HRP Grid

OPEN
11
EXPLANATION
S AND CLO
GUIDANCES SE
HRP EVALUATION GRID V12
SD ALL WRK 200
Date of last
Supplier (CNUF) Full
assessment
Evaluation
date (last day
Factory / Supplier Site
if more than
one day)
Assessment scope: Assessment
- all production buildings on- type (Full or
site (with or without CAP Follow-
Decathlon products) up)
- Decathlon embassy is
applicable
- administration
- living environment: canteen,
kitchen, dormitories provided
by supplier or any 3rd party
Evaluation
where workers are required to
time in man-
live during their employment
day(s)
period, and at least 30% of the
occupants work for the
supplier
- transportation to/from
factory (if operated by
supplier)
Assessor(s)
Supplier type
name(s)
Decathlon
staff in charge
Supplier status
of HRP at
supplier
Did Decathlon
staff attend
Number of employees
the
evaluation?
Rate
Level: C 59%
:
Temp
CHA orally
Compl REQUIRE
CHAPTER
PTER Ans Com solved Com

iance MENT REQUIREMENT GUIDANCE & DEFINITIONS (NEW)
LEVE wer plies? during ments
Rate LEVEL
L assess
ment?
Temp
orally
REQUIRE 1 - CHILD Ans Com solved Com
C ### MENT
x
Explanation of the requirement

wer plies? during ments
LEVEL LABOUR assess
ment?
The minimum age
1.0 INFO
defined by local law:
Age and date of birth
INFO /
1.0 of the youngest
PREPA
worker:
The number of
children living in
INFO /
1.0 supplier site owned
PREPA
and/or provided by
the supplier
Are there young
INFO / workers (under the
1.0
PREPA age of 18)? If yes,
how many?
Legal requirements
on working
1.0 INFO
conditions for young
workers:
Are all people Guidance: Supplier’s employees are at least age 15 or over the age for completion of compulsory
0. working at the education,
1,1 UNACCEP supplier above the Yes OK No whichever is higher.
TABLE minimum legal
working age or 15?
0. Does the supplier Definition: Adequate means a safe & clean area away from production activities.
1,2 UNACCEP have adequate Yes OK Guidance: In case of children being present on site, the supplier should:
TABLE areas and clear - Have a children presence list
listing for children - Process and person in charge to update it
who stay at the - List of safe areas for children
supplier sites? - For special cases (e.g. children visiting after school, during holidays), there should be a procedure
to host children safely.
Guidance: Suppliers must require “proof of age” at time of hire, which may include any personal
records which specify the date of birth of each worker such as:
Does the supplier • ID copy
have the proof of • birth certificate;
1.
the age of • notary or medical certificate stating age/date of birth;
1,3 CONSOLI Yes OK
employees? (E.g. by • national / social insurance document stating age/date of birth;
DATED
showing official • medical examination prior to employment stating age/date of birth;
documents) • ration cards, etc.stating age/date of birth;
• school leaving certificate stating age/date of birth;
• school diploma stating age/date of birth;
Is there historical Definition: Supplier’s recruited employees are at least age 15 or over the age for completion of
child labour? compulsory education, whichever is higher.
1.
(Workers younger
1,4 CONSOLI No OK
than the minimum
DATED
age hired over the
last 6 months)
Guidance: Following ILO recommendations, young workers should not:
Do young workers - work at night (from 10pm to 6am)
1. have a protected - work in hazardous conditions (no work with chemicals, vibrating machines, etc... )
1,5 CONSOLI status respecting at Yes OK - work more than 8 hours per day,
DATED least local - work under conditions limiting the young workers personal development (e.g. do not allow to
regulation? continue education)
Guidance:A documented procedure is a written description of prescribed course of action or process

to manage and control organisations activities.
Does supplier have
At the minimum the child labor and young worker procedure must define:
a formalized
- Minimum age requirement for workers (above the minimum legal working age or 15 whichever is
procedure on to
higher)
ensure the
- Processes to prevent child labor and ensure young workers have minimum age (e.g. how to ensure
detection,
accurate age verification
prevention and
- Clear assignment of responsibilities at all management levels
remediation of
2. - Processes to ensure relevant people are aware of procedure (training, communication)
child labor and the
1,6 ADVANCE No NOK Young workers:
well-being of young
D - Updated listing of all workers under 18
workers?
- Processes to identify hazardous conditions under which young workers are not allowed to work
Is the procedure
(e.g. working with or near hazardous chemicals, working with dangerous machinery, night work)
communicated and
- Training and development activities for young workers
understood by
Child labor:
people on site (HR,
- Updated listing of all children on-site
security agents, line
- Process to manage children if on-site (conditions under which children can come to office (e.g.
managers, etc..)?
holiday) supplier site areas in which children are allowed to access dormitory/canteen/childcare
room / not to access)
- Processes to remedy child labor in case detected
Specifically, a remediation procedure must define who in the supplier site is responsible for taking
which actions in case child labor is found. All parties should be aware of their responsibilities and
actions they must take.
A child labor remediation system should cover 3 phases

Phase 1: Immediate action and information of the customer
Phase2: Designing a remediation program
- Remediation team
- Investigation into specific circumstances
- Identification of appropriate schooling
- Covering or remediation costs
- Partnerships with local organizations to work with in cases of child labor
Phase 3: Ongoing support and monitoring
Has the supplier
implemented a
3.
program to
1.7 EXCELLE No NOK
promote formal
NCE
education of some
of its workers kids?
Does supplier
promote
3.
development
1.8 EXCELLE No NOK
practices for young
NCE
workers like free
evening classes?
3.
1.CH
OUR
LAB
ILD
Other Best Practice

1.9 EXCELLE No
carried out:
NCE
Temp
REQUIRE 2- orally
Com solved Com
C ### MENT FORCED GUIDANCE & DEFINITIONS
x
plies? during ments

LEVEL
LABOUR assess
ment?
Number of migrant
workers:
INFO /
2.0 1. From what
x
PREPA
country?
2. Male/Female ratio
Migrants : Any
person who is
INFO /
2.0 recruited by a 3rd
PREPA
party in one
country/province for
employment in a
company in another
country/province.
The scope of this
definition is
applicable to both
foreign and inter-
state/province (local)
migrants.
% of migrant
workers:
INFO / 1. Under supplier
2.0
x
PREPA contract
2. Under external
contract
If there are migrant
workers under
external contract,
INFO / what are the names
x
2.0
PREPA of the contracted
brokers or
recruitment agencies
used?
INFO / Languages spoken
x
2.0
PREPA by migrant workers
INFO / Who pays the
2.0
x
PREPA recruitment fees?

Is there any Guidance: The supplier must not use prison labor or subcontract work to prisons. This includes
evidence that the procurement of any materials, goods or services used to manufacture products. Where prison labour
0. supplier site is arrangements are in place for other buyers (non-Decathlon production), the supplier must put in
2,1 UNACCEP subcontracting No OK place and be able to demonstrate the system by which it is ensured that Decathlon branded
TABLE Decathlon production is not deliberately or inadvertently made through prison labour.
production to a
prison ?
Is any original Guidance: Employees shall not be required to turn over their original identity papers and other
official document of valuable possessions (such as passports, travel or residency permits, national IDs , school certificates
identification (e.g.: or any document which shall deny them from utilizing the benefits provided by government) to their
passport, work employer, labor agent or another party as a condition of employment, nor shall they be required to
permit...) kept by make ‘deposits’ to gain access to their documents. For exceptional cases and with employee's
0.
the supplier site or consent, the supplier could keep documents for a reasonably expectable duration e.g. necessary for
2,2 UNACCEP No OK
external labour completing a bureaucratic process (e.g. opening bank account , work permit extension , passport
TABLE
broker/recruitment renewal etc.,).
agency beyond
reasonably
expectable
duration?
If the supplier uses Definition: the supplier shall use registered or licensed recruitment agencies when recruiting (local
any kind of and foreign) employees. That companies has got operation licence which is linked to their activity.
recruitment
1.
agency, does the
2,3 CONSOLI Yes OK
x
agency/broker have
DATED
a legal
business/operating
license?
Are employees Definition: Employees should not be responsible from paying deposits , recruitment fees or related
required to leave a costs the the employer.The recruitment fees or related costs must be covered by the employer.
1.
guarantee or
2.4 CONSOLI No OK
deposit with their
DATED
employer or any
other third party?
If there is any Guidance: Prior to starting the recruitment process and departing from the country of origin, the
migrant worker, migrant worker must be clearly informed (in writing and local language) of any cost or fees he/she
are the fees and may have to pay related to his/her recruitment (recruitment fees, VISA, transportation, medical tests,
expenses provision transit accomodation cost, taxes, transit insurance).
clearly
1. communicated in a
2.5 CONSOLI language they Yes OK
DATED understand at the
beginning of the
recruitment
process prior to
departure from
their country?
Are fees, Guidance: Fees, commissions and expenses asked from migrant workers for the purpose of
commissions and obtaining employment must respect local laws of origin and host countries.
expenses provisions
asked from
national and
1.
international
2.6 CONSOLI Yes OK
migrant workers
DATED
respecting
applicable
regulations (host
country and origin
country)?
1. Guidance: Workers must not be pressured by management to work overtime.
Is overtime
2,7 CONSOLI Yes OK
voluntary?
DATED
Are employees Guidance: The supplier site must allow employees to move freely within their designated work
1. guaranteed areas during work hours, including being allowed access to drinking water and toilet facilities. Time
2,8 CONSOLI freedom of Yes OK to go to the toilet or drink water should not be deducted from working time.
DATED movement during
working hours
(e.g.: free access to
toilets, drinking
water)?
Are employees Definition: Employees must be allowed to leave the supplier site during meal periods or after
guaranteed working hours without restrictions. Social interaction means employees are allowed to freely chose
freedom of who and how they interact with others e.g. using mobile phones.
movement and
1. social interaction Regarding curfew, those suppliers with dormitories for employees must communicate security
2,9 CONSOLI during non- Yes OK practices, including curfew policies, to applicable employees. Curfews must be reasonable and allow
DATED working hours employees sufficient time to relax and participate in personal activities during non-working hours.
(incl.break time), Where curfews exist, they should apply equally to both national employees and foreign workers
even in the
dormitory provided Freedom of movement in dormitory, please refer to our Dormitory Guidelines
by the supplier?
Is there any
implemented
1.
system that might
2.10 CONSOLI No OK
lead employees to
DATED
work against their
own free will?
Does the supplier Guidance: The supplier site must establish a policy for workers recruited through 3rd parties that
site have an ethical ensures legal standards, respects human rights, and ensures that the recruitment agencies do not
recruitment exploit workers. The policy should set clear standards for the entire Labor Supply Chain. The labor
policy/procedure supply chain refers to all the intermediaries, sub-agents and individuals who are involved in
with clear checklist, providing workers to suppliers in the origin & work country / province or states or districts.
2.
roles and Also see Ethical Recruitment Guidelines section 2.
2.11 ADVANCE No NOK
x
responsibilities to
D
mitigate the risk of
forced labor when
using
intermediaries to
source workforce ?
Guidance:
A legal contract must be signed between the supplier site and its recruitment agency/broker.
The legal contract should cover the following:
Does the supplier
1. Suppliers' commitment to ethical recruitment.
2. have a legal
2. The due diligence procedures which shall be carried out.
2.12 ADVANCE contract with its No NOK
x
3. The list of sub-agents or headhunters involved and their nature of business.

