AI PROJECT LOGBOOK

Resource for Students

(Adapted from “IBM EdTech Youth Challenge – Project Logbook” developed by IBM in
collaboration with Macquarie University, Australia and Australian Museum)

KEY PARTNERS

INDIA IMPLEMENTATION PARTNERS

GLOBAL PARTNERS

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 AI Project Logbook

➢ PROJECT NAME : AI Med Cycle: Smart Medical Waste Optimization

➢ SCHOOL NAME : Kola Perumal Chetty Vaishnav Senior Secondary School

➢ YEAR/CLASS : Class 12 2023-2024

➢ TEACHER NAME : Murugan Prakasam

➢ TEACHER EMAIL: [email protected]

TEAM MEMBER NAMES AND GRADES:

1. D h a r s h i n i . B X I I - B

2. D h a r s h i n i . V X I I - B

3. S . R a k s h a n a X I I - B

4. T a r u n a . E X I I - C

1. Introduction
Society's perspective on medical waste management is increasingly critical as the environmental impact
becomes more apparent. The conventional methods often fall short, leading to concerns about contamination
and ecological damage. However, emerging AI projects offer a promising solution by optimizing waste
segregation, tracking disposal practices, and predicting potential hazards. These AI systems can efficiently
analyze vast datasets, identify patterns, and provide real-time insights to enhance waste management
protocols. By incorporating artificial intelligence, society can mitigate the environmental risks associated

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with medical waste, ensuring a more sustainable and responsible approach to HEALTHCARE WASTE
MANAGEMENT, aligning with global efforts towards a greener and healthier future.

2. Team Roles
2.1 Who is in your team and what are their roles?

Role Role description Team Member

Name
Designer Works with the team and the user to Dharshini.V
create a process flow for the new user
experience
Plans the user interface for the prototype

Prototype builder/ Works with data expert to train/teach Taruna.E

Coder computer
Creates the prototype and codes if
necessary

Video Producer Films the activities of the team and edits

these into a presentation for submission
Information Researcher Collects questions from the team that S.Rakshana
need answers
Identifies where answers can be located
(source)
Searches for answers, writes up a report
and passes information to the project
reporter

Data expert
Decides on type of data needed to train
an AI model
Collects data
Ensures data is in a format that the team
can work with
Ensures data is ethically sourced and
unfair bias is eliminated
Works with prototype builder to train the
AI mode
Project Leader Schedules and allocates tasks among the Dharshini.B
team
Ensures tasks are completed on time Acts
as the point of contact between the team
and the teacher, users and stakeholders
Resolves team issues

Collates the team Project Logbook

Marketing / submission and creates the content for
Communication Leader the video pitch
Selects spokespeople within the team for
various matters relating to the project

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 2.2 Project plan
The following table is a guide for your project plan. You may use this or create your own version
using a spreadsheet which you can paste into this section. You can expand the ‘Notes’ section to add
reminders, things that you need to follow up on, problems that need to be fixed urgently, etc.

Phase Task Planned Planned Planned Actual Actual Actual Who is Notes/Remarks
start date end date duration start end date duration responsible
(hours, date (hours,
minutes) minutes)
Preparing for Coursework, 1.8.23 2.8.23 1hr 1.8.23 2.8.23 2hrs Dharshini.B
the project readings
Set up a 2.3.23 2.8.23 2.8.23 2.8.23 10mins Dharshini V
team folder
on a shared
drive
Defining the Background 3.8.23 4.8.23 2 hours 4.8.23 5.8.23 1hr Rakshana
problem reading
Research 5.8.23 7.8.23 1 hour 5.8.23 8.8.23 1hr Dharshini V
issues in our ,Dharshini B,
community Rakshana,
Taruna E

