HINDUJA GLOBAL SOLUTIONS LIMITED

CIN: L92199MH1995PLC084610
Registered Office: Hinduja House, 171, Dr. Annie Besant Road, Worli,
Mumbai - 400 018 | Phone No.: 022-6136 0407
E-mail id: [email protected] | Website: www.hgs.cx

NOTICE
Notice is hereby given that the 28th Annual General Meeting of the Members of Hinduja Global
Solutions Limited will be held on Wednesday, September 27, 2023 at 4.00 p.m. IST through Video
Conferencing / Other Audio Visual Means (‘VC’ or ’OAVM’) to transact the following business:

ORDINARY BUSINESS

1. To receive, consider and adopt:

a) the audited financial statements of the Company for the financial year ended March 31, 2023, along
with the reports of the Board of Directors and the Auditors thereon; and
b) the audited consolidated financial statements of the Company and its subsidiaries for the financial
year ended March 31, 2023, along with the report of the Auditors thereon.

2. To declare a final dividend of ₹ 2.50 per equity share (on an equity share of par value of ₹ 10/- each) for
the financial year ended March 31, 2023; and to confirm three interim dividends aggregating to ₹ 12.5
per equity share of ₹10/- each already paid for the financial year ended March 31, 2023.

3. To consider the appointment of a Director in place of Mr. Partha DeSarkar (DIN: 00761144), who
retires by rotation and being eligible, offers himself for re-appointment.

To consider and if thought fit, to pass the following resolution as an Ordinary Resolution:

“RESOLVED THAT pursuant to the provisions of Section 152 and other applicable provisions of the
Companies Act, 2013, Mr. Partha DeSarkar (DIN: 00761144), who retires by rotation, be and is hereby
re-appointed as a Director (Executive & Whole-time Director) liable to retire by rotation.”

SPECIAL BUSINESS

4. Ratification of the remuneration payable to Cost Auditors for the financial year ending March 31,
2024

To consider and if thought fit, to pass with or without modification, the following resolution as an
Ordinary Resolution:

“RESOLVED THAT pursuant to the provisions of Section 148 and Rule 6 of the Companies (Cost Records
and Audit) Rules, 2014 and other applicable provisions of the Companies Act, 2013 read with the
Companies (Audit and Auditors) Rules, 2014 (including any statutory modification(s) or
re-enactment(s) thereof, for the time being in force), M/s. ABK & Associates, Cost Accountants [Firm
Registration No. 000036], Cost Auditors appointed by the Board of Directors of the Company to
conduct audit of the cost records maintained by the Company for the financial year ending March 31,
2024, be paid remuneration of ₹ 50,000/- plus applicable taxes and out-of-pocket expenses incurred
by them for the purpose of Audit, and the same be and is hereby ratified.
 RESOLVED FURTHER THAT the Board of Directors or Chief Financial Officer or Company Secretary of
the Company, be and are hereby severally authorized to do all such acts, deeds, matters and things as
may be considered necessary and desirable to give effect to this Resolution.”

By Order of the Board

For Hinduja Global Solutions Limited

Narendra Singh
Company Secretary
F4853
Place : Mumbai
Date : August 29, 2023

NOTES

1. The Ministry of Corporate Affairs (‘MCA’) has, vide General Circular No. 14/2020 dated April 8, 2020,
General Circular No. 17/2020 dated April 13, 2020, General Circular No. 20/2020 dated May 5, 2020,
General Circular No. 02/2021 dated January 13, 2021, General Circular No. 02/2022 dated May 5, 2022
and General Circular No. 10/2022 dated December 28, 2022 (collectively referred to as ‘MCA Circulars’)
and SEBI Circular No. SEBI/HO/CFD/CMD1/CIR/P/2020/79 dated May 12, 2020, SEBI Circular No.
SEBI/HO/CFD/CMD2/CIR/P/2022/62 dated May 13, 2022, and SEBI Circular No. SEBI/HO/CFD/PoD-
2/P/CIR/2023/4 dated January 5, 2023 (collectively referred to as ‘SEBI Circulars’) and other applicable
circulars issued in this regard, have permitted the holding of Annual General Meeting (‘AGM’) through
Video conferencing or Other Audio Visual Means (‘VC’), without the physical presence of the Members
at a common venue till September 30, 2023, subject to compliance of various conditions
mentioned therein.

2. In Compliance with the provisions of the Companies Act, 2013 (‘the Act’), SEBI (Listing Obligations and
Disclosure Requirements) Regulations, 2015, (‘SEBI Listing Regulations’) read with the Circulars issued
by MCA and SEBI, the 28th AGM of the Company shall be conducted through VC on Wednesday,
September 27, 2023 at 4.00 p.m. IST. The registered office of the Company shall be the deemed venue
for the AGM. KFin Technologies Limited (formerly Known as KFin Technologies Private Limited) (‘KFin’
or ‘KFintech’), Registrar and Share Transfer Agent (‘RTA’) of the Company, will be providing facility for
remote e-Voting, participation in the AGM through VC and e-Voting during the AGM. The Company
has also published an advertisement in newspapers containing the details about the AGM i.e., the
conduct of the AGM through VC, date and time of the AGM, availability of the notice of AGM at the
Company’s website, manner of registering the email IDs of those shareholders who have not registered
their email addresses with the Company / RTA and other matters as may be required.

