financial Services Addendum (FSA) as an add-on to the Oracle Cloud Service Agreement. The
FSA addresses various topics typically requested by regulated entities in the financial services sector, such as
audit rights (for customers and their regulators), termination rights, exit provisions and transition services, and
business continuity and subcontracting obligations.
What customer data will Oracle process in the context of the provision of a contracted Oracle cloud
service?
Oracle Cloud services typically handle two types of customer data:
 Customer account information that is needed to operate the customer’s cloud account. This information
is primarily used for customer account management, including billing. Oracle is a controller with regard to
the use of personal information that it gathers from the customer for purposes of account management
and handles such information in accordance with the terms of the Oracle General Privacy Policy.
 Customer content that customers choose to store within Oracle cloud services, which may include
personal information gathered from the customer’s individuals or data subjects, such as its users, end
customers, or employees.
It is important to note that Oracle does not have a direct relationship with the customer’s individuals or data
subjects. The customer is the controller in these situations and is responsible for their data collection and data use
practices. Oracle is the processor that acts on the instructions of the customer and handles personal information
contained in customer content in accordance with the general processing terms of the Oracle Services Privacy
Policy and the Oracle Data Processing Agreement. Oracle, as a data processor, provides customers technical and
organizational measures that have been designed to protect customer personal data against risks associated with
unauthorized processing, including advanced security controls and external audit certifications. Oracle also
maintains an incident management and data breach notification framework.
Where is customer data located?

Oracle operates within various regions across the globe. Data center regions are composed of one of more
physically isolated and fault-tolerant data centers (also called availability domains). Customers choose a data
center region during their initial Oracle account setup, either in an ordering document (SaaS) or during account
setup (OCI). This choice initially determines their tenancy’s location. Customer content is hosted within that region
unless customers choose to move their content outside of the region. This setup provides customers with clear
insight into the geographical location of their personal data storage. Learn more about the physical and logical
organization of OCI resources at docs.oracle.com/en-us/iaas/Content/General/Concepts/regions.htm. For
details about OCI regions in EMEA, see oracle.com/cloud/data-regions/#emea. The following map illustrates OCI
regions as of December 2022.
Figure 2: OCI Cloud Regions
Does Oracle have access to customer content?

Under the IaaS model (OCI), Oracle does not generally have insight into customer content or the customer’s
decisions regarding its collection and use. Under the SaaS model, authorized Oracle employees can access
customer content in limited circumstances, for example, to provide technical support. This access is temporary,
audited, and logged. Generally, Oracle customers are responsible for administering their own access rights with
regard to their cloud services environment.
How is customer content protected against access by unauthorized third parties, including other Oracle
customers?
Oracle has a reputation for secure and reliable product offerings and services and prioritizes protecting the
integrity and security of products and services. Oracle cloud services are designed and operated following a
defense-in-depth model. This model starts with a default-deny network-oriented approach that implicitly denies
the transmission of all traffic, and then specifically allows only required traffic based on protocol, port, source, and
destination. As a result, tenants are isolated from one another and from Oracle.
Access controls are implemented to govern access to and use of resources. Examples of resources include a
physical server, a file, a directory, a service running on an operating system, a table in a database, or a network
protocol. These controls include following a least-privilege model designed as a system-oriented approach in
which user permissions and system functionality are carefully evaluated and access is restricted to the resources
required for users or systems to perform their duties.
How does Oracle manage availability risks?

Oracle deploys its cloud services on a resilient computing infrastructure designed to maintain service availability
and continuity if an adverse event affects the services. Availability domains align with Uptime Institute and
Telecommunications Industry Association (TIA) ANSI/TIA-942-A Tier 3 or Tier 4 standards and follow a N2
redundancy methodology for critical equipment operation. Equipment uses redundant power sources and
maintains generator backups in case of widespread electrical outage. Server rooms are closely monitored for air
temperature and humidity, and fire-suppression systems are in place. For more information, see
oracle.com/corporate/security-practices/corporate/physical-environmental.html.
Oracle periodically makes backups of a customer’s production data and stores such backups at the primary site
used to provide the Oracle cloud services. Backups may also be stored at an alternative location for retention
purposes. For more information, see section 2 in the hosting and delivery policies document at
oracle.com/us/corporate/contracts/ocloud-hosting-delivery-policies-3089853.pdf.
How does Oracle handle security incidents?
Oracle will evaluate and respond to any event when Oracle suspects that Oracle-managed customer data has
been improperly handled or accessed. Oracle’s Information Security Incident Reporting and Response Policy
defines requirements for reporting and responding to events and incidents. This policy authorizes the Global
Information Security (GIS) organization to provide overall direction for incident prevention, identification,
investigation, and resolution within Oracle’s Lines of Business (LOB). If Oracle determines that a confirmed
security incident involving personal information processed by Oracle has occurred, Oracle will promptly notify
impacted customers or other third parties in accordance with its contractual and regulatory responsibilities as
defined in the Data Processing Agreement for Oracle services. Information about malicious attempts or suspected
incidents is Oracle Confidential and is not shared externally. Incident history is also Oracle Confidential and is not
shared externally.
Does Oracle provide audit rights to customers and their regulators?

