Payroll Monthly Sample

EXCEL-SKILLS.
COM
MONTHLY PAYROLL TEMPLATE

Our aim with this template is to provide a simple monthly payroll solution which is suitable for businesses with less than 50
designed this template to be as easy to use as practically possible but mainly to include sufficient complexity in order to pr
which are automated, accurate & practical. The template produces automated reports which enable users to review the accu
of their monthly payroll data and to summarise data in such a way that it makes it easy to allocate entries for accoun
determine the correct monthly payment totals.
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r businesses with less than 50 employees. We have
ent complexity in order to provide for calculations
nable users to review the accuracy & completeness
o allocate entries for accounting purposes and to
rmulas!
of the template. Get the full version for a fully
to all areas of the template including all formulas.
like any of your own Excel files.
Excel Skills | Monthly Payroll Template
Instructions
www.excel-skills.com
Our aim with this template is to provide a simple monthly payroll solution which is suitable for businesses with less than 50
employees and which includes sufficient flexibility to be an appropriate solution in most of the more than 100 countries
where we have customers. We have designed this template to be as easy to use as practically possible but mainly to
include sufficient complexity in order to provide for calculations that are automated, accurate & practical. The template
produces comprehensive automated reports that enable users to review the accuracy & completeness of their monthly On this sheet:
payroll data and to summarise data in such a way that it makes it easy to allocate entries for accounting purposes and to This sheet includes detailed instructions
determine the correct monthly payment totals. on setting up and using this template.
Before we get into the guidance on the template functionality, please note the following important points regarding the
suitability of the template to user requirements:
■ This template has been designed as a monthly payroll template and is only suitable for employees that are paid on a
monthly basis. We can also not customize the template to incorporate employees that are paid based on any other
payment interval.
■ The template has been designed for a 12-month period from the beginning to the end of the appropriate tax year. After
the completion of the first tax year, a new version of the template needs to be saved for the next tax year and all rates &
values that are subject to regulatory changes on an annual basis needs to be updated.
■ We have designed the template with as much flexibility as practically possible in order to be suitable for most of our
customers in more than 100 countries. We do not however provide tax consulting services and cannot provide support for
enquiries relating to the appropriate rates that need to be used for specific tax deductions, company contributions or fringe
benefits. Please only contact us if you need technical guidance on how to include defined rates or values in the template.
■ The flexible design of the template ensures that you should be able to use the template for multiple tax years. If the
taxation or other regulatory requirements in your country changes in a way which is not provided for in the template design,
you may need to purchase a new version of the template once the template design has been adapted & the new version
released.
■ The purchase price of the template is once-off and does not include any annual updates. Our aim with the design of the
template is to include sufficient flexibility so that customers are able to use the template for multiple years without having to
purchase a new version annually. If regulations change in a way that the template design cannot accommodate, you would
need to purchase a new version of the template if one has been released which can accommodate the regulatory changes.
We will not provide a free update under these circumstances.
■ Please review these instructions carefully and only change or customize the template in accordance with the guidance
provided in this document. Do not change any of the formulas, delete rows or columns in a way which is not provided for in
the template design and only enter values in the yellow input cells or columns with yellow column headings otherwise the
template calculations may become inaccurate. If you make changes outside of the scope of what is provided for in the
template design, you will need to revert back to the downloaded version of the template!
■ Disclaimer: It is the responsibility of the user to check the accuracy of all monthly payroll calculations and to ensure that
all payroll related payments are accurate. We recommend that all payroll payments are reviewed & recalculated before
payments are processed. This template has been designed in such a way that the rates & values that are defined by the
user has a significant influence on the accuracy of payments. We therefore do not accept any responsibility for payroll
calculation errors.
The template consists of the following sheets:

Setup - all the business & payroll settings for the template needs to be included on this sheet. This includes the business
details, tax year dates, income tax rates, medical tax credit rates, list of earnings, list of salary deductions, list of company
contributions, list of fringe benefits and the list of departments. A column & row matrix which highlights incorrect column or
row counts is also included at the bottom of the sheet.
Emp - add a unique employee code for each employee and enter data into all the employee information columns (columns
B to K). Each employee needs to be linked to an income tax table and income tax rebate code which is used in the
automated income tax calculations. The number of medical aid members is used in the automated medical tax credit
calculations. The deduction rate columns on this sheet can be used to override the rates on the Setup sheet for a particular
employee. The fringe benefit values are used in the automated fringe benefit calculations. There is no limit on the number
of employees that can be added to the template but the template has been designed for businesses with 50 or less
monthly paid employees and due to the complexity of the calculations, the calculation speed of the template could slow
down considerably if more than 50 employees are added.
Payroll - add all the active employees to this sheet for each monthly pay period. Only the columns with yellow column
headings require user input - all the columns with light or dark blue column headings contain formulas which are
automatically copied when you add new rows to the table on this sheet. Only the payment run date, employee code and
earnings values therefore need to be entered - all the other amounts are automatically calculated based on the data on the
Setup, Emp and Override sheets.
Override - override any of the automatically calculated income tax, medical tax credits, salary deductions, company
contributions or fringe benefit values for any employee by adding the appropriate values to this sheet. You can override
values for a single month or you can set the override end date in order to override values for multiple months or until the
end of the tax year.
PaySlip - this sheet contains an automated monthly pay slip. All the calculations on this sheet are automated and you only
need to select the appropriate pay slip number in cell G3 in order to view the appropriate pay slip.
Summary - this sheet contains a summary of all the monthly payroll data that have been entered on the Payroll sheet. The
sheet requires no user input and the data can even be filtered by department or individual employee by selecting the
appropriate entries from the yellow cells at the top of the sheet.
MonthEmp - this sheet contains a monthly summary of payroll data by employee. All the calculations are based on the
data that has been entered on the Payroll sheet and the sheet requires no user input. The appropriate measurement on
which the calculations should be based can be selected from the yellow cell at the top of the sheet. Available
measurements include gross pay, income tax, total deductions, net pay, total company contributions, total deductions &
company contributions and total cost to company.
MonthDept - this sheet contains a monthly summary of payroll data by department. All the calculations are based on the
data entered on the Payroll sheet and the sheet requires no user input. The appropriate measurement on which the
calculations should be based can be selected from the yellow cell at the top of the sheet. Available measurements include
gross pay, income tax, total deductions, net pay, total company contributions, total deductions & company contributions
and total cost to company.
Recon - This sheet contains a reconciliation between the monthly payroll calculations and monthly payments which need
to be entered on the Payments sheet. The sheet has 3 sections which display net pay (only differences), salary deductions
and company contributions separately. All the calculations on the sheet are automated and the user is only required to
select the month and basis at the top of the sheet. The basis can be monthly or year-to-date.
Payment - all payroll related payments can be added to this sheet in order to reconcile payroll calculations and payments
on a monthly basis. Net pay totals for each employee can be copied from the MonthEmp sheet (select the Net Pay
measurement) and deduction & company contribution totals can be copied from either the Summary or Recon sheets.
Setup
The Setup sheet contains all the information & values which need to be set up on a business or company level. All input
cells contain yellow cell backgrounds while the cells with light blue cell background contain formulas which should not be
changed.
The input section at the top of the Setup sheet contains input cells for some general business information like the business
name, address, registration number, contact telephone number and contact e-mail. Most of this information is only
included on the PaySlip sheet but the business name is also used as a heading on all the other sheets.
Page 3 of 48
Instructions
The tax period end and the tax year needs to be selected from cells C10 and C12 respectively. The data in these two cells
are combined in order to determine the current & prior tax year end dates and the current template start date.
Note: This template has been designed to incorporate a 12-month tax period. After the end of the period, you need to save
a new version of the template, change the date settings on this sheet & update the income tax and other rates that may
have changed for the appropriate new tax year.
The pay slip start number in cell C14 on the Setup sheet is used to determine the first payslip number in the first row below
the column heading in column A on the Payroll sheet.
Income Tax Rates & Rebates

The template uses sliding scale tax tables for income tax calculation purposes and there are two separate income tax
tables (A & B) which can be used if necessary. Each tax table contains 7 income tax brackets. At the beginning of each tax
year, the user needs to update the bracket values in column C and the income tax rates in column D for both income tax
tables.
If you require more income tax brackets, you can insert the required number of additional rows anywhere in the middle of
the table and then copy one of the existing rows before editing the tax bracket value & percentage for the new row. The
bracket values in column A, equivalent values in column E and the effective rates in column F for all the tax brackets will
be updated automatically.
If you require less tax brackets, simple delete one of the existing rows from the middle of the table and adjust the bracket
values & income tax rates in columns C and D accordingly.
Each employee who is added to the Emp sheet needs to be linked to either income tax table A or B and it is this link which
determines which income tax rates (which table) will be applied to the particular employee. You can also enter a
percentage on the Emp sheet if you want the income tax for a specific employee to be calculated based on a fixed income
tax percentage.
Note: If all your income tax calculations need to be based on a single income tax scale, you do not need to delete table B.
Simply ensure that the income tax rates in column D are all set to nil values. You can also use any tax bracket value
structure because no employees will be linked to table B and no income tax will be calculated if the income tax rates are
set to nil.
The template also makes provision for the inclusion of a list of income tax rebates. The default rebates list contains 4
entries but you can add additional entries by selecting the "End of list" cell and inserting a new row. You then need to enter
a new code in column A, a description in column B and a rebate value in column C.
Column D contains a formula which calculates the total rebate value for the appropriate rebate code. In our default
template design, the first 3 rebate codes are cumulative in nature and we have therefore added them together in the total
column. The 4th rebate code is however a zero-rebate code and we have therefore used a different formula for this rebate
code.
Note: If you make changes to the income tax rebate codes, it is important that you include the correct rebate formula in
column D because this is the value which will be included in the income tax calculations. The appropriate income tax
rebate value is deducted from the income tax which is calculated based on the appropriate income tax table above. The
rebate therefore represents an after-tax adjustment to the income tax calculation.
Note: Each employee added to the Emp sheet also needs to be linked to the income tax rebate code as per the Income
Tax Rebate table on the Setup sheet. This link will determine which rebate value is deducted in the income tax calculation.
Medical Tax Credits