D labor
4. The legal authorization certificate of the labor agency, attached to the contract.
agents/brokers?
5. The contract entry and validity date.
6. Duly signed by an authorized signatory
Also see Ethical Recruitment Guidelines section 2.4
Has the supplier Guidance: Risk Mapping should cover, at a minimum:
2.
done Risk Mapping 1. The legal framework of recruitment agencies in sending and receiving countries.
2.13 ADVANCE No NOK
x
of its labor supply 2. The risks for migrant workers in supply chains and countries. (Suppliers’ HR teams should do a
D
chain ? risk assessment based on the ILO indicators of forced labor)
3. The labour supply chain. (Suppliers HR teams should map the labour supply chain).
Also see Ethical Recruitment Guidelines section 2.1
Does the supplier Guidance: Due diligence means the supplier takes all reasonable measures to know of the business
conduct due structure, cost structure and relationships of recruitment agencies both in the host and origin country.
diligence of its The supplier takes reasonable measures to ensure the whole recruitment process is conducted legally
2.
labor supply chain, and without any exploitation of workers.For a detailed due diligence checklist, see Decathlon
x
2.14 ADVANCE No NOK

including labor Ethical Recruitment Guidelines
D
brokers and/or
agencies in foreign
countries?
Prior to departure Guidance: Migrant workers should sign an employment contract in their own language before they
from the origin arrive at their departure airport that gives all the details of their employment, payment, fees and
country / province, living condition, among other details.
do migrant workers For a detailed checklist, see Ethical Recruitment Guidelines section 3.1
2.
receive & sign their
x
2.15 ADVANCE No NOK

contract clearly
D
stipulating
employment
conditions in their
local language?
If recruiting Guidance: Workers should not pay to work. The supplier should pay all recruitment fees, including
migrant workers, transportation, visa, and medical exams, among others. Fees that a worker must pay by law, such as
does the supplier airport departure fees or visa fees, the supplier must reimburse to the worker after the worker has
pay all legally paid.
allowed fees For more details on fees to be paid by the supplier, Also see Ethical Recruitment Guidelines
2.
associated with the section 3.2
x
2.16 ADVANCE No NOK

contract (e.g, visas,
D
transportation to
country/province,
repatriation,
medical & in-
transit)?
Do migrant Guidance: The broker in the origin country should give a pre-departure orientation to the workers to
2.
workers receive tell them what to expect when they arrive in the work country.
2.17 ADVANCE No NOK
x
pre-departure For more details on what should be included in the pre-departure orientation, Also see Ethical
D
orientation? Recruitment Guidelines section 3.3
Do migrant Guidance: When a worker arrives in the work country, the supplier should give an orientation that
2. workers receive introduces the new job, safety, rights, culture, among other details.
2.18 ADVANCE post-arrival No NOK For more details on what should be included in the post-arrival orientation, Also see Ethical
x
D orientation/inductio Recruitment Guidelines section 4.1

n and support?
In case of Guidance: Any back pay, deposits taken, unpaid holidays, savings and legally entitled social
2. termination of a benefits like pension, etc.
Please refer to section 6.1 of Ethical recruitment guidelines
x
2.19 ADVANCE migrant worker, No NOK

D does the supplier
ensure the safe
return of the
worker to his home
country/province?
In case of
termination of a
2. migrant workers,
2.20 ADVANCE does the supplier No NOK
x
D pay all money that

is owed to the
worker?
Does the supplier Guidance: Decathlon supplier should inform their suppliers involved in Decathlon components
2.
inform Rank 2 about forced labor risk including the definition and risk of forced labor, how to identify, prevent and
2.21 ADVANCE No NOK
suppliers on forced remediate forced labor.
D
labor risk?
Has the supplier Guidance: Direct recruitment means that the supplier does not use a broker/agency to recruit
established a direct migrant workers but has internalized this process. By managing the recruitment process in-house the
3.
recruitment supplier has a higher level of control over the labor supply chain and can ensure the safety and fair
2.22 EXCELLE No NOK
x
process for migrant treatment of migrant workers at every step of recruitment.

NCE
workers (not using
any agency)?
Does the supplier Guidance: Public reporting can be done e.g. via the suppliers' website, through publication by an
3. publicly industry association or other initiative.
x
2.23 EXCELLE communicate and No NOK

NCE report on its ethical
recruitment policy?
3.
OUR
2.FO
LAB
RCE
D
2.24 EXCELLE Other Best Practice Yes

NCE carried out:
3- Temp
REQUIRE FREEDOM orally
Com solved
C ### MENT OF GUIDANCE & DEFINITIONS
x
plies? during
LEVEL
ASSOCIAT assess
ment? Com
ION ments
Are there any
organizations of
INFO / worker
3.0
PREPA representatives
(trade union or free
association)?
INFO / Which
3.0
PREPA organization(s)?
What is the job
INFO /
3.0 content of the
PREPA
representatives?
Date of last
INFO /
3.0 representatives
PREPA
election:
Are employees
subject to a
INFO /
3.0 collective
PREPA
bargaining
agreement?
Does the facility
had any public
INFO / labour dispute in
3.0
PREPA the last 2 years
(e.g.: strike,
demonstration...)?
What is the role of
worker/union
INFO /
3.0 representative
x
PREPA
provided by the
local regulation?
What are the
requirements
regarding
INFO /
x
3.0 worker/union
PREPA
representative
elections stipulated
by local regulation?
Are all workers, Guidance: The supplier should not take any measures to restrict this freedom such as acts that
regardless of their establish or promote the domination, financing or control of a trade union by employers.
contractual status, Consistent with country law, in cases where a single union represents employees, the supplier shall
1.
free to join a union not attempt to influence or interfere in employees’ ability to form other organizations that represent
3.1 CONSOLI Yes OK
or employee employees. The supplier will not interfere with the right to freedom of association by favoring one
DATED
representative union over another.
group of their The use of “blacklists” to contravene the right to freely associate, for instance, blacklists based on
choosing? union membership or participation in lawful union activity, is specifically prohibited
If there is no union, Guidance: Where country law substantially restricts freedom of association, the supplier shall
is there an facilitate alternative means such as Workers participation committee, workers committee, workers
alternative worker welfare committee to individually and collectively engage with its employees and for employees to
1. representative express their grievances and protect their rights regarding working conditions and terms of
3.2 CONSOLI system available to Yes OK employment.
DATED workers, which
allows independent
and free association
and bargaining
regardless of
contractual status?
Are there worker Definition: Aware and capable means that worker representatives should have:- a job sheet that
representatives and includes their duties- access to training with regards to their duties- information on their
are they aware of and representation rightsGuidance: The supplier is encouraged as a good practice to allow reasonable
1.
capable to execute time off with pay for employee/union representatives to carry out their duties, such as grievance
3.3 Yes OK
x
CONSOLID
ATED
their roles and handling and representing members, and provide such facilities as may be reasonably required to
responsibilities (e.g. enable the representatives to function effectively. The facilities and time-off which may be
sufficient HR time appropriate will vary depending upon the number of represented employees, number of worker
allocated)? representatives, provisions in the collective agreement, etc.
For internal Definition: Employees have the right to elect leaders and representatives of their unions without
organizations supplier interference, which includes acts that establish or promote the domination, financing or
(internal union or control of a trade union by employers.
free association),
have the
1.
representatives
3.4 CONSOLI Yes OK
been elected
DATED
without
interference from
the company and
according to local
legislation?
Are there regular Guidance: Supplier shall establish committee(s) comprised of worker and management
meetings between representatives that meet regularly (e.g. monthly) to adress any social-related incident or worker
worker grievance, ensure workplace inspections are performed, and make recommendations for actions by
1.
representatives and the committee. Maintain a log of such committee(s) activities and keep a copy available for review
3.5 CONSOLI Yes OK
management
DATED
(frequency
following minimum
local legislation)?
Are the meeting Guidance: All employees should be informed of their right to join a union, how to engage with
minutes union representatives and the activities of such unions. Meeting minutes and details of worker
2. communicated to representatives should be posted prominently in the workplace.
3.6 ADVANCE all employees and No NOK
D the concerned
authority of
Government?
Does the supplier Guidance: An effective grievance process includes:
have an effective - Multiple channels for employees to raise concerns and provide input to management. For
process/procedure example: grievance/suggestion boxes; supervisors/team leaders; HR department/counselors;
by which employees trade union/worker representatives; “open door” policy; company “hotlines”; third-parties, worker
2.
can raise committees, worker voice survey, meetings between management and workers representatives, etc.;
3.7 ADVANCE No NOK
grievances? - The ability to raise concerns confidentially (and/or anonymously), subject to the requirements of
D
Is the process country law, if the employee so desires without fear of retaliation.
communicated and - A timely process for resolution with clear designation of responsibilities
understood by - A mechanism for employees to respond to and/or appeal the settlement of grievances
people on site (HR, Effective communication of the grievance policy/procedures to employees so that employees are
security agents, line aware of the grievance process and their right to raise concerns, including posting of of details of
managers, etc..)? worker representatives prominently in the workplace-Training of staff responsible for responding to
grievances regarding the policy and their roles and responsibilities.
1. Legitimate: Mechanisms are fair and trustworthy
2. Accessible: To all who may be impacted by a company’s actions
3. Predictable: In terms of process and available outcomes (remedies)
4. Equitable: Fair and even access to information and advice for both sides of a complaint
5. Transparent: About the process and progress of grievances
6. Compatible with internationally recognized human rights
7. A source of continuous learning and improvement for the company
8. Based on engagement and dialogue with right’s holders and employee representatives
Are the grievances Guidance: Employees should be informed of the grievance resolution rate and the solution found
treated and is the where appropriate and only with prior consent of the concerned worker. Solutions to sensitive
2. result grievances such as sexual harassment should not be communicated to all workers. As a rule, the
3.8 ADVANCE communicated to No NOK name of any worker reporting a grievance should not be revealed to protect anonymity.
D all workers (if not
sensitive or
confidential)?
Definition: Reguar means at least annual. Teammate satisfaction surveys should be conducted
anonymously, they should be easily accessible and understandable for all workers. Worker surveys
should focus on continuous improvement rather than a total happiness score. Decathlon is using the
Engagement and Wellbeing Survey for this purpose, the survey can be made available to suppliers
upon request and is mandatory for partners in autonomy status.
Does the supplier
conduct regular If the supplier uses their own survey, this survey should be statistically sound and relevant e.g.:
teammate - Use a confidence interval of minimum 95%
satisfaction - Avoid leading questions
surveys, analyze - Include control questions (e.g. ask questions with the same objective twice in different wording)
2. results (e.g. - Avoid absolutes like 'never', 'always' etc.
3.9 ADVANCE answers, response No NOK - To focus on continous improvement it is better to use a lickert scale rather than yes/no questions
x
D rate, repetition of
grievance) and The supplier is recommended to analyze worker voice survey on the following indicators (example
define only, defined by supplier)
improvement - Response rate (e.g. why is it low)
actions? - Time it takes to resolve grievances
- Repetition of same grievances or improvement/stagnation/deterioration in score
- Type of grievances
- Root causes and corrective actions
- Improvement rate
The supplier should involve worker representatives and employee participation in the resolution of
grievances.
OCIA
TION
AND
3.
3.FR
EED
ASS
OM
Other Best Practice