3. A member entitled to attend and vote at the AGM is entitled to appoint a proxy to attend and vote on
his / her behalf and the proxy need not be a Member of the Company. Since the 28th AGM is being held
through VC in compliance with the MCA Circulars, the requirement of physical attendance of Members
has been dispensed with. Accordingly, the facility for appointment of proxies by the Members will not
be available for the 28th AGM and hence the Proxy Form and Attendance Slip, including Route Map,
are not annexed to this Notice.

4. An Explanatory Statement pursuant to Section 102 of the Act setting out details relating to Special
Business under Item No. 4 of the accompanying Notice, is annexed hereto. The relevant details
concerning Item No. 3 according to Regulation 36(3) of the SEBI Listing Regulations and Secretarial
Standards on General Meetings issued by the Institute of Company Secretaries of India, in respect of
2
 the Director seeking re-appointment at this AGM is annexed hereunder. Requisite declaration has been
received from the Director seeking re-appointment. The matter under Special Business of the AGM
Notice is considered to be unavoidable by the Board of Directors of the Company and hence included.

5. Members attending 28th AGM through VC shall be counted for the purpose of reckoning the quorum
under Section 103 of the Act. The voting rights of Members shall be in proportion to their share of the
paid up equity share capital of the Company as on the cut-off date i.e. Wednesday, September 20,
2023.

6. Institutional investors and Corporate Members are encouraged to attend and vote at the 28th AGM
through VC. Institutional investors and Corporate Members (i.e., other than individuals, HUF’s, NRI’s
etc.) intending to appoint their authorized representatives pursuant to Sections 112 and 113 of the
Act, as the case maybe, to attend the AGM through VC or to vote through remote e-voting are
requested to access the link https://evoting.kfintech.com and upload a certified copy of the Board
resolution. The said resolutions/authorizations can be forwarded to RTA on [email protected] or
sent to the Company by e-mail to its registered e-mail address [email protected].

7. In case of joint holders, Member whose name appears as the first holder in the order of names as per
the Register of Members of the Company will be entitled to vote at the AGM.

BOOK CLOSURE AND DIVIDEND

8. The Register of Members and Share Transfer Books of the Company will remain closed from
Thursday, September 14, 2023 to Wednesday, September 20, 2023 (both days inclusive) for the
purpose of AGM and determining the eligibility of Members entitled to final dividend.

The final dividend of ₹ 2.50 per equity share of ₹10 each (25 %), if approved at the AGM, will be
paid subject to the deduction of tax at source (‘TDS’) within thirty days from the date of declaration by
the Shareholder to those Members/ beneficial owners whose names appear as per the list furnished
by the National Securities Depository Limited (‘NSDL’) and Central Depository Services (India) Limited
(‘CDSL’) in respect of the shares held in electronic form/ Register of Members as on Wednesday,
September 13, 2023.

9. Pursuant to the Finance Act, 2020, dividend income is taxable in the hands of the Members w.e.f. April
1, 2020, and the Company is required to deduct TDS from the dividend paid to the Members at rates
prescribed under the Income-tax Act, 1961 (the IT Act). In general, to enable compliance with TDS
requirements, Members are requested to complete and/ or update their Residential status, Permanent
Account Number (‘PAN’), Category as per the IT Act with their Depository Participants (‘DPs’) or in case
shares are held in physical form, with the Company / its RTA, i.e., KFin by sending documents at its e-
mail ID [email protected]/ [email protected] or update the same by visiting
the link: https:// ris.kfintech.com/form15/ on or before Wednesday, September 13, 2023 in order to
enable the Company to determine and deduct appropriate TDS/ withholding tax rate. No
communication/ documents on the tax determination/ deduction shall be considered after
Wednesday, September 13, 2023.

10. SEBI has mandated submission of Permanent Account Number (PAN) by every participant in the
securities market. Members holding shares in electronic form are, therefore, requested to submit the
PAN to their DPs with whom they are maintaining their demat accounts. Members holding shares in
physical form can submit their PAN details to the Company’s RTA.

11. Members who hold shares in dematerialized form and want to provide/ change/ correct the bank
account details should send the same immediately to their concerned DP and not to the Company. The
Company will not entertain any direct request from such Members for change of address, transposition
 of names, deletion of name of deceased joint holder and change in the bank account details. While
making payment of dividends, RTA is obliged to use only the data provided by the Depositories, in case
of dematerialized shares.

12. Members holding shares in physical form are requested to notify/ send the following to the Company’s
RTA, i.e., KFin Technologies Limited (Unit: Hinduja Global Solutions Limited), Selenium Tower B, 31-32,
Financial District, Nanakramguda, Serilingampally, Hyderabad Rangareddi, Telangana - 500032 to
facilitate better service:
i) Any change in their address/ mandate/ bank details/ email address;
ii) Particulars of their bank account, for printing on the dividend warrants/ drafts (to help prevent
fraudulent encashment), in case the same have not been sent earlier; and
iii) Share certificate(s) held in multiple accounts in identical names or joint accounts in the same order
of names for consolidation of such shareholdings into one account.

DISPATCH OF ANNUAL REPORT THROUGH EMAIL AND REGISTRATION OF EMAIL IDs:

13. In compliance with the Circulars issued by MCA and SEBI, Notice of the 28th AGM along with the Annual
Report for FY 2022-23 are being sent only by electronic mode to those Members whose e-mail
addresses are registered with the Company/ Depositories. Members may please note that the Notice
and Annual Report 2022-23 will also be available on the Company’s website at
https://hgs.cx/investors/annual-reports-hgsl/, websites of the Stock Exchanges i.e., BSE Limited and
National Stock Exchange of India Limited at https://www.bseindia.com/ and
https://www.nseindia.com/ respectively, and on the website of KFin at https://evoting.kfintech.com.