The template makes provision for the deduction of medical tax credits in the calculation of monthly income tax. The
calculated amounts are not deducted from taxable income as a salary deduction but from the income tax that is calculated
and is based on a rate which is determined based on the number of medical aid members and a variable medical tax credit
amount per member.
The appropriate tax credit value per member needs to be entered in column B of the table and the cumulative monthly tax
credit value is automatically calculated in column C. In the unlikely event that you need to include more than 10 medical
aid members, you can insert the appropriate number of required rows above the "End of list" row, copy the formulas from
the last row and enter the appropriate tax credit values in column B.
Note: If medical tax credits are not applicable in your country, we suggest entering zero values for all the medical tax credit
values in column B. This will effectively result in no medical tax credits being taken into account in the income tax
calculations. Do not delete the table - if you do so, some of the formulas on the other sheets in this template could result in
errors!
The rates per dependent for calculation purposes is determined by the medical tax credit values that are entered on the
Setup sheet but the number of dependents that are linked to each employee needs to be entered in column O on the Emp
sheet (referred to as the number of medical aid members).
If the number of medical aid members changes during the year, you can use the Override features to include the updated
number in the calculation - refer to the Override section for guidance on how to update the number of medical aid
members.
Note: The tables and lists on the Setup sheet need to be customized based on your requirements (if necessary) before you
start including data on the Payroll sheet. Once the first pay period has been paid, you can still add new items to the lists
but you should not change any of the rates that are included on the Setup sheet. If you do change any of the rates, it will
also affect past pay periods which would then create differences between the payroll calculations and the amounts that
have been paid for the elapsed months. If any of the rates on the Setup sheet need to be amended during the tax year,
you need to use the Override feature to affect the required changes.
Earnings
An earnings code needs to be created for each type of earning which is paid to employees. These earnings codes need to
be added to the Earnings list on the Setup sheet. The earnings list includes 5 user input fields - the following information is
required in each of these fields for each type of earning:
Code - you need to enter a code for each type of earning. We highly recommend sticking to the default template
convention of using a single letter to represent each type of earning. Once you have linked an earning to a specific letter
and you have entered data on the Payroll sheet, you should not change the letter.
Description - enter a description for each earning. The earning description will be included on all employee pay slips.
Page 4 of 48
Instructions
Short Name - enter a short name for the earning. The short name should not be more than 15 characters in length and is
used as a column heading above the earnings columns that are included on the other sheets in the template. Use a short
name that will make it easy to identify the type of earning that it refers to.
Taxable % - if the earning type is not fully taxable, enter the percentage of the earning which is taxable. The default
taxable
Basis -%select
is 100% - if thethe
whether earning is fully
earning is taxable,
payable you
on do not need quarterly,
a monthly, to enter anything.
bi-annual or annual basis. This selection is
important especially for income tax calculation purposes. If no value is selected, the earning basis will be deemed to be
monthly.
Note: If none of your earnings are taxable, you can specify 0% as the taxable percentage. A 0% taxable percentage will
also be applicable to earnings items such as loans or advances or reimbursements which are usually not taxable. An
example of an earning usually only partially taxable is a travel allowance where in some countries only 20% of the
allowance is taxable.
The earnings list does not include any earnings values or calculation basis selections. This is because monthly earnings
values need to be entered or copied into the Earnings columns on the Payroll sheet. Monthly earnings values per
employee are therefore subject to user input and not automatically calculated.
The default earnings list includes 10 earnings codes. You can customize this list by replacing the default earnings data
with your own. The sequence in which earning types are included in the list is important because the same sequence is
used on the other sheets in this template. If user input values are entered in the earnings columns on one of the other
sheets (as required on the Payroll sheet) and you change the sequence of earning types, the user input values will not
align to the correct earning types and the earnings calculations will in all probability become inaccurate. We therefore do
not recommend that you change the sequence of earnings after you have entered data on the Payroll sheet. New earning
codes can however still be added to the end of the list.
Adding or removing list items
The default list includes 10 items which can be customized by replacing the default template data with your own. If you
require less than 10 earnings codes, you can delete the rows that are not required. If you require more than 10 earnings
codes, additional earnings codes can be added to the list by inserting the required number of new rows above the "End of
list" entry and entering the required information into each user input field.
Note: If you add more entries to the list than the default number of entries, you also need to manually insert
additional columns or rows on some of the other sheets in this template. Refer to the Column / Row Matrix section
of these instructions for guidance on the steps that need to be completed - this is very important because if you
add more than the default number of entries to the list and you do not complete these steps, the template
calculations will not be accurate!
Salary Deductions
A salary deduction code needs to be created for each type of salary deduction which will be deducted from employee
salaries. These salary deduction codes need to be added to the Salary Deductions list on the Setup sheet. The salary
deductions list includes 10 user input fields - the following information is required in each of these fields for each type of
salary deduction:
Code - enter a code for each salary deduction and use a unique code which will make it easy to identify the appropriate
salary deduction and to distinguish between the different types of salary deductions. The salary deduction codes are
included above the column headings of all the sections on other sheets in this template where salary deductions are
included.
Description - enter a description for each salary deduction. The descriptions that are entered in this part of the salary
deductions list are included on the monthly salary pay slips on the PaySlip sheet and on the Recon sheet.
Rate - enter the rate that needs to be used in the salary deduction calculation. The rate can be a value or percentage
depending on the basis on which the deduction is calculated.
Basis - enter the basis on which the salary deduction needs to be calculated. There are three options - gross, fixed or
linking the salary deduction to the earnings code of the appropriate single earning type on which the deduction needs to be
based. If nothing is entered in this field, the salary deduction will be calculated based on gross income.
Fringe Inclusion - select the basis for including fringe benefits in the salary deduction calculation. There are 3 options -
full value if the full value of all fringe benefits need to be included, taxable if the taxable value of all fringe benefits need to
be included and none if no fringe benefits should be added in the salary deduction calculation. The default option is none
which results in no fringe benefits being added in the salary deduction calculations.
Earnings Inclusion - select the basis for including earnings in the salary deduction calculation. There are 2 options - full
value if the full value of all earnings need to be included and taxable if only the taxable value of earnings need to be
included in the salary deduction calculation. The default option is full value which results in the full value of all the
appropriate earning
Earn Exclusion typesthe
- enter being included
earnings in the
codes ofsalary deduction
all earnings calculations.
types which need to be excluded from the salary deduction
calculation. The letters of the earnings codes need to be included in this section without any spaces or special characters
in between.
Earnings Max - if there is an annual ceiling (maximum) value which needs to be applied in the salary deduction
calculation, this annual maximum earnings value needs to be entered in this field. All the values that are entered in this
field therefore needs to be annual equivalents. The gross income which is used in the salary deduction calculation will then
be limited to this amount.
Tax % - enter the % of the salary deduction amount which is deductible for income tax purposes. If no percentage is
specified, the salary deduction is assumed not to be deductible for income tax purposes.
Annual Tax Limit - if the tax deductibility of the salary deduction is limited to a maximum annual limit (ceiling value), this
maximum value needs to be entered in this field. If no value if entered, no limit is set for the tax deduction value. For
example, pension fund contributions may be limited to say 350,000 per annum and this value therefore needs to be
included for the pension fund salary deduction.
The default salary deductions list includes 10 codes. You can customize this list by replacing the default data with your
own. The sequence in which salary deductions are included in the list is important because the same sequence is used on
the other sheets in this template. If user input values are entered in the Salary Deduction columns on one of the other
sheets (as required on the Emp sheet) and you change the sequence of salary deductions, the user input values will not
align to the correct salary deduction and the salary deduction calculations will in all probability become inaccurate. We
therefore do not recommend that you change the sequence of salary deductions after you have entered data on the Emp
sheet. New salary deduction codes can however still be added to the end of the list.
Salary Deduction Rate, Basis & Earning Exclusions
The salary deduction rates that are specified on the Setup sheet relate to the business as a whole and are not employee
specific. These rates can however be overridden by the deduction rates that are specified on the Emp sheet (in the section
from column P onwards). We therefore suggest that the rates that you include for each deduction in the Rate input field of
the Salary Deductions List are rates that are applicable to most of your employees. Where some employees are subject to
a different rate of deduction, these rates can then be added for the specific employees on the Emp sheet and will replace
the business rates that are specified on the Setup sheet.
Page 5 of 48
Instructions
Example: If your business has 20 employees and only 2 of them contribute 10% of their salaries to a pension fund, you
should enter a rate of 0% in the Rate input field of the pension fund deduction in the Salary Deductions List (on the Setup
sheet) and then add the 10% value only for the 2 employees in the appropriate pension fund salary deduction column on
the Emp sheet.
The type of rate that you specify on either the Setup or Emp sheet is also largely dependent on the basis that you specify
in the next user input field. If the basis is "Gross", the rate would typically be a percentage which needs to be entered as a
decimal value in the Rate user input field (for example 0.02 for 2%). If the basis is "Fixed", the rate would typically be an
amount - for example a rate of 50.00 would result in an amount of 50.00 being deducted in the appropriate salary
deduction calculation.
If an earnings code has been entered as the basis for a salary deduction, the rate that needs to be specified is usually a
percentage of the appropriate earning.
Example: If say 1% of only the basic salary earning needs to be deducted from all employees' salaries, the salary
deduction can be set up by entering a rate of 0.01 and then entering the earnings code for basic salaries ("A" in our
standard template) in the Basis user input field. The salary deduction calculation will then be based on 1% of only earnings
code A.
The template has been designed with such flexibility that it is even possible to base a salary deduction on only say two or
three earnings codes - simply select the "Gross" basis in order to base the salary deduction calculation on gross income
(total of all earnings codes) and then exclude all but the required earnings codes in the Earn Exclusion input field (column
I).
Example: If we want to base a salary deduction calculation only on the basic salary (earnings code A) and leave pay
(earnings code C) of employees, we can exclude all other earnings codes in column I. The entry in the Earn Exclusion
input field would therefore be "BDEFGHIJ" and would result in the salary deduction only being calculated on earnings
codes A and C.
Example: The unemployment insurance fund (UIF) salary deduction calculation needs to exclude commissions. If the
earnings code for commissions is "B", this letter needs to be included as the Earn Exclusion and the basis set to "Gross".
The commission amounts that are included in gross income are then deducted when calculating the value of the salary
deduction.
Taxable Values
Some salary deductions may not require the full values of earnings to be included in the calculation of the appropriate
salary deduction. We have therefore added functionality to the template in order to include the taxable values of earnings
instead of the full values for tax calculation purposes.
You can use taxable values of earnings instead of full values by selecting the "Taxable" option for the affected salary
deductions in the Earn Inclusion input field (column H). Note that this setting will be applied to all earnings if the "Gross"
basis is selected and to the individual earning if an earning code has been specified as the basis.
Even though the taxable value setting is applied to all earnings, it may not affect all earning codes. Where no taxable % or
a taxable % of 100% has been specified for a particular earning, the full value and taxable value for the earning will be the
same. Setting the Earn Inclusion field to "Taxable" therefore only affects earnings which are not fully taxable. If an earning
is not taxable (taxable % of 0%), setting the Earn Inclusion to "Taxable" effectively excludes the particular earning for the
salary deduction calculation.
Example: If the unemployment insurance fund (UIF) salary deduction calculation only needs to include a taxable % of 20%
of the Travel Allowance earning type, you will need to set the UIF salary deduction to the taxable earnings setting (Earn
Inclusion set to "Taxable"). Only 20% of travel allowances will then be included in the UIF calculation but the activation of
the setting will also result in all earning types that are 0% taxable being excluded. This means that reimbursive travel
allowances and loans / advances which are not taxable (taxable % of 0%) will also not be included in the UIF calculation.
The template also makes provision for the inclusion of fringe benefits in salary deduction calculations. You can either elect
to include the full value or the taxable value of fringe benefits for calculation purposes by selecting the "Full Value" or
"Taxable" option from the Fringe Inclusion input field (column G). If fringe benefits should not be included in the calculation,
the "None" option can be selected (this is also the default option for fringe benefit inclusion).
Example: If some employees have company cars and only the taxable value of this fringe benefit should be included in the
UIF salary deduction calculation, the "Taxable" option needs to be selected in the Fringe Inclusion field for the UIF salary
deduction. This will result in only the taxable value (say 20%) of the fringe benefit value being included in the calculation.
Note that selecting the "Taxable" setting results the setting being applied to all fringe benefits but if a fringe benefit is 100%
taxable, there is no difference between the taxable and full value options.
The tax % and annual tax limit settings in column K and L does not affect the salary deduction calculations and only affect
how the salary deductions are included in the calculation of the monthly income tax salary deduction. If a salary deduction
should not be deducted in the income tax calculations, a tax % of 0% needs to be specified. The default tax percentage is
also 0% which means that salary deductions are not deductible for income tax purposes if a tax % is not entered in column
K. For salary deductions that are fully deductible for income tax purposes, a setting of 100% needs to be entered in column
K.
require less than 10 salary deduction codes, you can delete the rows that are not required. If you require more than 10
salary deduction codes, additional codes can be added to the list by inserting the required number of new rows above the
"End of list" entry and entering the required information into each user input field.
Company Contributions
A company contribution code needs to be created for each type of company contribution which the employer contributes
on behalf of employees. These company contribution codes need to be added to the Company Contributions List on the
Setup sheet. The company contribution List includes 8 user input fields - the following information is required in each of
these fields for each type of company contribution:
Code - enter a code for each company contribution and use a unique code which will make it easy to identify the company
contribution and to distinguish between the different types of company contributions. The company contribution codes are
included above the column headings of all the sections on other sheets in this template where company contributions are
included.
Page 6 of 48
Instructions
Description - enter a description for each company contribution. The descriptions that are entered in this part of the
company contributions list are included on the Recon sheet.
Rate - enter the rate that needs to be used in the company contribution calculation. The rate can be a value or percentage
depending on the basis on which the contribution is calculated.
Basis - enter the basis on which the company contribution needs to be calculated. There are three options - gross, fixed or
linking the company contribution to the salary deduction code of the single salary deduction on which the company
contribution calculation needs to be based. If nothing is entered in this field, the company contribution will be calculated
based on gross income.
Fringe Inclusion - select the basis for including fringe benefits in the company contribution calculation. There are 3
options - full value if the full value of all fringe benefits needs to be included, taxable if the taxable value of all fringe
benefits needs to be included and none if no fringe benefits should be added in the company contribution calculation. The
default option is none which results in no fringe benefits being added in the company contribution calculations.
Earnings Inclusion - select the basis for including earnings in the company contribution calculation. There are 2 options -
full value if the full value of all earnings need to be included and taxable if only the taxable value of earnings need to be
included in the company contribution calculation. The default option is full value which results in the full value of all the
appropriate earning types being included in the company contribution calculations.
Earn Exclusion - enter the earnings codes of all earnings types which need to be excluded from the company contribution
calculations. The appropriate letters of the earnings codes need to be included in this section without any spaces or
special characters in between.
Earnings Max - if there is an annual ceiling (maximum) value which needs to be applied in the company contribution
calculation, this annual maximum earnings value needs to be entered in this field. All the values that are entered in this
field therefore needs to be annual equivalents. The gross income which is used in the company contribution calculation will
then be limited to this amount.
The default company contribution list includes 5 company contribution codes. You can customize this list by replacing the
default data in the template with your own data.
Company Contribution Rate, Basis & Earning Exclusions
The company contribution rates that are specified on the Setup sheet relate to the business as a whole and are not
employee specific. Where the contribution rates only need to be applied to specific employees, you will need to link the
company contribution basis to the appropriate salary deduction code in order to use the salary deduction rates which have
been specified on an employee level on the Emp sheet. The company contribution rate which is entered for the particular
contribution can be used to adjust the salary deduction rates on the Emp sheet.
If the contribution rates and salary deduction rates are not a consistent percentage, the Override feature needs to be used
in order to apply the correct company contribution values for the affected employees. Refer to the Override section of the
instructions for more guidance on this feature.
The type of rate that you specify on the Setup sheet is largely dependent on the basis that you specify in the next user
input field. If the basis is "Gross", the rate would typically be a percentage which needs to be entered as a decimal value in
the Rate user input field (for example 0.02 for 2%). If the basis is "Fixed", the rate would typically be an amount - for
example a rate of 50.00 would result in an amount of 50.00 being contributed in the appropriate company contribution
calculation.
If a salary deduction code has been entered as the basis for a company contribution, the rate that needs to be specified is
usually a percentage of the appropriate salary deduction.
Example: If a company contribution is related to a salary deduction and the contribution and deduction values are based
on the same percentage of gross income with the same calculation parameters (which means that the salary deduction
and company contribution will always be equal), the company contribution can be set up by entering a rate of 1 (or 100%)
and then entering the salary deduction code of the salary deduction in the Basis user input field. The company contribution
calculation will then be based on 100% of only the linked salary deduction.
The template has been designed with such flexibility that it is even possible to base a company contribution on only say
one, two or three earnings codes - simply select the "Gross" basis in order to base the company contribution calculation on
gross income (total of all earnings codes) and then exclude all but the required earnings codes in the Earn Exclusion input
field (column I).
Example: If we want to base a company contribution calculation only on the basic salary (earnings code A) of employees,
we can exclude all other earnings codes in column I. The entry in the Earn Exclusion input field would therefore be
"BCDEFGHIJ" and would result in the company contribution only being calculated on earnings code A which in our default
template data is for basic salary only.
Example: The unemployment insurance fund (UIF) company contribution calculation needs to exclude commissions. If the
earnings code for commissions is "B", this letter needs to be included as the Earn Exclusion and the basis set to "Gross".
The commission amounts that are included in gross income are then deducted when calculating the value of the company
contribution. Alternatively, you can link the UIF company contribution to the UIF salary deduction and enter a rate of 100%
if the salary deduction and company contribution values need to be equal.
Taxable Values
Some company contributions may not require the full values of earnings to be included in the calculation of the appropriate
company contribution. We have therefore added functionality to the template in order to include the taxable values of
earnings instead of the full values for tax calculation purposes.
You can use taxable values of earnings instead of full values by selecting the "Taxable" option for the affected company
contributions in the Earn Inclusion input field (column H). Note that this setting will be applied to all earnings if the "Gross"
basis is selected (excluded earnings will however be deducted).
Even though the taxable value setting is applied to all earnings, it may not affect all earnings codes. Where no taxable %
or a taxable % of 100% has been specified for a particular earning, the full value and taxable value for the earning will be
the same. Setting the Earn Inclusion field to "Taxable" only affects earnings which are not fully taxable. If an earning is not
taxable (taxable % of 0%), setting the Earn Inclusion to "Taxable" effectively excludes the particular earning from the
company contribution calculation.
Example: If the unemployment insurance fund (UIF) company contribution calculation only needs to include a taxable % of
20% of the Travel Allowance earning type, you will need to set the UIF company contribution to the taxable earnings
setting (Earn Inclusion set to "Taxable"). Only 20% of travel allowances will then be included in the UIF calculation but the
activation of the setting will also result in all earning types that are 0% taxable being excluded. This means that
reimbursive travel allowances and loans / advances which are not taxable (taxable % of 0%) will also not be included in the
UIF calculation.
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Instructions
The template also makes provision for the inclusion of fringe benefits in company contribution calculations. You can either
elect to include the full value or the taxable value of fringe benefits for company contribution calculation purposes by
selecting the "Full Value" or "Taxable" option from the Fringe Inclusion input field (column G). If fringe benefits should not
be included in the calculation, the "None" option can be selected (this is also the default option for fringe benefit inclusion).
Example: If some employees have company cars and only the taxable value of this fringe benefit should be included in the
UIF company contribution calculation, the "Taxable" option needs to be selected in the Fringe Inclusion field for the UIF
company contribution. This will result in only the taxable value (say 20%) of the fringe benefit value being included in the
calculation. Note that selecting the "Taxable" setting results the setting being applied to all fringe benefits but if a fringe
benefit is 100% taxable, there is no difference between the taxable and full value options.
Example: If a company contribution has been linked to a salary deduction, it is not necessary to specify values for any of
the other user input settings aside from the rate and basis. If we link our company contribution for UIF to the salary
deduction for UIF, we do not need to enter anything in the fringe inclusion, earn inclusion, earn exclusion and earnings
max input fields.
require less than 5 company contribution codes, you can delete the rows that are not required. If you require more than 5
company contribution codes, additional codes can be added to the list by inserting the required number of new rows above
the "End of list" entry and entering the required information into each user input field.
Fringe Benefits
A fringe benefit code needs to be created for each type of fringe benefit that the company offers. These fringe benefit
codes need to be added to the Fringe Benefits List on the Setup sheet. The Fringe Benefit List includes 5 user input fields
- the following information is required in each of these fields:
Code - enter a code for each fringe benefit and use a unique code which will make it easy to identify the appropriate fringe
benefit and to distinguish between the different types of fringe benefits. The fringe benefit codes are included above the
column headings of all the sections on other sheets where fringe benefits are included.
Description - enter a description for each fringe benefit. The descriptions that are entered in this part of the fringe benefits
list are included on the monthly salary pay slips on the PaySlip sheet.
Rate - enter the rate that needs to be used in the fringe benefit calculation. The fringe benefit calculation consists of the
rate (which is usually a percentage) that is entered in this field and a value which needs to be entered on the Emp sheet
for all the participating employees. If the appropriate fringe benefit only consists of a fixed value, a percentage of 100%
should be used as the rate in this field.
Basis - enter the basis on which the fringe benefit needs to be calculated. There are two options - value or linking the
fringe benefit to the company contribution code of the appropriate single company contribution on which the fringe benefit
calculation needs to be based. If nothing is entered in this field, the fringe benefit will be calculated based on the value
option.
Tax % - enter the % of the fringe benefit amount which is taxable for income tax purposes.
The default fringe benefit list includes 5 codes. You can customize this list by replacing the default data with your own. The
sequence in which fringe benefits are included in the list is important because the same sequence is used on the other
sheets. If user input values are entered in the Fringe Benefit columns on one of the other sheets (as required on the Emp
sheet) and you change the sequence of fringe benefits, the user input values will not align to the correct fringe benefit and
the fringe benefit calculations will in all probability become inaccurate. We therefore do not recommend that you change
the sequence of fringe benefits after you have entered data on the Emp sheet. New fringe benefit codes can however still
be added to the end of the list.
Fringe Benefit Rate & Basis
The fringe benefit rates that are specified on the Setup sheet relate to the business as a whole and are not employee
specific but the fringe benefit calculation consists of a rate and value portion which means that if no value is specified for a
particular employee on the Emp sheet, no fringe benefit is calculated. This is different from how salary deductions are
calculated - salary deduction values on the Emp sheet effectively override the rates on the Setup sheet. With fringe
benefits, there is no override because both the rate on the Setup sheet and the value on the Emp sheet is used in the
calculations.
As we pointed out in the Basis input field, you have the option of calculating fringe benefits based on a value per employee
multiplied by the rate on the Setup sheet or by linking the fringe benefit calculation to a company contribution calculation by
entering the company contribution code in the Basis input field. If no basis is entered, the value option will be used.
Example: If the monthly company car contribution fringe benefit needs to be calculated based on a monthly rate of say
3.5% multiplied by the value of the car, the 3.5% should be specified as the rate on the Setup sheet and the value of the
car should be entered for each employee who uses a company car on the Emp sheet in the company car fringe benefit
column.
Example: If the company contributes to employees' medical aid payments (which is a fringe benefit), the fringe benefit
code can be linked to the company contribution by entering the company contribution code for medical aid in the Basis
column. The rate can then be specified as 1 (or 100%) in order to include the full medical aid contribution value as a fringe
benefit.
Taxable Values
Some fringe benefits may not be fully taxable and the tax % of each fringe benefit needs to be specified in the Tax % input
field. If no tax % is specified, the default value is 100% which means that it is assumed that the fringe benefit will be fully
taxable.
Example: Only 20% of company car fringe benefits may be taxable and a tax % of 20% therefore needs to be specified for
this particular fringe benefit. The tax % which is specified is therefore an inclusion percentage and not an actual taxation
%.
The salary deductions and company contributions lists contain a user input field for fringe benefit inclusion. If fringe benefit
values need to be included in the calculation of a particular salary deduction or company contribution, the "Full Value" or
"Taxable" options need to be selected in these user input fields. These values will only differ if a tax % has been specified
for the appropriate fringe benefit in the Fringe Benefits list (input field in column G).