Yes. Customers and their regulators have the unrestricted right to access and audit Oracle’s compliance with its
obligations under their cloud services agreement as specified in the FSA. Such audit rights include the right to
conduct emergency audits. In addition, Oracle grants its customers and their regulators the same rights of access
and audit of Oracle strategic subcontractors. Such audit rights and related terms are covered by the FSA.
What compliance documentation does Oracle provide?

Oracle provides information about frameworks for which an Oracle LOB has achieved a third-party attestation or
certification for one or more of its services in the form of attestations. These attestations provide independent
assessment of the security, privacy, and compliance controls of the applicable Oracle cloud services and can assist
with compliance and reporting. Such attestations include CSA Star, SOC, and ISO/IEC 27001, 27017, and 27018.
Oracle provides general information and technical recommendations for the use of its cloud services in the form
of advisories. These advisories are provided to help customers determine the suitability of using specific Oracle
cloud services and implement specific technical controls to help meet compliance obligations.
For more information, see oracle.com/cloud/compliance/.
Questionnaire for the Assessment of Outsourcing Arrangements

The EU Outsourcing Guidelines require regulated customers to establish whether an arrangement with a third
party would fall under the definition of “outsourcing” and, if so, assess whether the arrangement should be
considered as being related to a “critical or important” function. If an outsourcing arrangement is considered to be
related to a critical or important function, that arrangement is subject to stricter regulatory requirements and the
relevant competent authority must be notified.
If the arrangement covers several functions, regulated customers should consider all aspects together in the
assessment.
1. Assess whether the proposed arrangement falls under the definition of “outsourcing.” Regulated
customers should consider the recurring nature of the provided service and whether this function could
be expected to fall into the scope of functions that could realistically be performed by the regulated
customer.
2. Assess the criticality or importance of the outsourced function. The following table provides a guide.
Regulated customers should inform their national authorities in a timely manner about any outsourced
functions that they assess as critical or important. The procedure of the communication with the
authorities may vary among jurisdictions.
SAMPLE ASSESSMENT OF CRITICAL OR IMPORTANT FUNCTIONS
Would the proposed cloud service support functions for which a defect or failure could
materially impair the entity’s financial performance, the soundness or operational
Yes or No
continuity of its authorized core services and activities, or its continuing compliance with
its obligations and duties?
Would the proposed cloud services support operational tasks of the entity’s internal
Yes or No
controls functions?
Would the entity have difficulties substituting the concerned function or arrangements? Yes or No
Would the entity have difficulties reintegrating the concerned function or arrangements
Yes or No
into its organization?
Would a confidentiality breach or failure to protect data availability and integrity result in
Yes or No
noncompliance with data protection obligations?
Would a disruption to the concerned function materially impair the entity in any of the
following areas:
• Short-term or long-term financial resilience and viability

