Paper Title* (use style: paper title)

Authors Name/s per 1st Affiliation (Author) Authors Name/s per 2nd Affiliation (Author)
line 1 (of Affiliation): dept. name of organization line 1 (of Affiliation): dept. name of organization
line 2-name of organization, acronyms acceptable line 2-name of organization, acronyms acceptable
line 3-City, Country line 3-City, Country
line 4-e-mail address if desired line 4-e-mail address if desired

Abstract—This electronic document is a “live” template and III. PREPARE YOUR PAPER BEFORE STYLING
already defines the components of your paper [title, text, heads,
etc.] in its style sheet. *CRITICAL: Do Not Use Symbols, Special
Before you begin to format your paper, first write and save
Characters, or Math in Paper Title or Abstract. (Abstract) the content as a separate text file. Keep your text and graphic
files separate until after the text has been formatted and styled.
Keywords—component; formatting; style; styling; insert (key Do not use hard tabs, and limit use of hard returns to only one
words) return at the end of a paragraph. Do not add any kind of
pagination anywhere in the paper. Do not number text heads-
the template will do that for you.
I. INTRODUCTION (HEADING 1)
This template, modified in MS Word 2007 and saved as a Finally, complete content and organizational editing before
“Word 97-2003 Document” for the PC, provides authors with formatting. Please take note of the following items when
most of the formatting specifications needed for preparing proofreading spelling and grammar:
electronic versions of their papers. All standard paper
components have been specified for three reasons: (1) ease of A. Abbreviations and Acronyms
use when formatting individual papers, (2) automatic Define abbreviations and acronyms the first time they are
compliance to electronic requirements that facilitate the used in the text, even after they have been defined in the
concurrent or later production of electronic products, and (3) abstract. Abbreviations such as IEEE, SI, MKS, CGS, sc, dc,
conformity of style throughout a conference proceedings. and rms do not have to be defined. Do not use abbreviations in
Margins, column widths, line spacing, and type styles are built- the title or heads unless they are unavoidable.
in; examples of the type styles are provided throughout this
document and are identified in italic type, within parentheses, B. Units
following the example. Some components, such as multi-
leveled equations, graphics, and tables are not prescribed,  Use either SI (MKS) or CGS as primary units. (SI units
although the various table text styles are provided. The are encouraged.) English units may be used as
formatter will need to create these components, incorporating secondary units (in parentheses). An exception would
the applicable criteria that follow. be the use of English units as identifiers in trade, such
as “3.5-inch disk drive.”
II. EASE OF USE  Avoid combining SI and CGS units, such as current in
amperes and magnetic field in oersteds. This often leads
A. Selecting a Template (Heading 2) to confusion because equations do not balance
First, confirm that you have the correct template for your dimensionally. If you must use mixed units, clearly
paper size. This template has been tailored for output on the A4 state the units for each quantity that you use in an
paper size. If you are using US letter-sized paper, please close equation.
this file and download the file “MSW_USltr_format”.  Do not mix complete spellings and abbreviations of
units: “Wb/m2” or “webers per square meter,” not
B. Maintaining the Integrity of the Specifications “webers/m2.” Spell units when they appear in text: “...a
The template is used to format your paper and style the text. few henries,” not “...a few H.”
All margins, column widths, line spaces, and text fonts are  Use a zero before decimal points: “0.25,” not “.25.” Use
prescribed; please do not alter them. You may note “cm3,” not “cc.” (bullet list)
peculiarities. For example, the head margin in this template
measures proportionately more than is customary. This
measurement and others are deliberate, using specifications C. Equations
that anticipate your paper as one part of the entire proceedings, The equations are an exception to the prescribed
and not as an independent document. Please do not revise any specifications of this template. You will need to determine
of the current designations. whether or not your equation should be typed using either the
Times New Roman or the Symbol font (please no other font).
To create multileveled equations, it may be necessary to treat  The abbreviation “i.e.” means “that is,” and the
the equation as a graphic and insert it into the text after your abbreviation “e.g.” means “for example.”
paper is styled.
An excellent style manual for science writers is [7].
Number equations consecutively. Equation numbers, within
parentheses, are to position flush right, as in (1), using a right IV. USING THE TEMPLATE
tab stop. To make your equations more compact, you may use
the solidus ( / ), the exp function, or appropriate exponents. After the text edit has been completed, the paper is ready
Italicize Roman symbols for quantities and variables, but not for the template. Duplicate the template file by using the Save
Greek symbols. Use a long dash rather than a hyphen for a As command, and use the naming convention prescribed by
minus sign. Punctuate equations with commas or periods when your conference for the name of your paper. In this newly
they are part of a sentence, as in created file, highlight all of the contents and import your
prepared text file. You are now ready to style your paper; use
the scroll down window on the left of the MS Word Formatting
ab  toolbar.