3.10 EXCELLE Yes
carried out:
NCE
4 - H&S -
LEGAL
AUTHORI Temp
orally
REQUIRE ZATIONS Com solved
C ### MENT GUIDANCE & DEFINITIONS
x
plies? during
LEVEL AND assess
PERIODIC ment?
AL
Com
CHECKS ments
What are the local
4.0 INFO legal authorizations
needed?
How many buildings
INFO /
4.0 are there in the
PREPA
supplier site?
Do all the buildings
INFO /
4.0 belong to our
PREPA
supplier?
Does the supplier
site has specific
INFO /
4.0 safety/ security/
x
PREPA
environmental
certifications?
List all the
equipments on-site
concerned by local
INFO / regulation and
4.0
x
PREPA requiring
certification (ex:
forklift, boiler,
pressurize tanks...)?
Does the supplier
site have the
required local
operating
1. authorizations
4.1 CONSOLI including supplier Yes OK Guidance: The supplier shall have relevant local operating authorizations including:- Building plan
DATED site license, on file for the production site and related supplier sites (dormitory, canteen and child care)- Fire
business license, License from local Fire Brigade- Building Compliance/Construction license (needs to be updated if
fire safety and structures change, needs to match with building plan and actual buildings (number of
updated building floor,activity))- Building facility has to match authorised purpose- Business / Supplier site
structure Operational License- Environmental Clearance/permission Certificate (if required)
compliance
documents?
Are electrical
installations in
good condition?
(e.g.: No burning or
overheating signs,
no multi looping,
no improper
connection joint, no
1.
damaged wires,
4.2 CONSOLI Yes OK
loose wires or
DATED
exposed wires,
restricted access to Guidance: To guarantee the safety of the working stations and to ensure they are not susceptible to
high voltage areas, electrical shocks and/or fires.
electrical Electrical panels shall be labeled with proper signage mentioning maximum
distribution boxes voltage handled, accessible, and covered /dust & vermin proof or specified
kept locked, Cables Ingress Protection (IP) graded. Electrical wiring shall not be damaged or
suitably exposed and not pose a trip hazard. To prevent overloading, extension cords
insulated....) shall not be used instead of wall outlets for permanent electrical installations.
Are the equipments
concerned by local
regulation (forklift,
lifts, automatics
doors, boiler,
compressors,pressu
1. rized
4.3 CONSOLI tanks,crane…) in Yes OK Definition: Legal requirement in terms of inspections (frequency, certified organization...) has to be
DATED good condition and available.
certified by a The following info's has to be in the maintenance and inspection reports:
recognized - Name and address of a certified company
organization? - Date (matching with legal frequency)
If required by law, - Address (matching with address of the assessed site(s))
do they have the - Findings or non-conformities
legal licence? - Conclusion of the report => installation with or without risk
Are boilers and Guidance:Pressure equipment means steam boilers, pressure vessels, piping, safety valves and other
1. pressurized tanks components and assemblies subject to pressure loading which generally have over one litre in
4.4 CONSOLI (over 0.5 Bar) Yes OK volume and a maximum pressure load of more than 0.5 bar gauge. Such equipments shalle be
DATED safely located located outside of the workers production area and surrounded by walls or cages to minimize risk of
(separated from
production areas) any explosion and collateral damages. For details see Pressure Equipment Directive
with protection in (Source:Pressure Equipment Directive)
place (against
explosion)?
Do workers Definition: Risky equipments mean:

operating risky - subject to certification from local regulation
1. equipment have the - identified in the risk analysis done by the supplier
4.5 CONSOLI updated required Yes OK - certification frequency according to the local regulation
DATED license (electrician,
forklift driver, bus
x and car drivers...)?
Is the compliance
of following
equipment verified
at a frequency
respecting local
2. regulation by a
ADVANCE certified, competent Yes
D and authorized
entity?
Does the facility
maintain
verification
records?
2.
> Electrical
4.6 ADVANCE No NOK
Installations
D
> Equipment
2. concerned by
4.7 ADVANCE regulation (forklift, No NOK
D lifts, automatics
doors,crane…)
2. > Boilers,
4.8 ADVANCE compressors and No NOK
D pressurized tanks
Guidance: A preventive maintenance plan (sometimes called ‘preventative maintenance programs’)
Is there a formal
helps you proactively perform maintenance, repairs, and replacements so that you can prevent
preventive
failures and accidents before they ever have the chance to occur. As a good practice, a preventive
maintenance plan
maintenance program should
2. implemented for all
- Reflect your organisation's goals (e.g. reduced accidents and increase efficiency)
4.9 ADVANCE risky equipment, in No NOK
- Set KPIs
D particular electrical
- Determine asset and equipment hierarchy and risk level
installations,
- Define job and labor resources needed to conduct regular maintenance
boilers and
- Checklists for daily, weekly, monthly, quarterly, bi-annual and annual maintenance tasks based on
pressurized tanks?
hierarchy and risk level
- Documentation of maintenance conducted
- Training offer for employees
Is there a process to Definition: System could mean an reminder process or a procedure to ensure expiry date is notified
alert the to relevant person
2. responsible person
4.10 ADVANCE of expiry date for No NOK
x
D the legal
authorization and
certification?
HORI
ODIC
ZATI
AND
PERI
3.
AUT
GAL
ONS
CHE
4.LE
CKS
AL
Other Best Practice
4.11 EXCELLE Yes
carried out:
NCE
5 - H&S - Temp
REQUIRE RISK & orally
Com solved
C ### MENT SAFETY GUIDANCE & DEFINITIONS
x
plies? during
LEVEL
MANAGE assess
ment? Com
MENT ments
Number of pregnant
INFO / / in maternity leave /
5.0
PREPA breastfeeding
workers:
Risk
INFO / assessment/manage
5.0
x
PREPA ment report for the

supplier site
Is there any risk of Guidance: The supplier must provide adequate working space to allow employees and onsite
death to any people contractors to perform work without risk of death. Each facility must ensure that all areas where
0.
(employees or employees and onsite contractors work or travel are kept clear of death risk.
5.1 UNACCEP No OK
externals) in any
TABLE
part of the
supplier's site?
Guidance: Before the 7th month of pregnancy the following requirements are recommended and
Are special local law must be followed. After the 7th month of pregnancy the following requirements are
measures taken to mandatory. In case the country law is higher, country law must be followed. For breastfeeding
0. ensure the health workers, the following requirements are mandatory for 3 months post-birth and recommended for 6-
5.2 UNACCEP and well-being of Yes OK months post-birth. :
TABLE pregnant and - no permanently standing work.
breastfeeding - no work in hazardous conditions (vibrating machines, if noise levels > 115 dB etc... )
workers? - no more than 8 hours per day
- no overtime
- no work at night (from 10pm to 6am)
- lighter work (no heavy lifting, no bending)
- sufficient breaks (e.g. regular toilet breaks)
- warning signs + PPE
Breaks or the reduction of daily hours of work shall be counted as working time and remunerated
accordingly.
Are all areas of the Guidance: There shall be appropriate protections on machines and shop floor to ensure immediate
premises safe risks are covered. (ex: mezzanines have full protection to prevent fall, pits are well covered)
1. and not causing
5.3 CONSOLI any injury to the Yes OK
DATED workers or putting
the worker at
immediate risk?
Are the machines Guidance: Dangerous machines shall be equipped with engineering controls such as completed
equipped with guard, two handed operation switches, sensors etc. to ensure the safety of operators.
sufficient and Safe operating procedures shall be posted visibly and follow at least what is provided by the
efficient machine designer/manufacturer.
protection/safety
1. devices (completed
5.4 CONSOLI guard, two handed Yes OK
DATED operation switches,
sensors etc) on the
parts or
components that
are dangerous for
operators?
Do employees Guidance: Prior to starting a new job, workers receive necessary safety information on how to
receive basic health protect themselves from any direct hazards. As a minimum, the induction training covers appropriate
1. & safety training use of PPE relevant for job role and the safe handling of risk equipment.
5.5 CONSOLI on the appropriate Yes OK
x
DATED use of PPE and the

safe handling of
risky equipment?
Guidance:An emergency stop buttons is a safety mechanism used to instantly power-off machinery
during an emergency, when it cannot be shut down in the usual manner. It is intended to avert harm
or to reduce existing hazards to people.
Do risky machines
An emergency stop button must be highly visible in color, labelled and shape to operate easily in
have emergency
emergency situations. It is also possible to have several emergency stop buttons on one machine
1. stop buttons, and
depending on what part of the machine has to be stopped. For example, elevator, packaging
5.6 CONSOLI are they in good Yes OK
machine, lift equipment.
DATED working condition?
The following requirements are specified in the European Standard EN 418 (International Standard:
Are workers aware
ISO13850) for emergeny stop button;.
of it?
1. A direct opening mechanism must be installed on the machine.
2. There must be a self-holding function.
3. The button must be a "mushroom" head design or something equally easy to use.
4. The button must be red and the background must be yellow.
Workers who is working in risky machines must know how to locate it and how to use it .
Definition: Personal protective equipment (PPE) is used to create a protective barrier between a
Is PPE distributed
worker and hazards in the workplace. PPE includes such equipment as chemical resistant gloves,
and replaced free
safety shoes, hard hats, safety glasses, respirators, and clothing such as gowns and aprons.
1. of charge to the
Guidance: The supplier shall
5.7 CONSOLI personnel and Yes OK
x
- Define PPE needed per workstation based on risk assessment

DATED visitors needing it
- Distribute and replace PPE in sufficient quantity and free of charge
in sufficient
- Have procedures for reporting and replacing damaged PPE
quantity?
- Have a regular inspection schedule for PPE (min quarterly)
1.
Is PPE in good
5.8 CONSOLI Yes OK Guidance: In good working condition means not damaged, clean and marked with opening date.
working condition?
DATED PPE must be clean (regularly washed). PPE are stored in proper area away from moisture.
Are workers Guidance: Personal protective equipment (PPE) is used to create a protective barrier between a
wearing relevant worker and hazards in the workplace. PPE includes such equipment as chemical resistant gloves,
PPEs where safety shoes, hard hats, safety glasses, respirators, and clothing such as gowns and aprons.
1. required (e.g.: ear According to the risk analyzing related PPE should be given to the workers.
5.9 CONSOLI protection if noise Yes OK
DATED levels > 85 dB,
adapted gloves for
high
temperature...)?
Are there first aid Guidance: Suppliers shall have first aid kit(s) with sufficient and in-date supplies according to the
kits containing suited risks (supplies such as bandages, pain relievers, antibacterial ointment, tourniquets, tape, etc.).
1.
products suited to Supplies must be accessible to all employees during all working hours.The quantity should be at
5.10 CONSOLI Yes OK
the risks? (At least least 1 per 100 workers.
DATED
1 per 100
employees)
Guidance.For warning signs, the first requirement is to alert the operator to the situation, and then to
Are there warning
1. aid his/her accurate and prompt diagnosis.
signs posted
5.11 CONSOLI Yes OK The types of warning signs required to be in place within the designated zones should be appropriate
appropriate to the
DATED for the hazard, i.e. mandatory, warning, caution, electronic, physical, intrinsically safe,
risk and location?
chemical/heat resistant, PPE to wear.
Are PPE usage Definition: appropriate means according to the risk analysis and/or to the recommendation from the
1.
signs posted in machines manufacturer.
5.12 CONSOLI Yes OK
appropriate
DATED
locations?
Does the supplier Guidance: The objective of the risk assessment is to understand all hazards (=dangers) in the
1.
conduct workplace workplace which could cause potential damage, harm or adverse health effects to workers and their
x
5.13 CONSOLI Yes OK