• Business continuity and operational resilience Yes or No
• Management of operational risk (for example, ICT, legal)
• Reputation
• Recovery and resolution planning, or resolvability and operational continuity in an early
intervention, recovery, or resolution situation
Would the concerned function materially impact the entity’s risk management,
Yes or No
compliance, and ability to conduct appropriate audits on this function?
Does the concerned function materially impact the entity’s customers? Yes or No
Recommended action: If you answered Yes to any of these questions, a prior notification to or authorization by a
competent authority may be required.
Note: This list is not an exhaustive list of the factors specified in the EBA, EIOPA, and ESMA guidelines, which
customers should consider when conducting their risk assessments. Customers should consult the applicable
regulation for an exhaustive list of factors and or definitions to consider.
Key Compliance Considerations of the Outsourcing Process
This section summarizes some of the key compliance considerations for outsourcing and outlines Oracle’s approach and available resources. Customers may
want to consider the following guidance and resources as part of their third-party due-diligence efforts.
1. Pre-Outsourcing Analysis
COMPLIANCE
TOPIC ORACLE GUIDANCE ORACLE RESOURCES
CONSIDERATIONS
About your Who is the service Oracle provides products and services that address enterprise information technology (IT) • About Oracle Corporation:
service provider? environments. Our products and services include applications and infrastructure offerings oracle.com/corporate/
provider that are delivered worldwide through various flexible and interoperable IT deployment • Oracle Corporate Facts:
models. Our customers include businesses of many sizes, government agencies, oracle.com/corporate/corporate-facts.html
educational institutions, and resellers. We market and sell to customers directly through • Oracle Investor Relations: investor.oracle.com
our worldwide sales force and indirectly through the Oracle Partner Network.
Using Oracle technologies, our customers build, deploy, run, manage, and support their
internal and external products, services, and business operations.
Assessment Should the cloud According to the EU Outsourcing Guidelines, in determining whether Oracle Cloud • Oracle Cloud Infrastructure:
of solutions offered by solutions fall under the definition of outsourcing services, the entity needs to consider oracle.com/cloud/
outsourcing Oracle be considered whether the use of cloud services creates “an arrangement of any form between an • Oracle Cloud Applications:
“outsourcing services”? institution, a payment institution or an electronic money institution and a service provider oracle.com/applications/
by which that service provider performs a process, a service or an activity that would
otherwise be undertaken by the institution, the payment institution or the electronic
money institution itself.”
Therefore, the assessment of the Oracle cloud services within the meaning of an
“outsourcing arrangement” should be assessed on a case-by-case basis depending on the
customer’s intended use and preferences. Oracle makes information available about its
various cloud offerings that can help regulated entities in making this determination.
Assessment Which elements should In determining whether a proposed cloud service constitutes a “critical or important” None
of critical or be considered to function, the customer should consider various factors, some of which are outlined in the
important determine whether “Questionnaire for the Assessment of Outsourcing Arrangements” section of this
outsourcing Oracle Cloud solutions document. Oracle provides information regarding its operational and security practices to
should be considered help the customer make such a determination.
as “critical or
important”?
COMPLIANCE
CONSIDERATIONS
Due diligence Which Oracle Oracle provides several resources to assist its customers in conducting necessary risk • Oracle Cloud Compliance site:
of compliance assessments and due diligence. Oracle provides customers with access to security oracle.com/cloud/compliance/
outsourcing documentation is questionnaires (CAIQ), audit reports, and other information regarding Oracle’s operational • Oracle Cloud CAIQs:
available to assist and security practices. Customers can access these materials through the Oracle oracle.com/corporate/security-
customers in their risk Compliance site and other sites specified in the Resources column. practices/cloud/
assessments and due • Cloud Services Hosting and Delivery Policies:
diligence? oracle.com/corporate/contracts/cloud-
services/hosting-delivery-policies.html
• Oracle Corporate Security Practices:
oracle.com/corporate/security-
practices/corporate/
Data What capabilities has Per the Cloud Shared Management Model, customers are responsible for protecting • Cloud Services Hosting and Delivery Policies:
protection Oracle implemented access to their data. Oracle Cloud provides customers with the capability to restrict access oracle.com/corporate/contracts/cloud-
related to protecting to information stored or processed in their application and cloud tenancy in accordance services/hosting-delivery-policies.html
customer data? with their confidentiality commitments and requirements. • Oracle SaaS Help Center, Securing
Applications:
Additionally, the Oracle Cloud services contract addresses the accessibility, availability, docs.oracle.com/en/cloud/saas/applications
integrity, privacy, and safety of customer’s content through technical and organization -common/21c/facsa/index.html
security measures. • Securing IAM:
docs.oracle.com/iaas/Content/Security/Refe
rence/iam_security.htm
• Oracle Contract Checklist for EBA, EIOPA, and
ESMA Guidelines:
oracle.com/a/ocom/docs/corporate/contrac
t-checklist-for-EBA-EIOPA-ESMA-
guidelines.pdf
What measures has Oracle requires role-based access control (RBAC) and employs the access management • Oracle Data Security:
Oracle implemented principles of “need to know,” “least privilege,” and “segregation of duties.” oracle.com/corporate/security-
related to the practices/corporate/data-protection/
The Data Processing Agreement for Oracle Services describe Oracle’s commitments
processing of personal • Oracle Access Control:
regarding the processing of personal informaiton.'
data? oracle.com/corporate/security-
practices/corporate/access-control.html
• Data Processing Agreement:
https://www.oracle.com/contracts/cloud-
services/#data-processing
COMPLIANCE
CONSIDERATIONS
Risk How does Oracle Oracle has implemented protective measures for identifying, analyzing, measuring, • Oracle Corporate Security Practices:
management manage risks? mitigating, responding to, and monitoring risk specific to its cloud services organizations. oracle.com/corporate/security-
Risk assessments are performed annually across Oracle cloud services to identify threats practices/corporate/
and risks that could impact the security, confidentiality, or availability of the system. Risks • Risk Management Resiliency Program
are reviewed, assigned an owner, and remediated in line with the Oracle cloud services (RMRP): oracle.com/corporate/security-
risk management assessment program. The results of internal audits, external audits, practices/corporate/resilience-
management/
customer audits, and other compliance activities are collated and form inputs into Oracle’s
risk assessment process.
Code of Does Oracle follow a Oracle views ethical business conduct as a top priority and has implemented code of Oracle values and ethics policies and standards:
conduct code of conduct? conduct policies along with a robust training program to educate its employees. oracle.com/corporate/citizenship/values-
Contractors adhere to the highest ethical standards during their business dealings. ethics.html#equaloracle.com/corporate/citizens
hip/values-ethics.html
2. Informing the Competent Authority About the Outsourcing Arrangement
COMPLIANCE
CONSIDERATIONS
Communication When should the competent Customers are responsible for notifying their national competent My Oracle Support:
with the national authority be informed? authorities in a timely manner where they choose to outsource services support.oracle.com/epmos/faces/Dashboard
competent that are considered critical or important. The notification procedure may
What procedure must be
authority vary across the EU member states.
followed?
Oracle provides various materials through My Oracle Support (MOS) and
the Customer Notification Portal that may assist customers in their
dialogue with competent authorities. In addition, as required by
applicable law or regulation, Oracle will provide customers and their
regulators with necessary information (including summaries of reports
and documents) regarding the activities outsourced to Oracle.
3. Contractual Phase
TOPIC COMPLIANCE CONSIDERATIONS ORACLE GUIDANCE ORACLE RESOURCES
Required contract Does the agreement between Oracle The terms governing the provision of cloud services and the • Oracle Cloud Services Contracts:
terms and the customer include the relationship between the parties are set out in the following oracle.com/corporate/contracts/cloud-
required terms as outlined by the EU contractual documents: services/contracts.html
Outsourcing Guidelines? • Oracle Contract Checklist for EBA, EIOPA, and
The Oracle Cloud Services Agreement (CSA) covers:
ESMA Guidelines:
• Description of the services oracle.com/a/ocom/docs/corporate/contract-
checklist-for-EBA-EIOPA-ESMA-guidelines.pdf
• Governing law and jurisdiction
• Start date and end date of the agreement
• Notice period and procedures
The Ordering Document covers:
• Description of the cloud services
• Service-period term
• Fees
• Data center region (for SaaS cloud services); customers self-select
their data center region in the customer console for OCI Cloud
services
The Oracle Financial Services Addendum (FSA) covers:
• Audit rights for customers and regulators