Page 8 of 48
Instructions
require less than 5 fringe benefit codes, you can delete the rows that are not required. If you require more than 5 fringe
benefit codes, additional codes can be added to the list by inserting the required number of new rows above the "End of
list" entry and entering the required information into each user input field.
Departments
Employees can be linked to departments in order to calculate departmental payroll costs which can be used to allocate
payroll entries for accounting purposes. The department code is linked to individual employees in column C on the Emp
sheet and only the department codes which have been included in the Departments list on the Setup sheet will be
available for selection. The following information is required in the department list:
Code - enter a unique code for each department which will make it easy to identify the appropriate department and to
distinguish between different departments.
Description - enter a description for each department.
Cost Centre - enter the general ledger code which should be used for allocation of costs to departments.
Note: The template only includes 3 departments but you can add additional departments by inserting the required number
of rows above the "End of list" row and adding a department code, description and cost centre for each of the new
departments.
Note: A summary of payroll costs by department is included on the MonthDept sheet. All the calculations that are included
on this sheet are automated and the only user input which is required on this sheet is selecting the appropriate payroll cost
measurement at the top of the sheet.
Column & Row Matrix
The Column & Row Matrix at the bottom of the Setup sheet indicates whether the rows or columns on the other sheets in
this template are consistent with the number of items which have been added to the lists on the Setup sheet. If rows or
columns need to be added on any of the other sheets, the Status column in the matrix will be highlighted in red. If all the
cells in the Status column are highlighted in green, it means that there are no inconsistencies and no additional rows or
columns need to be added to the other sheets in the template.
Note: If you do not add additional items to the lists on the Setup sheet, all the cells in the Status column will automatically
contain green highlighting and you do not need to pay any further attention to the matrix. The matrix therefore only needs
to be used if you add additional list items.
Adding list items

None of the lists on the Setup sheet are limited to the default number of entries which means that you can add as many
additional items as required. When you add items to a list, you need to insert the required number of rows (one per
additional list item) above the "End of list" entry and complete the user input in all the columns that form part of the list for
all the new items.
If the total number of list items are more than the number of default items that are provided for, the matrix at the bottom of
the Setup sheet will indicate where on the other sheets in this template new rows or columns need to be inserted. The
inconsistency between list items and columns is indicated by red highlighting in the Status column of the Column & Row
Matrix.
The Sheet & Section text in column A of the matrix indicates which sheet and which section of the sheet requires additional
rows or columns to be inserted. The starting row or column indicates in which row or column the section starts and the
difference between the sheet count and the list count indicates how many new rows or columns need to be inserted.
You then need to go to the appropriate sheet and section and insert the required number of rows or columns in order to
resolve the inconsistency. Note that if there are row or column inconsistencies, the template calculations may be
inaccurate and it is therefore imperative that all of these errors are resolved!
Inserting new rows or columns

If any of the status cells in the matrix is highlighted in red, the start row or column text will indicate whether rows or
columns need to be inserted in order to resolve the error. If the text contains letters, columns need to be inserted and if the
text contains numbers, rows need to be inserted. The column or row number also indicates where on the appropriate sheet
the section starts.
If you need to insert columns, you need to go to the starting column of the appropriate section and select the first dark blue
cell in the column heading at the end of the section. The section starts at the indicated column which will have a dark blue
cell as the column heading followed by a number of light blue column headings which are then followed by a dark blue
column heading. You therefore need to select the first column heading cell with a dark blue column heading at the end of
the appropriate section and then insert the required number of columns.
After you have inserted the required number of columns, you may need to change the column heading numbering so that
the column heading names are consistent with the other columns in the section. This is not critical but may make it easier
to determine which columns are part of the same section.
You then need to copy & paste all the cells above the column headings of the new columns from one of the existing
columns. Always copy from the left - the section ends where you inserted the new columns and you therefore need to copy
the formulas from the left in order to ensure that the same formulas are applied to the new columns that you just inserted.
Once you have done so, the last step is to copy the formulas from the section below the column headings in order to add
calculations to the new columns. You should again copy from the left and you only need to copy & paste the formulas into
the first cell below the column headings. The formulas will automatically be extended for all the other rows that form part of
the new columns.
Page 9 of 48
Instructions
Note: If you need to add columns to a sheet and the column headings are yellow instead of light blue, you do not need to
copy the formulas below the column headings because the section of the sheet requires user input and there are therefore
no formulas in these columns. The user input columns that may need adjustment are the Deduction section on the Emp
sheet, the Fringe Benefit section on the Emp sheet and the Earnings section on the Payroll sheet. All the other column
sections contain formulas that need to be copied.
If you need to insert rows instead of columns, you only need to insert the new rows at the end of the appropriate section
and copy the formulas from the last row that forms part of that section (which will be above the new rows). You may then
also need to change some of the border formatting but there are no dark blue row headings that need to be taken into
account.
After making your row or column adjustments, you need to check whether the red highlighting in the Status column of the
matrix on the Setup sheet has been replaced by green highlighting. If so, you have applied the changes correctly. If the
Status cell is still highlighted in red, the error has not been resolved and you need to revisit the steps that you needed to
take. If you fail to resolve the error, contact us for assistance.
Deleting rows or columns

If you do not use some of the list items that are included in each of the lists on the Setup sheet, you can delete the
appropriate rows from the list in order to reduce the number of earnings, salary deductions, company contributions or
fringe benefits.
The number of columns which have been included on the Emp, Payroll and Summary sheets have been determined based
on the default number of list items that we have included on the Setup sheet. If you therefore remove some of the list
items, some of these columns can also be deleted.
Note: We recommend rather retaining unused columns instead of deleting them. If you delete the wrong columns it could
result in errors. Only therefore delete columns if you are absolutely sure that the columns are not being used in any
calculations.
Only columns that have light blue column headings and which have the text "Not Used" in the row directly above the
column heading can be deleted. No other columns should ever be deleted otherwise the template calculations may result
in errors! Unused columns can also only be deleted from the Emp, Payroll and Summary sheets - you should not delete
columns from any other sheet!
Employees
All employees need to be added to the Emp sheet by adding a unique employee number in column A and entering
employee data into all the user input columns on this sheet. The following columns require user input data:
Employee Number - enter a unique employee number for each individual employee. We recommend using employee
numbers which consist of a combination of letters and numbers.
Employee Name - enter the name of the employee. You can use full names or surname & initials. The name as entered in
this field will be included on the other sheets in the template including on the pay slip.
Dept - select the appropriate department. Only departments which have been added to the department list on the Setup
sheet will be available for selection.
Date Employed - enter the date on which the employee commenced employment.
1st Payment Date - enter the date of the first payroll run which the employee should be included in. If the employee is
added to a payroll run in any month which falls before the first day of the month in which this date falls, all payroll amounts
will be set to nil values. The number of pay periods is also determined based on this date and an incorrect date can
therefore lead to calculation inaccuracies. It is therefore imperative that the first payment dates of all employees are
recorded accurately.
Date Terminated - if the employee has left the employment of the company, enter the date of termination in this column.
The employee will only be able to receive payment on a payroll run date up to the end of the month in which this date falls.
If the employee is added to a pay run dated after the end of the appropriate month, all payment amounts will be set to nil
values.
Pay Period Override - select the "Yes" option if the employee pay periods need to be replaced by the business pay
periods. This setting only has an effect if an employee has joined the company during the current tax year. See below for
an example.
Job Title - enter the employee job title (included on pay slip).
ID Number - enter the employee identification or ID number (included on pay slip).
Income Tax Number - enter the employee income tax number (included on pay slip).
Residential Address - enter the residential address of the employee (included on pay slip).
Current Leave Days - enter the outstanding leave days of the employee for the current pay period.
IT Rebate Code - enter the appropriate income tax rebate code for the employee. Refer to the income tax rebate list on
the Setup sheet for the available rebate codes. It is important that the correct rebate codes are entered for each employee
otherwise their income tax calculations may not be accurate.
Income Tax Rate - select the appropriate income tax table code for the employee. There are two income tax tables on the
Setup sheet - select A for the first table and B for the second table. You can also enter a percentage in this field if the
income tax calculations for the employee need to be based on a fixed income tax percentage.
Medical Aid Members - enter the number of medical aid members. The medical tax credits are based on the number of
medical aid members and the rates that are specified in the Medical Tax Credits table on the Setup sheet.
Deduction Rates - this section includes 10 columns, one for each of the 10 default items that are included in the Salary
Deductions List on the Setup sheet. The rate field on the Setup sheet which is set up on a business level can be
overridden by entering a rate for a particular employee in the appropriate salary deduction column in this section of the
Emp sheet. The salary deduction code of each column is included above the column heading.
Fringe Benefit Values - this section includes 5 columns, one for each of the 5 default items that are included in the Fringe
Benefits List on the Setup sheet. The value of a fringe benefit is calculated by multiplying the rate on the Setup sheet by
the value which is entered in the appropriate fringe benefit column on the Emp sheet. The fringe benefit code of each
column is included above the column heading.
Recon Status - this is the only column on the sheet which contains a formula and is used in the display of net pay
differences on the Recon sheet. The formula will be copied automatically when you add new employee codes to the sheet
and the table which contains all employee data on this sheet is extended.
Note: All the columns on the Emp sheet have been included in an Excel table. This feature is extremely useful when
entering data in a table format because the table extends automatically when you enter data in the first blank row below
the table. New employees should therefore be added to the sheet by entering an employee code in the first blank cell in
column A.
Note: The rates & values in the Deduction and Fringe Benefit sections of the Emp sheet need to be customized before you
start including data on the Payroll sheet. Once the first pay period has been paid, you should not change any of the
existing rates included in these sections. If you do change any of the rates or values, it will also affect past pay periods
which would then create differences between the payroll calculations and the amounts paid for the elapsed months. If any
of these rates or values need to be amended during the tax year, you need to use the Override feature to affect the
required changes.
Pay Periods
Page 10 of 48
Instructions
When an employee joins the company during the tax year and is therefore only employed for part of the year, the
employee's pay periods are determined based on the date that the employee joined in order for the income tax
calculations to be accurate based on the assumption that the employee had been employed elsewhere before joining the
company.
You can override this default calculation by selecting the "Yes" option in the Pay Period Override column on this sheet.
The company pay periods are then used instead of the employee pay periods. This setting has no effect on employees
who are employed for the full tax year.
Example: If an employee joins the company in month 7 of the tax year, the employee pay period in month 7 will be 1
because it is the employee's first month of employment. This means that if the employee has a gross pay of 10,000 per
month, the salary deductions (including income tax) will be calculated based on an annual gross remuneration of 120,000
(10,000 / 1 x 12).
The effect of this default calculation is that for example income tax will be calculated & deducted from the employee's
salary based on annual earnings of 120,000 therefore assuming that the employee was employed elsewhere at a similar
remuneration level for the part of the tax year before joining the company. If this was indeed the case, the employee's
annual income tax deductions should be similar to what will be included on the employee's tax return at the end of the tax
year.
If the employee was not employed during the part of the tax year that elapsed before joining the company, the above
calculation method would result in an over deduction of income tax because the calculation is based on a full 12-month
employment period. If you want to override this default calculation in order to calculate salary deductions like income tax
based on only the part of the tax year that the employee was employed by the company, you simply need to select the
"Yes" option for the particular employee in the Pay Period Override column.
The income tax calculation will then be based on the company pay periods which in the above example will result in the
deductions being based on an annual gross remuneration of 60,000 by the end of the tax year. Under the default rule, the
employee would have had to pay a lot more income tax on a monthly basis and only have been able to claim the tax back
at the end of the tax year. With the override activated, the income tax deduction would be a lot less and would be accurate
by the end of the tax year with no need to claim any tax back.
Leave Balances
The leave balances that need to be recorded on the Emp sheet are for the current pay period only and the only purpose
for including the balances on this sheet is to include the balances on the employee pay slips. You therefore need to update
the balances on a monthly basis before pay slips are printed / sent to employees.
If you do not want to include leave balances on pay slips, you do not have to enter any leave balances on the Emp sheet.
The leave field on the pay slips will then not be displayed.
Note: If you use our Annual Leave template, you will be able to simply copy the appropriate leave balances from this
template and paste them into the column on the Emp sheet. It will therefore be very easy to include leave balances on your
pay slips so that employees are always aware of how many leave days they have available.
Deduction & Fringe Benefit Sections
The rates that are specified in the 10 columns which are included in the Deduction section effectively override the rates
that are specified in the Salary Deductions List on the Setup sheet. The salary deduction rate which is used on the Payroll
sheet for the specific employee is therefore included from the Emp sheet and if no rate has been included for the particular
salary deduction for the particular employee, the rate on the Setup sheet will be included instead. You therefore only need
to include a rate on the Emp sheet if you want to override the company rate on the Setup sheet for some of the
employees.
The values that are specified in the 5 columns that are included in the Fringe Benefit section do not function in the same
way as the deduction rates. These values do not override any values on the Setup sheet but rather form part of the fringe
benefit calculations. Fringe benefits are typically not applicable to all employees and it is therefore only required to enter
values in the appropriate fringe benefit column if the fringe benefit applies to the specific employee. If no value is entered
for an employee, no fringe benefit will be calculated.
The Deduction section includes 10 columns which is the default number of list items in the Salary Deductions List on the
Setup sheet and the Fringe Benefit section includes 5 columns which is the default number of list items in the Fringe
Benefits List on the Setup sheet. If you therefore add items to these lists on the Setup sheet, you also need to add
columns at the end of these sections on the Emp sheet.
The columns should be added by selecting the dark blue column heading (after the end of the section) and inserting the
required number of additional columns. You then also need to copy the formula above the column heading from one of the
other cells in the section in order to display the deduction or fringe benefit code above the column headings of the new
columns. You may also need to rename the column headings if the default names in the new column headings are not
consistent with the other column names in the section.
Note: As we stated earlier on in these instructions, the sequence of the items in the lists on the Setup sheet should not be
changed once you have added data to the Payroll sheet. If the sequence of the items in the Salary Deduction List or the
Fringe Benefit List is changed, the rates or values that have been added to the Emp sheet also needs to be changed to
ensure that the correct rates or values are included in the correct columns.
Payroll
All monthly payroll entries need to be added to the Payroll sheet. The sheet requires limited user input in the columns with
yellow column headings and contain automated calculations in the columns with light & dark blue column headings. You
therefore need to take care not to enter or copy values in the columns which contain formulas (with the light & dark blue
column headings).
Note: The area above the column headings also contain formulas which should not be edited, replaced or deleted
otherwise the template calculations will not be accurate.
Note: All the data on the Payroll sheet have been included in an Excel table. This feature is extremely useful when entering
data in a table format because the table extends automatically when you enter data in the first blank row below the table.
Payroll entries can therefore be added to the sheet by simply entering or copying data into the first blank row below the
table. The formulas in the calculated columns are then also extended automatically.
Page 11 of 48
Instructions
The most efficient technique of adding entries to the Payroll sheet is by copying the data from the user input columns for
the previous payroll period and pasting the data into the first blank row below the table. You can then simply change the
earnings values for the new period and add or delete rows for new or terminated employees.
The Payroll sheet contains the following user input columns which have yellow column headings:
Payment Run Date - enter the date of the payroll run.
Employee Number - select the appropriate employee number from the list box. All employee codes that have been added
to the Emp sheet will be available for selection.
Earnings Section - the earnings section includes the 10 default earning types which have been added to the Earnings List
on the Setup sheet. Enter the monthly earnings amount for each employee in the appropriate earnings columns. You can
also copy these amounts from the previous payroll period and simply edit the amounts by changing them to the amounts
that are applicable to the new pay period.
Note: The sequence of the items in the Earnings list on the Setup sheet should not be changed once you have added data
to the Payroll sheet. If the sequence of the items in the Earnings List is changed, the columns in which the earnings values
have been added on the Payroll sheet also needs to be changed to ensure that the correct earnings values are included in
the correct columns.
Note: If have added earnings items to the Earnings List on the Setup sheet, you also need to insert new columns for these
new earnings list items on the Payroll sheet. Select the column heading of the Gross Pay column and insert the required
number of columns. You may also need to edit the column heading text so that it is consistent with the other column
headings. You also need to copy the formulas above the column headings from one of the existing earnings columns.
These are the only user input columns on the Payroll sheet. All the other columns contain light or dark blue column
headings and these columns all contain formulas which automate all the payroll calculations. It is therefore imperative that
you do not replace these formulas with values or make any changes to the formulas.
The columns with formulas contain the following data or calculations:
Pay Slip Number - the first payslip number which has been specified on the Setup sheet is included in the first cell in this
column. All subsequent pay slip numbers will increase in increments of 1. The data on the Payroll sheet should therefore
never be sorted - if you change the sequence of entries on the sheet, the pay slip numbers will also change. If you do want
to sort data, you should change this column to a user input column by replacing all the formulas in the column with values
and then entering new pay slip numbers when you add new entries to the sheet.
Employee Name - the employee name is determined by the employee code which is selected in the previous column
based- on
Dept thethe employeeisinformation
department determined onbased
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on sheet.
the department code which has been linked to the employee on the Emp
sheet.
Status - the status of all employees which have not been terminated on or before then end of the pay month (based on the
payroll run date) will be "Active". If an employee has been terminated and included on the Payroll sheet for a payment date
after the month of termination, the status will be displayed as "Terminated" and all the calculated values for the employee
will be nil values.
Gross Pay - this is the total of all the values that have been entered in the earnings section.
Income Tax (PAYE) - this is the monthly income tax amount which is deducted from the appropriate employee's pay.
Income tax is calculated based on the employee's annual taxable income and the income tax rates that have been
specified on the Setup sheet. Each employee is linked to an income tax table and an income tax rebate code on the Emp
sheet.
Deduction Section 1 - this section includes all the salary deduction values of the salary deductions which have been
added to the Salary Deduction List on the Setup sheet. All of these amounts are calculated based on the rates that have
been defined on the Setup sheet or overridden on an individual employee level on the Emp sheet. Refer to the Setup
section of the instructions for guidance on how the salary deduction calculations are defined.
Total Deductions - this is the sum of all the salary deductions in Deduction Section 1.
Net Pay - this is the difference between the gross pay and the total salary deductions (including income tax).
Co-Contribution Section 1 - this section includes the monthly company contribution values for all the list items that have
been included in the Company Contributions List on the Setup sheet. All of these amounts are calculated based on the
rates that have been defined on the Setup sheet - refer to the Setup section of the instructions for guidance on how the
rates are defined.
Total Co Contributions - this is the sum of all the company contributions in Company Contribution Section 1.
Total Cost To Company - this is the sum of the gross pay and total company contribution amounts.
Deductions & Co-Contrib - this is the sum of the total salary deductions and total company contribution amounts.
Employee Pay Period - this is the employee pay period. The employee pay period will only differ from the business pay
period if the employee commenced employment during the current tax year. The employee pay period is used in most of
the payroll calculations on this sheet.
Business Pay Period - this is the business pay period which is based on the number of months which have elapsed since
the start of the tax year. The business pay period is only used in the quarterly & bi-annual earnings calculations and if the
pay period override of an employee has been activated on the Emp sheet.
Unique Pay Date - the unique dates in this column have been calculated by combining the payroll run date and the row
number of the entries in order to ensure that no two dates can be exactly the same (this only really has a purpose if more
than one payment for the same employee is added on the same date which is very unlikely).
1st Pay Period - this is the first pay period of the employee which is defined on the Emp sheet.
Last Payment Date - the is the last date on which a payment has been made to the employee.
Pay Period
PaySlip Override
Status - this- column
reflects will
"Yes" if the pay
contain period
a value of override
1 if the for
paythe employee
slip number has been selected
in column on the Emp
A is currently sheet.
selected on the
PaySlip
Medicalsheet.
Aid Members - this is the number of medical aid members which have been linked to the employee on the Emp
sheet.
MedTaxCredit Monthly - the monthly value of the medical tax credit which is deducted in the income tax calculation. This
medical tax credit is calculated by multiplying the medical aid members by the appropriate rate which is defined on the
Setup sheet.
MedTaxCredit Annual - the annual value of the medical tax credit which is deducted in the income tax calculation.
IT Rebate Code - this is the income tax rebate code which has been linked to the employee on the Emp sheet. The default
rebate code is "A".
IT Rebate Value - this is the income tax rebate value for the employee which is calculated based on the income tax rebate
code and the rates which are included on the Setup sheet.
IT Rate - this is the income tax rate table which has been linked to the employee on the Emp sheet. The default income tax
table is table A.
Fringe Benefit Monthly Section - the columns in this section (5 default columns) contain the fringe benefit calculations
which are based on the rates specified on the Setup sheet and the values on the Emp sheet. All of these calculations
represent monthly values before taxation. If you add more than 5 entries to the fringe benefit list, you need to insert the
appropriate number of new columns at the end of this section.
Fringe Benefit Month Total - this column contains the total of the monthly fringe benefit section.
Annual Gross Tax Income - this column contains a calculation of the annual gross taxable income before salary
deductions and fringe benefits are taken into account. This is the first column in a series of columns which are used to
calculate the monthly income tax deduction values and is based on the amounts in the Earnings section.
Page 12 of 48
Instructions
Fringe Benefit Annual Section - all the income tax calculations are based on annual equivalents and this section includes
the annual equivalents of the fringe benefits monthly section after taxation. These values are added to the annual gross
taxable income in the previous column. If you add more than 5 entries to the fringe benefit list, you need to insert the
appropriate number of new columns at the end of this section.
Annual Tax Deduct Section - this section contains columns (default of 10) for each salary deduction. The annual taxable
salary deduction amounts are calculated in these columns which is then deducted from the annual gross taxable income &
fringe benefit totals. If you add more than 10 entries to the Salary Deductions List on the Setup sheet, you need to insert
the appropriate number of columns at the end of this section.
Annual Taxable Income - this column contains a calculation of the annual taxable income which is used in the calculation
of the monthly income tax deductions. The annual taxable income is calculated by deducting the annual equivalents of the
salary deductions from the sum of the annual fringe benefits and the annual gross taxable income (which is based on the
amounts in the Earnings section).
Tax & Fringe Monthly EQV - this column represents the start of the calculation of income tax which is only applicable to
earnings paid on a monthly basis. The amounts in this column reflect the total of gross annual taxable income plus annual
fringe benefit equivalents. The reference to "monthly" in the column headings is because the calculations are only based
on earnings paid on a monthly basis (no quarterly, bi-annual or annual) but the amounts calculated in fact represent annual
equivalents.
Monthly EQV Deduct Section - this section contains columns (default of 10) for each salary deduction. Only earnings that
are paid on a monthly basis are included in the calculation of these salary deductions which is the difference between the
salary deduction calculations in this section and the previous salary deduction section which included all earnings in the
calculation. If you added more than 10 salary deduction items to the Salary Deductions List on the Setup sheet, you need
to also add the required number of columns at the end of this section.
Taxable Income Monthly EQV - this column contains the calculation of annual taxable income which is based on income
which is only based on earnings which are paid on a monthly basis. The calculation includes the tax & fringe benefit
equivalent and then deducts the amounts in the salary deduction section.
Taxable Income Non-Monthly - the total annual taxable income less the annual taxable income which is based only on
earnings that are paid on a monthly basis is calculated in this column. This column therefore reflects the annual taxable
income which is based on earnings that are not paid on a monthly basis (earnings paid on a quarterly, bi-annual or annual
basis).
Total Annual Taxation - this column reflects the total annual taxation based on all earnings and after taking rebates and
medical
Tax On tax creditsIncome
Monthly into account.
- this column reflects the total annual taxation based only on earnings which are paid on a
monthly basis
Tax On Non-Monthly Inc - this column reflects the total annual taxation based only on earnings which are not paid on a
monthly basis (quarterly, bi-annual or annual).
Earnings % Month - this column reflects the percentage of earnings which is paid on a monthly basis.
Earnings % Quarter - this column reflects the percentage of earnings which is paid on a quarterly basis.
Earnings % Bi-Annual - this column reflects the percentage of earnings which is paid on a bi-annual basis.
Earnings % Annual - this column reflects the percentage of earnings which is paid on an annual basis.
Earnings
Fringe Total Tax
Annual Amount
Total- -this
thecolumn
total of reflects the annual
all the fringe benefitequivalent
columns inof the
all earnings.
Fringe Benefit Annual Section is included in this
column.
Note: All of the columns with dark blue column headings on the Payroll sheet are essential for the template calculations
and should therefore not be deleted. If you do delete any of these columns, some of the template calculations may result in
errors and you would need to revert back to the downloaded version of the template.
Adding or deleting columns
When you add more than the default number of entries to the lists on the Setup sheet, it is essential that you also add the
required number of columns to the other sheets in this template. The Payroll sheet contains multiple sections for earnings,
salary deductions, company contributions and fringe benefits.
Note: We strongly suggest that you use the Column & Row Matrix which has been included at the bottom of the Setup
sheet when you have added more than the default list items to any of the lists on the Setup sheet. The matrix will indicate
into which sections of the Payroll sheet additional columns need to be inserted by highlighting the appropriate Status cells
in red and also contains the starting column or row numbers of each section.
Note: You may also need to insert new columns into multiple sections on the Payroll sheet. There is only one section
relating to Earnings and Company Contributions on the Payroll sheet but Fringe Benefits relate to two sections and Salary
Deductions relate to 3 sections (which means that new columns need to be inserted into 3 different column sections when
adding more than the default number of list items to the Setup sheet).
When you add new columns to the Payroll sheet, it is imperative that you also copy the formulas above & below the
column headings from one of the existing columns in the appropriate section otherwise the template calculations may not
be accurate.
Override
The Override sheet can be used to override any of the monthly calculated values for an employee. You can choose to
override a single value, values for a range of multiple months or all monthly calculations until the end of the tax year. The
override feature is available for income tax deductions, other salary deductions, company contributions, fringe benefits and
medical tax credits (medical aid member count).
Note: If you override only one monthly value, most of the formulas which are used in this template (on the Payroll sheet)
will automatically correct the override value in the subsequent month thereby reversing the effect of the override value.
This is because most calculations on the Payroll sheet are based on annual equivalents.
Note: All the data on the Override sheet have been included in an Excel table. This feature is extremely useful when
the table. Override entries can therefore be added to the sheet by simply entering or copying data into the first blank row
below the table. The formulas in the calculated columns are then also extended automatically.
If you enter multiple override values which affect the same monthly period, the entries will be added together. You can
extend the override entry for multiple periods by simply specifying an override end date. If the override value should be
applied to the remaining periods in the tax year, use an override end date of the last day of the tax year.
The following columns on the Override sheet require user input:

Override Date - enter the start date of the override entry. The override entry will replace the default calculation for the
specified item and employee on the Payroll sheet from the first calendar month into which this date falls. If you do not enter
an override end date in column I, the override will only be applied to a single monthly period.
Page 13 of 48
Instructions
Employee Number - select the employee number of the employee for which the override needs to be applied. If you do
not select a valid employee number, the override entry will have no effect. Only employee codes which have been added
to the Emp
Income Taxsheet
Code will-be available
select "TAX"forfrom
selection.
the list box if the override entry should be applied to the income tax salary
deduction. If this item is selected, the calculated salary deduction value for income tax will be replaced by the override
value in column H.
Medical Tax Credit Code - select "MED" from the list box if the override entry should be applied to the medical aid
members which have been recorded on the Emp sheet. The calculation of medical tax credits (which are taken into
account when calculating the monthly income tax deductions) consists of the employee's medical aid members which is
multiplied by the medical tax credit rates on the Setup sheet. The medical override is therefore usually recorded when the
number of medical aid members changes during the tax year.
Deduction Code - select the appropriate salary deduction to override. All the salary deductions which have been added to
the Salary Deductions List on the Setup sheet will be available for selection. The calculated salary deduction value for the
selected employee on the Payroll sheet will be replaced by the override value in column H.
Co-Contrib Code - select the appropriate company contribution to override. All the contributions which have been added
to the Company Contributions List on the Setup sheet will be available for selection. The company contribution value for
the selected employee on the Payroll sheet will be replaced by the override value in column H.
Fringe Benefit Code - select the appropriate fringe benefit to override. All the fringe benefits which have been added to
the Fringe Benefits List on the Setup sheet will be available for selection. The fringe benefit value for the selected
employee on the Payroll sheet will be replaced by the override value in column H.
Override Value - enter the override value. This value will replace the appropriate calculated value for the selected
employee in the month which the override date relates to.
Override End Date - if you want the override to be applied to multiple periods, you need to specify an override end date. If
this column is left blank, the override will only be effected for the month in which the override date in column A falls into. If
you want to affect the override value in multiple months, enter the month end date of the last month that you want the
override to be applied to in this column. If you want the override to be applied until the end of the tax year, enter the tax
year end date in this column.
Note: If you select more than one code in columns C to G, the override value will be applied to all of the codes that you
have selected in these columns.
Pay Slips
The employee pay slip that is included on the PaySlip sheet is automatically populated based on the user input &
calculations on the Emp and Payroll sheets. The only user input that is required on the PaySlip sheet is to select the pay
slip number in cell G3. The pay slip numbers are assigned in column A on the Payroll sheet and all pay slip numbers that
are included on this sheet will be available for selection.
The business details at the top of the sheet are populated based on the user input on the Setup sheet and the information
in the Employee Details section is populated based on the user input on the Emp sheet. The earnings & salary deductions
values are populated based on the calculations on the Payroll sheet and displayed on a monthly and year-to-date basis.
Note: Only earnings & deductions codes which have year-to-date totals for the selected employee will be included on the
pay slip. If an earning or deduction is therefore not applicable to the particular employee, such an earning or deduction will
not be included on the pay slip.
The net pay is calculated as the difference between the total earnings and total salary deductions. The month-to-date
(MTD) and year-to-date (YTD) company contribution and fringe benefits totals are included based on the calculations on
the Payroll sheet. Company contributions are reflected as a total for all company contributions but fringe benefits are
included individually. The value of the fringe benefits are the values before taxation.
If medical tax credits are applicable to the particular employee, the total medical tax credits which have been included in
the income tax deduction calculations will be displayed. If no medical tax credits have been applied, the item will not be
included on the pay slip.
Similarly, if leave balances have been recorded on the Emp sheet, the leave balances will be included on the pay slip but if
no leave balances have been recorded, the item will not be included on the pay slip.
Note: The PaySlip sheet includes only one individual pay slip. You therefore need to select individual pay slip numbers at
the top of the sheet in order to view or print a pay slip.
Monthly Payroll Summary

A monthly summary of payroll calculation totals is included on the Summary sheet. All the calculations on this sheet are
automated and based on the detailed calculations on the Payroll sheet. No user input is therefore required on the
Summary sheet.
Note: The reporting periods on the Summary sheet are based on the tax period and tax year settings which are specified
on the Setup sheet. When you roll the template forward for a new tax year, you therefore need to change the tax year
setting on the Setup sheet in order to view the calculations for the new tax year.
The sheet can also be filtered based on an employee number in order to reflect totals for a specific employee or by
department in order to reflect totals per department. These filters can be applied by selecting the appropriate employee
code or department code from cells D2 or E2. The content of the filter selection cell can then simply be cleared (select and
press the Delete key on the keyboard) in order to reflect the total for all employees.
The Summary sheet contains an earnings section, a salary deductions section and a company contributions section which
each comprise multiple columns. The earnings & salary deductions sections contain 10 columns and the company
contributions section 5 columns. The number of columns are equal to the number of default list items which are included in
the lists on the Setup sheet.
Note: If you therefore add more list items to the appropriate list than what has been provided for in the default template
design, you need to manually insert the required number of additional columns after the end of the appropriate section,
copy the formulas above the column headings from one of the existing columns in the section and copy the formulas in the
first row below the column heading from one of the existing columns in the section.
The fringe benefit totals before & after taxation are also included on the Summary sheet. These columns contain totals of
all individual fringe benefits and you therefore do not need to make any changes to the Summary sheet as a result of
changes to the Fringe Benefits List on the Setup sheet.
Page 14 of 48
Instructions
The purpose of the last three columns on the Summary sheet is to sum salary deductions & company contributions which
need to be paid to the same supplier. In order to calculate these totals, the appropriate salary deduction and company
contribution needs to be created with the same code which is then entered in the cell with the yellow cell background
above the column heading. The formulas in these columns will then add the salary deduction and company contribution
with the specified code together in order to calculate the consolidated monthly total.
Monthly Employee Data
A monthly analysis of payroll data per employee has been included on the MonthEmp sheet. Aside from selecting the
appropriate measurement on which the calculations on this sheet need to be based, the sheet requires no user input. The
sheet provides for 50 employees but can be extended to an unlimited number of employees by simply copying the
formulas from the last row into the required number of additional rows.
Note: The sequence of the employee codes on the MonthEmp sheet is based on the sequence of the employee codes that
have been added to the Emp sheet and the monthly periods that are included on the sheet are determined based on the
tax period and tax year settings on the Setup sheet.
The following measurements are available for selection:

Gross Pay - the total of all the columns in the earnings section.
Income Tax - the total income tax deduction.
Total Deductions - the total of all salary deductions including income tax.
Net Pay - gross pay less total deductions.
Total Co-Contributions - the total of all the columns in the company contributions section.
Deductions & Co-Contrib - total deductions plus total company contributions.
Cost To Company - gross pay plus total company contributions.
Note: If no measurement is selected, the "Net Pay" measurement is used.
Monthly Payroll Data By Department
A monthly analysis of payroll data by department has been included on the MonthDept sheet. Aside from selecting the
appropriate measurement on which the calculations on this sheet need to be based, the sheet requires no user input. The
sheet provides for 15 departments but can be extended to an unlimited number of departments by simply copying the
formulas from the last row into the required number of additional rows.
Note: The sequence of the department codes on the MonthDept sheet is based on the sequence of the department codes
that have been added to the Setup sheet in the Departments section and the monthly periods that are included on the
sheet are determined based on the tax period and tax year settings on the Setup sheet.
The following measurements are available for selection:

Gross Pay - the total of all the columns in the earnings section.
Income Tax - the total income tax deduction.
Total Deductions - the total of all salary deductions including income tax.
Net Pay - gross pay less total deductions.
Total Co-Contributions - the total of all the columns in the company contributions section.
Deductions & Co-Contrib - total deductions plus total company contributions.
Cost To Company - gross pay plus total company contributions.
Note: If no measurement is selected, the "Cost to Company" measurement is used.
Payroll Reconciliation
The Recon sheet includes a reconciliation between the monthly payroll amounts and the total of all payments or general
ledger journals which need to be added to the Payment sheet. All of the calculations on the Recon sheet are automated
and you only need to select the basis and month at the top of the sheet to update the calculations.
The calculations in the Payroll section are based on the calculations on the Payroll sheet and the calculations in the
Payment section are based on the data captured on the Payment sheet. If the totals at the top of the sheet differ
substantially, it means that the payments that have been made differ from the payroll calculations. This could point to an
error with the payments for the period or to a rate or value which has been amended since the payments for the affected
period have been made.
Note: Payment amounts will usually include only two decimals while some of the payroll calculations may include more
than two decimals. Rounding differences of a few cents can therefore be expected in the reconciliations and can safely be
ignored.
The totals at the top of the sheet consist of two line items - the amounts paid to employees and the amounts paid as a
result of salary deductions and company contributions. When employees are paid, it is the net pay after all salary
deductions which is paid to the employee. The net pay of each employee for each monthly period can be displayed on the
MonthEmp sheet by selecting the Net Pay Measurement.
If there are differences between the net pay calculation on the MonthEmp sheet and the net pay which has been paid to
individual employees for the selected monthly period, the first 15 net pay differences will be listed in the section of the
recon below the totals.
The next section of the Recon sheet contains a complete list of salary deductions and displays the salary deduction code,
description, total payroll amount for the month, total payment amount for the month and the difference. The amounts that
are calculated in this section should agree to the amounts that have been paid and included on the Payment sheet. All
differences should therefore be investigated and resolved.
If a salary deduction and company contribution are paid to the same supplier, the list items should be given the same code
in the lists on the Setup sheet. The calculations in the salary deduction section on the Recon sheet will then add the
company contribution to the salary deduction total and include the combined total in the salary deduction section so that it
can more easily be matched to the total which has been paid to the supplier. The description of the company contribution
in the next section will also then indicate that the company contribution has been included in the salary deduction section.
Page 15 of 48
Instructions
The fact that related salary deductions & company contributions are added together on the Recon sheet makes the totals
that are calculated on this sheet suitable to be used as a calculation of payments to the appropriate suppliers which needs
to be recorded on the Payment sheet. You can therefore use the amounts in the Payroll calculations columns as a list of
payments that need to be made to suppliers as a result of salary deductions & company contributions. You can also use
the totals on the Summary sheet for this purpose (use the last three columns on the sheet to add salary deductions &
company contributions together).
Note: Some payroll calculations totals may not require a payment to be made but require a general ledger entry instead.
These totals also need to be recorded on the Payment sheet and simply indicated as journal entries instead of payments
otherwise the journal entries will be reflected as reconciliation differences on the Recon sheet.
Note: If you add more salary deductions or company contributions to the lists on the Setup sheet than what is provided for
on the Recon sheet (14 items for salary deductions and 5 items for company contributions), you need to add the
appropriate number of items as new rows to the appropriate section of the Recon sheet. Simply insert the required number
of new rows at the bottom of the appropriate section and copy the formulas from one of the existing rows in the section.
The calculations on the Recon sheet can be displayed on a monthly or year-to-date basis by simply selecting the
appropriate basis from the list box in cell C2 at the top of the sheet. The periods which are available for selection from the
Month list box in cell D2 are based on the tax period and tax year that are specified on the Setup sheet.
As we've pointed out in this section of the instructions, the total monthly payroll payment values can be distinguished into
two broad categories - the net pay that needs to be paid to each employee (as per the MonthEmp sheet) and the salary
deductions & company contributions which need to be paid to third parties (or allocated as journal entries in some cases)
and are calculated on the Recon or Summary sheets.
We've also previously mentioned that if you inadvertently change rates on the Setup or Emp sheets, it may affect past
periods and therefore result in differences between the Payroll calculations and the Payment calculations on the Recon
sheet. We therefore strongly recommend using the functionality which is provided for in the template to reconcile payroll
calculations and payments otherwise it may be difficult to find the reasons for differences between the template
calculations and actual payroll payments.
We also strongly recommend printing & filing at least the Summary, MonthEmp, MonthDept and Recon sheets after
calculating your monthly payroll payment amounts. This will ensure that you have hard copies of the payroll calculations to
refer back to if any subsequent reconciliation differences occur.
Payroll Payments
All monthly payroll payments can be recorded on the Payment sheet in order to make it easy to reconcile the paid amounts
to the payroll calculations in this template. The Payment sheet contains the following user input columns:
Payroll Run Date - enter the date of the payroll run. This date should be the same as the dates that are entered in column
B on the Payroll sheet in order to ensure that the payroll calculation and payment dates are the same. Some salary
deductions and/or company contributions may only need to be paid after the appropriate month end and if the actual
payment dates are therefore used, the dates for the purpose of the Recon sheet may not match.
Reference - enter a reference for the payment. For payments to employees, the employee code should be used. For
payments of salary deductions or company contributions, the appropriate salary deduction or company contribution code
needs to be used. If incorrect references are entered, the payroll calculations and actual payments (on the Recon sheet)
will not reconcile.
Paid To - enter the name of the employee or the name of the third-party supplier who has been paid.
Description - enter a description of the payment.
Payment Amount - enter the payment amount.
Payment Type - this column contains a formula which displays "EMP" if the payment can be matched to an employee or
alternatively "DC" which in effect means that the payment cannot be matched to an employee and probably relates to a
third-party payment.
Note: All the data on the Payment sheet has been included in an Excel table. This feature is extremely useful when
the table. Payment entries can therefore be added to the sheet by simply entering or copying data into the first blank row
below the table.
Payment totals for the monthly payments which need to be made to individual employees can be also be copied & pasted
from the MonthEmp sheet after selecting the Net Pay measurement at the top of the sheet. Payment amounts for third
parties based on salary deductions or company contributions can be copied & pasted from either the Summary or Recon
sheets.
Roll Forward for Subsequent Tax Periods

