6 Vol 87 No 2
6 Vol 87 No 2
6 Vol 87 No 2
Sekolah Tinggi Manajemen Informatika dan Komputer Nusa Mandiri (STMIK Nusa Mandiri)
1
E-mail: [email protected], 2 [email protected]
ABSTRACT
This research on the application of information systems audit, namely Corebanking System, is to measure
how to handle problems that occur and how long the problems that can be solved in accordance with the
ITIL V3 framework at the sub-domain of Service Desk, Incident Management and Problem Management
included in the domain of Service Operation. The role of Information Technology Service Management
(ITSM) in improving a company's, in this case is BanK BTPN Syaria’s, ability to provide the best services
that suit the needs of the customer (customer satisfaction) and in line with the interests of the company is
becoming increasingly important. IT Infrastructure Library (ITIL) provides an integrated device of best
practices to serve the management of Information Technology. ITIL is a set of concepts and techniques for
managing the infrastructure, development, and operation of information technology (IT). ITIL V3 using IT
approach "Service Life Cycle" is how to improve what they have to ensure adjustment to the new standards
that provide adjustments to the process of upgrading hardware and software. The results of the audit
assessment (self-assessment) contained the findings for each sub domain procedures are still not in
accordance with the standards of best practice ITIL V.3. From the sub domain of Management Service
Desk, the level of Intent, Process Capability and Customer Interface need some upgrading/improvement.
In the Problem Management sub domain, the level needs to have upgrading/improvement are the External
Integration and Customer Interface level. While the upgrading/improvement at the Incident Management
sub domain is at the level of External Integration and Customer Interface. For the reason, the company
must fix the process steps whing are still failing, especially those oriented towards customers.
Keywords: Audit of Information Systems, IT Infrastructure Library (ITIL), Core Banking System, Service
Life Cycle
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Journal of Theoretical and Applied Information Technology
10th May 2016. Vol.87. No.1
© 2005 - 2016 JATIT & LLS. All rights reserved.
The role of Information Technology Service Bank Tabungan Pensiunan Nasional Syariah
Management (ITSM) in improving a company's (BTPN Syariah) is one of Islamic syaria banks in
ability to provide the best services that suit the Indonesia using a web-based Core Banking System
needs of the customer (customer satisfaction) and in of the Temenos solution, known as T24, dedicated
line with the interests of the company is becoming to Islamic syaria banking. The main benefits of the
increasingly important. However, the application of implementation of the core banking system is to
IT which is not business oriented, non-customer help of BTPN Shariah focus on business growth,
focus, not centralized, and fragmented, the old risk management, and cost control as well as meet
paradigm of the application of IT, will not only all the requirements of Bank Indonesia as the
make it difficult for the company to satisfy its central bank and the Financial Services Authority
customers, but is also inefficient, ineffective, and (FSA). BTPN Syariah itself is a new Islamic syaria
costly. business units run by BTPN. Starting from the
IT Infrastructure Library (ITIL) provides an acquisition and conversion of Bank Purba Danarta,
integrated device of best practices to serve the along with the spin-off of its sharia banking
management of Information Technology. ITIL is a business unit, BTPN Shariah aims at serving
series of concepts in engineering and infrastructure customers who want to follow Islamic syaria which
management, development, and operation of is increasing in Indonesia.
information technology (IT). ITIL keeps growing The performance level of a Core Banking System
through a variety of processes. In 2005, it was is very important in supporting the bank's day-to-
revised by ITMSF (Information Technology day operations. Thus we need further research on
Service Management Forum). ITIL Version 3 (ITIL whether the current level of performance of the T24
V.3) which is the revision of ITIL and the ITIL Core Banking System at BTPN Syariah has been
version 2 was released in 2007. Amongst IT optimized in accordance with the vision, mission
community, ITIL V.3 is the most popular one of the and goals of the organization. Optimization services
all versions. It uses IT approach "Service Life can be achieved by referring to the framework of
Cycle" which improves what they have to ensure its ITIL version 3. ITIL V.3 specifically conduct an
adjustment to the new standards that provide assessment on the functions, operations, and
adjustments to the process of upgrading hardware organizational attributes needed in order to fully
and software. ITIL V.3 is not a standard but it is optimize operasional governance, in this case the
only a frame containing 8 series of best practices approach used in sub domain Service Desk,
regarding ITSM and distribution of high-quality IT Incident Management and Problem Management
services. There has been a growing awareness that are included in Service Operation domain.