Team 8.8.23 10.8.23 1 hour 8.8.23 10.8.23 1hr Dharshini V

meeting to ,Dharshini B,
discuss S Rakshana,
issues and Taruna E
select an
issue for
the project
Complete 10.8.23 11.8.23 30mins 10.8.23 11.8.23 30mins Dharshini B
section 3 of
the Project
Logbook
Rate
yourselves
Understanding Identify users 12.8.23 13.8.23 1 hr 12.8.23 13.8.23 2hrs Dharshini V
the users ,Dharshini B,
S Rakshana,
Taruna E

Meeting with 14.8.23 15.8.23 30mins 14.8.23 15.8.23 30mins Dharshni V

users to Rakshana
observe
them
Interview 16.8.23 17.8.23 15mins 16.8.23 17.8.23 15mins Dharshini V
with user (1) S Rakshana
Interview 18.8.23 19.8.23 15mins 28.8.23 19.8.23 15mins Dharshini B
with user (2), Taruna E
etc…
Complete 20.8.23 21.8.23 30mins 20.8.23 21.8.23 30mins Dharshini B
section 4 of
the Project
Logbook
Rate
yourselves
Brainstorming Team 22.8.23 28.8.23 3hr 22.8.23 28.8.23 3hrs 40mins Dharshini V
meeting ,Dharshini B,
to S Rakshana,
generate Taruna E
ideas for
a solution
Complete 30.8.23 31.8.23 1hr 30.8.23 31.8.23 1hr 15mins Taruna E
section 5 of Dharshini V
the Project
Logbook
Rate
yourselves
Designing Team 1.9.23 7.9.23 1.5 hr 2.9.23 8.9.23 1hr 35mins Dharshini V

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your solution meeting to ,Dharshini B,
design the S Rakshana,
solution Taruna E

Complete 8.9.23 9.9.23 1hr 9.9.23 10.9.23 50mins Taruna E

section 6 of the Dharshini V

logbook
Rate
yourselves
Collecting and Team meeting 10.9.23 17.9.23 1.5hr 10.9.23 17.9.23 1hr 30mins Dharshini V
preparing data to discuss ,Dharshini B,
data S Rakshana,
requirements Taruna E

Collecting and Data 18.9.23 20.9.23 1hr 18.9.23 20.9.23 2hrs Taruna E
preparing data collection Dharshini V
Prototyping

Data 2.19.23 23.9.23 1hr 21.9.23 23.9.23 2hrs Rakshana

preparation and Dharshini B
labelling
Complete 23.9.23 24.9.23 1hr 23.9.23 24.9.23 1hr Dharshini V
Section 6 of the , S Rakshana,
Project Taruna E
Logbook
Team meeting 24.9.23 26.9.23 2.5hr 24.9.23 26.9.23 2hrs 40mins Dharshini V
to plan ,Dharshini B,
prototyping S Rakshana,
phase Taruna E

Prototyping Train your 27.9.23 29.9.23 1hr 27.9.23 29.9.23 1hr 15mins Taruna E S
Testing model with Rakshana
input dataset
Test your 30.9.23 3.10.23 45mins 1.10.23 3.10.23 1hr 15mins Dharshini V
model and keep ,, Taruna E
training with
more data until
you think
your model
is accurate

Write a 4.10.23 10.10.23 30mins 4.10.23 10.10.23 40mins Taruna E

program to Dharshini B
initiate actions
based on the
result of your
model

Complete 11.10.23 12.10.23 40mins 11.10.23 12.10.23 30mins Dharshini V

section 8 of S Rakshana,
the Project
Logbook
Rate
yourselves
Team meeting 13.10.23 14.10.23 30mins 13.10.23 14.10.23 30mins Dharshini V
to discuss ,Dharshini B,
testing plan S Rakshana,
Taruna E

Testing Creating Invite users 15.10.23 16.10.23 1hr 15.10.23 16.10.23 2hrs S Rakshana,
the video to test your Taruna E
prototype
Conduct testing 17.10.23 18.10.23 1hr 17.10.23 18.10.23 1hr 30mins Dharshini V
with users Taruna E