risk assessment to respective risk (probability that a person will be harmed if exposed to a hazard). The scope of the
DATED
identify hazards, risk assessment should include assessment of machines, operational processes and the
evaluate risks and workstation/working environment. The risk assessment should be updated annually or in case of new
take corrective machines and/or new factory layout.
actions? (Including At the minimum a basic risk assessment should cover
fire safety, a. Identify hazards: Identification of tasks and their potential hazards for all operational processes (to
chemical safety...) identify hazards e.g. machine specifications/limits must be known)
Is the risk b. Evaluate risk: For each identified hazard evaluate the risk based on exposure (=probability that the
assessment updated hazard will occur) and severity (=potential damage to worker)
annually and e.g. in RISK = PROBABILITY x EXPOSURE x SEVERITY
case of new d.Take corrective actions: Where the risk is high, take immediate corrective actions
machines/new
chemical The risk assessment as an example can cover the following operational processes / aspects / hazards
formulations (based on necessity, example only, list non-exhaustive):
and/or new factory - Ergonomic risks based on workflow / workstation
layout? - heat stress (hot/ cold)
- Storage safety: Loading, unloading, storage of materials
- Machine safety: Machine purchase, installation, operation, maintenance, disposal
- Pressure vessels
- Electrical safety
- Fire safety
- Chemical safety
- Building safety (structure, Fall protection, etc;)
- Occupational exposure limits (noise, chemicals, fumes, heat, radiation, asbestos etc.)
- Hazardous operational processes such as hot work, abrasive blasting
- Emergency response cases
- Injury and illness hazards
- Disease hazards
- Sanitation (toilets, drinking water etc.)
- Risks related to dormitory use, canteen etc.
Guidance: The objective of a comprehensive risk assessment is to eliminate risks in a durable way.
Following the risk assessment, the supplier;
a.Identifies already existing risk prevention measures and evaluates residual risk (e.g. PPE already
According to the exists but there is a residual risk of PPE not being used correctly by employees)
risk assessment
2. does the supplier b.Prioritizes risks for which prevention measures are needed based on the risk evaluation (exposure
5.14 ADVANCE define preventive No NOK and severity) and already existing prevention measures
D measures to
eliminate or reduce c.For prioritized riske identifies control measures to eliminate or reduce the risk long-term (e.g.
the risk? engineering controls, PPE, emergency plans and procedures, training, alarm system, control center,
etc)
Guidance: Convenient means that the work station is setup in an ergonomic way. Ergonomics is
the study of human movement at the work station and when using machinery. The truth of the matter
is ergonomics can have a direct impact on the bottom line. Poor posture, overreaching for tools,
repetitive bending over, too heavy lifting and inadequate lighting, amongst a host of other issues, can
lead to long-term health issues such as back pain, loss of eyesight, workplace stress and repetitive
Is the workstation
strain injury. All of this results in lost time, reduced productivity, poor employee health, low morale
convenient/ergono
and higher costs. Therefore it is important for the supplier to consider ergonomic factors in the
mic for the
2. workplace. An ergonomic workstation facilitates work and maintains good health.As a minimum1.
requested type of
x
5.15 ADVANCE No NOK Risk assessment should identify ergenomic risk and hazards. If there is no inhouse knowledge on
work (it doesn't
D ergonomic risks available, an external provider should be consulted.2. The supplier should identify
create possible mid
controls to reduce the risk (e.g., work area design, job rotation, breaks for repetitive activities).3.
or long-term
Employees should be informed on how to avoid ergonomic risks through trainingMore information
injuries)?
about ergonomics: https://dc-
gb.resource.bosch.com/media/gb/ergonomics_whitepaper/Bosch_Rexroth_Ergonomics_White_Pape
r.pdf
For machines Definition: The system to "lockout and tagout" is displayed in order to ensure no accidental
where lock-out operation of machinery when any maintenance work is being done on the machine.
procedures must be
2. followed, are
5.16 ADVANCE procedures and No NOK
D records available
and known by all
concerned
workers?
Are standard Definition: SOP means Standard Operating Procedure, it is an A4 document posted at the
operating workstation. All step of work should be included in the risk analysis. The SOP should be
procedures (SOP) understandable by all workers, visual and practical. Minimum information on the SOP: Hazards,
properly posted at protective equipment, emergency procedure.
2. risky workstations
x
5.17 ADVANCE and updated No NOK

D regularly based on
the risk analysis?
(Cutting dept,
general storage
area, etc.)
Definition:
Does the supplier
Injury is any injury (including a fatality) which results from a work-related incident or exposure
keep records of
involving a single incident. Examples are:
recordable work
• Thermal and chemical burns
2. related injuries and
• Cuts, abrasions and punctures
x
5.18 ADVANCE illnesses? No NOK

• Fractures or crushing injuries
D Is the annual
• Respiratory irritations
summary of
• Instantaneous hearing loss
injuries/illnesses
• Amputations
posted in areas
• Sprains or strains
accessible to • Broken bones
employees?
Occupational illnessess are any abnormal condition or disorder (other than an injury) that resulted
from a work-related exposure to a biological, chemical or physical agent. These include both acute
and chronic illnesses or diseases that may be caused by inhalation, absorption, ingestion or direct
contact.
Guidance: Accident records should include

- Name of employee or subcontractor
- Date of injury or illness.
- Where injury or illness occurred.
- General description of accident.
- Number of cases restricted work activity or job transfer.
- Number of calendar days away from work due to injury or illness.
The annual summary of injuries/illnesses must be posted in areas accessible to employees. This
should include:
• Total number of injuries and illnesses events.
• Total number of deaths.
• Total number of days away from work.
• Total number of cases restricted work activity or job transfer.
• Data should be reported to Decathlon yearly. (FACTORIES WITH 10 or FEWER WORKERS
ARE EXEMPT FROM THIS REQUIREMENT)
The OSHA Form 300 provides a template for how to log work related injuries and illnesses
The OSHA Form 301 provides a template for how to record an individual incident of a work related
injury or death, this form should be sent to Decathlon.
The OSHA Form 300A provides a template for an annual injury and illness report.
https://www.osha.gov/recordkeeping/new-osha300form1-1-04-FormsOnly.pdf
Guidance: All fatalities or serious injuries (e.g. incidents resulting in 24 hour inpatient
hospitalization, permanent disfigurement, loss of any body part or loss of sight, etc.) must be
communicated to a Decathlon representative within 8 hours of incident occurrence.
In case of death or Incident investigation report must be submitted to Decathlon representative within 48 hours. The
hospitalisation, is report must include as a minimum:
2. there a process to • Name of site location.
5.19 ADVANCE ensure that No NOK • Specific location and time of the incident.
x
D Decathlon is • Relevant facts and witness information.

informed • Name and number of fatalities or hospitalized employees.
immediately? • Contact person and phone number.
• Complete description of the incident and all contributing causes.
• Plan for injury management (communication with injured employee, covering of medical costs,
plan for return to work, potential legal management)
• Corrective measures necessary to prevent recurrence.
2. Does the supplier Guidance: Procedure on injury and illness management should define
- Reporting and record requirements (timeframe, who to report to etc.)
x
5.20 ADVANCE have a formal No NOK

D procedure - Root cause analysis / incident investigation report + link to risk assessment
regarding root - Process for taking corrective and preventive measures
cause analysis, - Injury/illness management:
corrective and • Incident confidentiality.
preventive actions • What to do in case of severe injuries ((transportation, local hospital arrangements, people to
in case of work contact etc.)
related injury and • Communication with injured employee (e.g. wages, medical restrictions, etc.).
illness? • Return to work provisions (including any work restrictions and transitional work).
Is the procedure • Enforcement of any work restrictions.
communicated and
understood by
people on site
(workers, HR,
security agents, line
managers, etc..)?
Is an annual noise Guidance: If a internal system is used, some information is needed: protocole of measurements,
measurement areas of measurements, number of workers, date, tool calibration, noise level limits, tools
record available maintenance
2.
and done by a third If done by a third-party, it should be certified third-party with relevant expertise. Protocole of
5.21 ADVANCE No NOK
party or with measurements, areas of measurements, number of workers, date, tool calibration, noise level limits,
D
internal tools maintenance should be available.
measurement
system?
Guidance: Supplier sites with identified noise levels above 85 dB should have implemented
procedures to reduce or eliminate the risk of hearing loss which must cover, as a minimum, the
following:
Is the supplier - Evaluate the risk associated with high noise (e.g., hearing loss, concentration, unable to hear fire
proactively alarms) as part of the risk assessment
implementing - Evaluate engineering controls to reduce noise exposure to less than a minimum of 85 dB
measures to reduce - Noise monitoring when there has been a significant change in machinery or production processes.
2.
exposure to noise - Signs indicating areas where hearing protection is required.
x
5.22 ADVANCE No NOK

other than PPE - Availability and use of hearing protection in required areas.
D
(e.g. engineering - Evaluation of hearing protection to determine effectiveness for indicated noise levels.
controls, reduce - Training of workers on the use of hearing protection
exposure time, - Workers kept away from the noisy areas, at least for part of the day, reduce the time of exposure .
insulation wall)? - Acustic treatment can be done .
- Walls can be coated with a material having the property of strongly absorbing sound,
compartmentalization of the source of noise from other area, machines enclosure etc...
Definition: The supplier should cultivate a health & safety culture, ensuring that all employees are
aware and understand the importance of basic health & safety measures. For example a safety
Does the supplier
culture can be promoted through- Health & safety workshop or awareness day- Health & safety is
2. has a program to
talked about often through board/newsletter, in daily meetings etc.- Regular H&S training - Awards
5.23 ADVANCE create a health & No NOK
for H&S improvement ideas- Health services for workers e.g. free medical check-ups- Health
D safety culture with
classes for workersSigns of a health & safety culture are that - workers are aware of safety risks and
employees?
can explain the safety measures- person in charge of different risks- workers are proud to talk about
safety culture
Has the supplier Guidance: H&S committee should be established at each facility. As a good practice the H&S
established a committee can follow the below points
workplace - Comprised of approximately an equal number of management and worker representatives.
occupational health - Committee members should be be representative of the major work activities and have relevant
& safety (OHS) knowledge.
committee that - Committee meetings should be conducted at a regular frequency (min twice per year)
regularly reviews - Committees must maintain meeting minutes from the meeting. The meeting minutes must be
and assesses the communicated or available to all employees.
2.
implementation of - The committee must establish a system to allow the members to obtain H&S related suggestions.
5.24 ADVANCE No NOK
x
health & safety - Management must respond to all H&S committee recommendations before the next meeting, or
D
procedures within 30 days, whichever happens first.
(including chemical - The committee must establish and or approve procedures for investigating all H&S related
and fire safety)? Is incidents including injury
this committee accidents, illnesses, deaths, chemical spills and fires.
comprised of - All HSE committee members must be trained H&S requirements and committee functioning
managers and Handbook for HS Committees
worker
representatives ?
Guidance: Managers, supervisors and line leaders have an important role to play in creating a health
Do managers,
& safety culture in the supplier site and implementing the health & safety system. They should be
supervisors and
trained more in-depth on important HS safety procedures/aspects related to their job
line leaders receive
function/workstation regularily e.g. annually (e.g. chemical manager should get additional training
additional training
on chemical safety, training can be on near miss, fire safety, building safety, machine safety
2. regarding the
depending on job function etc.) and how to implement them in their daily work and with workers.
5.25 ADVANCE supplier's health & No NOK
x
They should be aware of the facility's emergency response plan and their role in case of an
D safety procedures
emergency.
and all health &
They should be aware of how to quickly respond to and correctly report any work-related injury.
safety requirements
They should be aware of the implementation of the fire safety procedure/system and their role in
related to their job
case of emergency (what do they need to do, what is the overall fire safety procedure, which
function?
colleagues are responsible for what)
Are there Guidance: Unless specified otherwise by local law, per shift minimum 2 workers out of 50 should
2. employees trained be trained as first-aid practitioners.
5.26 ADVANCE as first-aid No NOK
D practitioners for
each shift worked?
Guidance: The emergency response plan/plans can cover all kinds of emergencies such as
Does the facility
accidents, fire, building collapse, chemical, social unrest, natural disaster etc.
have a formal
emergency
Based on the risk assessment, the emergency response plan/plans should cover the following
response plan on
aspects:
2. the actions to take
- Identify events that may likely lead to an emergency situation (e.g. fire, building collapse, strike,
x
5.27 ADVANCE in case of serious No NOK