Note that the equation is centered using a center tab stop. A. Authors and Affiliations
Be sure that the symbols in your equation have been defined The template is designed so that author affiliations are not
before or immediately following the equation. Use “(1),” not repeated each time for multiple authors of the same affiliation.
“Eq. (1)” or “equation (1),” except at the beginning of a Please keep your affiliations as succinct as possible (for
sentence: “Equation (1) is ...” example, do not differentiate among departments of the same
organization). This template was designed for two affiliations.
D. Some Common Mistakes
 The word “data” is plural, not singular. 1) For author/s of only one affiliation (Heading 3): To
change the default, adjust the template as follows.
 The subscript for the permeability of vacuum 0, and a) Selection (Heading 4): Highlight all author and
other common scientific constants, is zero with affiliation lines.
subscript formatting, not a lowercase letter “o.”
b) Change number of columns: Select the Columns icon
 In American English, commas, semi-/colons, periods, from the MS Word Standard toolbar and then select “1
question and exclamation marks are located within Column” from the selection palette.
quotation marks only when a complete thought or name
is cited, such as a title or full quotation. When quotation c) Deletion: Delete the author and affiliation lines for
marks are used, instead of a bold or italic typeface, to the second affiliation.
highlight a word or phrase, punctuation should appear 2) For author/s of more than two affiliations: To change
outside of the quotation marks. A parenthetical phrase the default, adjust the template as follows.
or statement at the end of a sentence is punctuated a) Selection: Highlight all author and affiliation lines.
outside of the closing parenthesis (like this). (A
parenthetical sentence is punctuated within the b) Change number of columns: Select the “Columns”
parentheses.) icon from the MS Word Standard toolbar and then select “1
Column” from the selection palette.
 A graph within a graph is an “inset,” not an “insert.”
The word alternatively is preferred to the word c) Highlight author and affiliation lines of affiliation 1
“alternately” (unless you really mean something that and copy this selection.
alternates). d) Formatting: Insert one hard return immediately after
 Do not use the word “essentially” to mean the last character of the last affiliation line. Then paste down
“approximately” or “effectively.” the copy of affiliation 1. Repeat as necessary for each
additional affiliation.
 In your paper title, if the words “that uses” can
e) Reassign number of columns: Place your cursor to
accurately replace the word using, capitalize the “u”; if
the right of the last character of the last affiliation line of an
not, keep using lower-cased.
even numbered affiliation (e.g., if there are five affiliations,
 Be aware of the different meanings of the homophones place your cursor at end of fourth affiliation). Drag the cursor
“affect” and “effect,” “complement” and “compliment,” up to highlight all of the above author and affiliation lines. Go
“discreet” and “discrete,” “principal” and “principle.” to Column icon and select “2 Columns”. If you have an odd
 Do not confuse “imply” and “infer.” number of affiliations, the final affiliation will be centered on
the page; all previous will be in two columns.
 The prefix “non” is not a word; it should be joined to
the word it modifies, usually without a hyphen.
 There is no period after the “et” in the Latin
abbreviation “et al.”
B. Identify the Headings with a ratio of quantities and units. For example, write
Headings, or heads, are organizational devices that guide “Temperature (K),” not “Temperature/K.”
the reader through your paper. There are two types: component
heads and text heads. ACKNOWLEDGMENTS (Heading 5)
Component heads identify the different components of your The preferred spelling of the word “acknowledgment” in
paper and are not topically subordinate to each other. Examples America is without an “e” after the “g.” Avoid the stilted
include ACKNOWLEDGMENTS and REFERENCES, and for expression “one of us (R. B. G.) thanks ...”.Instead, try “R.B.G.
these, the correct style to use is “Heading 5.” Use “figure thanks...”. Put sponsor acknowledgments in the unnumbered
caption” for your Figure captions, and “table head” for your footnote on the first page.
table title. Run-in heads, such as “Abstract,” will require you to
apply a style (in this case, italic) in addition to the style
provided by the drop down menu to differentiate the head from REFERENCES
the text.
The template will number citations consecutively within
Text heads organize the topics on a relational, hierarchical brackets [1]. The sentence punctuation follows the bracket [2].
basis. For example, the paper title is the primary text head Refer simply to the reference number, as in [3]—do not use
because all subsequent material relates and elaborates on this “Ref. [3]” or “reference [3]” except at the beginning of a
one topic. If there are two or more sub-topics, the next level sentence: “Reference [3] was the first ...”
head (uppercase Roman numerals) should be used and,
conversely, if there are not at least two sub-topics, then no Number footnotes separately in superscripts. Place the
subheads should be introduced. Styles named “Heading 1,” actual footnote at the bottom of the column in which it was
“Heading 2,” “Heading 3,” and “Heading 4” are prescribed. cited. Do not put footnotes in the reference list. Use letters for
table footnotes.
C. Figures and Tables Unless there are six authors or more give all authors’
1) Positioning Figures and Tables: Place figures and names; do not use “et al.”. Papers that have not been published,
even if they have been submitted for publication, should be
tables at the top and bottom of columns. Avoid placing them
cited as “unpublished” [4]. Papers that have been accepted for
in the middle of columns. Large figures and tables may span publication should be cited as “in press” [5]. Capitalize only
across both columns. Figure captions should be below the the first word in a paper title, except for proper nouns and
figures; table heads should appear above the tables. Insert element symbols.
figures and tables after they are cited in the text. Use the
abbreviation “Fig. 1,” even at the beginning of a sentence. For papers published in translation journals, please give the
English citation first, followed by the original foreign-language
TABLE I. TABLE STYLES citation [6].