Complete 19.10.23 20.10.23 30 mins 19.10.23. 20.10.23 45mins

section 9 of ,Dharshini B,
the Project S Rakshana,
Logbook

Rate
yourselves

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Team 21.10.23 21.10.23 30mins 21.10.23 21.10.23 40min Dharshini V
meeting to ,Dharshini B,
discuss video S Rakshana,
creation Taruna E

Write your 22.10.23 22.10.23 40mins 22.10.23 22.10.23 1hr

script ,Dharshini B

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 Film your 22.10.23 23.10.23 30mins 22.10.23 23.10.23 40mins Dharshini V
video ,Dharshini B,
S Rakshana,
Taruna E

Edit your 24.10.23 25.10.23 15mins 26.10.23 27.10.23 1hr 30mins

video Taruna E

Completing Reflect 26.10.23 27.10.23 15mins 26.10.23 27.10.23 10mins Dharshini V

the logbook on the ,Dharshini B,
project S Rakshana,
with your Taruna E
team
Complete 27.10.23 28.10.23 30mins 27.10.23 28.10.23 30mins Dharshini V
sections 10 ,Dharshini B,
and 11 of S Rakshana,
the
Project
Logbook
Review your
Project
logbook and
video
Submission Submit
your entries
on the IBM
2.3 Communications plan

Will you meet face-to-face, online or a mixture of each to communicate?

Ans: Mixture of face- face and online

How often will you come together to share your progress?

Ans: Daily

Who will set up online documents and ensure that everyone is contributing?

Ans: Project Leader

What tools will you use for communication?

Ans: Google meet

2.4 Team meeting minutes

Date of meeting:
30/07/2023 Attended:

Who wasn’t able to attend: Nil

Purpose of meeting:

Items discussed:
1. Understanding aim of project

2. Collective decision of ideas

3. Implementation of ideas

Things to do (what, by whom, by when)

1. Explanation of topics by Project leader

2. Creative thinking by Project Leader

3. Executing ideas by Designer

Date of meeting: 11/08/2023

Attended:

Who wasn’t able to attend: Nil

Purpose of meeting: Defining the problem

Items discussed:
1. 4 W’s canvas

2. Creating solution for stakeholders

3. Problem statement template

Things to do (what, by whom, by when)

1. 4 W's canvassing by project leader

2. Creating solutions by designer

3. Template creation by info.researcher

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Date of meeting: 20/08/2023

Attended:

Who wasn’t able to attend: Nil

Purpose of meeting: Understanding the users

Items discussed:
1. Identifying stakeholders' problems

2. Visualising their future

3. Understanding their past

Things to do (what, by whom, by when)

1. Identifying problems by project leader

2. Visualisation by data expert

3. Understanding history by info.researcher

Date of meeting: 30/08/2023

attended:

Who wasn’t able to attend: Nil

Purpose of meeting: Brainstorming

Items discussed:
1. Generating ideas

2. Turning ideas into solutions

3. Advanced thinking of solutions

Things to do (what, by whom, by when)

1. Generating ideas by info.researcher

2. Creating solutions by coder

3. Advanced thinking by data expert

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3. Problem Definition
3.1 List important local issues faced by your school or community

Traffic congestion
Sewage water on roads
Contaminated water
Lack of proper garbage disposal
Medicinal wastes disposal
Lack of proper roads

3.2 Which issues matter to you and why?

Traffic Congestion: Traffic congestion hampers productivity increases stress levels, and hinders economic
activities, impacting overall societal well-being.
Medicinal Waste Management: Improper disposal of medical waste poses infection risks, environmental
damage, and legal consequences, negatively impacting both public health and the community's reputation.
Lack of Proper Garbage Disposal: Inadequate garbage disposal contributes to environmental pollution, health
hazards, and a decline in the overall cleanliness and attractiveness of the community.
Contaminated Water: Contaminated water endangers public health, leading to waterborne diseases and
placing a burden on healthcare systems, thereby adversely affecting society.