flood)
D accidents, fire or
- Actions to be taken in case the emergency occurs (e.g. evacuation, call fire brigade)
other emergencies?
- Roles and responsibilities (e.g. who is in charge of emergency exits / manual call points / cut off
Is an emergency
power system / opening of the main gate / people checking all areas / first intervention team /
response team
counting people / fire fighting (internally and externally) / process to notify and provide access to
responsible for
fire brigade or medical team)
implementation of - Evacuation procedures and posted plans (for emergencies that require evacuation).
the ERP? - Identification and provisions for employees who remain to operate critical plant equipment or
operations before they evacuate.
- Communication process to update employees on emergency status (e.g., return to work, go home,
etc.).
- Annual evacuation drill
- Annual emergency action and planning program review based on risk assessment
Fire Safety ERP template:

https://ecampus.itcilo.org/pluginfile.php/19589/mod_scorm/content/4/story_content/WebObjects/5z
S9chhKlZS/files/assets/common/downloads/Fire%20EAP%20Template.pdf
If required by law, Definition:If there is a clinic of first aid station, all health care staff should be trained in the practice
2. is there an in-house of occupational and emergency medicine and have a certification by a recognized institution. The
5.28 ADVANCE clinic or first aid No NOK clinic should have infection Control and appropriate first aid equipment on hand (e.g. sterile gloves,
D station in the CPR barrier mask, autoclave, disposable needles, and suture kits).
supplier site?
Is there a Definition:The health & safety responsible person based on training and experience can evaluate
responsible health & safety standards in the supplier site and implement strategies to continuously improve these
person/people standards. Typically, this person has been certified/trained by a reputable third party. A reputable
assigned for health third party can be a specialized training provider or consultancy, university, industry organization or
2. & safety government agency.
x
5.29 ADVANCE management with a No NOK

D certified skill level As a minimum, the training/certificate the health & safety responsible person holds should cover
(e.g. external skills related to all health & safety chapter of this grid.
certificate,
university
diploma)?
Does the supplier Definition: Occupational Health and Safety management system certifications include OHSAS
engage a third- 18001, AS/NZS 4801 and ISO 45001, a range of organizations are accredited to certify according to
party to evaluate these standards. Other local OHS certifications may also exist.
all aspects of their
3. Not
Health & Safety
x
5.30 EXCELLE Asse NOK

system once in
NCE ssed
every 3 years (or
following frequency
of recertification
set by third-party)?
Does the supplier Guidance: Occupational health checks are offered regularly to workers to identify impacts on health
provide, free of resulting from work. Health checks are performed by
charge, regular a healthcare professional and findings are kept confidential.
3. Not
occupational health
5.31 EXCELLE Asse NOK
checks to workers
NCE ssed
to identify impacts
on health resulting
from work?
K
AND
TY
MAN
AGE
T
SAFE
5.RIS
MEN
3.
Other Best Practice
5.32 EXCELLE Yes
carried out:
NCE
6 - H&S - Temp
REQUIRE CHEMICA orally
Com solved
C ### MENT LS
x
GUIDANCE & DEFINITIONS

plies? during
LEVEL
MANAGE assess
ment? Com
MENT ments
Guidance: All chemicals present in the supplier site should be included in the chemical list:
Is the inventory of manufacturing process, and tooling/ equipment, machine cleaning, office cleaning, laboratory,
all the chemicals degreasing... except office materials unless required by law. A complete chemical inventory
used in the supplier includes: chemical name, chemical supplier's name and contact, Safety Data Sheet (SDS) revision
INFO / site available date, function, hazard classification, location of use, storage conditions and location, quantities, CAS
6.0
PREPA (Excluding SDS for number
office materials e.g.
white glue, unless
required by law.) ?
Are all the Safety Guidance:

Data Sheets (SDS) All chemicals present in the supplier site should have a SDS.
available? SDs should include 16 chapters, chemical supplier name and contact, revision date <3 year old,
INFO /
6.0 (Excluding SDS for hazard identification and composition.
PREPA
office materials e.g.
white glue, unless
required by law.)
Based on SDS, are Guidance:
there Toxic and/or Any chemicals with hazard identification: H340, H341, H350, H350i, H351, H360, H360F, H360D,
CMR chemical H360FD, H360Fd, H360fD AND H300, H310, H330, H301, H311, H331)
products used in
the supplier site
INFO /
6.0 according to the
PREPA
chemical screening
tool?
If so, write down
the different CAS#
numbers:
Guidance:
Internal air quality control is part of the evaluation of exposure to chemicals for workers.
Is an internal air Internal air quality: Annual test report from external lab or internal method about the quality of the
quality report for air in the workstation using chemicals.
INFO /
6.0 areas where
x
This test report should contain: Risk analysis of chemicals used in the supplier site, protocol of
PREPA
chemicals are used measurement, result and conclusion.
available ?
Attention: Check if all volatile chemicals used in the supplier site are present on the report.
Guidance: Working with chemicals can interfere with the pregnancy, damage the child's
development, health and future fertility. They can also contaminate the breast milk.
As soon as the worker is aware about her pregnancy the following requirements are mandatory or
Are pregnant or according to country law (whichever is higher). For breastfeeding workers, the following
breastfeeding requirements are mandatory until the end of the breastfeeding period:
0.
workers working at - no work at workstation using hazardous chemicals especially with hazard identification H340,
6.1 UNACCEP No OK
x
a workstation using H341, H350, H351, H360, H360F, H360D, H360FD, H360Fd, H360Df, H361, H361f, H361d,
TABLE
hazardous H361fd, H362 (Be careful, no pictogram for H362)
chemicals ? - No work near the area of workshops using hazardous chemicals unless there is evidence of no risk
- Employer must offer pregnant employees another temporary job compatible with their conditions.
This assignment must not lead to a reduction in their remuneration.
In case of use of
Toxic or CMR
chemicals 6.2, 6.3,
6.4 need to be assess
according to the risk
x
analysis and the

SDS. If SDS are not
available, 6.2, 6.3,
6.4 will be assessed
as not ok.
Is the operator Definition:
using PPE which is Definition: CMR and toxic means H340, H341, H350, H350i, H351, H360, H360F, H360D,
appropriate to the H360FD, H360Fd, H360fD, H361, H361,d, H361f, H361fd AND H300, H310, H330, H301, H311,
risk, efficient, in H331
good working order
and stored in tidy PPE means Personal protective equipment: Masks, gloves, goggles, protective clothes.
0.
condition?
6.2 UNACCEP Yes OK
Definition: A periodical chemical exposure diagnosis for the concerned workstation(s) means that
TABLE
If not, supplier must supplier should provide proof and evidence that there is no risk for workers exposed to hazardous
provide a periodical chemicals. Supplier needs to evaluate the exposure and can ask external expert.
chemical exposure
diagnosis for the Guidance:
concerned - Appropriate to the risk and efficient means that the PPE is selected according to the chemical(s)
workstation(s). use at the workstation. Please have a look to the guideline.
- PPE means masks, gloves, goggles, protective clothes...
- In good working order means gloves are not damaged, mask is clean and the cartridge have
opening date. The overall is clean (regularly washed) and liquid proof.
- PPE are stored in tidy condition means there is a dedicated area to store the PPE. PPE should be
stored in visible closet or box, easy to access and ready to use. PPE are stored in a dry place, away
from light, dust, chemicals and extreme temperature. Mask are stored in a sealed bag.
Definition: CMR and toxic means H340, H341, H350, H350i, H351, H360, H360F, H360D,
H360FD, H360Fd, H360fD, H361, H361,d, H361f, H361fd AND H300, H310, H330, H301, H311,
Is an efficient
H331
collective
protection system
Definition: A periodical chemical exposure diagnosis for the concerned workstation(s) means that
implemented ?
supplier should provide proof and evidence that there is no risk for workers exposed to hazardous
(Fan or air
chemicals. Supplier needs to evaluate the exposure and can ask external expert.
conditioner are not
0. collective protection
Guidance: Collective equipments are used to reduce the exposure of workers to hazardous
6.3 UNACCE system) Yes OK
chemicals.
PTABLE Efficient collective equipments means that the system is the most adapted to the workstation and
If not, supplier must
follows the basic following rules:
provide a periodical
- As close as possible to the emission source
chemical exposure
- Follow the airflow of the emission
diagnosis for the
- Power is enough to decrease significantly the amount of chemicals in the air: air flow at 0.5 - 2.5
concerned
m/s (anemometer)
workstation(s).
- The emission source should be surrounded
- Does not disturb the worker and train him on how to use collective equipments.
Are containers and Definition: CMR and toxic means H340, H341, H350, H350i, H351, H360, H360F, H360D,
sub- H360FD, H360Fd, H360fD, H361, H361,d, H361f, H361fd AND H300, H310, H330, H301, H311,
containers/chemical H331
0.
transfer containers
6.4 UNACCEP Yes OK
x
identified by Guidance:
TABLE
labeling (name + Chemical label means a clear identification of the hazard of the chemicals.
hazard pictograms) Name and pictograms should be present on all chemical containers and sub-containers.
?
Are responsible Guidance:
person/people These responsibilities can be shared by different departments such as chemical storage manager,
assigned for purchasing manager, health and safety manager.
1.
chemical safety
x
6.5 CONSOLI Yes OK