information is a strategic resource that must be
2. BASIS THEORY
managed by an organization. The quality of IT
services will be provided to business organizations
In this study, the authors conducted a review
through the collection, analysis, production and
study using books and journals related to the
distribution of the information itself. Organizations
selected theme.
need to understand and recognize that IT Services
is a very strategic and important asset of the
2.1 Audit
organization. Most organizations underestimate
Arens and Loebbecke in Joseph (2001, p.1)
some important aspects in IT services. Therefore,
suggests: "Audit is a process of gathering evidence
organizations must invest adequate level of
and operation of information that can be measured
resources into the delivery and support of IT
on an economic entity which is carried out by
service management. A good service management
someone who is competent and independent to be
must be established to ensure that IT services are in
able to determine and report the suitability of the
accordance with business needs and actively
information is the criteria specified."
support business needs.
In banking, the development of information
2.2 Information Systems
technology, especially the Core Banking System,
Information system according to (Nash, 1995,
has become one of the strategic supporters of the
P8) in La Midjan and Azhar Susanto (2001, p.30) is
business bank itself. That is without Core Banking
"the information system is a combination of human,
System, the main activities of the Bank will not
facilities or means of technology, media, and
work, and it will have a direct impact on the
control procedures which intends to organize
organization losses both materially and morally.
essential communication networks, processing of
certain transactions and routine, assist management
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Journal of Theoretical and Applied Information Technology
10th May 2016. Vol.87. No.1
© 2005 - 2016 JATIT & LLS. All rights reserved.
and internal and external users and provides the wide range of other banking services. Compared to
basis for making the right decision ." other industries, the application of Core Banking
System is similar to Billing System of
2.3 Information System Audit telecommunication company, or the ERP of
According Gondodiyoto (2003, p.151), manufacturing company. However, There is a bit
"Information Systems Audit is an evaluation to different to the two earlier industries, Core Banking
determine how the level of compatibility between System of banking industry is extremely diverse
information systems applications with established ranging from inhouse development, local vendors
procedures and determine whether an information to works conducted by the foreign vendor (source:
system has been designed and implemented www.gartner.com).
effectively, efficiently, and economically, has asset
security mechanisms are adequate, and ensure 2.6 Review of Previous Studies
adequate data integrity ."
2.6.1 Devi Fitrianah and Yudho Giri
2.4 Information Technology Infrastructure Suchayo (2012).
Library (ITIL) In a journal entitled "Audit of
According to Addy (2007, p38), the Information Systems/Information Technology
Information Technology Infrastructure Library with the COBIT Framework for the
(ITIL) is a set of guidelines developed by the Evaluation of Information Technology
United Kingdom's Office of Government Management at the University XYZ," using
Commerce (OGC). This guideline, which describes the COBIT framework-ISACA and 210
the integrated processes, provides a best practice detailed control objectives, they conduct a
approach to manage IT services. mapping to the phase of IT audit and its
The fifth part of ITIL is usually referred to control which were then applied to an
part of a cycle. It is also known as the ITIL Service organization, namely the University of XYZ
Cycle. Briefly, each part is described in the to see the performance of the existing IT.
following picture:
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Journal of Theoretical and Applied Information Technology
10th May 2016. Vol.87. No.1
© 2005 - 2016 JATIT & LLS. All rights reserved.