14. Members who have not registered their e-mail address are requested to register the same in respect
of shares held in electronic form with the Depository through their Depository Participant(s) and in
respect of shares held in physical form by writing to the Company’s RTA, i.e., KFin Technologies
Limited, Selenium Tower B, 31-32, Financial District, Nanakramguda, Serilingampally, Hyderabad
Rangareddi, Telangana - 500032.

15. Members desirous of obtaining any information concerning the accounts and operations of the
Company are requested to address their questions in writing to the Company Secretary at least 7
(seven) days before the date of the AGM, so that, the requested information may be made available
at the Meeting.

REGISTRATION OF PAN, KYC DETAILS AND NOMINATION BY PHYSICAL SHAREHOLDERS.

16. Pursuant to Regulations 39 and 40 of the SEBI Listing Regulations, as amended, listed companies can
effect issuance of duplicate securities certificate; renewal / exchange, endorsement, sub-division/ split,
consolidation of securities certificate; transfer, transmission and transposition, as applicable, in
Dematerialised form only with effect from January 24, 2022.

Further, SEBI vide its circular dated March 16, 2023 in supersession of earlier circular dated November
3, 2021, read with clarification dated December 14, 2021, introduced common and simplified norms
for processing investor’s service request by Registrar and Transfer Agent(s) (RTAs) and norms for
furnishing PAN, KYC details and Nomination. Accordingly, RTA cannot process any service requests or
complaints received from the holder(s) / claimant(s), till PAN, KYC and Nomination documents/ details
are updated. Moreover, on or after October 1, 2023, in case any of the above cited documents/ details
are not available in the folios, RTA shall be constrained to freeze such folios. The Company has sent
individual letters to all the Members holding shares of the Company in physical form for furnishing the
aforesaid details. This communication was also intimated to the Stock Exchanges and available on the
website of the Company. In view of this requirement and to eliminate all risks associated with physical
4
 shares and for ease of portfolio management, Members holding shares in physical form are once again
requested to update their KYC details (through Form ISR-1, Form ISR-2 and Form ISR-3, as applicable)
and consider converting their holdings to dematerialized form. Members can download Forms to make
their service request with RTA from link https://hgs.cx/investors/kyc-documents/ or contact the
Company’s RTA - KFin Technologies Limited at [email protected] for assistance in this regard.

17. As per the provisions of the Act and applicable SEBI Circular, Members holding shares in physical form
may file nomination in the prescribed Form SH-13 with KFin or make cancellation/ changes to their
nomination details through Form SH-14. Members can also opt out of nomination through Form
ISR-3. In respect of shares held in dematerialised form, the nomination form may be filed with the
respective DPs and not to the Company or KFin. The relevant forms are available on the Company’s
website at https://hgs.cx/investors/kyc-documents/

18. The Members who are unable to receive the dividend directly in their bank accounts through Electronic
Clearing Service or any other means, due to non-registration of the Electronic Bank Mandate, the
Company shall dispatch the dividend warrant/ Bankers’ cheque/ demand draft to such Members.

19. To prevent fraudulent transactions, Members are advised to exercise due diligence and notify the
Company and the Company’s RTA of any change in address or demise of any Member as soon as
possible. Members are also advised not to leave their demat account(s) dormant for long. Periodic
statement of holdings should be obtained from the concerned Depository Participant and holdings
should be verified from time to time.

20. Non-resident Indian shareholders are requested to inform about the following immediately to the
Company or its RTA or the concerned DP(s), as the case may be:-
a) the change in the residential status on return to India for permanent settlement, and
b) the particulars of the NRE account with a Bank in India, if not furnished earlier.

INVESTOR EDUCATION AND PROTECTION FUND (IEPF) RELATED INFORMATION:

21. Members who wish to claim their unclaimed dividend are requested to either correspond with the
Corporate Secretarial Department at the Company’s Registered Office or the Company’s RTA, i.e., KFin,
for revalidation and encashment before the due dates. The details of such unclaimed dividends are
available on the Company’s website at www.hgs.cx Members are requested to note that the dividend
remaining unclaimed for a period of seven (7) consecutive years from the date of transfer to the
Company’s Unpaid dividend Account shall be transferred to the Investor Education and Protection
Fund (IEPF). In addition, all shares in respect of which dividend has not been claimed for seven (7)
consecutive years or more shall be transferred to demat account of the IEPF Authority within a period
of thirty (30) days of such shares becoming due to be transferred.

In the event of transfer of shares and the unclaimed dividends to IEPF, Members are entitled to claim
the same from the IEPF authority by submitting an online application in the prescribed Form IEPF-5
available on the website http://www.iepf.gov.in and sending a physical copy of the same duly signed
to the Company along with the requisite documents enumerated in Form IEPF-5. Members can file only
one consolidated claim in a financial year as per the IEPF Rules.

22. Pursuant to the Rule 5(8) of the Investor Education and Protection Authority (Accounting, Audit,
Transfer and Refund) Rules, 2016, as amended, the Company has uploaded details of unpaid and
unclaimed amounts lying with the Company as on September 28, 2022 (date of last Annual General
Meeting) on its website at https://hgs.cx/investors/other-reports/#toggle-id-7 and also on the website
of the Ministry of Corporate Affairs.
 PROCEDURE FOR INSPECTION OF DOCUMENTS:

23. The following documents will be available for inspection by the Members electronically during
the 28th AGM. Members seeking to inspect such documents can send an email to
[email protected]
a) Certificate from the Secretarial Auditors relating to the Company’s Stock Options/ Restricted
Stock Units Plans under SEBI (Share Based Employee Benefits and Sweat Equity) Regulations,
2021.
b) Register of Directors and Key Managerial Personnel and their shareholding, and the Register of
Contracts or Arrangements in which the Directors are interested, maintained under the Act.