management
DATED
(Purchasing,
storage, health and
safety) ?
Guidance: SDS of all chemicals present in the supplier site : manufacturing process, and tooling/
Are SDS for ALL equipment, machine cleaning, office cleaning, laboratory, degreasing... except office materials
chemicals available unless required by law. Definition: Understandable for the person/people in charge of chemicals
1. ? Is the language means the chemical manager, storage manager, hazardous waste manager can read and understand
6.6 CONSOLI understandable for Yes OK the content of the SDS
DATED the person/people
in charge of
chemicals ?
Are workers who Guidance: Workers handling chemicals should know the risk when using chemicals and the
are engaged in the equipments and procedure to protect themselves.
handling, usage, A formal training is not asked on question 6.9
storage and
1.
purchasing of
6.7
x
CONSOLI Yes OK
chemicals aware
DATED
about chemical
risks and how to
protect themselves
?
Is there any opened Guidance: Do not drink, eat or smoke in the workplace and do not store food, drink, medication or
foods, drinks, tobacco in premises where a chemical risk has been identified.
1.
cigarettes at the There are no opened food items and drinks at the workstation using chemicals due to the risk of
6.8 CONSOLI No OK
x
workstation using contamination by hazardous chemicals. This requirement limits the risk of ingestion of hazardous
DATED
hazardous chemicals.
chemicals ?
In case of use of
any hazardous
chemicals 6.9/
6.10/6.11/6.12
need to be assess
according to the
risk analysis and
the SDS. If SDS
are not available,
6.9/ 6.10/6.11/6.12
will be assessed as
not ok.
Are ALL chemical Guidance: At reception all chemicals are identified (name + supplier name). The hazardous ones
containers and sub- have hazards pictograms consistent with the Safety Data Sheet.
containers/chemical Chemical label means a clear identification of the hazard of the chemicals, name and pictograms
1.
transfer containers should be present on all chemical containers and sub-containers in the supplier site.
6.9 CONSOLI
identified by
Yes OK
DATED
labelling (name +
hazard
pictograms)?
Are PPE Definition:PPE means Personal protective equipment: Masks, gloves, goggles, protective clothes.
appropriate to the Appropriate to the risk and efficient means that the PPE is selected according to the chemical(s) used
risk, efficient, in at the workstation. In good working order means gloves are not damaged, mask is clean and the
good working order cartridge have opening date. The overall is clean (regularly washed) and liquid proof.
and stored in tidy
1. condition ? A periodical chemical exposure diagnosis for the concerned workstation(s) means that supplier
6.10 CONSOLI Yes OK should provide proof and evidence that there is no risk for workers exposed to hazardous chemicals.
DATED If not, supplier must Supplier needs to evaluate the exposure and can ask external expert.
chemical exposure Guidance: PPE are stored in tidy condition means there is a dedicated area to store the PPE. PPE
diagnosis for the should be stored in visible closet or box, easy to access and ready to use. PPE are stored in a dry
concerned place, away from light, dust, chemicals and extreme temperature. Mask are stored in a sealed bag.
workstation(s).
Are workstations Definition: A periodical chemical exposure diagnosis for the concerned workstation(s) means that
equipped with supplier should provide proof and evidence that there is no risk for workers exposed to hazardous
efficient collective chemicals. Supplier needs to evaluate the exposure and can ask external expert.
protection system,
e.g. ventilation / Guidance: Collective equipments are used to reduce the exposure of workers to hazardous
isolation / chemicals.
exhaustion ? Efficient collective equipment means that the system is the most adapted to the workstation and
(Fan and natural follows the basic rules below:
1. air ventilation are - As close as possible to the emission source
6.11 CONSOLI not efficient Yes OK - Follow the airflow of the emission
DATED engineering - Power is enough to decrease significantly the amount of chemicals in the air: air flow at 0.5 - 2.5
equipment) m/s (anemometer)
- The emission source should be surrounded
If not, supplier must - Do not disturb the worker and train him on how to use collective equipments.
chemical exposure
diagnosis for the
concerned
workstation(s).
Definition: Efficient emergency PPE and equipment means accessible to the worker in case of
accident within less than 1 minute. Appropriate extinguisher means adapted ones, especially for the
Are workstations chemical area, the type of extinguisher depends on the chemicals stored, you should select the good
and chemical ones (Water, CO...)
storage areas close
to efficient Guidance: In the chemical storage area, emergency PPE are outside the storage area at the front
1. emergency PPE door.
6.12 CONSOLI and equipments Yes OK Emergency PPE and emergency equipments should be easily accessible < 1 min away), maintained
DATED (e.g.:eye wash and stored in tidy condition
station, Stair, doors should not block the way to the emergency equipments.
shower.,spillage kit,
appropriate fire - check if eye washers are in good working condition => test the pressure to wash two eyes (water
extinguishers...)? jet height between 5cm <-> 20cm), should contain enough water to clean the eye during 15 min.
- check the shower => water is clean and water pressure/quantity is sufficient to cover all the body
of the victim during at least 15 min (Should contain enough water).
- check the nearest 1st aid box (unlocked with emergency PPE)
- spillage kit
Guidance: Secondary containers are necessary when using hazardous liquid chemicals for several
Are there adapted reason:
equipments to - Avoid cross contamination in case of leakage of chemicals
ensure that there is - Avoid contamination of the environment
no leakage of - Avoid leakage in the floor
1. hazardous liquid
6.13 CONSOLI chemicals in Yes OK Secondary containment materials should be impervious and adapted to chemical stored
DATED storage and Incompatible chemicals should have their own secondary containment.
production areas Volume of secondary containment must be adapted to the volume of chemicals stored, you can use
eg.secondary the secondary containment tools to help you with the calculation.
containers,
retention tanks ? Retention tanks are accepted only if not compatible chemicals are not stored together, please refer to
the section 7 and 10 of the SDS.
For hazardous Definition: Access limited means only people trained and authorised are allowed to enter into the
chemicals storage area, there is a system to block or control the access to the storage area.
area (new and Well-ventilated means the air inside the storage area should be renewed at least 4 to 6 times per hour
already in use), is with a mechanical ventilation.
the access limited, Relevant information means that SDS or any documents with detail explanation about the chemical
temperature (Hazard, condition of storage...) should be present in the chemical storage.
monitored, in a
separated area and Guidance: Temperature is monitored: High temperature increases the release of hazardous and
1.
good ventilation volatile chemicals in the air. This increases the risk for workers working in the chemical storage and
6.14 CONSOLI
ensured eg:
Yes OK
the risk of explosion.
DATED
mechanical
ventilation, in
accordance with
SDS? Is relevant
information about
the chemicals
available in the
storage area ?
Are flammable, Guidance: Incompatible chemicals should not be stored in the same area (Please check the storage
explosive, corrosive recommendation on SDS).
and oxidiser The separation of hazardous chemicals should be done according to the compatibility chart.
chemicals stored Incompatible chemicals are chemicals that require different extinguishing agents, different
separately and temperature conditions or in case of mixing will interact together. Some chemicals can react with
1. securely? Are each other, sometimes causing explosions, fires, splashes or emissions of dangerous gases. These
6.15 CONSOLI incompatible Yes OK incompatible products must be physically separated.
DATED chemicals Flammable, explosive, corrosive and oxidiser should be physically separated in a dedicated and
physically constantly ventilated enclosure.
separated Some other products react violently with water: they should be stored in such a way that contact
according to the with water is impossible, even in the event of a flood.
SDS ?
Are containers Definition: Appropriate container means exposure of workers is limited from production line to
closed and waste storage : size of containers is adapted to a shift use, automatic dispensers are used or
appropriate from containers are closed when not in use.
storage to the Transportation tools means any devices that transport chemicals drum/containers safely such as
production line barrel transport trolley, transportation-tank in order to decrease the risk of drop, leakage and
1.
until the waste accident.
6.16 CONSOLI Yes OK
storage? Are
DATED
adequate
transportation tools
used to transport
chemical products
to the workstation?
Is the inventory of Guidance: All chemicals present in the supplier site should be included in the chemical list:
all chemicals manufacturing process, and tooling/ equipment, machine cleaning, office cleaning, laboratory,
complete and degreasing... except office materials unless required by law. A complete chemical inventory
updated? (At least includes: chemical name, chemical supplier's name and contact, Safety Data Sheet (SDS) revision
chemical name, date, function, hazard classification, location of use, storage conditions and location, quantities, CAS
chemical supplier's numberFor textile components suppliers only: Please use the BHive tool to create your inventory
name and contact, and scan all your chemical products. The % of conformity should be communicated to Decathlon's
2.
Safety Data Sheet team.https://www.thebhive.net/
6.17 ADVANCE Yes OK
(SDS) revision date,
D
function, hazard
classification,
location of use,
storage conditions
and location,
quantities, CAS
number)
Guidance: SDS of all chemicals present in the supplier site: manufacturing process, and tooling/
equipment, machine cleaning, office cleaning, laboratory, degreasing... except office materials
Are SDS of all
unless required by law.
chemicals used in
the supplier site
A SDS should be up to date, revision date <3 year old and include 16 chapters.
complete and
2. Not At minimum, information included:
updated (<3 years)?
6.18 ADVANCE Asse NOK - Chemical supplier contact details
(Chemical products
D ssed - Hazard of the mixture, pictogram + Hazard statement (Phrase H)
name, contact,
- Composition of the mixture and hazard linked by substance (CAS Number/Hazards/Concentration)
pictograms, hazard
- Handling and storage recommendations
statement,
composition...)
A procedure to check to collecte and review SDS is set-up.
Is there a Guidance: The procedure should contain information about the person in charge of PPE purchase,
2. procedure for Not PPE suppliers and contact, distribution, maintenance of PPE, replacement frequency, sign of
6.19 ADVANCE chemical PPE Asse NOK impaired such as a hole in gloves, a broken mask.. , storage, register of each workers with assigned
D management ? Is it ssed PPE.
applied ?
Is there a Guidance: The procedure should contain information such as :
procedure for Parameter to control (Air flow, filters, alarm system...)
collective protective Date and result of the last control
equipments Control frequency
2. Not
(ventilation system,
6.20 ADVANCE Asse NOK
control
D ssed
engineering,
shower, air flow, ...)
management ? Is it
applied ?
Is the occupational Guidance: The supplier must evaluate and measure the occupational exposure to chemicals
exposure of considering all exposure pathways (respiratory tract, dermal route, digestive tract and bloodstream in
workers to case of open wound).
chemicals
measured ? Is there Internal air quality control is part of the evaluation of the risk of exposure of workers to chemicals.
a control of the The supplier should provide an annual test report from an external laboratory or based on internal
2. Not
internal air quality method about the quality of the air in the workstation using chemicals.
which is compliant If not controlled by local regulation please refer to section 8 (exposure control) of the SDS
D ssed
with local This test report should contain: Risk analysis of chemicals used in the supplier site, protocol of
regulation or/and measurement, result and conclusion.
the relevant
chemical exposure Attention: Check if all volatile chemicals used in the supplier site are listed in the report.
limits defined in
SDS?
Guidance:
Even if all precautions to limit the exposure of workers to chemicals are taken, it is necessary to set
For all workers up an individual medical monitoring. Medical exam linked to chemical risks means a medical
working with monitoring (clinical and biological) for early detection of health effects regarding chemicals
hazardous exposure.
chemicals, is a This follow-up is done by a healthcare practitioner after a deep analysis of workstations and
medical exam professional risks. Health of the workers is checked by blood or urine tests on the relevant
conducted which substances.
2. Not
evaluates potential Medical checks should be done at a frequency defined by the occupational doctor and in line with
health damage due the risk related to the activity.The first visit should be done within 3 months after taking the new
D ssed
to chemical position and the time between 2 visit should not exceed 5 years. Unless otherwise specified, workers
exposure? Are working with CMR agents are subject to a strengthened follow-up of their state of health, an annual
actions taken for checkup is recommended.
those employees
whose health is Action taken should be decided in accordance with the occupational doctor recommendations
impacted? (communication with injured employee, covering of medical costs, plan for return to work, potential
legal management, possible reassignment, no more work with chemicals, corrective measures
necessary to prevent recurrence)
Are there SOPs Definition: SOP means (Standard operating procedure), it is a A4 document posted at the
(standard workstation .There is only one SOP per workstation even if using several chemicals. All chemicals
operating should be included in the risk analysis for all steps of work. Should be understandable by all
procedures) that workers, visual and practical. The SOP should contain at least : Approved chemical risk, chemical
cover chemical classification, steps of work, safe chemical handling, chemical disposal...
management (Such
as an approved
2. Not
chemical risk,
chemical
D ssed
classification, steps
of work, safe
chemical handling,
chemical disposal...)
posted near the
place of use of the
chemicals ?
Does the supplier Guidance: An emergency procedure has to be written everywhere a chemical risk is identified.
have an emergency It should contain as a minimum:
procedure for What to do in the event of a chemical accident, the alarm and alert systems or other communication
2. chemical accidents? Not systems to be used, the people to contact (outside help, occupational doctor, occupational nurses,
6.24 ADVANCE Does the supplier Asse NOK first aid managers, line managers),
D keep records of all ssed the rules for limiting the access or evacuation of personnel to be applied in case of accident and the
employee incidents first aid and personal protective equipment to be used
related to chemicals
?
Are regular Guidance: Same as fire safety drills, emergency exercises are performed to simulate chemical
emergency accidents in order to test and ensure that procedures are known, applied and work well.
exercises
performed to
ensure that
2. Not
workers know how
x