3. RESEARCH METHODOLOGY
Methods of research conducted by the author Figure 3. Research System Information Audit Activity
is a combination of survey and experimental Steps
research methods by distributing questionnaires
from respondents. The study design is one through 3.2 Sample Selection method
two stages, namely: In the selection of the sample, the authors take
A. The first stage is explanatory research with the data from the limited population (population limit)
aim at providing insight and comprehension of using purposive sampling, the sampling is done on
the object to examine. The method used at this the basis of the consideration that the problems that
stage is to analyze secondary data, i.e. relevant occur and are parts of the decision makers for this
assessment. Respondents taken in the selection of
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Journal of Theoretical and Applied Information Technology
10th May 2016. Vol.87. No.1
© 2005 - 2016 JATIT & LLS. All rights reserved.
this sample are the IT expert respondents who deal B. The population of respondents involved in this
with IT in Bank BTPN Syariah. study are the parties who are involved or have
the authority to IT and IT users.
Table 1. Expert Respondents C. The filling of the questionnaires is done
No. Respondents Number simultaneously by the respondent at the same
1. Head of the Division of IT 1 place accompanied by the researchers to
Data Center Operational provide guidelines to fill in the questionnaires
2. Head of IT Application 1 so that it is expected that the results are more
Support Division accurate and describe the state of the overall
3. Head of the Division of IT 1 population.
Helpdesk
TOTAL 3
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Journal of Theoretical and Applied Information Technology
10th May 2016. Vol.87. No.1
© 2005 - 2016 JATIT & LLS. All rights reserved.
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Journal of Theoretical and Applied Information Technology
10th May 2016. Vol.87. No.1
© 2005 - 2016 JATIT & LLS. All rights reserved.
Information Systems Audit Core Banking at Bank of repairs to the user. In the future, it is
BTPN Syariah, it can be concluded that each sub- hoped that bulletin can be made to be
domain needs repairement and enhancement.The used by the user to monitor the progress
parts to be developed are as the following: of the activity of incidents solving.
A. In Service Desk Sub-domain, level of Intent Thirdly, the current Service Desk has not
Management, Process Capability and been informed of the requirements of the
Customer Interface are parts need to be new support in carrying out their
developed. activities. In the future, it is hoped that
B. In Problem Management Sub domains, parts there will be a mechanism to inform new
to be developed are level of External support requirements as the tools needed
Integration and Customer Interface. to carry out their daily activities.
C. In Incident Management Sub-domain, level of 3) At the level of Customer Interface,
External Integration and Customer Interface there are two things that need to be
need to be developed. improved at this level. Initially, There is
no customer survey on any agenda of
4.2 Recommendation service improvement for its customers.
From some of the findings of the ITIL In the future, it is hoped that there is a
assessment (Self Assessment) and based on the customers survey questionnaire
analysis of the incidents occurred, the following reagarding the complaints or critics and
recommendations are given: suggestions from customers for service
A. In the subdomain of Service Desk, the needs improvement. Second, there is no
for some improvement to the level of Intent process or mechanism that monitors
Management, Process Capability and customer assessment. It si hoped that
Customer Interface are as follows: monitoring of customer assessment can
1) In Intent Management level, there are be run to determine the needs of
two things that need to be improved. customers of Bank services.
Firstly, the current Service Desk does not B. At the subdomain of Problem Management,
have a manual to handle calls or incident the need for process improvement is at the
reports from users. This is a mandatory level of External Integration and Customer
question (required), so that it is expected Interface:
that it will be fulfilled. Secondly, 1) At the level of External Integration,
currently, there is no support for the first- there are two things to improve. The first
line in handling the incident occurred so one is the absence of information
that the handling of the incident is still exchange between Configuration
handled by the vendor. Thus it is hoped Management and Problem Management
that, in the future, there will be a special in terms of the quality of the incidents
team to handle such incident—at least, it recording that cause the potential of the
will give first aid to handle the incident occurrence of failure on the system
until the incident is completely solved by configuration. It is expected that there
the vendor. will be an exchange of information
2) At the level of Process Capability, between Configuration Management and
there are three things that need to be Problem Management in order to
improved. Firstly, the current Service facilitate monitoring if there are
Desk operators haven’t got a strategy in incidents related to the system
obtaining detailed data or information of configuration. The second one is the
the user who reported the incident, but absence of information exchange
note taking. In the future, it is hoped that between the Service Desk and Problems
Service Desk operators must, in detail, Management related to incidents that
inquire and ask for attachments, evidence occurred in the initial handling follow-up
and data needed when an incident occurs such as bulletin. The existence of
Which function as an investigative tool information exchange between the
in tracking incidents and make Service Desk and Problem Management
improvements. Secondly, currently, in following up the initial handling of
BTPNS does not have a bulletin for incidents occurred is hopefully made to
some lists of incidents and the progress let users know the progress.