This template has been designed to incorporate a single tax year. Once you reach the end of the tax year, you can roll the
template forward for the next tax year by saving a new copy of the template, changing the tax year entry on the Setup
sheet and removing the user input data relating to the previous year which has been included on the Payroll, Override &
Payment sheets.
Note: You also probably need to update some if not all of the tables & lists on the Setup sheet and the data on the Emp
sheet. If any of these rates or values are not correctly updated, the template calculations may not be accurate!
Help & Customization
If you experience any difficulty while using this template and you are not able to find the appropriate guidance in these
instructions, please e-mail us at [email protected] for assistance. This template has been designed with flexibility
in mind to ensure that it can be used in most business environments. If however you need an Excel based template that is
customized specifically for your business requirements, please e-mail our Support function and provide a brief explanation
of your requirements.
© Copyright
This template remains the intellectual property of www.excel-skills.com and is protected by international copyright laws.
Any publication or distribution of this template outside the scope of the permitted use of the template is expressly
prohibited. In terms of the permitted use of this template, only the distribution of the template to persons within the same
organisation as the registered user or persons outside the organisation who can reasonably be expected to require access
to the template as a direct result of the use of the template by the registered user is allowed. Subsequent distribution of the
template by parties outside of the organisation is however expressly prohibited and represents an infringement of
international copyright laws.
Page 16 of 48
Example (Pty) Limited
Setup
© www.excel-skills.com
Business Name Example (Pty) Limited
Business Address Building Name, Street Address, Suburb, City, Code On this sheet:
Business Reg Number 2017 000000 00 All the business & payroll settings for the template needs to be
Contact Tel Number +27 21 999 9999 included on this sheet. Enter your business details, select your year-end
Contact E-mail [email protected] month, select the appropriate year and enter the first pay slip number
that needs to be used. Only the cells with yellow cell backgrounds are
Tax Period End February input cells.
Current Prior Temp Start
Tax Year 2023 2/28/2023 2/28/2022 3/1/2022
Pay Slip Start Number 2023001
Income Tax Rates - Table A
Equivalent Effective
Income Tax Brackets Tax Bracket Value Tax Rate
Value Rate Income tax amounts are automatically calculated based on the two income tax tables and the
From 0 to 226,000 226,000 18% 40,680 18.0% income tax rebates which are included in the list below the tables. If you only need to use one table,
From 226,001 to 353,100 353,100 26% 73,726 20.9% the tax rates in the second table can be set to nil. Each employee on the Emp sheet is linked to the
From 353,101 to 488,700 488,700 31% 115,762 23.7% appropriate income tax table and rebate code. Income tax rates usually change on an annual basis
From 488,701 to 641,400 641,400 36% 170,734 26.6% and need to be updated after saving a new copy of the template for the next tax year.
From 641,401 to 817,600 817,600 39% 239,452 29.3%
From 817,601 to 1,731,600 1,731,600 41% 614,192 35.5%
From 1,731,601 and above 45%
Income Tax Rates - Table B
Equivalent Effective
Income Tax Brackets Tax Bracket Value Tax Rate
Value Rate
From 0 to 200,000 200,000 0% 0 0.0%
From 200,001 to 300,000 300,000 0% 0 0.0%
From 300,001 to 400,000 400,000 0% 0 0.0%
From 400,001 to 550,000 550,000 0% 0 0.0%
From 550,001 to 700,000 700,000 0% 0 0.0%
From 700,001 to 1,000,000 1,000,000 0% 0 0.0%
From 1,000,001 and above 0%
Income Tax Rebates

Code Description Value Total
A Primary Rebate 16,425.00 16,425.00
B Secondary 9,000.00 25,425.00
C Tertiary 2,997.00 28,422.00
D None - -
End of list
Medical Tax Credits

No Per Member Monthly Value
0 0 0
Medical tax credit rates need to be entered in this table. If medical
1 347 347
tax credits are not applicable in your country, simply enter nil
2 347 694
values in column B.
3 234 928
4 234 1,162
5 234 1,396
6 234 1,630
7 234 1,864
8 234 2,098
9 234 2,332
10 234 2,566
End of list
Earnings List
Code Description 10 Short Name Taxable % Basis
A Basic Salary Basic Monthly
B Commission Comm Monthly Each type of earning applicable to your business needs to be added to this list. Enter an
earnings code, description, short name, the taxable % and specify whether the earning type is
C Annual Leave Leave Annual
applied on a monthly, quarterly, bi-annual or annual basis. The default list includes 10 earning
D Travel Allowance - Fixed Trav - Fixed 20.0% Monthly
types but you can add, edit or remove items based on your requirements. Monthly earning
E Travel Allowance - Reimbursive Trav - Re 0.0% Monthly
values for each employee needs to be entered on the Payroll sheet.
F Bonus - Annual Bonus - Annual Annual
G Bonus - Quarterly Bonus - QTR Quarterly
H Loan / Advance Loan 0.0% Monthly
I Not Used E09 Monthly
J Not Used E10 Monthly
End of list
Salary Deductions List

Code Description 10 Rate Basis Fringe Inclusion Earn Inclusion Earn Exclusion Earnings Max Tax % Annual Tax Limit
UIF Unemployment Insurance 0.01 Gross Taxable Taxable B 212,544 0.0%
PENS Pension Fund 0.00 Gross None Taxable EH 100.0% 350,000
M-AID Medical Aid 0.00 Fixed None Full Value 0.0%
LAPTOP Laptop 0.00 Fixed None Full Value 0.0%
Loan Loan / Advance 0.00 Fixed None Full Value 0.0%
Each type of salary deduction which is applicable to your business needs to be added to this list. Enter the
D06 Not Used 0.00 Gross None Full Value 0.0%
code, description, rate, basis, fringe benefit inclusion basis, earnings inclusion basis, earning exclusion codes,
earning maximum value, taxable % and an annual tax limit. The default list includes 10 deductions but you
can add, edit or remove items based on your requirements. Deductions can be based on gross income (with
earning codes in column I excluded), a fixed value or linked to an earnings code. The rates specified in this
D10 Not Used 0.00 Gross None
table are appliedFull Value
to all 0.0%
employees but can be replaced by the employee specific rates which are specified on the
End of list Emp sheet. All monthly deduction amounts on the Payroll sheet are automatically calculated.
Page 17 of 48
Each type of salary deduction which is applicable to your business needs to be added to this list. Enter the
code, description, rate, basis, fringe benefit inclusion basis, earnings inclusion basis, earning exclusion codes,
earning maximum value, taxable % and an annual tax limit. The default list includes 10 deductions but you
can add, edit or remove items based on your requirements. Deductions can be based on gross income (with
earning codes in column I excluded), a fixed value or linked to an earnings code. The rates specified in this
Example (Pty) Limited table are applied to all employees but can be replaced by the employee specific rates which are specified on the
Setup Emp sheet. All monthly deduction amounts on the Payroll sheet are automatically calculated.
Company Contributions List
Code Description 5 Rate Basis Fringe Inclusion Earn Inclusion Earn Exclusion Earnings Max
UIF Unemployment Insurance 1.00 UIF Taxable Taxable
Each type of company contribution which is applicable to your business needs
SDL Skills Development 0.01 Gross Taxable Taxable
list. Enter a code, description, rate, basis, fringe benefit inclusion basis, earn
M-AID Medical Aid 0.50 M-AID None None
and an earnings maximum value. Company contributions can be based on g
C04 Not Used 0.00 Gross None None
values or can be linked to a particular salary deduction code. The default list i
C05 Not Used 0.00 Gross None None contributions but you can add, edit or remove items based on your req
End of list monthly company contributions on the Payroll sheet are automatically calcula
Fringe Benefits List

Code Description 5 Rate Basis Tax %
C-CAR Company Car 0.035 Value 20.0%
Each type of fringe benefit which is applicable to your business needs to be added to this list. Enter
M-AID Medical Aid 1.000 M-AID
a code, description, rate, basis and a tax %. Fringe benefits can be based on a company contribution
F03 Not Used 0.000 Value
code or a specific value which needs to be specified on the Emp sheet for each employee. The default
F04 Not Used 0.000 Value
list includes 5 fringe benefits but you can add, edit or remove items based on your requirements. All
F05 Not Used 0.000 Value the monthly fringe benefit values on the Payroll sheet are automatically calculated.
End of list
Departments
Code Description 3 Cost Centre
M Management IS-330 Add all your department codes to this list. The list makes provision for a code,
S Sales IS-340 description and cost centre. The default list includes 3 items but you can add, edit or
A Admin IS-350 remove items based on your requirements. All the departments which are included here
End of list are automatically included on the MonthDept sheet.
Column & Row Matrix

Sheet & Section Start Row / Col Sheet Count List Count Status
Emp Sheet - Deductions Section P 10 10 0
Emp Sheet - Fringe Benefits Section Z 6 5 0
Payroll Sheet - Earnings Section G 10 10 0
Payroll Sheet - Deduct Section S 10 10 0
Payroll Sheet - Annual Tax Deduct Section BL 10 10 0
Payroll Sheet - Monthly EQV Deduct Section BX 10 10 0
Payroll Sheet - Co-Contrib Section AE 5 5 0
Payroll Sheet - Fringe Benefit Monthly Section AZ
This column6
& row matrix5 manages the addition 0
of earnings, deductions, company contributions, fringe benefits, employees and
departments. For example, if you add more than 10 salary deductions to the list on this sheet, you will manually need to include
Payroll Sheet - Fringe Benefit Annual Section BG 5 5 0
additional columns on some of the other sheets in this template. If you do not complete this step, some of the template calculations
Payslip - Earnings Section 17 10 3 0
may become inaccurate. This matrix has therefore been designed to show users if there are any rows or columns that they need to
Payslip - Deductions Section 29 10 4 0
add to the template. If there are, the appropriate status cell will be highlighted in red. It is therefore important that users ensure
Payslip - Fringe Benefits Section 47
that all of5the status cells are
1 0
always green. Note that you only need to refer to this matrix if you increase the number of entries in
Summary - Earnings Section B any of the10lists on this sheet10or if you have deleted
0 some of the default columns on the other sheets.
Summary - Deduct Section N 10 10 0
Summary - Co-Contrib Section Z 5 5 0
MonthEmp - Employees 6 50 15 0
MonthDept - Departments 6 15 3 0
Recon - Deductions 27 15 10 0
Recon - Company Contributions 44 5 5 0
Page 18 of 48
bution which is applicable to your business needs to be added to this
, rate, basis, fringe benefit inclusion basis, earning exclusion basis
alue. Company contributions can be based on gross salaries, fixed
articular salary deduction code. The default list includes 5 company
dd, edit or remove items based on your requirements. All the
ns on the Payroll sheet are automatically calculated.
to this list. Enter