to manage a
D ssed
chemical incident
(simulation of
people fainting,
spillage procedure
etc) ?
Does the supplier Guidance: When validating a new chemical, the supplier should use this opportunity to minimise
site use a procedure the chemical risk to employees from the moment of chemical selection by considering the SDS
to validate quality, hazard statement, condition of use...
2. chemicals to be The parameters to evaluate and rank chemical products should be defined such as hazard
6.26 ADVANCE purchased and No NOK classification, volume per year, SDS quality, chemical supplier level...
x
D rank chemicals
used in the supplier You can use Decathlon's risk evaluation file, procedure or any other tools to do the ranking of
site against their chemicals
health impact(s)? Chemical assessment tool
Are the responsible Guidance: The chemical safety manager based on training and experience has the necessary
person/people knowledge to evaluate chemical safety standards in the supplier site and implement strategies to
assigned for continously improve these standards. Typically, this person has been certified/trained on chemical
chemical safety safety topics.
2. Not
management with a
x

certified skill level As a minimum, the training/certificate the health & safety responsible person holds should cover
D ssed
(e.g. external skills realted to all chemicals management chapter of this grid.
certificate,
university
diploma)?
Are training Guidance: Training minimizes the risk of accidents linked to chemicals, all relevant workers should
records maintained be trained on minimum knowledge regarding chemical management.
to demonstrate that Training records should be kept for all trained employees with the name and the date of the last
facility personnel training.
2. Not
handling chemicals A formal training is asked in question 6.28
x
have training and The training should include at minimum know-how on hazards and risks linked to the use of
D ssed
skills to perform chemicals, purchasing requirements, how to use PPE, how to use collective protection, SDS, storage
their assigned of chemicals, SOP, Emergency Procedure, chemicals disposal.
responsibilities and
activities?
Does the supplier Guidance: The hazardous chemical reduction plan should focus on continous improvement to
have a hazardous reduce the risk linked to chemicals and :
chemical reduction a.Be developed taking into consideration high risks (per risk assessment), legal and other
plan with clearly requirements, technological options, financial, operational, and business requirements, and views of
3. set targets? Does stakeholders.
6.29 EXCELLE the supplier have a Yes OK b. Include SMART (Specific, measurable, achievable, realistic and time bound) objectives.
x
NCE yearly project to c. Be assigned an owner responsible for implementation.

decrease the use / d. Include commitment from senior management
release of The plan may be combined or separate from overall business plan for facility.
hazardous
chemicals ?
Are Safety Data Guidance:
Sheet are Chemical supplier communicate automatically the most updated SDS.
3. automatically
6.30
x
EXCELLE updated and Yes OK

NCE communicated by
the chemical
suppliers ?
3. proposal for inspiration
Does the chemical
EXCELLE
x
storage contains:
NCE
Definition:
3.
The storage plan is a clear and visual plan of the storage area. It is possible to identify the chemicals
6.31 EXCELLE > Storage plan Yes OK
x
stored in the area , know the quantity or volume of chemicals stored and visualize the emergency
NCE
responses.
Definition:
An explosimeter is a gas detector which is used to measure the amount of the volume of flammable
gas in a gas/air mixture present in a sample. When the lower explosive limit (LEL) of an atmosphere
is exceeded, or or upper explosive limit (UEL) is not exceed, an alarm signal on the instrument is
3. activated.
Explosive limits specify the concentration range of a material in air which will burn or explode in
x
6.32 EXCELLE > An explosimeter Yes OK

NCE the presence of an ignition source. There are two types of explosive limits: lower explosive limit
(LEL) and upper explosive limit (UEL)
It is a very useful tool in the chemical storage to check the safety of potentially explosive areas and
prevent risk of explosion.
Guidance :
3. Temperature is monitored and controlled at a fixed temperature: High temperature increases the
> Temperature
6.33 EXCELLE Yes OK
x
control release of hazardous and volatile chemicals in the air. This increases the risk for workers working in
NCE the chemical storage and the risk of explosion.
3. > Whenever Guidance: Minimize human handling
6.34 EXCELLE possible, automated Yes OK
x
NCE sampling devices

Guidance:
The standard operating procedure (SOP) must be identified with a revision number and a date in
Are the Standard
order to be able to check its validity.
operating
An update of theSOP should be considered eearly or in a particular situation such as:
3. Procedure (SOP)
• due to an accident;
6.35 EXCELLE are reviewed yearly Yes OK
x
• when a risky situation has been detected;

NCE or earlier if there is
• when the risk analysis changed
a change in the
• following technical developments (knowledge of new dangers, new installations, new
process ?
collective protection, new PPE ...) and regulatory (changes in classification or labeling,
new obligations…).
Guidance: Work clothes are stored separately from regular clothes.
Have Workers Do not wear soiled work clothes in places such as offices, seminar rooms, relaxation areas, company
access to work restaurants or cafeterias.
clothes and to a Do not leave the supplier site with work clothes or personal protective equipment.
3. Change work clothes frequently and whenever they have been soiled by dangerous chemical agents
locker room to get
x
6.36 EXCELLE Yes OK (Once contaminated, they must be disposed of as waste chemicals).
changed ? Is work
NCE Wash hands before each break.
clothes cleaning
managed by the If necessary, take a shower at the end of the shift.
supplier site ?
3.
Other Best Practice
6.37 EXCELLE Yes OK
carried out:
NCE
REQUIRE 7 - H&S - Temp

Com orally
C ### MENT FIRE GUIDANCE & DEFINITIONS
x
plies? solved Com

LEVEL
SAFETY / during ments
assess
EVACUAT ment?
ION
Is the supplier site
located in a shared
INFO / building?
7.0
PREPA If so, what are the
other activities of
each floor?
Precise for each
floor the number of
people + number of
INFO /
7.0 exits needed
PREPA
(according to law)
and what is currently
existing:
Describe the alarm
INFO /
7.0 system and how it is
PREPA
working:
Do all the buidlings Guidance: All the buidlings at the supplier site are connected to a centrale fire drill system. In case
0. covered by the of a fire drill in one building, there is a central system to alert other buildings.
7.1 UNACCEP assessment scope Yes OK
TABLE have a fire alarm
system?
Is the fire alarm Guidance: System must be operational at all times except when testing or undergoing repairs or
0.
working when maintenance.
7.2 UNACCEP Yes OK
tested? (Tested
TABLE
during audit)
Is the fire alarm Guidance: Notification/alarm that is perceivable above ambient noise and light levels.
audible/visible/conn
0.
ected in all areas of
7.3 UNACCEP Yes OK
the premises
TABLE
covered by the
audit scope?
In case of a shared Definition: Shared building means under the same roof
building, is the
alarm system
0.
audible for both
7.4 UNACCEP Yes OK
sides (other
TABLE
suppliers and
Decathlon
factories)?
Is the sound of the Definition: Different means that is distinctive and recognizable
0.
fire alarm different
7.5 UNACCEP Yes OK
to the other existing
TABLE
signals in the
supplier site (e.g.:
the end of shift or
break alarms)?
Does the fire alarm Definition: Back up system means battery or independent power supply.
have an automatic
back-up system
0.
when the main
7.6 UNACCEP Yes OK
power is off?
TABLE
(Tested during
audit - no ringing
shortage)
Can the alarm ring Guidance: Maximum expected time of the evacuation is 5 min.
as long as the time
0.
of evacuation
7.7 UNACCEP Yes OK
whatever the power
TABLE
source? (Main
power or back up)
Are there various
0. manual call points
7.8 UNACCEP throughout the Yes OK
TABLE supplier site as
required by law?
Do workers know Guidance: Any employee should be able to indicate the nearest manual call point from his/her
0.
where the manual workstation and know how to use it.
7.9 UNACCEP Yes OK
call points are and
TABLE
how to use them?
0. Are only validated Guidance: There is an assigned person who is trained and responsible to turn off the alarm after the
7.10 UNACCEP people able to turn Yes OK evacuation is validated complete.
TABLE off the alarm?
Whatever the
regulation, are
there minimum 2
accessible
emergency exits
(minimum 5 meters
between 2 exits)
0. for:
7.11 UNACCEP - all production Yes OK
TABLE areas (including
warehouses)
- any non
production areas
where it happens
that 20 people are
present at the same
time?
Are the emergency Guidance: Emergency exits are unlocked during regular working hours and opening outwards to a
exit doors/fire place of safety. In case of mechanical or electronic door, a simple manual system should allow any
evacuation lines in person to evacuate.
0. good working order
7.12 UNACCEP and never locked Yes OK
TABLE during working
hours (this includes
night time, lunch
time…)?
Is there at least one Guidance: Assembly area should not be:
assembly area - near an external stock of hazardous chemicals, wastes.
which is known by - in the middle of the road
the employees? Is it - near an explosive equipment
0.
safe, at a minimum Assembly area should not prevent emergency vehicles to access the supplier site.
7.13 UNACCEP Yes OK
of 10 meters away
TABLE
from any building
and can it
accommodate all
the workers?
Is the time of Guidance: Until the last person left the building means all persons present in the supplier site
evacuation drill less including visitor/ external parties/ contractors/sub-contractors. This confirmation should come from
than 5 minutes the evacuation leader at the assembly area.
(starting from the Definition: Evacuation leader (or team) are assigned and trained persons from the supplier staff, in
0.
call point being charge to organize and drive efficiently the evacuation. One of their tasks it to check that buildings
7.14 UNACCEP Yes OK
pushed until the are empty and people are gathering at the assembly area.
TABLE
evacuation leader
has confirmed
there is no one left
in the building)?
During the Guidance: The supplier should engage a procedure of counting as soon as the employees reach the
evacuation drill, assembly area. To complete the counting, the supplier should compare it with an updated presence
does the supplier list of the day of the evacuation. As an example, an efficient counting procedure could include
0.
count all people at assigning a responsible person for counting per zone, which reports to evacuation leader if all
x
7.15 UNACCEP Yes OK