Members may note that all documents referred to in this Notice and Explanatory Statement will be also
available for electronic inspection without any fee by the Members from the date of dispatch of this
notice up to the date of AGM, basis the request being sent by the members on e-mail to
[email protected].

In case of any queries regarding the Annual Report, the Members may write to
[email protected].

24. Members are requested to always quote their Folio No./ DP ID - Client ID in all correspondence with
the Company and the Company’s RTA.

REMOTE E-VOTING AND E-VOTING DURING AGM:

25. In compliance with provisions of Section 108 of the Act read with the Rule 20 of the Companies
(Management and Administration) Rules, 2014, (including any statutory modification(s) or re-
enactment(s) thereof, for the time being in force); Regulation 44 of SEBI Listing Regulations, 2015, and
Secretarial Standard on General Meetings (SS-2) issued by the Institute of Company Secretaries of
India, the Company is pleased to provide Members with a facility to exercise their right to vote by
electronic means for the business to be transacted at the AGM.

26. Members whose name appears in the Register of Members or in the Register of Beneficial Owners
maintained by the depositories as on the cut-off date i.e., Wednesday, September 20, 2023, shall only
be entitled to attend and vote through remote e-voting as well as e-voting during the 28th AGM. A
person who is not a Member as on the cut-off date should treat this Notice of AGM for information
purpose only.

Remote e-voting period commences on Saturday, September 23, 2023 at 9:00 a.m. IST and ends on
Tuesday, September 26, 2023, at 5:00 p.m. IST.

The remote e-voting module shall be disabled for voting thereafter. Once the vote on a resolution(s)
is cast by the Member, the Member shall not be allowed to change it subsequently.

27. The Company has appointed Ms. Amrita D. C. Nautiyal, Practicing Company Secretary, Mumbai,
(Membership No.: FCS 5079 and C. P. No. 7989) of M/s. Amrita Nautiyal & Associates, to act as the
Scrutinizer, to scrutinize the remote e-voting and e-voting that will take place at the 28th AGM through
VC in a fair and transparent manner.

28. Remote e-Voting: Pursuant to the provisions of Section 108 of the Act read with Rule 20 of the Companies
(Management and Administration) Rules, 2014 (as amended) and Regulation 44 of SEBI Listing
Regulations read with MCA Circulars, the Company is providing facility of remote e-voting to its
Members in respect of the business to be transacted at the AGM, through e-Voting agency KFin
6
 Technologies Limited. The facility of casting votes by a member using remote e-Voting system as well as
e-voting that will take place at the 28th AGM, will be provided by KFin.

Voting at the e-AGM: Members who are present at the 28th AGM through VC and have not cast their
vote on resolutions through remote e-voting, can vote through Insta-poll at the Meeting. Members
who have already cast their votes by remote e-voting are eligible to attend the Meeting. However,
those Members are not entitled to cast their vote again at the Meeting.

29. A Member can opt for only single mode of voting i.e. through Remote e-voting or voting during the
AGM. If a Member casts votes by both modes then voting done through Remote e-voting shall prevail
and vote during the AGM shall be treated as invalid.

The scrutinizer shall immediately after the conclusion of voting at the AGM, unblock the votes cast
through e-voting (votes cast during the AGM and votes cast through remote e-voting), count the votes
and shall submit a consolidated Scrutinizer’s Report of the votes cast in favour or against, if any, within
2 working days from the conclusion of the Annual General Meeting to the Chairman of the Company
or a person authorised by him in writing who shall countersign the same. The Chairman or a person
authorised by him in writing shall declare the result of voting forthwith.

30. On the receipt of the scrutinizer report, the results of the e-voting along with the scrutinizer’s report
shall be communicated immediately to the BSE Limited and National Stock Exchange of India Limited,
where the shares of the company are listed and shall be placed on the Company’s website www.hgs.cx
and on the website of KFintech at https://evoting.kfintech.com immediately after the result declared
by the Chairman or any other person authorised by the Chairman.
EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013

Item No. 3

Mr. Partha DeSarkar (DIN: 00761144), was appointed as an Executive Director (Whole-time Director), liable
to retire by rotation, effective September 04, 2019, for a period of five years at the 24th AGM held on
September 28, 2019. Mr. Partha DeSarkar has been recognised as a Key Managerial Personnel (KMP)
pursuant to the provisions of Section 203 of the Companies Act, 2013 read with Rule 8 of the Companies
(Appointment and Remuneration of Managerial Personnel) Rules, 2014.

In compliance with the provisions of Section 152 of the Companies Act, 2013, it will be necessary for Mr.
Partha DeSarkar, to come up for retirement by rotation at the ensuing AGM. Mr. Partha DeSarkar, being
eligible, has offered himself for re-appointment as a Director and consent of the Members would be required
by way of an Ordinary Resolution at the ensuing 28th AGM to be held on September 27, 2023.

In view of the above, the Nomination and Remuneration Committee and the Board of Directors at
their meeting held on August 8, 2023 and August 9, 2023, respectively, have approved and recommended the
re-appointment of Mr. Partha DeSarkar and his continuation as an Executive Director (Whole-time Director)
of the Company.

