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    Unit8. MS Access - Create Reports

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    Kusum Paudel

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    Unit8. MS Access - Create Reports

    Uploaded by

    Kusum Paudel
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    © All Rights Reserved
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    11 views14 pages

    Unit8. MS Access - Create Reports

    Uploaded by

    Kusum Paudel

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 14

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    MS Access - Reports Basics


    5:37 Estimated 1180 Words EN Language

    MS Access Tutorial
    MS Access - Home
    MS Access - Overview
    MS Access - RDBMS
    MS Access - Objects
    MS Access - Create Database
    MS Access - Data Types
    MS Access - Create Tables
    MS Access - Adding Data
    MS Access - Query Data
    MS Access - Query Criteria
    MS Access - Action Queries
    MS Access - Create Queries
    MS Access - Parameter Queries
    MS Access - Alternate Criteria
    MS Access - Relating Data
    MS Access - Create Relationships
    One-To-One Relationship
    One-To-Many Relationship
    Many-To-Many Relationship
    MS Access - Wildcards
    MS Access - Calculated Expression
    MS Access - Indexing
    MS Access - Grouping Data
    MS Access - Summarizing Data
    MS Access - Joins
    MS Access - Duplicate Query Wizard
    Unmatched Query Wizard
    MS Access - Create A Form
    MS Access - Modify A Form
    MS Access - Navigation Form
    MS Access - Combo Box
    MS Access - SQL View
    MS Access - Formatting
    MS Access - Controls & Properties
    MS Access - Reports Basics
    MS Access - Formatting Reports
    MS Access - Built-In Functions
    MS Access - Macros
    MS Access - Data Import
    MS Access - Data Export
    MS Access Useful Resources
    MS Access - Quick Guide
    MS Access - Useful Resources
    MS Access - Discussion
    Selected Reading
    UPSC IAS Exams Notes
    Developer's Best Practices
    Questions and Answers
    Effective Resume Writing
    HR Interview Questions
    Computer Glossary
    Who is Who

    In this chapter, we will be covering the basics of reports and how to create reports. Reports offer a way to
    view, format, and summarize the information in your Microsoft Access database. For example, you can
    create a simple report of phone numbers for all your contacts.

    A report consists of information that is pulled from tables or queries, as well as information that is
    stored with the report design, such as labels, headings, and graphics.

    The tables or queries that provide the underlying data are also known as the report's record source.

    If the fields that you want to include all exist in a single table, use that table as the record source.

    If the fields are contained in more than one table, you need to use one or more queries as the record
    source.
    Example

    We will now take a simple example to understand the process of creating a very simple report. For this, we
    need to go to the Create tab.

    Before clicking on the Report button to create a basic report, make sure the proper query is selected. In this
    case, qryCurrentProjects is selected in your navigation pane. Now click on the Report button, which will
    generate a report based on that query.
    You will see that the report is open in Layout view. This provides a quick way to adjust the size or width of
    any of your fields that you see on the report. Let us now adjust the column widths to make everything fit in
    a better way.
    Scroll down and adjust the page control at the bottom.

    This was a very quick way to create a very simple report. You could also make minor changes and
    adjustments from the report design view.
    Just like forms, a report is made up of a variety of different sections.
    You have the detail section, which is where all of your data lives for the most part.
    You also will see a page header and a page footer section; these appear at the top and at the bottom of
    every single page in your report.

    Let us now change the Title of the report and give it another name.

    Click on the save icon to save your report.

    You will get the above dialog box.

    Enter a name for your report and click Ok. If you want to view what this report will actually look like, in
    Print Preview, you can go back to the View button and click on Print Preview to see what this report would
    look like when printed either on paper or as a PDF.
    Using the tools on the lower right-hand corner, you can zoom in or zoom out. You also have some buttons
    on the Print Preview tab that appear automatically when you switch to Print Preview. In the zoom section,
    you've got a view for one page, two pages; or if you have a longer report, you can view four pages at once,
    eight pages or twelve pages. You can also adjust simple things such as the size of the paper that you are
    using to print, the margins for your report, the orientation, the number of columns, page set up, etc. And
    that is how you can create a very quick simple report using the Report button on the Create tab.

    Create a Report Using Report Design

    Report Design is another method for creating a quick report in Access. For this, we need to use the Report
    Design View button, which is like the Form Design button. This will create a blank report and open it
    directly to the Design View, allowing you to change the control source and add fields directly to the Design
    View of the report.

    Let us now go to the Create tab and click on the Report Design button.
    It will open a blank report or an unbound report, meaning this report is connected to no other object in our
    database.

    On the Design tab in the Tools group, select the Property Sheet. This will open up the Property pane.
    On the Data tab, assign a record source to this report, to connect it to a database object as in the following
    screenshot.

    Select qryLateProjects from the drop-down and now, the next step is to go through and add some fields to
    this report by clicking on Add Existing Fields list button on the Design tab.
    Select the fields as in the above screenshot.

    Drag the fields to you report as in the above screenshot. Go the Arrange tab, and in the Table group, you
    have a couple of options to choose from.
    There is a stacked layout and a tabular layout, which is a layout that is very similar to a spreadsheet. Let us
    select the tabular layout.

    You can see that it moves all of the labels up to the page header area. These labels will appear only once at
    the top of every page and the data query will repeat for every record in the Details section. Now, you can
    go through and make some adjustments to make your ProjectName field wider.
    As you can see in the above screenshot, there is a lot of space between Detail section and Page Footer.

    Let us drag the Page Footer up to reduce the space as in the following screenshot. We will now go to the
    Design tab and click on the View button and choose Report View.
    You can now see that some project names are not complete; you can adjust this with either the design view,
    or you can use the layout view to do that.
    That is how we create a simple report just from the Design View.

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