Thirumudivakkam Industrial Enviro Pvt Ltd

PP3 Communication centre, SIDCO Industrial Estate,

Thirumudivakkam, Chennai

VOLUME – I
PRE-QUALIFICATION BID

NAME OF WORK : DESIGN, ENGINEERING, CONSTRUCTION,

SUPPLY, INSTALLATION, COMMISSIONING AND O
& M FOR ONE YEAR OF 200 KLD COMMON
EFFLUENT TREATMENT PLANT WITH ZERO
LIQUID DISCHARGE FOR TIECO,
THIRUMUDIVAKKAM, KANCHIPURAM DISTRICT,
TAMILNADU. (Two Cover System).

EMD AMOUNT : Rs.1,50,000 + GST.

DATE OF TENDER : 9th September 2021

ISSUED TO :

Managing Director, TIECO

PP3 Communication Centre,
SIDCO Industrial Estate,
Thriumudivakkam, Chennai.
Contact No: +917278112345, +919444089840
Email : [email protected]
website http://tiema.co.in

1
 FOR THE SPECIAL ATTENTION OF THE BIDDERS

1. Issuance of documents under two cover system i.e. Qualification schedule and Price tender
schedule (Commercial tender) to the bidders will be purely based on the basic documents
and information furnished along with the requisition and cost of tender documents.
Issuance of documents will not confer any right on the bidder for automatic qualification
for price tender for the work.

2. Approval or otherwise of the Qualification bid will be strictly based on the detailed
evaluation done on the basis of the Documents / Records / Evidences / Certificates
produced by the bidders in the Qualification bid.

3. Qualification bid (Cover 1) will be opened as per notice inviting tender and after detailed
evaluation, the date and time of opening of price bid will be intimated to the qualified
bidders.

4. The bidders shall quote for operation and maintenance charges for a period of 3 years after
the Defect Liability Period of one year in the format furnished in price bid. This will be
taken into consideration for tender evaluation purpose.

5. The bidders shall be responsible for properly super scribing and sealing the covers in which
the bid is submitted and the Tender Inviting Authority shall not be responsible for the
accidental opening of the covers that are not properly super scribed and sealed as required
in the tender documents before the time fixed for tender opening.

6. Canvassing or influencing the Tender Accepting Authority in any form will entail
disqualification.

7. Rates shall be firm throughout the contract period and no escalation shall be permitted.
A. Defects Liability Period (DLP): (Which shall also be free maintenance period) shall
be 12 months from the date of virtual completion certificate or from the date on
which all the defects have been rectified and so certified by the Consultant/
Engineers, whichever is later.
B. Operation during Defects Liability Period: During the Defects Liability Period of
12 months, the contractor must quote for the operation of the complete CETP system
and must post suitable qualified persons having adequate field experience and
knowledge in the operation of the CETP system.
C. Comprehensive Operation and Maintenance for 3 years: After expiry of the
Defects Liability Period the contractor must quote for the comprehensive Operation

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 and Maintenance of the CETP system inclusive of cost of materials, spares, labour
etc with adequate field Engineers / Staff for a period of 3 (Three) years. The
Operation and Maintenance shall include the daily, weekly, monthly, quarterly, half
yearly and annual checks and remedies if necessary to be performed for effective
operation of the plant, elaborate detail, all operating and maintenance procedures and
policies which are required, advisable and / or necessary for the Facility to achieve
full compliance with the operational guarantees and to achieve maintenance and
repair standard for the Facility which will ensure compliance with the maintenance
specifications.
D. Guarantee: The CETP should be guaranteed against faulty design, materials
manufacture and workmanship for a period of 12 months from the date of handing
over of the plant to the Department in perfect working condition. The guarantee
should cover free replacement of defective parts / accessories of the mechanical and
electrical parts in CETP system. The To and Fro Bata charges for Mechanic/
Electrician and transport charges for taking defective materials to the company and
bringing them back to the site should be borne by the tenderer only. If at any time
during the guarantee period the plant is out of order for more than a 10 days at a time,
then the GUARANTEE period will be extended by the period RECKONED from the
date the PLANT went out of order to the date when it was re-commissioned.
E. Free Servicing: The mechanical and electrical installations in CETP should be
serviced regularly on daily, weekly, monthly, quarterly, half yearly and annual
checks during the GUARANTEE PERIOD AT FREE OF CHARGE. Break down
calls should be attended immediately free of charge. The capability of tenderer in
ensuring required after installation services must be stated.

8. Item rate contract:

The contract will be an item rate contract and work done will be measured and paid for at
rates agreed as per schedule of quantities and as certified by the Consultant/ Engineers. No
extra on any account whatsoever will be payable other than measured work as aforesaid.

9. All taxes:
The contractor shall be solely responsible for the payment of all taxes under the provision
of the Tamil Nadu Government and Government of India General tax Act as in force of the
time being and the rates for the various items for the works shall remain unaffected by any
changes that may be made from time to time in the rate on which any Tax is payable. GST:
The tender invited excluding GST. At the time of acceptance of the tender and signing
of agreement, the applicable GST of 18% has been included for this work.

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10. Payment Details:
The payment will be made as follows.
The final payment will be released on production of Safety Certificate availed from CEIG
authority, Effluent Quality Certificate obtained from TNPCB and also provide performance
guarantee of 10% of the value of work for comprehensive operation and maintenance in the
form of irrevocable Bank Guarantee for a period of 3 years. In the final payment 2.5%
value of work will be retained for one year as guarantee for Defect Liability Period.
The bidder shall quote rates for supply and erection of Mechanical and Electrical
equipments as per the tender price bid.

Payment on supply:

70% of accepted supply rate of item : Against delivery of materials at site.