Mr. Partha DeSarkar is not related to any other Directors of the Company. Except Mr. Partha DeSarkar who
is being re-appointed, none of the Directors and/ or Key Managerial Personnel of the Company and their
relatives, are directly or indirectly concerned or interested financially or otherwise in the resolution set out
at Item No. 3 of the accompanying Notice.

Details of Mr. Partha DeSarkar, pursuant to the provisions of (i) the SEBI Listing Regulations; and (ii)
Secretarial Standard on General Meetings (‘SS-2’), issued by the Institute of Company Secretaries of India,
are provided in ‘Annexure A’ to the Notice.

The Board of Directors recommends the Ordinary Resolution set out at Item No. 3 of the accompanying
Notice for approval of the Members.

Item No. 4

The Board of Directors, on the recommendation of the Audit Committee, approved the appointment of
M/s. ABK & Associates, Cost Accountants [Firm Registration No.: 000036] as the Cost Auditors of the
Company for auditing the cost records of ‘Telecommunication activity’ pertaining to digital media business,
maintained by the Company for the financial year ending on March 31, 2024, at a remuneration of ₹ 50,000/-
plus out-of-pocket expenses and applicable taxes.

In terms of the provisions of Section 148 of the Companies Act, 2013 read with the Companies (Audit and
Auditors) Rules, 2014 and Companies (Cost Records and Audit) Rules, 2014 (including any statutory
modification(s) or re-enactment(s) thereof, for the time being in force), the remuneration payable to the Cost
Auditor, as recommended by the Audit Committee and approved by the Board of Directors, has to be ratified
by the Members of the Company.

M/s. ABK & Associates, Cost Accountants, Mumbai have confirmed that they are eligible to be appointed as
Cost Auditors of the Company and hold a valid certificate of practice under Section 6(1) of the Cost and Works
Accountants Act, 1959.

Accordingly, consent of the Members is sought for passing an Ordinary Resolution set out at item no.4 for
ratification of the remuneration payable to the Cost Auditors for the financial year ending March 31, 2024.
8
None of the Directors and/ or Key Managerial Personnel of the Company and their relatives, are directly
or indirectly concerned or interested financially or otherwise in the resolution set out at Item No. 4 of the
accompanying Notice.

The Board of Directors recommends the Ordinary Resolution set out at Item No. 4 of the accompanying
Notice for approval of the Members.

By Order of the Board

For Hinduja Global Solutions Limited

Narendra Singh
Company Secretary
F4853
Place : Mumbai
Date : A u g u s t 2 9 , 2023
 ANNEXURE ‘A’ TO THE NOTICE
[Information pursuant to the Regulation 30 and 36(3) of the SEBI (Listing Obligations and Disclosure
Requirements) Regulations, 2015, as amended, and Secretarial Standard - 2 on General Meetings in respect
of Director seeking re-appointment]

(Item No. 3 of the Notice)

Name of the Director Mr. Partha DeSarkar

DIN 00761144
Date of Birth/ Age May 17, 1963 - 60 years.
Date of first Appointment on the Board of Director liable to retire by rotation and seeking
Hinduja Global Solutions Limited (the reappointment.
‘Company’ or ‘HGS’)
Qualification PGDM, M.Sc.IT & PhD in Management.
Brief resume and nature of expertise in Mr. Partha DeSarkar, is an Executive Director (Whole-
functional areas. time Director), of Hinduja Global Solutions Limited (“the
Company”) for a period of five (5) years with effect from
September 04, 2019, up to September 03, 2024 (both
days inclusive). He joined the Company in 2003 and was
Manager of the Company from April 2007 to September
03, 2019. He has been a part of the growth story of the
Company. He has around 30 years of experience in
customer service and operations across industries like
Banking, Financial Services, Healthcare and Insurance.

Prior to joining the Company, Mr. Partha DeSarkar has

set up complex outsourcing projects in organizations
like Deloitte Consulting, GE Capital International
Services and Bank of America. He has set up and run
operations for large remote processing centers in India
to service international clients. He holds a postgraduate
Diploma in Management from the Indian Institute of
Management (IIM), Bangalore, and a Master ’s Degree
in Technology from the Indian Institute of Technology
(IIT), Chennai. He has a PhD in Management from the
Indian Institute of Technology (IIT), Delhi. Mr. Partha
DeSarkar has recently been appointed as the NASSCOM
BPM Council Chairperson for the period 2019-21. He has
been associated with NASSCOM D&I Council for many
years.
Relationship between Directors/ KMP None
inter-se.
Name of the listed companies in which the None
person holds Directorships (excluding HGSL).
Memberships/ Chairmanship of Committees of None
the Board of Listed Companies (includes only
Audit Committee and Stakeholders Relationship
Committee) (excluding HGS & its subsidiaries and
Foreign entities).
Name of the listed entities from which the person None
has resigned in past three years.
10
Number of meetings of the Board attended Attended 11 Board Meetings of the Company.
during the year 2022-23.
Details of Shareholding of Non - Executive Not applicable, since he is “Executive Director” of the
Director, including shareholding as a beneficial Company.
owner
Terms and conditions of appointment Executive Director liable to retire by rotation.
Details of remuneration last drawn Refer Report on Corporate Governance FY 2022-23
(for FY 2022-23)
Details of remuneration sought to be paid in Sitting Fees and Commission as recommended by the
2022-23 NRC and approved by the Board.
 PROCEDURE FOR REMOTE E-VOTING

i) In compliance with the provisions of Section 108 of the Companies Act, 2013, read with Rule 20 of the
Companies (Management and Administration) Rules, 2014, as amended and as per Regulation 44 of the
SEBI Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘SEBI Listing Regulations’), the
Company is providing e-voting facility through KFin Technologies Limited (‘KFintech’) on all resolutions
set forth in this Notice, from a place other than the venue of the Meeting, to Members holding shares
as on September 20, 2023, being the cut-off date fixed to determine eligible Members to participate in
the remote e-voting process. The instructions for e-Voting are given below.