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Journal of Theoretical and Applied Information Technology
10th May 2016. Vol.87. No.1
© 2005 - 2016 JATIT & LLS. All rights reserved.
2) There are two things that must be occurred using V.3 ITIL method for the
improved at the level of Customer Service Operation domain on Service Desk,
Interface,. The first thing is the lack of Problem Management and Incident
interaction between the bank and its Management sub domain is very useful and
customer for the incident occurred, quite effective in measuring the process of
particularly regarding to the customer's handling the incident, best practically, in
account. The interaction between the BTPN Syariah whether it is already sufficient
bank and its customer in case of or good or still need to be increased in
incidents related to transactional services accordance to the ITIL V.3assessment
which impact the Bank services to the standard.
customer is expectantly made to solve B. The ITIL V.3 assessment standard method is
the problem. Secondly, there is no very useful to be applied in measuring the
activity to monitor customer satisfaction efficiency and effectiveness of Information
trends. In the future, it is hoped that there System corporate governance within the
is some activities regarding to monitor organization BTPN Syariah, especially in the
the level of customers satisfaction. Service Operation domain including Service
C. There must be a process improvement on the Desk sub domain (in this case is the division
Incident Management subdomain, namely at of IT Help Desk), Problem Management sub-
the level of External Integration and Customer domain (in this case is the IT Application
Interface. Support division) and the sub domain of
1) At the level of External Integration, the Incident Management (in this case is the IT
thing need to be improved is the absence division Operation).
of regular meetings with the Service
Desk to discuss the progress of incidents 5.2 Recommendations
solving, escalated incidents and closed Based on the results of Self Assessment
incidents. The meeting with the Service (assessment) used in this study is consistent with
Desk is hopefully done regularly. ITIL V.3 method, there are some suggestions to put
2) At the level of Customer Interface, the forward:
absence of interaction activity between A. The domain measured in Information Systems
the bank with its customer to monitor the Auditing in this research is only one domain,
level of customers satisfaction with the i.e the Service Operation. While other
services that have been given over the domains within the framework, namely
years. It is hoped that there will be a Service Design, Service Strategy, Service
mechanism to monitor the level of Transition of ITIL V.3 can also be applied to
customer satisfaction to improve service. be more comprehensive in the organization of
D. IT development team should be given product BTPN Syariah so that the whole unit can be
knowledge, specifically in technical training, more optimal in carrying out their respective
in handling occuring incident on T24 Core functions and in accordance with best practice
Banking application from the license owner exist.
directly. B. The audit can be done regularly so that it can
E. It is necessary to develop functional features reduce the risks of things that do not fit either
that comply Indonesia regulation. in regulation or functionally.
F. There sould be improvement in terms of C. As soon as possible, there should be some
infrastructure so that applications can be more handling on the findings identified in this
optimal. study to minimize the risks that might arise as
the result of the problems existing.
5. CONCLUSIONS AND
RECOMMENDATIONS
REFRENCES:
5.1 Conclusions
From the research, it can be drawn several [1] Association of Certified Public Accountants.
conclusions, as follows: (2001). Generally Accepted Accounting
A. The research on on the Information Systems Standards. Salemba Four: Jakarta.
Audit T24 Core Banking Bank Syariah Bank
in measuring the handling of the incident that
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Journal of Theoretical and Applied Information Technology
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© 2005 - 2016 JATIT & LLS. All rights reserved.
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