pany contribution
loyee. The default
requirements. All
Page 19 of 48
Employee Setup
© www.excel-skills.com UIF
Employee Date 1st Payment Date Pay Period Income Tax Current Leave IT Rebate Income Tax Medical Aid Deduction 1
Number Employee Name Dept Employed Date Terminated Override Job Title ID Number Number Residential Address Days Code Rate Members Rate
EXS001 Taylor AE M 3/1/2011 3/25/2011 CEO 111111 1111 001 000 000 001 Building Name, Street Address, Suburb, City, Code 9.00 A A 5.00
EXS002 Smith F M 3/1/2011 3/25/2011 CFO 111111 1111 002 000 000 002 Building Name, Street Address, Suburb, City, Code 6.00 A A 2.00
EXS003 Wilson PG S 3/1/2011 3/25/2011 Sales Representative 111111 1111 003 000 000 003 Building Name, Street Address, Suburb, City, Code 1.00 A A 1.00
EXS004 Osborne S S 3/1/2012 3/25/2012 Sales Representative 111111 1111 004 000 000 004 Building Name, Street Address, Suburb, City, Code 7.00 A A 1.00
EXS005 Miller R S 8/1/2012 8/25/2012 12/31/2022 Sales Representative 111111 1111 005 000 000 005 Building Name, Street Address, Suburb, City, Code 0.00 A A 1.00
EXS006 Andrews MS S 8/1/2012 8/25/2012 Sales Representative 111111 1111 006 000 000 006 Building Name, Street Address, Suburb, City, Code 5.00 A A 1.00
EXS007 Phillips KE A 3/1/2013 3/25/2013 5/31/2022 Accountant 111111 1111 007 000 000 007 Building Name, Street Address, Suburb, City, Code 0.00 A A 0.00
EXS008 Matthews B A 3/1/2013 3/25/2013 Admin Assistant 111111 1111 008 000 000 008 Building Name, Street Address, Suburb, City, Code 4.00 A A 0.00
EXS009 Brown JT A 4/1/2014 4/25/2014 Admin Assistant 111111 1111 009 000 000 009 Building Name, Street Address, Suburb, City, Code 5.00 A A 0.00
EXS010 Lewis I A 9/1/2015 9/25/2015 Admin Assistant 111111 1111 010 000 000 010 Building Name, Street Address, Suburb, City, Code 8.00 A A 0.00
On this sheet:
EXS011 Newport GD A 3/1/2016 3/25/2016 Admin Assistant 111111 1111 011 000 000 011 Building Name, Street Address, Suburb, City, Code 4.00 A A 0.00
Add a unique employee code for each employee and enter data into all th
EXS012 Williams VS A 1/1/2017 1/25/2017 Admin Assistant 111111 1111 012 000 000 012 Building Name, Street Address, Suburb, City, Code 6.00 A A 0.00
employee needs to be linked to an income tax table and income tax r
EXS013 East WD A 9/15/2017 9/25/2017 Admin Assistant 111111 1111 013 000 000 013 Building Name, Street Address, Suburb, City, Code 7.00 A A 0.00
calculations. The number of medical aid members is used in the autom
EXS014 Ross Q A 6/1/2022 6/25/2022 Accountant 111111 1111 014 000 000 014 Building Name, Street Address, Suburb, City, Code 5.25 A A 0.00
columns on this sheet can be used to override the rates on the Setup shee
EXS015 Graham L S 1/1/2023 1/25/2023 Sales Representative 111111 1111 015 000 000 015 Building Name, Street Address, Suburb, City, Code 2.50 A
used A
in the automated 1.00benefit calculations. There is no limit on the n
fringe
the template has been designed for businesses with 50 or less monthly paid
the calculation speed of the template could slow down considerably if more
Page 20 of 48
Employee Setup
© www.excel-skills.com PENS M-AID LAPTOP Loan D06 D07 D08 D09 D10
Employee Deduction 2 Deduction 3 Deduction 4 Deduction 5 Deduction 6 Deduction 7 Deduction 8 Deduction 9 Deduction 10
Number Employee Name Rate Rate Rate Rate Rate Rate Rate Rate Rate
EXS001 Taylor AE 18.00% 2,020.00
EXS002 Smith F 20.00% 1,290.00
EXS003 Wilson PG 27.50% 665.00 300.00
EXS004 Osborne S 665.00 300.00
EXS005 Miller R 665.00 300.00
EXS006 Andrews MS 665.00 300.00
EXS007 Phillips KE
EXS008 Matthews B
EXS009 Brown JT
EXS010 Lewis I
On this sheet:
EXS011 Newport GD
Add a unique employee code for each employee and enter data into all the employee information columns (columns B to K). Each
EXS012 Williams VS
employee needs to be linked to an income tax table and income tax rebate code which is used in the automated income tax
EXS013 East WD
calculations. The number of medical aid members is used in the automated medical tax credit calculations. The deduction rate
EXS014 Ross Q
columns on this sheet can be used to override the rates on the Setup sheet for a particular employee. The fringe benefit values are
usedEXS015 Graham fringe
in the automated L 700.00
benefit calculations. There is no limit on the number250.00
of employees that can be added to the template but
the template has been designed for businesses with 50 or less monthly paid employees and due to the complexity of the calculations,
the calculation speed of the template could slow down considerably if more than 50 employees are added.
Page 21 of 48
Employee Setup
© www.excel-skills.com C-CAR M-AID F03 F04 F05
Employee FringeBenefit FringeBenefit FringeBenefit FringeBenefit FringeBenefit Recon
Number Employee Name 1 Value 2 Value 3 Value 4 Value 5 Value Status
EXS001 Taylor AE 0
EXS002 Smith F 0
EXS003 Wilson PG 350,000.00 0
EXS004 Osborne S 340,000.00 0
EXS005 Miller R 355,000.00 0
EXS006 Andrews MS 0
EXS007 Phillips KE 0
EXS008 Matthews B 0
EXS009 Brown JT 0
EXS010 Lewis I 0
EXS011 Newport GD 0
EXS012 Williams VS 0
EXS013 East WD 0
EXS014 Ross Q 0
EXS015 Graham L 0
Page 22 of 48
Payroll Payments A B C D E F G H I J
© www.excel-skills.com 100.0% 100.0% 100.0% 20.0% 0.0% 100.0% 100.0% 0.0% 100.0% 100.0%
Monthly Monthly Annual Monthly Monthly Annual Quarterly Monthly Monthly Monthly
Basic Comm Leave Trav - Fixed Trav - Re Bonus - Annual Bonus - QTR Loan E09 E10 Total
Pay Slip Payment Run Employee
Number Date Number Employee Name Dept Status Earnings1 Earnings2 Earnings3 Earnings4 Earnings5 Earnings6 Earnings7 Earnings8 Earnings9 Earnings10 Gross Pay
2023001 3/25/2022 EXS001 Taylor AE M Active 150,000.00 15,000.00 165,000.00
2023002 3/25/2022 EXS002 Smith F M Active 120,000.00 12,000.00 132,000.00
2023003 3/25/2022 EXS003 Wilson PG S Active 15,000.00 35,000.00 50,000.00
2023004 3/25/2022 EXS004 Osborne S S Active 15,000.00 29,500.00 44,500.00
2023005 3/25/2022 EXS005 Miller R S Active 10,000.00 31,320.00 41,320.00
2023006 3/25/2022 EXS006 Andrews MS S Active 10,000.00 22,400.00 15,200.00 47,600.00
2023007 3/25/2022 EXS007 Phillips KE A Active 25,000.00 25,000.00
2023008 3/25/2022 EXS008 Matthews B A Active 9,000.00 On this sheet: 9,000.00
2023009 3/25/2022 EXS009 Brown JT Add
A the earnings for all active9,000.00
Active employees to this sheet on a monthly basis. Only the columns with yellow column headings 9,000.00
2023010 3/25/2022 EXS010 Lewis I require
A user input
Active - all the columns
9,000.00with light or dark blue column headings contain formulas which are automatically 9,000.00
2023011 3/25/2022 EXS011 Newport GD copied
A when you add
Active new rows to the table on this sheet. Only the payment date, employee code and earnings values
5,000.00 5,000.00
2023012 3/25/2022 EXS012 Williams VS therefore
A needs to be entered 5,000.00
Active - all the other amounts are automatically calculated based on the data on the Setup, Emp 5,000.00
2023013 3/25/2022 EXS013 East WD and
A OverrideActive
sheets. 5,000.00 5,000.00
2023020 4/24/2022 EXS007 Phillips KE A Active 25,000.00 25,000.00
2023021 4/24/2022 EXS008 Matthews B A Active 9,000.00 9,000.00
2023022 4/24/2022 EXS009 Brown JT A Active 9,000.00 9,000.00
2023023 4/24/2022 EXS010 Lewis I A Active 9,000.00 9,000.00
2023024 4/24/2022 EXS011 Newport GD A Active 5,000.00 5,000.00
2023025 4/24/2022 EXS012 Williams VS A Active 5,000.00 5,000.00
2023026 4/24/2022 EXS013 East WD A Active 5,000.00 5,000.00
2023029 5/25/2022 EXS003 Wilson PG S Active 15,000.00 33,600.00 30,000.00 78,600.00
2023030 5/25/2022 EXS004 Osborne S S Active 15,000.00 34,820.00 25,000.00 74,820.00
2023033 5/25/2022 EXS007 Phillips KE A Active 25,000.00 4,400.00 29,400.00
2023052 6/25/2022 EXS014 Ross Q A Active 26,500.00 26,500.00
Page 23 of 48
2023075 8/25/2022 EXS011 Newport GD A Active 5,000.00 5,000.00 10,000.00
2023118 12/21/2022 EXS001 Taylor AE M Active 150,000.00 15,000.00 250,000.00 415,000.00
2023119 12/21/2022 EXS002 Smith F M Active 120,000.00 12,000.00 185,000.00 317,000.00
2023122 12/21/2022 EXS005 Miller R S Active 10,000.00 29,800.00 8,200.00 48,000.00 96,000.00
2023123 12/21/2022 EXS006 Andrews MS S Active 10,000.00 22,300.00 14,800.00 20,000.00 67,100.00
2023124 12/21/2022 EXS008 Matthews B A Active 9,000.00 9,000.00 18,000.00
2023125 12/21/2022 EXS009 Brown JT A Active 9,000.00 9,000.00 18,000.00
2023126 12/21/2022 EXS010 Lewis I A Active 9,000.00 9,000.00 18,000.00
2023127 12/21/2022 EXS011 Newport GD A Active 5,000.00 5,000.00 10,000.00
2023128 12/21/2022 EXS012 Williams VS A Active 5,000.00 5,000.00 10,000.00
2023129 12/21/2022 EXS013 East WD A Active 5,000.00 5,000.00 10,000.00
2023130 12/21/2022 EXS014 Ross Q A Active 26,500.00 26,500.00 53,000.00
2023143 1/25/2023 EXS015 Graham L S Active 10,000.00 17,200.00 27,200.00
Page 24 of 48
2023156 2/25/2023 EXS015 Graham L S Active 10,000.00 21,820.00 31,820.00
Page 25 of 48
Example (Pty) Limited Taxable None None None None None None None None None
Payroll Payments Gross Gross Fixed Fixed Fixed Gross Gross Gross Gross Gross
© www.excel-skills.com 212,544 - - - - - - - - -
B EH 0 0 0 0 0 0 0 0
TAX UIF PENS M-AID LAPTOP Loan D06 D07 D08 D09 D10 Total
Pay Slip Payment Run Employee Income Tax
Number Date Number (PAYE) Deduct1 Deduct2 Deduct3 Deduct4 Deduct5 Deduct6 Deduct7 Deduct8 Deduct9 Deduct10 Total Deductions
2023001 3/25/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023002 3/25/2022 EXS002 29,581.37 177.12 24,480.00 1,290.00 - - - - - - - 55,528.49
2023003 3/25/2022 EXS003 7,406.41 177.12 13,750.00 665.00 300.00 - - - - - - 22,298.53
2023004 3/25/2022 EXS004 10,266.58 177.12 - 665.00 300.00 - - - - - - 11,408.70
2023005 3/25/2022 EXS005 9,159.58 128.18 - 665.00 300.00 - - - - - - 10,252.76
2023006 3/25/2022 EXS006 5,453.41 103.33 - 665.00 300.00 - - - - - - 6,521.73
2023007 3/25/2022 EXS007 3,624.58 177.12 - - - - - - - - - 3,801.70
2023008 3/25/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023009 3/25/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023010 3/25/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023011 3/25/2022 EXS011 - 50.00 - - - - - - - - - 50.00
2023012 3/25/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023013 3/25/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023014 4/24/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023015 4/24/2022 EXS002 29,581.37 177.12 24,480.00 1,290.00 - - - - - - - 55,528.49
2023016 4/24/2022 EXS003 6,799.58 177.12 13,007.50 665.00 300.00 - - - - - - 20,949.20
2023017 4/24/2022 EXS004 11,036.98 177.12 - 665.00 300.00 - - - - - - 12,179.10
2023018 4/24/2022 EXS005 8,396.38 128.18 - 665.00 300.00 - - - - - - 9,489.56
2023019 4/24/2022 EXS006 4,352.91 103.33 - 665.00 300.00 - - - - - - 5,421.23
2023020 4/24/2022 EXS007 3,624.58 177.12 - - - - - - - - - 3,801.70
2023021 4/24/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023022 4/24/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023023 4/24/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023024 4/24/2022 EXS011 - 50.00 - - - - - - - - - 50.00
2023025 4/24/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023026 4/24/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023027 5/25/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023028 5/25/2022 EXS002 29,581.37 177.12 24,480.00 1,290.00 - - - - - - - 55,528.49
2023029 5/25/2022 EXS003 14,519.26 177.12 21,615.00 665.00 300.00 - - - - - - 37,276.38
2023030 5/25/2022 EXS004 21,594.21 177.12 - 665.00 300.00 - - - - - - 22,736.33
2023031 5/25/2022 EXS005 7,784.38 128.18 - 665.00 300.00 - - - - - - 8,877.56
2023032 5/25/2022 EXS006 6,154.01 103.33 - 665.00 300.00 - - - - - - 7,222.33
2023033 5/25/2022 EXS007 4,768.58 177.12 - - - - - - - - - 4,945.70
2023034 5/25/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023035 5/25/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023036 5/25/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023037 5/25/2022 EXS011 - 50.00 - - - - - - - - - 50.00
2023038 5/25/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023039 5/25/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023040 6/25/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023041 6/25/2022 EXS002 29,581.37 177.12 24,480.00 1,290.00 - - - - - - - 55,528.49
2023042 6/25/2022 EXS003 6,083.10 177.12 12,265.00 665.00 300.00 - - - - - - 19,490.22
2023043 6/25/2022 EXS004 10,960.33 177.12 - 665.00 300.00 - - - - - - 12,102.45
2023044 6/25/2022 EXS005 9,998.38 128.18 - 665.00 300.00 - - - - - - 11,091.56
2023045 6/25/2022 EXS006 5,081.41 103.33 - 665.00 300.00 - - - - - - 6,149.73
2023046 6/25/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023047 6/25/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023048 6/25/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023049 6/25/2022 EXS011 - 50.00 - - - - - - - - - 50.00
2023050 6/25/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023051 6/25/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023052 6/25/2022 EXS014 4,014.58 177.12 - - - - - - - - - 4,191.70
2023053 7/24/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023054 7/24/2022 EXS002 28,801.37 177.12 24,480.00 1,290.00 - - - - - - - 54,748.49
2023055 7/24/2022 EXS003 8,098.96 177.12 14,465.00 665.00 300.00 - - - - - - 23,706.08
2023056 7/24/2022 EXS004 12,586.69 177.12 - 665.00 300.00 - - - - - - 13,728.81
2023057 7/24/2022 EXS005 8,158.78 128.18 - 665.00 300.00 - - - - - - 9,251.96
2023058 7/24/2022 EXS006 4,492.41 103.33 - 665.00 300.00 - - - - - - 5,560.73
2023059 7/24/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023060 7/24/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023061 7/24/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023062 7/24/2022 EXS011 - 50.00 - - - - - - - - - 50.00
2023063 7/24/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023064 7/24/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023065 7/24/2022 EXS014 4,014.58 177.12 - - - - - - - - - 4,191.70
2023066 8/25/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023067 8/25/2022 EXS002 29,425.37 177.12 24,480.00 1,290.00 - - - - - - - 55,372.49
2023068 8/25/2022 EXS003 16,618.13 177.12 23,828.75 665.00 300.00 - - - - - - 41,589.00
2023069 8/25/2022 EXS004 23,699.25 177.12 - 665.00 300.00 - - - - - - 24,841.37
2023070 8/25/2022 EXS005 7,557.58 128.18 - 665.00 300.00 - - - - - - 8,650.76
2023071 8/25/2022 EXS006 4,538.91 103.33 - 665.00 300.00 - - - - - - 5,607.23
2023072 8/25/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
Page 26 of 48
B EH 0 0 0 0 0 0 0 0
2023073 8/25/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023074 8/25/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023075 8/25/2022 EXS011 - 50.00 - - - - - - - - - 50.00
2023076 8/25/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023077 8/25/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023078 8/25/2022 EXS014 4,014.58 177.12 - - - - - - - - - 4,191.70
2023079 9/25/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023080 9/25/2022 EXS002 29,425.37 177.12 24,480.00 1,290.00 - - - - - - - 55,372.49
2023081 9/25/2022 EXS003 7,766.16 177.12 14,107.50 665.00 300.00 - - - - - - 23,015.78
2023082 9/25/2022 EXS004 10,374.71 177.12 - 665.00 300.00 - - - - - - 11,516.83
2023083 9/25/2022 EXS005 9,753.58 128.18 - 665.00 300.00 - - - - - - 10,846.76
2023084 9/25/2022 EXS006 5,174.41 103.33 - 665.00 300.00 - - - - - - 6,242.73
2023085 9/25/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023086 9/25/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023087 9/25/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023088 9/25/2022 EXS011 - 50.00 - - - 500.00 - - - - - 550.00
2023089 9/25/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023090 9/25/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023091 9/25/2022 EXS014 4,014.58 177.12 - - - - - - - - - 4,191.70
2023092 10/23/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023093 10/23/2022 EXS002 29,425.37 177.12 24,480.00 1,290.00 - - - - - - - 55,372.49
2023094 10/23/2022 EXS003 7,195.01 177.12 13,502.50 665.00 300.00 - - - - - - 21,839.63
2023095 10/23/2022 EXS004 9,748.05 177.12 - 665.00 300.00 - - - - - - 10,890.17
2023096 10/23/2022 EXS005 7,370.38 128.18 - 665.00 300.00 - - - - - - 8,463.56
2023097 10/23/2022 EXS006 4,213.41 103.33 - 665.00 300.00 - - - - - - 5,281.73
2023098 10/23/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023099 10/23/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023100 10/23/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023101 10/23/2022 EXS011 - 50.00 - - - 500.00 - - - - - 550.00
2023102 10/23/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023103 10/23/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023104 10/23/2022 EXS014 4,014.58 177.12 - - - - - - - - - 4,191.70
2023105 11/25/2022 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023106 11/25/2022 EXS002 29,425.37 177.12 24,480.00 1,290.00 - - - - - - - 55,372.49
2023107 11/25/2022 EXS003 17,822.63 177.12 25,038.75 665.00 300.00 - - - - - - 44,003.50
2023108 11/25/2022 EXS004 24,073.71 177.12 - 665.00 300.00 - - - - - - 25,215.83
2023109 11/25/2022 EXS005 9,584.38 128.18 - 665.00 300.00 - - - - - - 10,677.56
2023110 11/25/2022 EXS006 5,825.41 103.33 - 665.00 300.00 - - - - - - 6,893.73
2023111 11/25/2022 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023112 11/25/2022 EXS009 251.25 90.00 - - - - - - - - - 341.25
2023113 11/25/2022 EXS010 251.25 90.00 - - - - - - - - - 341.25
2023114 11/25/2022 EXS011 - 50.00 - - - 500.00 - - - - - 550.00
2023115 11/25/2022 EXS012 - 50.00 - - - - - - - - - 50.00
2023116 11/25/2022 EXS013 - 50.00 - - - - - - - - - 50.00
2023117 11/25/2022 EXS014 4,014.58 177.12 - - - - - - - - - 4,191.70
2023118 12/21/2022 EXS001 143,601.48 177.12 72,540.00 2,020.00 - - - - - - - 218,338.60
2023119 12/21/2022 EXS002 91,663.37 177.12 61,480.00 1,290.00 - - - - - - - 154,610.49
2023120 12/21/2022 EXS003 8,479.23 177.12 14,891.25 665.00 300.00 - - - - - - 24,512.60
2023121 12/21/2022 EXS004 11,778.10 177.12 - 665.00 300.00 - - - - - - 12,920.22
2023122 12/21/2022 EXS005 28,844.38 617.63 - 665.00 300.00 - - - - - - 30,427.01
2023123 12/21/2022 EXS006 11,622.41 303.33 - 665.00 300.00 - - - - - - 12,890.73
2023124 12/21/2022 EXS008 1,871.25 180.00 - - - - - - - - - 2,051.25
2023125 12/21/2022 EXS009 1,871.25 180.00 - - - - - - - - - 2,051.25
2023126 12/21/2022 EXS010 1,871.25 180.00 - - - - - - - - - 2,051.25
2023127 12/21/2022 EXS011 - 100.00 - - - 500.00 - - - - - 600.00
2023128 12/21/2022 EXS012 - 100.00 - - - - - - - - - 100.00
2023129 12/21/2022 EXS013 - 100.00 - - - - - - - - - 100.00
2023130 12/21/2022 EXS014 10,904.58 177.12 - - - - - - - - - 11,081.70
2023131 1/25/2023 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023132 1/25/2023 EXS002 29,425.37 177.12 24,480.00 1,290.00 - - - - - - - 55,372.49
2023133 1/25/2023 EXS003 7,820.27 177.12 14,206.50 665.00 300.00 - - - - - - 23,168.89
2023134 1/25/2023 EXS004 12,471.52 177.12 - 665.00 300.00 - - - - - - 13,613.64
2023135 1/25/2023 EXS006 7,282.41 103.33 - 665.00 300.00 - - - - - - 8,350.73
2023136 1/25/2023 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023137 1/25/2023 EXS009 413.25 99.00 - - - - - - - - - 512.25
2023138 1/25/2023 EXS010 413.25 99.00 - - - - - - - - - 512.25
2023139 1/25/2023 EXS011 - 55.00 - - - 500.00 - - - - - 555.00
2023140 1/25/2023 EXS012 - 55.00 - - - - - - - - - 55.00
2023141 1/25/2023 EXS013 - 55.00 - - - - - - - - - 55.00
2023142 1/25/2023 EXS014 4,703.58 177.12 - - - - - - - - - 4,880.70
2023143 1/25/2023 EXS015 3,940.58 103.50 - 700.00 250.00 - - - - - - 4,994.08
2023144 2/25/2023 EXS001 40,440.68 177.12 27,540.00 2,020.00 - - - - - - - 70,177.80
2023145 2/25/2023 EXS002 29,425.37 177.12 24,480.00 1,290.00 - - - - - - - 55,372.49
Page 27 of 48
B EH 0 0 0 0 0 0 0 0
2023146 2/25/2023 EXS003 18,697.58 177.12 25,883.00 665.00 300.00 - - - - - - 45,722.70
2023147 2/25/2023 EXS004 26,920.05 177.12 - 665.00 300.00 - - - - - - 28,062.17
2023148 2/25/2023 EXS006 7,496.31 103.33 - 665.00 300.00 - - - - - - 8,564.63
2023149 2/25/2023 EXS008 251.25 90.00 - - - - - - - - - 341.25
2023150 2/25/2023 EXS009 413.25 99.00 - - - - - - - - - 512.25
2023151 2/25/2023 EXS010 413.25 99.00 - - - - - - - - - 512.25
2023152 2/25/2023 EXS011 - 55.00 - - - 500.00 - - - - - 555.00
2023153 2/25/2023 EXS012 - 55.00 - - - - - - - - - 55.00
2023154 2/25/2023 EXS013 - 55.00 - - - - - - - - - 55.00
2023155 2/25/2023 EXS014 4,703.58 177.12 - - - - - - - - - 4,880.70
2023156 2/25/2023 EXS015 5,185.28 103.50 - 700.00 250.00 - - - - - - 6,238.78
Page 28 of 48
Example (Pty) Limited Taxable Taxable None None None
Payroll Payments UIF Gross M-AID Gross Gross
© www.excel-skills.com - - - - -
0 0 0 0 0
Net UIF SDL M-AID C04 C05 Total Total Total
Pay Slip Payment Run Employee Total Co Total Cost To Deductions &
Number Date Number Net Pay Co-Contrib1 Co-Contrib2 Co-Contrib3 Co-Contrib4 Co-Contrib5 Contributions Company Co-Contrib
2023001 3/25/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023002 3/25/2022 EXS002 76,471.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,581.06
2023003 3/25/2022 EXS003 27,701.47 177.12 527.83 332.50 - - 1,037.45 51,037.45 23,335.97
2023004 3/25/2022 EXS004 33,091.30 177.12 472.13 332.50 - - 981.75 45,481.75 12,390.45
2023005 3/25/2022 EXS005 31,067.24 128.18 441.38 332.50 - - 902.05 42,222.05 11,154.81
2023006 3/25/2022 EXS006 41,078.27 103.33 327.33 332.50 - - 763.15 48,363.15 7,284.88
2023007 3/25/2022 EXS007 21,198.30 177.12 250.00 - - - 427.12 25,427.12 4,228.82
2023008 3/25/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023009 3/25/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023010 3/25/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023011 3/25/2022 EXS011 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023012 3/25/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023013 3/25/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023014 4/24/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023015 4/24/2022 EXS002 76,471.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,581.06
2023016 4/24/2022 EXS003 26,350.80 177.12 500.83 332.50 - - 1,010.45 48,310.45 21,959.65
2023017 4/24/2022 EXS004 34,460.90 177.12 493.53 332.50 - - 1,003.15 47,643.15 13,182.25
2023018 4/24/2022 EXS005 29,710.44 128.18 420.18 332.50 - - 880.85 40,080.85 10,370.41
2023019 4/24/2022 EXS006 35,528.77 103.33 291.83 332.50 - - 727.65 41,677.65 6,148.88
2023020 4/24/2022 EXS007 21,198.30 177.12 250.00 - - - 427.12 25,427.12 4,228.82
2023021 4/24/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023022 4/24/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023023 4/24/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023024 4/24/2022 EXS011 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023025 4/24/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023026 4/24/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023027 5/25/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023028 5/25/2022 EXS002 76,471.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,581.06
2023029 5/25/2022 EXS003 41,323.62 177.12 813.83 332.50 - - 1,323.45 79,923.45 38,599.82
2023030 5/25/2022 EXS004 52,083.67 177.12 775.33 332.50 - - 1,284.95 76,104.95 24,021.27
2023031 5/25/2022 EXS005 28,622.44 128.18 403.18 332.50 - - 863.85 38,363.85 9,741.41
2023032 5/25/2022 EXS006 43,687.67 103.33 349.93 332.50 - - 785.75 51,695.75 8,008.08
2023033 5/25/2022 EXS007 24,454.30 177.12 294.00 - - - 471.12 29,871.12 5,416.82
2023034 5/25/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023035 5/25/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023036 5/25/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023037 5/25/2022 EXS011 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023038 5/25/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023039 5/25/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023040 6/25/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023041 6/25/2022 EXS002 76,471.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,581.06
2023042 6/25/2022 EXS003 25,109.78 177.12 473.83 332.50 - - 983.45 45,583.45 20,473.67
2023043 6/25/2022 EXS004 34,357.55 177.12 491.73 332.50 - - 1,001.35 47,461.35 13,103.80
2023044 6/25/2022 EXS005 32,558.44 128.18 464.68 332.50 - - 925.35 44,575.35 12,016.91
2023045 6/25/2022 EXS006 40,350.27 103.33 315.33 332.50 - - 751.15 47,251.15 6,900.88
2023046 6/25/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023047 6/25/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023048 6/25/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023049 6/25/2022 EXS011 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023050 6/25/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023051 6/25/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023052 6/25/2022 EXS014 22,308.30 177.12 265.00 - - - 442.12 26,942.12 4,633.82
2023053 7/24/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023054 7/24/2022 EXS002 77,251.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 56,801.06
2023055 7/24/2022 EXS003 28,893.92 177.12 553.83 332.50 - - 1,063.45 53,663.45 24,769.53
2023056 7/24/2022 EXS004 37,021.19 177.12 534.63 332.50 - - 1,044.25 51,794.25 14,773.06
2023057 7/24/2022 EXS005 29,288.04 128.18 413.58 332.50 - - 874.25 39,414.25 10,126.21
2023058 7/24/2022 EXS006 36,939.27 103.33 296.33 332.50 - - 732.15 43,232.15 6,292.88
2023059 7/24/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023060 7/24/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023061 7/24/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023062 7/24/2022 EXS011 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023063 7/24/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023064 7/24/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023065 7/24/2022 EXS014 22,308.30 177.12 265.00 - - - 442.12 26,942.12 4,633.82
2023066 8/25/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023067 8/25/2022 EXS002 76,627.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,425.06
2023068 8/25/2022 EXS003 45,061.00 177.12 894.33 332.50 - - 1,403.95 88,053.95 42,992.95
2023069 8/25/2022 EXS004 55,058.63 177.12 826.13 332.50 - - 1,335.75 81,235.75 26,177.11
2023070 8/25/2022 EXS005 28,219.24 128.18 396.88 332.50 - - 857.55 37,727.55 9,508.31
2023071 8/25/2022 EXS006 36,862.77 103.33 297.83 332.50 - - 733.65 43,203.65 6,340.88
2023072 8/25/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
Page 29 of 48
0 0 0 0 0
2023073 8/25/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023074 8/25/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023075 8/25/2022 EXS011 9,950.00 50.00 50.00 - - - 100.00 10,100.00 150.00
2023076 8/25/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023077 8/25/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023078 8/25/2022 EXS014 22,308.30 177.12 265.00 - - - 442.12 26,942.12 4,633.82
2023079 9/25/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023080 9/25/2022 EXS002 76,627.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,425.06
2023081 9/25/2022 EXS003 28,284.22 177.12 540.83 332.50 - - 1,050.45 52,350.45 24,066.23
2023082 9/25/2022 EXS004 33,503.17 177.12 477.33 332.50 - - 986.95 46,006.95 12,503.78
2023083 9/25/2022 EXS005 32,123.24 128.18 457.88 332.50 - - 918.55 43,888.55 11,765.31
2023084 9/25/2022 EXS006 40,607.27 103.33 318.33 332.50 - - 754.15 47,604.15 6,996.88
2023085 9/25/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023086 9/25/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023087 9/25/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023088 9/25/2022 EXS011 4,450.00 50.00 50.00 - - - 100.00 5,100.00 650.00
2023089 9/25/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023090 9/25/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023091 9/25/2022 EXS014 22,308.30 177.12 265.00 - - - 442.12 26,942.12 4,633.82
2023092 10/23/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023093 10/23/2022 EXS002 76,627.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,425.06
2023094 10/23/2022 EXS003 27,260.37 177.12 518.83 332.50 - - 1,028.45 50,128.45 22,868.07
2023095 10/23/2022 EXS004 32,439.83 177.12 460.43 332.50 - - 970.05 44,300.05 11,860.22
2023096 10/23/2022 EXS005 27,886.44 128.18 391.68 332.50 - - 852.35 37,202.35 9,315.91
2023097 10/23/2022 EXS006 35,218.27 103.33 287.33 332.50 - - 723.15 41,223.15 6,004.88
2023098 10/23/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023099 10/23/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023100 10/23/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023101 10/23/2022 EXS011 4,450.00 50.00 50.00 - - - 100.00 5,100.00 650.00
2023102 10/23/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023103 10/23/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023104 10/23/2022 EXS014 22,308.30 177.12 265.00 - - - 442.12 26,942.12 4,633.82
2023105 11/25/2022 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023106 11/25/2022 EXS002 76,627.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,425.06
2023107 11/25/2022 EXS003 47,046.50 177.12 938.33 332.50 - - 1,447.95 92,497.95 45,451.45
2023108 11/25/2022 EXS004 55,724.17 177.12 836.53 332.50 - - 1,346.15 82,286.15 26,561.97
2023109 11/25/2022 EXS005 31,822.44 128.18 453.18 332.50 - - 913.85 43,413.85 11,591.41
2023110 11/25/2022 EXS006 42,006.27 103.33 339.33 332.50 - - 775.15 49,675.15 7,668.88
2023111 11/25/2022 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023112 11/25/2022 EXS009 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023113 11/25/2022 EXS010 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023114 11/25/2022 EXS011 4,450.00 50.00 50.00 - - - 100.00 5,100.00 650.00
2023115 11/25/2022 EXS012 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023116 11/25/2022 EXS013 4,950.00 50.00 50.00 - - - 100.00 5,100.00 150.00
2023117 11/25/2022 EXS014 22,308.30 177.12 265.00 - - - 442.12 26,942.12 4,633.82
2023118 12/21/2022 EXS001 196,661.40 177.12 4,040.10 1,010.00 - - 5,227.22 420,227.22 223,565.82
2023119 12/21/2022 EXS002 162,389.51 177.12 3,080.45 645.00 - - 3,902.57 320,902.57 158,513.06
2023120 12/21/2022 EXS003 29,637.40 177.12 569.33 332.50 - - 1,078.95 55,228.95 25,591.54
2023121 12/21/2022 EXS004 35,679.78 177.12 513.13 332.50 - - 1,022.75 49,622.75 13,942.97
2023122 12/21/2022 EXS005 65,572.99 617.63 988.18 332.50 - - 1,938.30 97,938.30 32,365.31
2023123 12/21/2022 EXS006 54,209.27 303.33 526.33 332.50 - - 1,162.15 68,262.15 14,052.88
2023124 12/21/2022 EXS008 15,948.75 180.00 180.00 - - - 360.00 18,360.00 2,411.25
2023125 12/21/2022 EXS009 15,948.75 180.00 180.00 - - - 360.00 18,360.00 2,411.25
2023126 12/21/2022 EXS010 15,948.75 180.00 180.00 - - - 360.00 18,360.00 2,411.25
2023127 12/21/2022 EXS011 9,400.00 100.00 100.00 - - - 200.00 10,200.00 800.00
2023128 12/21/2022 EXS012 9,900.00 100.00 100.00 - - - 200.00 10,200.00 300.00
2023129 12/21/2022 EXS013 9,900.00 100.00 100.00 - - - 200.00 10,200.00 300.00
2023130 12/21/2022 EXS014 41,918.30 177.12 530.00 - - - 707.12 53,707.12 11,788.82
2023131 1/25/2023 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023132 1/25/2023 EXS002 76,627.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,425.06
2023133 1/25/2023 EXS003 28,491.11 177.12 544.43 332.50 - - 1,054.05 52,714.05 24,222.94
2023134 1/25/2023 EXS004 36,806.36 177.12 531.33 332.50 - - 1,040.95 51,460.95 14,654.58
2023135 1/25/2023 EXS006 48,549.27 103.33 386.33 332.50 - - 822.15 57,722.15 9,172.88
2023136 1/25/2023 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023137 1/25/2023 EXS009 9,387.75 99.00 99.00 - - - 198.00 10,098.00 710.25
2023138 1/25/2023 EXS010 9,387.75 99.00 99.00 - - - 198.00 10,098.00 710.25
2023139 1/25/2023 EXS011 4,945.00 55.00 55.00 - - - 110.00 5,610.00 665.00
2023140 1/25/2023 EXS012 5,445.00 55.00 55.00 - - - 110.00 5,610.00 165.00
2023141 1/25/2023 EXS013 5,445.00 55.00 55.00 - - - 110.00 5,610.00 165.00
2023142 1/25/2023 EXS014 24,269.30 177.12 291.50 - - - 468.62 29,618.62 5,349.32
2023143 1/25/2023 EXS015 22,205.92 103.50 275.50 350.00 - - 729.00 27,929.00 5,723.08
2023144 2/25/2023 EXS001 94,822.20 177.12 1,540.10 1,010.00 - - 2,727.22 167,727.22 72,905.02
2023145 2/25/2023 EXS002 76,627.51 177.12 1,230.45 645.00 - - 2,052.57 134,052.57 57,425.06
Page 30 of 48
0 0 0 0 0
2023146 2/25/2023 EXS003 48,397.30 177.12 969.03 332.50 - - 1,478.65 95,598.65 47,201.34
2023147 2/25/2023 EXS004 60,087.83 177.12 908.63 332.50 - - 1,418.25 89,568.25 29,480.42
2023148 2/25/2023 EXS006 49,435.37 103.33 393.23 332.50 - - 829.05 58,829.05 9,393.68
2023149 2/25/2023 EXS008 8,658.75 90.00 90.00 - - - 180.00 9,180.00 521.25
2023150 2/25/2023 EXS009 9,387.75 99.00 99.00 - - - 198.00 10,098.00 710.25
2023151 2/25/2023 EXS010 9,387.75 99.00 99.00 - - - 198.00 10,098.00 710.25
2023152 2/25/2023 EXS011 4,945.00 55.00 55.00 - - - 110.00 5,610.00 665.00
2023153 2/25/2023 EXS012 5,445.00 55.00 55.00 - - - 110.00 5,610.00 165.00
2023154 2/25/2023 EXS013 5,445.00 55.00 55.00 - - - 110.00 5,610.00 165.00
2023155 2/25/2023 EXS014 24,269.30 177.12 291.50 - - - 468.62 29,618.62 5,349.32
2023156 2/25/2023 EXS015 25,581.22 103.50 321.70 350.00 - - 775.20 32,595.20 7,013.98
Page 31 of 48
Deduction Override
Employee Income Tax Medical Tax Co-Contrib Fringe Benefit Override End
Override Date Number Code Credit Code Deduction Code Code Code Override Value Date Employee Name End Date
7/1/2022 EXS002 MED 3.00 2/28/2023 Smith F 2/28/2023
9/25/2022 EXS011 Loan 500.00 2/28/2023 Newport GD 2/28/2023
- 2/28/2023
- 2/28/2023
- 2/28/2023
On this sheet:
Override any of the automatically calculated income tax, medical tax credits, salary
deductions, company contributions or fringe benefit values for any employee by adding the
appropriate values to this sheet. You can override values for a single month or you can set the
override end date in order to override values for multiple periods or until the end of the tax
year.
Page 32 of 48
Example (Pty) Limited Monthly Salary Payslip
Building Name, Street Address, Suburb, City, Code Payslip Number 2023144
Registration No: 2017 000000 00 Payment Date 2/25/2023
Telephone No: +27 21 999 9999 Pay Period Number 12
E-mail: [email protected] Gross Annual Salary 2,230,000
Employee Details
Employee Name Taylor AE
Residential Address Building Name, Street Address, Suburb, City, Code
Employee Number EXS001 ID Number 111111 1111 001
Date of Employment 3/1/2011 Tax Number 000 000 001
Job Title CEO Department Management
Monthly Pay for February 2023 Year-To-Date Totals