ii) As per the SEBI circular No. SEBI/HO/CFD/CMD/CIR/P/2020/242 dated December 9, 2020 on “e-Voting
facility provided by Listed Companies”, and as part of increasing the efficiency of the voting process,
e-voting process has been enabled to all individual shareholders holding securities in demat mode to
vote through their demat account maintained with depositories / websites of depositories / depository
participants.

iii) Individual demat account holders would be able to cast their vote without having to register again with
the e-Voting service providers (ESPs) thereby not only facilitating seamless authentication but also
enhancing ease and convenience of participating in e-Voting process. Shareholders are advised to
update their mobile number and e-mail ID with their DPs to access e-Voting facility.

iv) Any person holding shares in physical form and non-individual shareholders, who acquires shares of the
Company and becomes a Member of the Company after sending of the Notice and holding shares as of
the cut-off date, may obtain the login ID and password by sending a request at [email protected]
However, if he / she is already registered with KFintech for remote e-Voting then he /she can use his /
her existing User ID and password for casting the vote.

v) In case of Individual Shareholders holding securities in demat mode and who acquires shares of the
Company and becomes a Member of the Company after sending of the Notice and holding shares as of
the cut-off date may follow steps mentioned below under “Login method for remote e-Voting and
joining virtual meeting for Individual shareholders holding securities in demat mode.”

vi) The details of the process and manner for remote e-Voting and joining virtual AGM are explained herein
below:

Step 1: Login method for Individual shareholders holding securities in demat mode is given below:

Individual shareholders holding securities in Individual shareholders holding securities in demat

demat mode with NSDL mode with CDSL
1. User already registered for IDeAS facility: 1. Existing user who have opted for Easi / Easiest:

I. Visit URL: https://eservices.nsdl.com I. Visit URL: https://web.cdslindia.com/myeasinew/

home/login/
II. Click on the “Beneficial Owner” icon under II. Click on New System Myeasi.
“Login” Under ‘IDeAS’ section.
III. Login with your registered user id and
III On the new page, enter User ID and Password. password.
Post successful authentication, click on “Access
to e-Voting”. IV. User will see the e-Voting Menu. The Menu will
have links of ESP i.e. KFintech e-Voting portal.
IV. Click on company name or e-Voting service V. Click on e-Voting service provider name to cast your
provider (i.e. KFintech) and you will be re- vote.
12
 directed to e-Voting service provider website for
casting the vote during the remote e-Voting
period.

2. User not registered for IDeAS e-Services: 2. User not registered for Easi/Easiest:

I. To register click on link: I. Option to register is available at

https://eservices.nsdl.com. https://web.cdslindia.com/myeasi/Registration/EasiR
egistration
II. Select “Register Online for IDeAS” or click at
https://eservices.nsdl.com/SecureWeb/IdeasDirect II. Proceed with completing the required fields.
Reg.jsp.
III. Post registration is completed, follow the steps
III. Proceed with completing the required fields. given in point 1.

IV. Follow steps given in points 1.

3. Alternatively by directly accessing the e-Voting 3. Alternatively, by directly accessing the e-Voting
website of NSDL: website of CDSL:

I. Open URL: https://www.evoting.nsdl.com/ I. Visit URL: www.cdslindia.com

II. Click on the icon “Login” which is available under II. Provide your demat Account Number and PAN No
‘Shareholder/Member’ section.
III. System will authenticate user by sending OTP on
III. A new screen will open. You will have to enter registered Mobile & Email as recorded in the demat
your User ID (i.e. your sixteen digit demat account Account.
number held with NSDL), Password / OTP and a
Verification Code as shown on the screen. IV. After successful authentication, user will be
provided links for the respective ESP, i.e. KFintech
IV. Post successful authentication, you will be where the e- Voting is in progress.
redirected to NSDL Depository site wherein you can
see e-Voting page. V. Click on company name and you will be redirected
to KFintech e-voting website for casting your vote
V. Click on company name or e-Voting service during the remote e-voting period.
provider name and you will be redirected to
KFintech e-Voting website for casting your vote
during the remote e-Voting period.

Individual Shareholders (holding securities in demat mode) login through their depository participants.

I. You can also login using the login credentials of your demat account through your demat accounts /
websites of Depository Participants registered with NSDL /CDSL for e-Voting facility.

II. Once logged-in, you will be able to see e-Voting option. Once you click on e-Voting option, you will be
redirected to NSDL / CDSL Depository site after successful authentication, wherein you can see e-Voting
feature.

III. Click on options available against company name or e-Voting service provider – KFintech and you will be
redirected to e-Voting website of KFintech for casting your vote during the remote e-Voting period
without any further authentication.
Important note:

Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget
Password option available at above mentioned websites of Depositories / Depository Participants.

Helpdesk for individual shareholders holding securities in demat mode for any technical issues related to
login through Depository i.e. NSDL and CDSL:

Members facing any technical issue - NSDL Members facing any technical issue - CDSL
Members facing any technical issue in login can Members facing any technical issue in login can contact
contact NSDL helpdesk by sending a request at CDSL helpdesk by sending a request at
[email protected] or call at : 18001020990 or [email protected] or call the toll free
1800224430 number 022-23058738 or 022-23058542-43

Step 2: Login method for e-Voting for shareholders other than Individual shareholders holding securities
in demat mode and shareholders holding securities in physical mode.