• Termination due to regulatory requirements
• Termination due to insolvency
• Exit provision including data retrieval, transition period, and
transition services
• Business continuity
• Strategic subcontractors
• Compliance with law applicable to Oracle’s provision of services
• Assistance with regulatory obligations, including the provision of
necessary information requested by the customer’s competent
authority
The Data Processing Agreement (DPA) for Oracle Services covers
key data privacy requirements for services engagements, such as:
• Allocation of responsibilities between the customer and Oracle
• Assistance with handling privacy inquiries and requests from
individuals
• Subprocessor management and due diligence
• Cross-border data transfers

• Security and confidentiality
• Audit rights
• Incident management and breach notification
• Return and deletion of personal information
The DPA also includes EU-specific provisions with GDPR-specific
terms, such as assistance with DPIAs and information regarding EU
data transfer mechanisms.
To help customers identify the sections of the Oracle Cloud services

contract that may help them address their regulatory requirements,
Oracle provides a more detailed “Contract Checklist for EBA, EIOPA,
and ESMA Guidelines,” which can be accessed on the link specified in
the “Oracle Resources” column.
Sub-outsourcing Does Oracle sub-outsource some of Oracle may use subprocessors or strategic subcontractors • FSA section 5: Strategic subcontractors and
its activities? (collectively “subcontractors”) to deliver some of its cloud services. other subcontractors
Oracle reviews all of its subcontractors that provide services to Oracle • My Oracle Support, Doc ID 111.2:
as part of its cloud services according to a published criteria (see the https://support.oracle.com/
following details) to determine the status of such subcontractors.
Oracle publishes a list of its subcontractors to customers through My
Oracle Support. Oracle notifies customers of any proposed new
subcontractor, and customers then have a 30-day period to object to
Oracle’s use of the subcontractor. If the parties are not able to
adequately address customer objections to such subcontractors, the
customer has the right to terminate the agreement for such cloud
services.
Oracle third-party subcontractor criteria
For each third-party subcontractor providing services used by Oracle

in the context of Oracle’s cloud services, the following aspects are
reviewed:
• Percentage of overall service provision to a typical customer for

that service
• Relevant jurisdictions where the subcontractor provides its
services
• Nature of the services provided by subcontractor
• Whether a failure in the subcontractor’s performance would
materially impair the continuity of Oracle cloud services
• Whether there are other subcontractors providing similar services

• Frequency of the subcontractor’s engagement with Oracle cloud
services
• Extent of the subcontractor’s access to customer data
• Potential impact on the Oracle cloud services if the subcontractor
discontinues its services
Security approach Which IT security approach has Oracle Cloud operates under policies that are generally aligned with • Corporate Security Policies and Practices:
Oracle cloud services adopted to the ISO/IEC 27002 Code of Practice for information security controls. oracle.com/corporate/security-practices/
protect the security of systems and • Oracle SaaS Help Center:
customer data? docs.oracle.com/en/cloud/saas/index.html
• OCI security overview:
docs.oracle.com/iaas/Content/Security/Conce
pts/security_overview.htm
• Oracle Cloud Compliance:
oracle.com/corporate/cloud-compliance/
4. Oversight and Monitoring
COMPLIANCE
CONSIDERATIONS
Service How does Oracle report on the Oracle commits to deliver the services at the agreed level of • OCI status: ocistatus.oraclecloud.com/
performance quality of its services? availability and quality, and offers multiple tools and services to • Fusion Cloud applications status: saasstatus.oracle.com/
support the monitoring obligations of its customers.
Customers can access metrics on the Service Availability Level

for Oracle cloud services that customers have purchased under
their order through the Customer Notifications Portal. For those
Oracle cloud services for which such metrics are not available in
the Customer Notifications Portal, Oracle can provide metrics on
the Service Availability Level upon receipt of a Service Request
submitted by the customer requesting additional information
about the performance of such cloud services.
COMPLIANCE
CONSIDERATIONS
Which key performance indicators Oracle uses various tools to monitor the availability and Oracle Hosting and Delivery Policies:
does Oracle measure? performance of Oracle cloud services and the operation of oracle.com/assets/ocloud-hosting-delivery-policies-
infrastructure and network components. Oracle monitors the 3089853.pdf
hardware that supports the Oracle cloud services, and generates
alerts for monitored network components, such as CPU,
memory, storage, and database. Oracle Cloud Operations staff
monitor alerts associated with deviations from Oracle-defined
thresholds and follows standard operating procedures to
investigate and resolve any underlying issues.
Security Are security tests conducted on Oracle conducts security tests of OCI and SaaS cloud services at Oracle Hosting and Delivery Policies:
penetration the Oracle cloud services? least annually. Identified exploitable threats and vulnerabilities oracle.com/assets/ocloud-hosting-delivery-policies-
testing are investigated and tracked to resolution. The summary reports 3089853.pdf
are available upon request by customer.
Business How does Oracle maintain and For each critical line of business, Oracle maintains a business Oracle Risk Management Resiliency Business Continuity:
continuity test business continuity plans? continuity plan that includes a business impact analysis (BIA), oracle.com/corporate/security-
measures risk assessments, and disaster recovery contingency plans. The practices/corporate/resilience-management/business-
plans align with Oracle’s Risk Management and Resiliency continuity.html
Program policy, which requires the plans to outline procedures,
ownership, roles, and responsibilities to be followed if a business
disruption occurs. These plans are reviewed and tested
annually.
Does Oracle provide information Oracle maintains business continuity plans and testing Oracle Risk Management Resiliency Business Continuity:
about testing activities related to pertaining to Oracle’s internal operations as used in the Oracle oracle.com/corporate/security-
its business continuity measures? Risk Management Resiliency Program (RMRP). Upon customer practices/corporate/resilience-management/business-
request, Oracle provides a summary of the RMRP, material continuity.html
modifications to the RMRP within the last 12 months, and
pertinent program governance areas, along with confirmation
that an internal audit of these governance areas was performed
within the last 12 months.
Change Does Oracle have a change Oracle has implemented cloud service change management Oracle Cloud Hosting and Delivery Policies:
management management policy in place? procedures that are designed to minimize service interruption oracle.com/assets/ocloud-hosting-delivery-policies-
during the execution of changes. Changes made through 3089853.pdf
What changes are covered in it?
change management procedures include system and service
maintenance activities, upgrades and updates, and customer-
specific changes.
COMPLIANCE
CONSIDERATIONS
Notification about How and when are customers For customer-specific changes and upgrades, where feasible, Oracle Cloud Hosting and Delivery Policies:
changes notified about change Oracle coordinates the maintenance periods with customers. oracle.com/assets/ocloud-hosting-delivery-policies-
management activities? Oracle reserved maintenance periods include the following 3089853.pdf
ones:
Critical security maintenance
Oracle may be required to perform critical security maintenance