Earnings Earnings
Basic Salary 150,000.00 Basic Salary 1,800,000.00
Travel Allowance - Fixed 15,000.00 Travel Allowance - Fixed 180,000.00
Bonus - Annual - Bonus - Annual 250,000.00
On this sheet:
This sheet contains an automated monthly pay slip. All the calculations
on this sheet are automated and you only need to select the appropriate
pay slip number in cell G3 in order to view the appropriate pay slip.
Total 165,000.00 Total 2,230,000.00

Deductions Deductions
Income Tax 40,440.68 Income Tax 588,449.00
Unemployment Insurance 177.12 Unemployment Insurance 2,125.44
Pension Fund 27,540.00 Pension Fund 375,480.00
Medical Aid 2,020.00 Medical Aid 24,240.00
Total 70,177.80 Total 990,294.44
Net Pay For February 2023 94,822.20 Year-To-Date Net Pay 1,239,705.56
MTD Company Contributions 2,727.22 Medical Tax Credit 16,752.00

YTD Company Contributions 35,226.64 Leave Days 9.00
Fringe Benefits For February 2023 Year-To-Date Fringe Benefits

Medical Aid 1,010.00 Medical Aid 12,120.00
Payroll Summary * All Employees
© www.excel-skill 4,669,400.00 1,428,680.00 12,600.00 324,000.00 180,230.00 571,500.00 268,650.00 5,000.00 - - 7,460,060.00
Month Earnings1 Earnings2 Earnings3 Earnings4 Earnings5 Earnings6 Earnings7 Earnings8 Earnings9 Earnings10 Gross Pay
Mar-2022 387,000.00 118,220.00 - 27,000.00 15,200.00 - - - - - 547,420.00