Table Table Column Head

Head [1] G. Eason, B. Noble, and I.N. Sneddon, “On certain integrals of
Table column subhead Subhead Subhead
Lipschitz-Hankel type involving products of Bessel functions,” Phil.
copy More table copya Trans. Roy. Soc. London, vol. A247, pp. 529-551, April 1955.
(references)
a.
Sample of a Table footnote. (Table footnote)
[2] J. Clerk Maxwell, A Treatise on Electricity and Magnetism, 3rd ed., vol.
b. 2. Oxford: Clarendon, 1892, pp.68-73.
[3] I.S. Jacobs and C.P. Bean, “Fine particles, thin films and exchange
Fig. 1. Example of a figure caption. (figure caption)
anisotropy,” in Magnetism, vol. III, G.T. Rado and H. Suhl, Eds. New
York: Academic, 1963, pp. 271-350.
Figure Labels: Use 8 point Times New Roman for Figure [4] K. Elissa, “Title of paper if known,” unpublished.
labels. Use words rather than symbols or abbreviations when
[5] R. Nicole, “Title of paper with only first word capitalized,” J. Name
writing Figure axis labels to avoid confusing the reader. As an Stand. Abbrev., in press.
example, write the quantity “Magnetization,” or [6] Y. Yorozu, M. Hirano, K. Oka, and Y. Tagawa, “Electron spectroscopy
We suggest that you use a text box to insert a graphic
“Magnetization, M,” not just “M.” If including units in the studies on magneto-optical media and plastic substrate interface,” IEEE
(which is ideally a 300 dpi resolution TIFF or EPS file with
label, present them within parentheses. Do not label axes only Transl. J. Magn. Japan, vol. 2, pp. 740-741, August 1987 [Digests 9th
all fonts embedded) because this method is somewhat more Annual Conf. Magnetics Japan, p. 301, 1982].
with units. In the example, write “Magnetization (A/m)” or
stable than directly inserting a picture.
“Magnetization (A ( m(1),” not just “A/m.” Do not label axes [7] M. Young, The Technical Writer’s Handbook. Mill Valley, CA:
University Science, 1989.
To have non-visible rules on your frame, use the
MSWord “Format” pull-down menu, select Text Box >
Colors and Lines to choose No Fill and No Line.