to protect the security, performance, availability, or stability of
Oracle cloud services. Critical security maintenance is required
to address an exigent situation with a cloud service that cannot
be addressed except on an emergency basis (for example, a
hardware failure of the infrastructure underlying the service).
Oracle works to minimize the use of critical security
maintenance, and to the extent reasonable under the
circumstances, provides 24 hours prior notice for any critical
security maintenance requiring a service interruption.
Major maintenance changes
To help support continuous stability, availability, security, and

performance of Oracle cloud services, Oracle limits major
changes to its hardware infrastructure, operating software,
applications software, and supporting application software
under its control, typically to no more than twice per calendar
year. Each such major change event is considered scheduled
maintenance and may cause Oracle cloud services to be
unavailable. Each such event is targeted to occur at the same
time as the scheduled maintenance period. Oracle provides no
less than 60 days prior notice of a major change event.
COMPLIANCE
CONSIDERATIONS
Services Does Oracle provide any tools OCI provides the Oracle Cloud Observability and Management • Oracle Cloud Observability and Management Platform:
monitoring tools that can help a customer meet Platform, which is a comprehensive set of management, oracle.com/manageability/
their oversight duties? diagnostic, and analytics services that help customers manage • OCI Audit service:
their OCI tenancy while reducing troubleshooting time, reducing docs.oracle.com/iaas/Content/Audit/Concepts/auditove
likelihood of outages, and enabling IT to manage applications. rview.htm
The platform provides visibility across applications by using • OCI cost management tools:
advanced analytics to automatically detect anomalies and docs.oracle.com/iaas/Content/GSG/Concepts/costs.htm
enable quick remediation in near-real time. The platform • Managing and Monitoring Oracle Cloud:
includes services such as Logging, Monitoring, Notifications, docs.oracle.com/en/cloud/get-started/subscriptions-
cloud/mmocs/managing-and-monitoring-oracle-
Database Management, and Application Performance
cloud.pdf
Monitoring.
Oracle Applications use a combination of tools, portals, and

reports to provide customers insight and transparency in how
their environment is performing and meeting various industry
standards.
5. Informing the Competent Authority About Material Changes or Severe Events in the Outsourcing Arrangements
COMPLIANCE
CONSIDERATIONS
Communication When should the competent Customers are responsible for notifying their national competent authorities • Oracle Cloud Services Contracts:
with the authority be informed about in a timely manner when there are material changes or severe events oracle.com/corporate/contracts/cloud-
national changes to the cloud regarding their existing outsourcing arrangement that could have a material services/contracts.html
competent services? impact on the continuity of business activities. The notification procedure may • FSA section 7: Service Notifications
authority vary across the EU member states.
Oracle provides resources, such as compliance reports and guidance