Apr-2022 387,000.00 111,990.00 - 27,000.00 12,100.00 - - - - - 538,090.00
May-2022 387,000.00 120,580.00 4,400.00 27,000.00 16,250.00 - 55,000.00 - - - 610,230.00
Jun-2022 388,500.00 115,910.00 - 27,000.00 15,300.00 - - - - - 546,710.00
Jul-2022 388,500.00 121,190.00 - 27,000.00 13,200.00 - - - - - 549,890.00
Aug-2022 388,500.00 118,370.00 - 27,000.00 13,020.00 - 64,500.00 5,000.00 - - 616,390.00
Sep-2022 388,500.00 120,790.00 - 27,000.00 15,350.00 - - - - - 551,640.00
Oct-2022 388,500.00 107,180.00 - 27,000.00 12,100.00 - - - - - 534,780.00
Nov-2022 388,500.00 128,290.00 - 27,000.00 15,300.00 - 69,800.00 - - - 628,890.00
Dec-2022 388,500.00 124,850.00 8,200.00 27,000.00 14,800.00 571,500.00 - - - - 1,134,850.00
Jan-2023 394,450.00 117,580.00 - 27,000.00 18,600.00 - - - - - 557,630.00
Feb-2023 394,450.00 123,730.00 - 27,000.00 19,010.00 - 79,350.00 - - - 643,540.00
Page 34 of 48
Payroll Summary
© www.excel-skill 1,574,999.03 19,571.30 912,800.75 71,710.00 14,300.00 3,000.00 - - - - - 2,596,381.08 4,863,678.92
TAX UIF PENS M-AID LAPTOP Loan D06 D07 D08 D09 D10 Total Net
Income Tax Total
Month Deduct1 Deduct2 Deduct3 Deduct4 Deduct5 Deduct6 Deduct7 Deduct8 Deduct9 Deduct10 Net Pay
(PAYE) Deductions
Mar-2022 106,686.37 1,537.10 65,770.00 5,970.00 1,200.00 - - - - - - 181,163.47 366,256.53
Apr-2022 104,986.24 1,537.10 65,027.50 5,970.00 1,200.00 - - - - - - 178,720.84 359,369.16
May-2022 125,596.24 1,537.10 73,635.00 5,970.00 1,200.00 - - - - - - 207,938.34 402,291.66
Jun-2022 106,913.61 1,537.10 64,285.00 5,970.00 1,200.00 - - - - - - 179,905.71 366,804.29
Jul-2022 107,347.23 1,537.10 66,485.00 5,970.00 1,200.00 - - - - - - 182,539.33 367,350.67
Aug-2022 127,048.26 1,537.10 75,848.75 5,970.00 1,200.00 - - - - - - 211,604.11 404,785.89
Sep-2022 107,703.25 1,537.10 66,127.50 5,970.00 1,200.00 500.00 - - - - - 183,037.85 368,602.15
Oct-2022 103,161.24 1,537.10 65,522.50 5,970.00 1,200.00 500.00 - - - - - 177,890.84 356,889.16
Nov-2022 131,940.51 1,537.10 77,058.75 5,970.00 1,200.00 500.00 - - - - - 218,206.36 410,683.64
Dec-2022 312,507.31 2,646.55 148,911.25 5,970.00 1,200.00 500.00 - - - - - 471,735.11 663,114.89
Jan-2023 107,162.17 1,545.43 66,226.50 6,005.00 1,150.00 500.00 - - - - - 182,589.09 375,040.91
Feb-2023 133,946.61 1,545.43 77,903.00 6,005.00 1,150.00 500.00 - - - - - 221,050.03 422,489.97
Page 35 of 48
Payroll Summary
© www.excel-skill 19,571.30 71,342.95 35,855.00 - - 126,769.25 2,723,150.33 7,586,829.25 449,905.00 118,665.00
UIF SDL M-AID C04 C05 Total Total Total Total Total UIF M-AID
Total Co Deductions & Total Cost To Fringe Benefit Fringe Benefit User User User
Month Co-Contrib1 Co-Contrib2 Co-Contrib3 Co-Contrib4 Co-Contrib5
Contributions Co-Contrib Company (Before Tax) (After Tax) Defined1 Defined2 Defined3
Mar-2022 1,537.10 5,209.20 2,985.00 - - 9,731.30 190,894.77 557,151.30 39,560.00 10,300.00 3,074.20 8,955.00 -
Apr-2022 1,537.10 5,146.90 2,985.00 - - 9,669.00 188,389.84 547,759.00 39,560.00 10,300.00 3,074.20 8,955.00 -
May-2022 1,537.10 5,826.80 2,985.00 - - 10,348.90 218,287.24 620,578.90 39,560.00 10,300.00 3,074.20 8,955.00 -
Jun-2022 1,537.10 5,201.10 2,985.00 - - 9,723.20 189,628.91 556,433.20 39,560.00 10,300.00 3,074.20 8,955.00 -
Jul-2022 1,537.10 5,253.90 2,985.00 - - 9,776.00 192,315.33 559,666.00 39,560.00 10,300.00 3,074.20 8,955.00 -
Aug-2022 1,537.10 5,870.70 2,985.00 - - 10,392.80 221,996.91 626,782.80 39,560.00 10,300.00 3,074.20 8,955.00 -
Sep-2022 1,537.10 5,249.90 2,985.00 - - 9,772.00 192,809.85 561,412.00 39,560.00 10,300.00 3,074.20 8,955.00 -
Oct-2022 1,537.10 5,113.80 2,985.00 - - 9,635.90 187,526.74 544,415.90 39,560.00 10,300.00 3,074.20 8,955.00 -
Nov-2022 1,537.10 6,022.90 2,985.00 - - 10,545.00 228,751.36 639,435.00 39,560.00 10,300.00 3,074.20 8,955.00 -
Dec-2022 2,646.55 11,087.50 2,985.00 - - 16,719.05 488,454.16 1,151,569.05 39,560.00 10,300.00 5,293.10 8,955.00 -
Jan-2023 1,545.43 5,252.63 3,002.50 - - 9,800.55 192,389.64 567,430.55 27,152.50 7,832.50 3,090.85 9,007.50 -
Feb-2023 1,545.43 6,107.63 3,002.50 - - 10,655.55 231,705.58 654,195.55 27,152.50 7,832.50 3,090.85 9,007.50 -
Page 36 of 48
Example (Pty) Limited Measurement
Monthly Analysis by Employee Net Pay Net Pay 30
© www.excel-skills.com 366,256.54 359,369.17 402,291.66 366,804.30 367,350.68 404,785.90 368,602.16 356,889.17 410,683.64 663,114.90 375,040.92 422,489.98
Mar/2022 Apr/2022 May/2022 Jun/2022 Jul/2022 Aug/2022 Sep/2022 Oct/2022 Nov/2022 Dec/2022 Jan/2023 Feb/2023
Employee
Employee Name Month1 Month2 Month3 Month4 Month5 Month6 Month7 Month8 Month9 Month10 Month11 Month12
Number
EXS001 Taylor AE 94,822.20 94,822.20 94,822.20 94,822.20 94,822.20 94,822.20 94,822.20 94,822.20 94,822.20 196,661.40 94,822.20 94,822.20
EXS002 Smith F 76,471.51 76,471.51 76,471.51 76,471.51 77,251.51 76,627.51 76,627.51 76,627.51 76,627.51 162,389.51 76,627.51 76,627.51
EXS003 Wilson PG 27,701.47 26,350.80 41,323.62 25,109.78 28,893.92 45,061.00 28,284.22 27,260.37 47,046.50 29,637.40 28,491.11 48,397.30
EXS004 Osborne S 33,091.30 34,460.90 52,083.67 34,357.55 37,021.19 55,058.63 33,503.17 32,439.83 55,724.17 35,679.78 36,806.36 60,087.83
EXS005 Miller R 31,067.24 29,710.44 28,622.44 32,558.44 29,288.04 28,219.24 32,123.24 27,886.44 31,822.44 65,572.99 - -
EXS006 Andrews MS 41,078.27 35,528.77 43,687.67 40,350.27 36,939.27 36,862.77 40,607.27 35,218.27 42,006.27 54,209.27 48,549.27 49,435.37
EXS007 Phillips KE 21,198.30 21,198.30 24,454.30 - - - - - - - - -
EXS008 Matthews B 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 15,948.75 8,658.75 8,658.75
EXS009 Brown JT 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 15,948.75 9,387.75 9,387.75
EXS010 Lewis I 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 8,658.75 15,948.75 9,387.75 9,387.75
EXS011 Newport GD 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 9,950.00 4,450.00 4,450.00 4,450.00 9,400.00 4,945.00 4,945.00
EXS012 Williams VS 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 9,900.00 5,445.00 5,445.00
EXS013 East WD 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 4,950.00 9,900.00 5,445.00 5,445.00
EXS014 Ross Q - - - 22,308.30 22,308.30 22,308.30 22,308.30 22,308.30 22,308.30 41,918.30 24,269.30 24,269.30
EXS015 Graham L - - - - - - - - - - 22,205.92 25,581.22
- - - - - - - - - - - - - -
On this sheet:
- - - - - - - - - - - - - -
This sheet contains a monthly summary of payroll data by employee. All the calculations are based on
- - - - - - - - - - - - - -
the data entered on the Payroll sheet and the sheet requires no user input. The appropriate
- - - - - - - - - - - - - -
measurement on which the calculations should be based can be selected from the yellow cell at the top of
- - -
the sheet. Available -measurements - include gross- pay, income -tax, total deductions,
- -
net pay, total - - - - -
- - company- contributions,
- total deductions
- & company- contributions- and total cost-to company. - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
- - - - - - - - - - - - - -
Page 37 of 48
Example (Pty) Limited Measurement
Monthly Analysis by Department Cost to Company Cost to Compa 37
© www.excel-skills.com 557,151.30 547,759.00 620,578.90 556,433.20 559,666.00 626,782.80 561,412.00 544,415.90 639,435.00 1,151,569.05 567,430.55 654,195.55
Mar/2022 Apr/2022 May/2022 Jun/2022 Jul/2022 Aug/2022 Sep/2022 Oct/2022 Nov/2022 Dec/2022 Jan/2023 Feb/2023
Department Cost
Department Name Month1 Month2 Month3 Month4 Month5 Month6 Month7 Month8 Month9 Month10 Month11 Month12
Code Centre
M Management IS-330 301,779.79 301,779.79 301,779.79 301,779.79 301,779.79 301,779.79 301,779.79 301,779.79 301,779.79 741,129.79 301,779.79 301,779.79
S Sales IS-340 187,104.39 177,712.09 246,087.99 184,871.29 188,104.09 250,220.89 189,850.09 172,853.99 267,873.09 271,052.14 189,826.14 276,591.14
A Admin IS-350 68,267.12 68,267.12 72,711.12 69,782.12 69,782.12 74,782.12 69,782.12 69,782.12 69,782.12 139,387.12 75,824.62 75,824.62
- - - - - - - - - - - - - - -
- - - - - - - - - - - - - - -
- - - - - - - - - - - - - - -
On this sheet:
- - - - - - - - - - - - - - -
This sheet contains a monthly summary of payroll data by department. All the calculations are based on the data
- - - - - - - - - - - - - - -
entered on the Payroll sheet and the sheet requires no user input. The appropriate measurement on which the
- - - - - - - - - - - - - - -
calculations should be based can be selected from the yellow cell at the top of the sheet. Available measurements include
- - gross pay, income tax, total deductions,
- net pay, total company contributions, total deductions & company -contributions
- - - - - - - - - - -
- - and total cost to company. If you
- do not use departments,
- - safely delete- the sheet.
you can - - - - - - - - -
- - - - - - - - - - - - - - -
- - - - - - - - - - - - - - -
- - - - - - - - - - - - - - -
- - - - - - - - - - - - - - -
Page 38 of 48
Example (Pty) Limited Basis Month
Payroll Recon Year Feb/2023
Payroll Paid Difference
Total of Employees Net Pay 4,863,679.02 4,863,679.02 -
Total Deductions & Co-Contributions 2,723,150.26 2,723,150.35 -0.09
Total Cost to Company 7,586,829.28 7,586,829.37 -0.09
List of first 15 employee net pay differences:
Emp Net Pay per Payment to
Code Employee Name Payroll Employee Difference
- - - - -
- - - - -
- - - - -
- - - - -
- - - - - On this sheet:
- - - This sheet
- contains a reconciliation
- between monthly payroll data and monthly payments which
need to be entered on the Payments sheet. The sheet has 3 sections which display net pay
- - - - -
differences, salary deductions and company contributions separately. All the calculations on the
- - - - -
sheet are automated and the user is only required to select the month and basis at the top of the
- - - - -
sheet. The basis can be monthly or year-to-date.
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
- - - - -
List of deduction related payments (including company contributions where applicable):
Deduction Amount Per Amount
Code Description Payroll Paid Difference
TAX Income Tax 1,574,999.03 1,574,999.04 -0.01
UIF Unemployment Insurance 39,142.60 39,142.60 -
PENS Pension Fund 912,800.75 912,800.75 -
M-AID Medical Aid 107,565.00 107,565.00 -
LAPTOP Laptop 14,300.00 14,300.00 -
Loan Loan / Advance 3,000.00 3,000.00 -
D06 Not Used - - -
D07 Not Used - - -
D08 Not Used - - -
D09 Not Used - - -
D10 Not Used - - -
- - - - -
- - - - -
- - - - -
- - - - -
List of company contribution related payments:
Co-Contrib Amount Per Amount
Code Description Payroll Paid Difference
UIF Already included in deduction section - - -
SDL Skills Development 71,342.95 71,342.96 -0.01
M-AID Already included in deduction section - - -
C04 Not Used - - -
C05 Not Used - - -
Page 39 of 48
Payroll Payments
Payroll Run
Date Reference Paid To Description Payment Amount Payment Type
3/25/2022 EXS001 Taylor AE Net Salary 94,822.20 EMP
3/25/2022 EXS002 Smith F Net Salary 76,471.51 EMP
3/25/2022 EXS003 Wilson PG Net Salary 27,701.47 EMP
3/25/2022 EXS004 Osborne S Net Salary 33,091.30 EMP
3/25/2022 EXS005 Miller R Net Salary 31,067.24 EMP
3/25/2022 EXS006 Andrews MS Net Salary 41,078.27 EMP
3/25/2022 EXS007 Phillips KE Net Salary 21,198.30 EMP
3/25/2022 EXS008 Matthews B Net Salary 8,658.75 EMP
On this sheet:
3/25/2022 EXS009 Brown JT Net Salary 8,658.75 EMP
All payroll related payments can be added to this sheet in order to reconcile payroll
3/25/2022 EXS010 Lewis I Net Salary 8,658.75 EMP
calculations and payments on a monthly basis. Net pay totals for each employee can be copied
3/25/2022 EXS011 Newport GD Net Salary 4,950.00 EMP
from the MonthEmp sheet (select the Net Pay measurement) and deduction & company
3/25/2022 EXS012 Williams VS Net Salary 4,950.00 EMP
contribution totals can be copied from either the Summary or Recon sheets.
3/25/2022 EXS013 East WD Net Salary 4,950.00 EMP
3/25/2022 TAX SARS PAYE 106,686.37 DC
3/25/2022 UIF SARS UIF 3,074.20 DC
3/25/2022 PENS Sanlam Glacier Pension Fund 65,770.00 DC
3/25/2022 M-AID Discovery Medical Aid 8,955.00 DC
3/25/2022 LAPTOP Journal Laptop Repayment 1,200.00 DC
3/25/2022 SDL SARS SDL 5,209.20 DC
Page 40 of 48
Payroll Payments
Payroll Run
4/24/2022 TAX SARS PAYE 104,986.24 DC
4/24/2022 UIF SARS UIF 3,074.20 DC
4/24/2022 SDL SARS SDL 5,146.90 DC
5/25/2022 TAX SARS PAYE 125,596.24 DC
5/25/2022 UIF SARS UIF 3,074.20 DC
Page 41 of 48
Payroll Payments
Payroll Run
5/25/2022 SDL SARS SDL 5,826.80 DC
6/25/2022 EXS014 Ross Q Net Salary 22,308.30 EMP
6/25/2022 TAX SARS PAYE 106,913.61 DC
6/25/2022 UIF SARS UIF 3,074.20 DC
6/25/2022 SDL SARS SDL 5,201.10 DC
Page 42 of 48
Payroll Payments
Payroll Run
7/24/2022 TAX SARS PAYE 107,347.23 DC
7/24/2022 UIF SARS UIF 3,074.20 DC
7/24/2022 SDL SARS SDL 5,253.90 DC
Page 43 of 48
Payroll Payments
Payroll Run
8/25/2022 TAX SARS PAYE 127,048.26 DC
8/25/2022 UIF SARS UIF 3,074.20 DC
8/25/2022 SDL SARS SDL 5,870.70 DC
9/25/2022 TAX SARS PAYE 107,703.25 DC
9/25/2022 UIF SARS UIF 3,074.20 DC
9/25/2022 Loan Journal Loan Repayment 500.00 DC
9/25/2022 SDL SARS SDL 5,249.90 DC
Page 44 of 48
Payroll Payments
Payroll Run
10/23/2022 TAX SARS PAYE 103,161.24 DC
10/23/2022 UIF SARS UIF 3,074.20 DC
10/23/2022 SDL SARS SDL 5,113.80 DC
Page 45 of 48
Payroll Payments
Payroll Run
11/25/2022 TAX SARS PAYE 131,940.51 DC
11/25/2022 UIF SARS UIF 3,074.20 DC
11/25/2022 SDL SARS SDL 6,022.90 DC
12/21/2022 TAX SARS PAYE 312,507.31 DC
12/21/2022 UIF SARS UIF 5,293.10 DC
Page 46 of 48
Payroll Payments
Payroll Run
12/21/2022 SDL SARS SDL 11,087.50 DC
1/25/2023 EXS015 Graham L Net Salary 22,205.92 EMP
1/25/2023 TAX SARS PAYE 107,162.17 DC
1/25/2023 UIF SARS UIF 3,090.85 DC
1/25/2023 SDL SARS SDL 5,252.63 DC
Page 47 of 48
Payroll Payments
Payroll Run
2/25/2023 EXS015 Graham L Net Salary 25,581.22 EMP
2/25/2023 TAX SARS PAYE 133,946.61 DC
2/25/2023 UIF SARS UIF 3,090.85 DC
2/25/2023 SDL SARS SDL 6,107.63 DC
Page 48 of 48

Payroll Monthly Sample

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Payroll Monthly Sample

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EXCEL-SKILLS.

MONTHLY PAYROLL TEMPLATE

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The template consists of the following sheets:

Income Tax Rates & Rebates

Medical Tax Credits

Adding or removing list items

Salary Deduction Rate, Basis & Earning Exclusions

Adding or removing list items

Company Contribution Rate, Basis & Earning Exclusions

Adding or removing list items

Fringe Benefit Rate & Basis

Adding or removing list items

Column & Row Matrix

Adding list items

Inserting new rows or columns

Deleting rows or columns

Deduction & Fringe Benefit Sections

The columns with formulas contain the following data or calculations:

Adding or deleting columns

The following columns on the Override sheet require user input:

Monthly Payroll Summary

Monthly Employee Data

The following measurements are available for selection:

Note: If no measurement is selected, the "Net Pay" measurement is used.

Monthly Payroll Data By Department

The following measurements are available for selection:

Note: If no measurement is selected, the "Cost to Company" measurement is used.

Roll Forward for Subsequent Tax Periods

Help & Customization

Pay Slip Start Number 2023001

Income Tax Rates - Table A

Income Tax Rates - Table B

Income Tax Rebates

Medical Tax Credits

Salary Deductions List

Fringe Benefits List

Column & Row Matrix

to this list. Enter

Monthly Pay for February 2023 Year-To-Date Totals

Total 165,000.00 Total 2,230,000.00

Total 70,177.80 Total 990,294.44

MTD Company Contributions 2,727.22 Medical Tax Credit 16,752.00

Fringe Benefits For February 2023 Year-To-Date Fringe Benefits

Mar-2022 387,000.00 118,220.00 - 27,000.00 15,200.00 - - - - - 547,420.00

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