the assembly area employees allocated to his/her zone have reached the assembly area.
TABLE
including external
visitors & sub-
contractors?
If the building has Guidance:If the buildings has 3 or more floors (included ground floor);
3 or more floors The emergency exit doors has to be fire proof door and should be leading to the exit.
(included ground Fire proof doors should be fireproof certified with an auto-closing system during fire drill.
floor): Definition: An external staircase is suitable for fire escape only if it's construction is strong enough
1.
Are emergency to support the cumulated weight and the vibrations caused by the total number of people concerned
7.16 CONSOLI Yes OK
evacuation internal in the floor(s). The staircase should provide sufficient width and guardrail(s) for people to use it
DATED
stairs protected safely.
from smoke (i.e.:
are they enclosed
by fire proof doors
at each floor that
are auto-closed
during evacuation?
or are there
external stairs for
emergency
evacuation?)
Does the supplier Guidance: During fire drill the supplier should include the external visitors in their emergency
make external procedure. Visitors should be included in the headcounting during an evacutation.
visitors aware of its
1. fire emergency
7.17 CONSOLI procedure/protocol Yes OK
x
DATED and include them

into head counting
(emergency routes,
evacuation area)?
Are all the Guidance: No blocking points or obstacles on the evacuation routes & evacuation stairs.Emergency
evacuation routes exits (doors and stairs) shall be designated with signs that are always visible, and in a language
and evacuation understood by the majority of employees. Emergency exits shall be accessible, unlocked, and
1.
staircases clearly manual, single release operable. Emergency exit doors shall open outward .
7.18 CONSOLI Yes OK
identified and free
DATED
from obstacles?
Are emergency Definition: Flammable means a material that catches fire immediately on exposure to flame (textile
evacuation fabrics, cardboxes, paper, flammable and explosive chemicals...)
stairways leading
1. through a
7.19 CONSOLI flammable No OK
DATED materials area (or
flammable
materials stored
under stairways)?
Are the emergency
exits doors clearly
identified, free
from obstacles,
1. easy to operate,
7.20 CONSOLI open out in the Yes OK
DATED direction of Guidance:EMERGENCY EXIT GATES:
evacuation, with no - Exit signage should be available and illuminated on the top of the exit gate or not.
special effort and at - There should be nothing in front of the exit gates , the exit gate, easy to open to outwards
least 80 cm in (towards the way of out)
width? - The width of the exit gate should be min 80 cm to easily to pass.
1. Are the premises Guidance: Suppliers shall provide emergency lighting with backup power along the emergency exit
7.21 CONSOLI equipped with Yes OK pathway and shall maintain emergency lighting.
DATED efficient emergency
safety lighting in all
buildings and
stairways?
Are safety Definition: Appropriate extinguishers means adapted ones (Water, CO...), depends on the type of
equipment (fire fire (electrical, paper/wood, flammable liquid, gas, chemicals, metal). Feel free to refer to some of
hose station, those guideline 1- 2 to help you find the one stated by your local law.
extinguishers, etc.)
present,
appropriate, highly
1.
visible, accessible,
7.22 CONSOLI Yes OK
in good working,
DATED
and in sufficient
numbers (as stated
by local law or
following the
recommendation of
1 per 200 m²)?
Is a fire drill Guidance: The purpose of fire drills in buildings is to ensure that everyone knows how to exit safely
conducted at least as quickly as possible if a fire, smoke, carbon monoxide or other emergency occurs and to
1.
once per year (all familiarize building occupants with the sound of the fire alarm.[Fire drill should performed by all
7.23 CONSOLI Yes OK
shifts, all employees (Day shift and night shift). The record has available which is mentioned drill date & time
DATED
personnel)? Are & picture & employees name with their signature at that drill.
records available?
Are possible causes
of fire prevented in
the supplier site?
1. (e.g.: no cigarettes
7.24 CONSOLI or matches in the Yes OK Definition: possible causes of fire mean no operation which is creating fire spark and this spark is
DATED chemical storage moving towards an electric panel board or easy flammable materials including chemicals.
area / no sparks Guidance: it should be internal rules which is forbidden to smoke cigarette in the toilet or
near electrical anywhere. There is specific fire permit before performing some maintenance with "hotspot" (eg :
appliances...) welding)
Are the premises
equipped with a
fire detection
2.
system in
7.25 ADVANCE No NOK
accordance with
D
the risk analysis
and local
regulations?
Is there an updated
evacuation map
2. (different maps if
7.26 ADVANCE there are several No NOK
D levels or buildings)
visibly posted in all
buildings and
showing ''where
you are ''?
Is a basic fire safety Guidance: All employees must receive fire safety training upon initial hire and at least annually
training given upon thereafter. Training must include as a minimum:
2. initial hire • Fire hazards.
7.27 ADVANCE (induction No NOK • Evacuation procedure, emergency routes and exits.
D program) and at • Roles and responsibilities.
least annually
thereafter?
Guidance: A documented procedure is a written description of prescribed course of action or
Is there a fire safety process to manage and control organisations activities. At the minimum the fire safety procedure
procedure covering should clearly define actions and roles and responsibilities on the following
at least fire 1. Measures for fire prevention (e.g. storage of flammable substances in an approved cabinet,
2. prevention and ensuring electrical equipment is maintained in a safe and good working condition etc.)
7.28 ADVANCE protection No NOK 2. Measures for fire protection (e.g. appropriate fire detectors and alarm systems in place, use of
x
D measures? Is the sprinkler systems, firefighting equipment appropriate for type of fire expected etc.)
procedure 3. Measures for fire precaution (e.g. sufficient number of emergency routes and exits indicated by
implemented on- signs, posted diagrams showing emergency routes and exits)
site? 4. The Fire Procedure can also include the Fire Emergency Response Plan. This is already covered
in question 5.27.
Per shift, are
minimum 2
workers out of 50
trained (or
following local law,
whichever
requirement is
2. higher) on the
7.29 ADVANCE implementation of No NOK
D the fire safety
procedure/system
and their role in
case of emergency?
(e.g. organize
evacuation, check
building is empty
etc.)
Are fire safety Guidance: As a good practice fire and safety equipments should be numbered to allow easy
equipments (alarm, mainteanance follow up. Equipment should be maintained monthly and must be maintained at least
backup battery, annually or in line with local regulation (whichever is higher). If the supplier cannot guarantee good
emergency lighting, maintenance internally for equipment, and external company should be used.
2.
fire hose station,
7.30 ADVANCE No NOK
extinguishers, etc.)
D
regularly
maintained and
checked at least
once a year or
according to the
local regulation
(precise the
frequency)?
Is the supplier site Guidance: If based on the findings of the risk assessment a sprinkler system is not needed or only
equipped with a required for specific factory areas (e.g. warehouse), this question is either not applicable (first case)
2.
sprinkler system in or ok (second case). A sprinkler system is mainly recommended for areas of high fire risk such as
7.31 ADVANCE No NOK
x
accordance with warehouses, storage of highly flammable products.

D
the risk assessment
and local laws?
Do the responsible
people assigned for
2. Fire safety
7.32 ADVANCE management have No NOK
D the right skills &
knowledge for the
job?
Definition: The fire system has got .automatic alert through phone, automatic air testing, smoke
laser detection...
Guidance:intelligent control systems are more sophisticated than conventional fire alarm systems
and are able to provide an exact location of the event. These systems can range from simple using
only one device to extremely complex housing several hundred devices. These devices differ from
Does the supplier
3. their conventional counterparts because each device constantly communicates with the control panel.
have an intelligent
Within seconds, alarms, supervisory and trouble conditions are alerted to the control panel and a
x
7.33 EXCELLE No NOK

central fire control
NCE precise location of the event is displayed. Conventional alarm systems only “communicate” when
system?
there is an event.
Intelligent control systems are highly flexible as well. Benefits of Intelligent Fire Alarms; -Reduced
alarm response time,-Flexibility,-Intelligence – devices communicate with the control panel and
each other. And also temperature and pressure can be effectively detected and controlled quickly in
case of fire.
SAFE
TY &
TION
7.FIR
3.
CUA
EVA
Other Best Practice

E
7.34 EXCELLE Yes

carried out:
NCE
8 - H&S - Temp
orally
REQUIRE LIVING Com solved
x
plies? during
LEVEL ENVIRON assess Com
MENT ment? ments
Temp
REQUIRE 9- orally
Com solved
C ### MENT WORKING GUIDANCE & DEFINITIONS
x
plies? during
LEVEL
HOURS assess Com
ment? ments
Temp
REQUIRE 10 - orally
Com solved
C ### MENT COMPENS GUIDANCE & DEFINITIONS
x
plies? during
LEVEL
ATION assess Com
ment? ments
Temp
REQUIRE 11 - HR orally
Com solved
C ### MENT MANAGE
x
GUIDANCE & DEFINITIONS

plies? during
LEVEL
MENT assess Com
ment? ments
12 -
MANAGE Temp
REQUIRE orally
MENT OF Com solved
x
plies? during
LEVEL SOCIAL assess
ACCOUNT ment?
Com
ABILITY ments

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OPEN

PTER Ans Com solved Com

Explanation of the requirement

Guidance:A documented procedure is a written description of prescribed course of action or process

A child labor remediation system should cover 3 phases

Other Best Practice

plies? during ments

PREPA recruitment fees?

3. The list of sub-agents or headhunters involved and their nature of business.

2.14 ADVANCE No NOK

2.15 ADVANCE No NOK

2.16 ADVANCE No NOK

D orientation/inductio Recruitment Guidelines section 4.1

2.19 ADVANCE migrant worker, No NOK

D pay all money that

process for migrant treatment of migrant workers at every step of recruitment.

2.23 EXCELLE communicate and No NOK

2.24 EXCELLE Other Best Practice Yes

Other Best Practice

Do workers Definition: Risky equipments mean:

PREPA ment report for the

DATED use of PPE and the

- Define PPE needed per workstation based on risk assessment

5.13 CONSOLI Yes OK

5.17 ADVANCE and updated No NOK

5.18 ADVANCE illnesses? No NOK

Guidance: Accident records should include

D Decathlon is • Relevant facts and witness information.

5.20 ADVANCE have a formal No NOK

5.22 ADVANCE No NOK

5.27 ADVANCE in case of serious No NOK

Fire Safety ERP template:

5.29 ADVANCE management with a No NOK

5.30 EXCELLE Asse NOK

GUIDANCE & DEFINITIONS

Are all the Safety Guidance:

analysis and the

6.5 CONSOLI Yes OK

6.25 ADVANCE Asse NOK

6.27 ADVANCE Asse NOK

NCE yearly project to c. Be assigned an owner responsible for implementation.

EXCELLE updated and Yes OK

6.32 EXCELLE > An explosimeter Yes OK

NCE sampling devices

• when a risky situation has been detected;

REQUIRE 7 - H&S - Temp

plies? solved Com

7.15 UNACCEP Yes OK

DATED and include them

accordance with warehouses, storage of highly flammable products.

7.33 EXCELLE No NOK

Other Best Practice

7.34 EXCELLE Yes

GUIDANCE & DEFINITIONS

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