documents through the Oracle Cloud Console and My Oracle Support, that
may assist customers in their dialogue with competent authorities. In addition,
as required by applicable law or regulation, Oracle provides customers and
their regulators with necessary information (including summaries of reports
and documents) regarding the activities outsourced to Oracle.
Oracle reporting and notification obligations are set out in the Cloud Hosting
and Delivery Policies, the FSA, and the DPA. Additionally, as a listed company,
Oracle is subject to standard disclosure obligations on matters relevant to the
public market.
6. Termination and Exit
COMPLIANCE
CONSIDERATIONS
Termination Under which circumstances Customers have the right to terminate the cloud services in the following • FSA section 3: Additional Termination Rights
rights do customers have the right situations:
to terminate the cloud
Termination due to regulatory requirements
services?
• Continued use of the services would cause customers to violate applicable
law and regulation upon the conclusion made by the regulator.
• Termination requested based on express instruction issued by the
regulator where the services are considered as an impediment to effective
supervision over the customer.
Termination due to insolvency
• Oracle has become insolvent or resolved to go into liquidation.
• A proposal is made for entering into any compromise or arrangement
with any or all of Oracle’s creditors.
• A receiver is appointed over all or substantially all the assets of Oracle.
Exit procedures How does Oracle support its Transition period and services • FSA section 4: Exit Provision
customers when a contract is • Oracle hosting and delivering policies: Section 6.1
The FSA provides customers with the ability to order transition services and
terminated? Termination of Oracle cloud services
transition assistance to facilitate the transfer or the re-incorporation of the
concerned function back to the customer or to a third-party provider. For more information about each service, see the
following resources:
Data retrieval
• Deleting a volume:
For a period of 60 days upon termination, Oracle makes available, by means docs.oracle.com/iaas/Content/Block/Tasks/dele
of secure protocols and in a structured, machine-readable format, tingavolume.htm
customers’ content residing in the production cloud services environment, or • Managing objects:
keep the cloud service system accessible, for the purpose of data retrieval. docs.oracle.com/iaas/Content/Object/Tasks/ma
Oracle provides reasonable assistance to customers to retrieve their content nagingobjects.htm
from the production services environment and provides help to understand • Managing file systems:
the structure and format of the expert file. docs.oracle.com/iaas/Content/File/Tasks/mana
gingfilesystems.htm
Data deletion
• Terminating an instance:
Following expiry of the retrieval period, Oracle deletes the data from the docs.oracle.com/iaas/Content/Compute/Tasks/t
Oracle cloud services environments (unless otherwise required by applicable erminatinginstance.htm
law). • Oracle SaaS Help:
docs.oracle.com/en/cloud/saas/index.html
List of Abbreviations
 EBA: European Banking Authority
 EIOPA: European Insurance and Occupational Pensions Authority
 ESMA: European Securities and Markets Authority
 EU: European Union
 FSA: Financial Services Addendum
 GDPR: General Data Protection Regulation (EU 2016/679)
 IaaS: Infrastructure as a service
 ISO/IEC: International Organization for Standardization/International Electrotechnical Commission
 OCI: Oracle Cloud Infrastructure
 SaaS: Software as a service
 SOC: System and Organization Controls (report)
Resources
Regulatory texts
 EBA Guidelines on outsourcing arrangements:

eba.europa.eu/sites/default/documents/files/documents/10180/2551996/38c80601-f5d7-4855-8ba3-
702423665479/EBA revised Guidelines on outsourcing arrangements.pdf
 EIOPA: Guidelines on outsourcing to cloud service providers: eiopa.europa.eu/document-

library/guidelines/guidelines-outsourcing-cloud-service-providers_en
 ESMA: Guidelines on outsourcing to cloud service providers: esma.europa.eu/press-news/esma-

news/esma-publishes-cloud-outsourcing-guidelines
 EU portal on data protection: ec.europa.eu/info/law/law-topic/data-protection_en
Oracle Cloud Infrastructure
 Welcome to Oracle Cloud Infrastructure: docs.oracle.com/iaas/Content/GSG/Concepts/baremetalintro.htm
 Documentation about Oracle Cloud Infrastructure: docs.oracle.com/en-us/iaas/Content/home.htm
 Oracle Cloud Infrastructure Security Architecture: oracle.com/a/ocom/docs/oracle-cloud-infrastructure-

security-architecture.pdf
Oracle Cloud Applications
 Oracle Cloud Applications: oracle.com/applications
Oracle agreements
 Oracle Cloud Services Agreement: oracle.com/corporate/contracts/cloud-services/contracts.html
 Data Processing Agreement for Oracle Services: oracle.com/a/ocom/docs/corporate/data-processing-

agreement-062619.pdf
Oracle compliance-related documentation
 Oracle Cloud Hosting and Delivery Policies: oracle.com/assets/ocloud-hosting-delivery-policies-