3.3 Which issue will you focus on?

Medicinal Waste Management

Proper medicinal waste management is crucial for safeguarding public health, preventing environmental
pollution, and maintaining the integrity of healthcare systems.
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3.4 Write your team’s problem statement in the format below.

The inadequate management of medicinal waste in is a pressing issue, characterized by [brief description of
key problems, such as improper segregation, lack of regulatory oversight, or environmental contamination].
This compromises public health, demands urgent attention, and necessitates strategic interventions in [target
areas] to ensure safe, sustainable, and responsible medicinal waste disposal practices.
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4. The Users
4.1 Who are the users and how are they affected by the problem?
Patients: Exposure to improperly managed medicinal waste can pose health risks to patients during their stay
in healthcare facilities or when receiving medical treatments.

Healthcare Workers: Those working in healthcare settings are at risk of occupational hazards, including
injuries and infections, when handling or coming into contact with improperly managed medicinal waste.

Waste Handlers: Individuals responsible for collecting, transporting, and disposing of medicinal waste are
directly affected, facing potential health hazards and injuries if the waste is not managed safely.

Community Residents: Improper disposal of medicinal waste can lead to environmental contamination,
affecting the air, water, and soil, which can, in turn, impact the health and well-being of local residents.

4.2 What have you actually observed about the users and how the problem affects them?
Healthcare Workers: Inadequate medicinal waste management poses direct risks to healthcare workers who
handle, dispose of, or come into contact with medical waste. Sharps injuries, exposure to infectious agents,
and contact with hazardous materials can result in illnesses and injuries among healthcare professionals.

Waste Handler Risks: Individuals involved in collecting, transporting, and disposing of medicinal waste face
occupational hazards. Proper waste management practices are crucial to protect waste handlers from injuries,
infections, and exposure to hazardous substances.

Long-term Health Effects on civilians: Improper disposal of pharmaceutical waste can contribute to the
development of antibiotic-resistant microorganisms, posing long-term health risks for individuals and
communities.

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 4.3 Record your interview questions here as well as responses from users.

How has the lack of proper medical waste management affected your personal health or the health of your
community?

Response: "The lack of proper medical waste management has directly impacted our health, with instances of
infections and illnesses due to exposure to improperly disposed medical waste."

Can you share any specific incidents or experiences related to the improper disposal of medical waste that you or
your community have faced?

Response: "Certainly, there have been instances of discarded needles and contaminated materials in public spaces,
raising concerns about safety and potential exposure to infectious agents."

Considering your experiences, what advice would you give to healthcare facilities and local authorities to
improve medical waste management in your community?

Response: "Invest in training for healthcare staff, enhance waste disposal infrastructure, and engage the community in
awareness campaigns. Collaboration between healthcare facilities, local authorities, and residents is crucial for
effective change."
4.4 Empathy Map

Map what the users say, think, do and feel about the problem in this table

What our users are saying What our users thinking

Healthcare Professionals: "We need efficient Healthcare Professionals: "Compliance with

waste disposal systems that don't waste management regulations is vital for
compromise our safety." patient and staff safety."
Waste Handlers: "Proper training and Waste Handlers: "I want recognition for the
protective measures are crucial for our importance of our role in waste
wellbeing." management."
Patients: "I worry about the environmental Patients: "Is the disposal of medical waste
impact and my safety during treatments." contributing to environmental issues?"

What our users are doing How our users feel

Healthcare Professionals: "Separate waste Healthcare Professionals: "Concerned about

diligently and follow disposal protocols." occupational hazards; desire a safe work
Waste Handlers: "Handle waste cautiously environment."
and seek continuous training." Waste Handlers: "Seek appreciation and
Patients: "Seek information on proper acknowledgment for the importance of
disposal of home medical supplies." our work."
Patients: "Anxious about the environmental
impact of medical waste."

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