A. Members whose email IDs are registered with the Company/ Depository Participants (s), will receive
an email from KFintech which will include details of E-Voting Event Number (EVEN), USER ID and
password. They will have to follow the following process:

i. Launch internet browser by typing the URL: https://evoting.kfintech.com.

ii. Enter the login credentials (i.e. User ID and password). In case of physical folio, User ID will be EVEN
(E-Voting Event Number) ‘7623’ followed by folio number. In Case of Demat account, User ID will be
your DP ID and Client ID. However, if you are already registered with KFintech for e-voting, you can use
your existingUser ID and password for casting the vote.

iii. After entering these details appropriately, click on “LOGIN”.

iv. You will now reach password change Menu wherein you are required to mandatorily change your
password. The new password shall comprise of minimum 8 characters with at least one upper case (A-
Z), one lower case (a-z), one numeric value (0-9) and a special character (@,#,$, etc.,). The system will
prompt you to change your password and update your contact details like mobile number, email ID etc.
on first login. You may also enter a secret question and answer of your choice to retrieve your password
in case you forget it. It is strongly recommended that you do not share your password with any other
person and that you take utmost care to keep your password confidential.

v. You need to login again with the new credentials.

vi. On successful login, the system will prompt you to select the “EVEN” i.e. 7623” and click on “Submit”.

vii. On the voting page, enter the number of shares (which represents the number of votes) as on the Cut-
off Date under “FOR/AGAINST” or alternatively, you may partially enter any number in “FOR” and
partially “AGAINST” but the total number in “FOR/ AGAINST” taken together shall not exceed your total
shareholding as mentioned herein above. You may also choose the option ABSTAIN. If the Member does
not indicate either “FOR” or “AGAINST” it will be treated as “ABSTAIN” and the shares held will not be
counted under either head.

viii. Members holding multiple folios/ demat accounts shall choose the voting process separately for each
folio/ demat accounts.
14
ix. Voting has to be done for each item of the notice separately. In case you do not desire to cast your vote
on any specific item, it will be treated as abstained.

x. You may then cast your vote by selecting an appropriate option and click on “Submit”.

xi. A confirmation box will be displayed. Click “OK” to confirm else “CANCEL” to modify. Once you have
voted on the resolution (s), you will not be allowed to modify your vote. During the voting period,
Members can login any number of times till they have voted on the Resolution(s).

xii. Corporate/ Institutional Members (i.e. other than Individuals, HUF, NRI etc.) are also required to send
scanned certified true copy (PDF Format) of the Board Resolution/ Authority Letter etc., authorizing its
representative to attend the AGM through VC on its behalf and to cast its vote through remote e-voting.
together with attested specimen signature(s) of the duly authorised representative(s), to the Scrutinizer
at [email protected] with a copy marked to [email protected]. The scanned image of the
above-mentioned documents should be in the naming format “Corporate Name_Even No.”

B. Members whose email IDs are not registered with the Company/Depository Participants(s), and
consequently the Annual Report, Notice of AGM and e-voting instructions cannot be serviced, will
have to follow the following process:

i. Members who have not registered their email address and in consequence the Annual Report, Notice
of AGM and e-voting instructions cannot be serviced, may follow the process detailed below for
registration of email ID to obtain the report and update of bank account details for the receipt of
dividend:

Type of Holder Process to be followed

Physical For availing the following investor services, send a written request in the prescribed
forms to the RTA of the Company, KFin Technologies Limited either by email to
[email protected] or by post to KFin Technologies Limited, Unit: Hinduja
Global Solutions Limited, Selenium Tower B, Plot 31-32, Financial District,
Nanakramguda, Serilingampally Mandal, Hyderabad-500 032
Form for availing investor services to register PAN, email Form ISR-1
address, bank details and other KYC details or changes /
update thereof for securities held in physical mode
Update of signature of securities holder Form ISR-2
For nomination as provided in Rule 19(1) of the Companies Form SH-13
(Share Capital and Debentures) Rules, 2014
Declaration to opt out of Nomination Form ISR-3
Cancellation of nomination by the holder(s) (along with ISR- Form SH-14
3) / Change of nominee
Form for requesting issue of duplicate certificate and other Form ISR-4
service requests for shares / debentures / bonds, etc., held
in physical form
Demat Please contact your DP and register your email address and bank account details in
your demat account, as per the process advised by your DP
ii. Alternatively, member may send an e-mail request at the email id [email protected] along with
scanned signed copy of the request letter providing the email address, mobile number, self-attested
PAN copy and Client Master copy in case of electronic folio and copy of share certificate in case of
physical folio for sending the Annual report, Notice of AGM and the e-voting instructions.

iii. After receiving the e-voting instructions, please follow steps given to cast your vote by electronic means.
 INSTRUCTIONS FOR ATTENDING THE AGM THROUGH VC

i) Member will be provided with a facility to attend the AGM on Wednesday, September 27, 2023 at 4.00 p.m. IST
through VC/ OAVM platform provided by KFintech. Members may access the same at
https://emeetings.kfintech.com/ by using the e-voting login credentials provided in the email received
from the Company/ KFintech.

After logging in, click on the Video Conference tab and select the EVEN of the Company. Click on the
video symbol and accept the meeting etiquettes to join the meeting. Please note that the members
who do not have the User ID and Password for e-Voting or have forgotten the User ID and Password
may retrieve the same by following the remote e-Voting instructions mentioned above.

ii) Facility for joining AGM though VC/ OAVM shall open atleast 15 minutes before the commencement
of the Meeting.