3089853.pdf
 Oracle Cloud Services Contracts: oracle.com/corporate/contracts/cloud-services/contracts.html
 Oracle Corporate Security Practices: oracle.com/corporate/security-practices/
Connect with us
Call +1.800.ORACLE1 or visit oracle.com. Outside North America, find your local office at oracle.com/contact.
blogs.oracle.com facebook.com/oracle twitter.com/oracle
Copyright © 2023, Oracle and/or its affiliates. All rights reserved. This document is Oracle and Java are registered trademarks of Oracle and/or its affiliates. Other names may be
provided for information purposes only, and the contents hereof are subject to change trademarks of their respective owners.
without notice. This document is not warranted to be error-free, nor subject to any other
Intel and Intel Xeon are trademarks or registered trademarks of Intel Corporation. All SPARC
warranties or conditions, whether expressed orally or implied in law, including implied
trademarks are used under license and are trademarks or registered trademarks of SPARC
warranties and conditions of merchantability or fitness for a particular purpose. We
International, Inc. AMD, Opteron, the AMD logo, and the AMD Opteron logo are trademarks or
specifically disclaim any liability with respect to this document, and no contractual
registered trademarks of Advanced Micro Devices. UNIX is a registered trademark of The Open
obligations are formed either directly or indirectly by this document. This document
Group. 0120
may not be reproduced or transmitted in any form or by any means, electronic or
mechanical, for any purpose, without our prior written permission.

European Outsourcing Guidelines

Uploaded by

Copyright:

Available Formats

European Outsourcing Guidelines

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

European Outsourcing Guidelines

Uploaded by

Copyright:

Available Formats

Business / Technical Brief

Advisory: Oracle Cloud

Addressing EU Outsourcing Guidelines for

March 2023, version 2.0

 European Banking Authority Guidelines on outsourcing arrangements (EBA guidelines)

March 2023 Annual review and updates

November 2021 Initial publication

The following Oracle Cloud products are in scope of this document:

 Oracle Cloud Applications, limited to the following software-as-a-service (SaaS) products:

o Enterprise Resource Planning (ERP)

o Enterprise Performance Management (EPM)

o Supply Chain & Manufacturing (SCM)

o Human Capital Management (HCM)

About Oracle Cloud Infrastructure

About Oracle Cloud Applications

The following figure illustrates this division of responsibility at high level.

Summary of EU Outsourcing Guidelines

AUTHORITY NAME OF PUBLICATION SCOPE OF APPLICATION

European Banking Authority Guidelines on outsourcing arrangements • Credit institutions

Main Phases of the Outsourcing Process

Informing the competent authority or supervisor: If the

Contractual phase: The rights and obligations of the service

Where is customer data located?

Does Oracle have access to customer content?

How does Oracle manage availability risks?

Does Oracle provide audit rights to customers and their regulators?

What compliance documentation does Oracle provide?

For more information, see oracle.com/cloud/compliance/.

Questionnaire for the Assessment of Outsourcing Arrangements

• Short-term or long-term financial resilience and viability

2. Informing the Competent Authority About the Outsourcing Arrangement

TOPIC COMPLIANCE CONSIDERATIONS ORACLE GUIDANCE ORACLE RESOURCES

• Audit rights for customers and regulators

• Cross-border data transfers

To help customers identify the sections of the Oracle Cloud services

Oracle third-party subcontractor criteria

For each third-party subcontractor providing services used by Oracle

• Percentage of overall service provision to a typical customer for

• Whether there are other subcontractors providing similar services

4. Oversight and Monitoring

Customers can access metrics on the Service Availability Level

Critical security maintenance

Oracle may be required to perform critical security maintenance

Major maintenance changes

To help support continuous stability, availability, security, and

Oracle Applications use a combination of tools, portals, and

Oracle provides resources, such as compliance reports and guidance

 EIOPA: European Insurance and Occupational Pensions Authority

 ESMA: European Securities and Markets Authority

 EU: European Union

 FSA: Financial Services Addendum

 GDPR: General Data Protection Regulation (EU 2016/679)

 IaaS: Infrastructure as a service

 ISO/IEC: International Organization for Standardization/International Electrotechnical Commission

 OCI: Oracle Cloud Infrastructure

 SaaS: Software as a service

 SOC: System and Organization Controls (report)

 EBA Guidelines on outsourcing arrangements:

 EIOPA: Guidelines on outsourcing to cloud service providers: eiopa.europa.eu/document-