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    Training Outline Microsoft Teams

    Uploaded by

    Andrea Louis
    This 1-hour training outline introduces Microsoft Teams, which allows for innovative communication and collaboration. Teams allows users to create groups called teams for messaging, file sharing and live meetings. Key features covered include creating teams and channels for organizing, uploading and editing files in real time, and using the conversations tab for discussions. The training demonstrates setting up meetings in Teams and provides examples of how departments use Teams. It also offers tips for notifications, accessing Teams across devices, and additional ways to utilize Teams for classes, projects and research. Resources for further learning about Teams are also listed.

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    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd

    Training Outline Microsoft Teams

    Uploaded by

    Andrea Louis
    18 views2 pages
    This 1-hour training outline introduces Microsoft Teams, which allows for innovative communication and collaboration. Teams allows users to create groups called teams for messaging, file sharing and live meetings. Key features covered include creating teams and channels for organizing, uploading and editing files in real time, and using the conversations tab for discussions. The training demonstrates setting up meetings in Teams and provides examples of how departments use Teams. It also offers tips for notifications, accessing Teams across devices, and additional ways to utilize Teams for classes, projects and research. Resources for further learning about Teams are also listed.

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    This 1-hour training outline introduces Microsoft Teams, which allows for innovative communication and collaboration. Teams allows users to create groups called teams for messaging, file sharing and live meetings. Key features covered include creating teams and channels for organizing, uploading and editing files in real time, and using the conversations tab for discussions. The training demonstrates setting up meetings in Teams and provides examples of how departments use Teams. It also offers tips for notifications, accessing Teams across devices, and additional ways to utilize Teams for classes, projects and research. Resources for further learning about Teams are also listed.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    18 views2 pages

    Training Outline Microsoft Teams

    Uploaded by

    Andrea Louis
    This 1-hour training outline introduces Microsoft Teams, which allows for innovative communication and collaboration. Teams allows users to create groups called teams for messaging, file sharing and live meetings. Key features covered include creating teams and channels for organizing, uploading and editing files in real time, and using the conversations tab for discussions. The training demonstrates setting up meetings in Teams and provides examples of how departments use Teams. It also offers tips for notifications, accessing Teams across devices, and additional ways to utilize Teams for classes, projects and research. Resources for further learning about Teams are also listed.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    of 2

    Training Outline: Microsoft Teams

    Suggested Presentation Time: 1 Hour

    Using Microsoft Teams for Innovative Communication and Collaboration

    Overview
    - Teams is a Microsoft application used for teamwork and is available to students, faculty, and staff.

    What is a Team?
    - A ‘team’ is a group of people made of up ‘members’.
    - Anyone can create a team (log into portal.office.com > open Teams > click ‘Join or Create a Team’).
    - Members can be added (click the ellipsis > Add member) or deleted at any time (click the ellipsis > Manage
    team > click the X by the member you want to delete).
    - Further organize your team into subsections by creating ‘channels’ (click the ellipsis > Add channel).

    Why use Microsoft Teams? Collaboration


    - Members of a team can upload (Files tab > Upload) and edit files in real time (click on file > edit).
    - Members of a team can create a ‘notebook’ to create agendas, record notes, document research, etc.

    Why use Microsoft Teams? Communication


    - The ‘conversations’ tab allows all members of a team to hold running conversations around a topic.
    - The ‘chat’ icon allows members to talk privately with a member(s) they choose.

    5 Reasons to use Microsoft instead of Email.


    - Discussion is pervasive, focused and efficient, keep in the loop, files make sense, all your conversations.

    Why use Microsoft Teams? Meetings


    - Teams allows you to schedule (click the Meetings icon > click Schedule a meeting) or start instant video
    meetings (from a conversation click the video icon). These are live, but can also be recorded.

    Live Meeting Demonstration

    Examples
    - IT uses notebook section to create agendas and record meeting notes. Also, for onboarding to share files
    with new employees.
    - IT Ambassadors use the conversation tab to share notifications and resources with members.
    - 250th Celebration committee uses the file storage section to maintain a spreadsheet and detailed
    information pages for all projects.
    Microsoft Teams 1
    Teams Tips: Activity
    - The bell icon will display notification alerts for activity.
    - You can @ mention a team member or the entire team to notify them of something you just posted.
    - You can also configure your settings to receive emails as notifications in addition to or instead of the bell
    (click your profile image > click Settings > click Notifications > set your preferences).

    Teams Tips: Show or Hide a Team


    - Choose which teams you would like to see when you log in (click the ellipsis > click ‘show’ or ‘hide’).

    Teams Tips: Follow a Channel


    - Follow a channel you want to make sure you are receiving updates from (click the ellipsis > click Channel
    Notifications > set your preferences).

    Teams Tips: Access from any Device


    - Teams, like other Microsoft Office 365 products, can be accessed from anywhere, at any time, using any
    device by logging into portal.office.com.
    - If you access Teams often, you can also download the app directly to your device.

    10 Additional Ways to Use Teams


    - Organize interview notes and virtually meet with applications for open positions.
    - Create a team for each of your courses.
    - Organize your team for your course, by using channels for lessons or units.
    - Place lecture notes and presentations in the notebook or files tab.
    - Share course content like your syllabus or exam study guides.
    - Add a website tab where students or staff members can easily access a site or resource they need frequently.
    - Record lectures and upload to Teams via Stream.
    - Create a team to write a grant with colleagues.
    - Create a team with your research partners to make co-authoring a paper more efficient.
    - Add a planner tab to assign tasks for projects.

    Additional Resources
    - Visit the Office 365 Training Center for short videos on teams topics.
    - Visit the College of Charleston Information Technology YouTube Channel for a Teams Introduction video.
    - Follow Information Technology on social media (Facebook @cofcit, Twitter @cofcit, Instagram @cofc_it).

    Additional training resources are available on our website training.cofc.edu or request a training session by
    using the link provided to submit a training request.

    Microsoft Teams 2

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