Members are encouraged to join the Meeting through Laptops/ Desktops with Google Chrome
(preferred browser), Safari, Internet Explorer, Microsoft Edge, Mozilla Firefox 22. Members will be
required to grant access to the webcam to enable VC/ OAVM. Further, Members connecting from
Mobile Devices or Tablets or through Laptop connecting via Mobile Hotspot may experience
Audio/Video loss due to fluctuation in their respective network. It is therefore recommended to use
Stable Wi-Fi or LAN Connection to mitigate any kind of aforesaid glitches.

iii) As the AGM is being conducted through VC/ OAVM, for the smooth conduct of proceedings of the
AGM, Members may express their views/ send their queries in advance mentioning their name, demat
account number/ folio number, email id, mobile number at: [email protected].
Questions/ queries received by the Company till Saturday, September 23, 2023 shall be considered
and responded during the AGM.

iv) The Members who have not cast their vote through remote e-voting shall be eligible to cast their vote
through e-voting system available during the AGM. E-voting during the AGM is integrated with the VC/
OAVM platform. The Members may click on the voting icon displayed on the screen to cast their votes.

v) A Member can opt for only single mode of voting i.e., through Remote e-voting or voting at the AGM.
If a Member casts votes by both modes, then voting done through Remote e-voting shall prevail and
vote at the AGM shall be treated as invalid.

vi) Facility of joining the AGM through VC/ OAVM shall be available for at least 2000 members on first
come first served basis. However, FIFO entry into AGM for large Shareholders (Shareholders holding
2% or more shareholding), Promoters, Institutional Investors, Directors, Key Managerial Personnel, the
Chairpersons of the Audit Committee, Nomination and Remuneration Committee and Stakeholders
Relationship Committee, Auditors etc. is not restricted.

Members who need assistance before or during the AGM, can contact KFinTech on [email protected]
or call on toll free number 1800-309-4001. Kindly quote your name, DP ID-Client ID / Folio No. and e-voting
Event Number in all your communications.

16
 GENERAL INSTRUCTIONS

i) Speaker Registration: The Members who wish to speak during the meeting may register themselves as
speakers for the AGM to express their views. They can visit https://emeetings. kfintech.com and login
through the user id and password provided in the mail received from Kfintech. On successful login,
select ‘Speaker Registration’ which will be opened from September 23, 2023 to September 26, 2023.
Those Members who have registered themselves as a speaker will only be allowed to speak/ express
their view/ ask questions during the AGM provided they hold shares as on the cut-off date. The
Company reserves the right to restrict the number of speaker, depending on the availability of time
for the AGM.
ii) In case of any query and/ or grievance, in respect of voting by electronic means, Members may refer to
the Help & Frequently Asked Questions (FAQs) and E-voting user manual available at the download
section of https://evoting.kfintech.com OR contact at [email protected], or
Mr. Prem Kumar Nair KV, Manager – Corporate Registry, KFIN Technologies Limited Selenium, Tower
B, Plot No. 31- 32, Gachibowli, Financial District, Nanakramguda, Hyderabad, Telangana – 500 032 or at
email id [email protected] or call KFin’s toll free No. 1-800-309-4001 for any further clarifications.
iii) In case of Individual Shareholders holding securities in demat mode and who acquires shares of the
Company and becomes a Member of the Company after sending of the Notice and holding shares as of the
cut-off date may follow steps mentioned below under “Login method for remote e-Voting and joining
virtual meeting for Individual shareholders holding securities in demat mode.”
iv) In case a person (a person holding shares in physical mode and non-individual holders) has become
a Member of the Company after dispatch of AGM Notice but on or before the cut-off date for E-voting
i.e., September 20, 2023, he/she may obtain the User ID and Password in the manner as mentioned
below:
a) If the mobile number of the member is registered against Folio No./ DP ID Client ID, member may
send SMS: MYEPWD <space> E-Voting Event Number + Folio No. or DP ID Client ID to 9212993399
Example for NSDL:
1. MYEPWD <SPACE> IN12345612345678
Example for CDSL:
2. MYEPWD <SPACE> 1402345612345678
Example for Physical:
3. MYEPWD <SPACE> XXXX1234567890
b) If e-mail address or mobile number of the member is registered against Folio No./ DP ID Client ID,
then on the home page of https://evoting.kfintech.com/ , the member may click “Forgot Password”
and enter Folio No. or DP ID Client ID and PAN to generate a password.
c) Members who may require any technical assistance or support before or during the AGM are
requested to contact KFintech at toll free number 1-800-309-4001 or write to them at
[email protected]

v) The Scrutinizer shall, immediately after the conclusion of voting at the AGM, first count the e-
votes cast during the AGM, thereafter unblock the votes cast through remote e-voting and submit,
not later than 2 working days from the conclusion of the AGM, a consolidated Scrutinizer’s Report of
the total votes cast in favour or against, if any, forthwith to the Chairman of the Company or any person
authorized by him who shall counter sign the same.
vi) The Results declared along with the Scrutinizer’s Report shall be placed on the Company’s website
www.hgs.cx and on the website of KFin at https://evoting.kfintech.com immediately after the Result is
declared by the Chairman or any other person authorized by him and shall be simultaneously
communicated to the National Stock Exchange of India Limited and BSE Limited, where the Equity
shares of the Company are listed. The Results shall also be displayed on the Notice Board at the
Registered Office and Corporate Office of the Company.
****