10% of accepted supply rate of item : On erection.
10% of accepted supply rate of item : On testing and successful commissioning
and handing over to SIDCO.
5% of accepted supply rate of item : On completion of all necessary
documentation, license, test certificate etc.

Payment on erection:

85% of accepted erection rate of item : On completion of erection in position at site.

5% of accepted erection rate of item : On testing and successful commissioning
and after erection and handing over to
TIECO.
5% of accepted erection rate of item : On completion of all necessary
documentation, submission of As-built
drawings, maintenance manuals, licenses,
test certificates etc.

12. Exclusion:
TIECO will assist for getting Electricity & Water connection during execution of work and
cost will be beared by the Contractor.

13. General Conditions:

Unless otherwise specified, the conditions put forth in the General specifications and
Special conditions of contract will hold good.

I. The work should be carried out in Cooperation with the Department and other
contractor working at site.

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 II. For slow progress of Work/ Bad work–man ship/ leaving the work incomplete shape,
the department will take action to impose fine / penalty as per Department penalty
clause enclosed separately.
III. The Contractor engaging the Labourers for the work is wholly responsible for any
accident o5r death occurring to the Labourers while carrying out the work and the
Department shall not be held responsible for such occurrence and for payment of
compensation to the labourers.
IV. The work in TIECO executed by the contractor under the Contract shall be
maintained by the Contractor until the work to be taken over by the Engineer in
charge. “The Contractor shall arrange his own insurance against fire, flood, volcanoic
eruption, earthquake, other conditions of nature and all other natural calamities, risk
arising out of acts of God during such period and that the Government shall be liable
for any loss or damages occasioned by arising out of any such acts of God.
V. Provided however that the contractor shall not be liable for all or any loss or damage
occasioned by arising out of acts of foreign enemies, invasion, hostilities or war like
operations, (Before or after declaration of war) rebellion, Military or USUR ped
power.

14. Risk Insurance:

The work executed by the Contractor under this Contract shall be maintained at the
Contractor’s risk until the work is taken over by the Engineer TIECO. The Government
shall not be liable to pay for any loss or damages occasioned by (or) arising due to flood
volcanic eruption, earthquake other conditions of nature and all other natural calamities
risks arising out of acts of God during such period and that the option whether to insurance
coverage (or) not to cover such risks is left to the contractor.

15. Labour:
I. The contractor shall not employ the labour below the age of 12 and shall also note
that he must offer employment to ex-service man, ex-toddy tappers and unemployed
agricultural labourers as far as possible.
II. The Contractor shall abide the contractors labour regulation of TIECO framed by the
Tamil Nadu Government.

16. Extension of Time:

I. The extension of time required to complete the work should be obtained by indicating
the reasons for the delays and any period not covered by extension of time will be
treated as unauthenticated calling for penal action.
II. Proper evidence should be produced by the firm to the satisfaction of the General
Manager (Technical) – TIECO whenever Force Major Conditions arise.

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17. Security Deposit:
The successful Tenderer should furnish a Security Deposit 2% value of the contract in the
form of N.S.C./Small Savings scripts / Deposits / Accounts duly pledged to favour of the
Managing Director, TIECO, Chennai. Bank Guarantee will also be accepted. On evaluation
of tender if it is found that if the overall quoted amount of the, tender is less than 5 to 15%
of the value put to tender, the Contractor shall pay additional security at 2% of the
Estimated value. If the tender discount exceeds 15% to 20% the contractor shall pay an
additional security deposit of 50% of the difference between the quoted amount and
estimate amount. Failure to furnish the additional security Deposits within 15 days from the
date of receipt of acceptance Order and execute the agreement shall detail cancellation of
award of contract and forfeiture of E.M.D furnished. In such a situation the next lowest
tender will be considered.

Managing Director, TIECO

PP3 Communication Centre,
SIDCO Industrial Estate,
Thriumudivakkam, Chennai.
Contact No: +917278112345, +919444089840
Email : [email protected]
website http://tiema.co.in

6
 TWO COVER SYSTEM
QUALIFICATION BID & PRICE BID APPLICATION
REF. NO._________________________

From To
Managing Director, TIECO
PP3 Communication Centre,
SIDCO Industrial Estate,
Thriumudivakkam, Chennai.
Contact No: +917278112345, +919444089840
Email : [email protected]
website http://tiema.co.in

Sir,

Sub: Design, Engineering, Construction, Supply, Installation, Commissioning and

O&M of 200 KLD Common Effluent Treatment Plant With Zero Liquid
Discharge For TIECO, Thirumudivakkam, Kanchipuram District,
Tamilnadu. (Two Cover System).

Ref: : TENDER NOTICE NO: Dated:

******

Having examined the two cover system documents in respect of Qualification schedule &
price tender schedule including scope of work, Time Frame for construction and the criteria
stipulated for Qualification. I / We hereby submit all necessary information and relevant
documents for qualifying me/us, to offer my/our tender for the above mentioned work.

The Application is made by me / us on behalf of (Partnership firm / Private limited company

/ Public Limited Company) in the capacity of _ _ __ _ __ _ __ _ __ _ _ duly authorized to
submit the tender.

Necessary evidence admissible in law in respect of authority assigned to me / us on behalf of

the Partnership Firm / Private Limited Company / Public Limited Company, for applying for
qualification is attached herewith.

We present my / our documents herewith taking into consideration all the instructions in the
Qualification schedule supplied to me / us including special instructions to Applicants /
Criteria for Qualification schedule / Information and Instructions in the detailed two cover
tender notice etc.

7
 The EMD amount is enclosed in the shape as notified in the Qualification bid
I / We understand that The Managing Director, TIECO, PP3 Communication Centre,
SIDCO Industrial Estate, Thriumudivakkam, Chennai, reserves the right to reject any or all
the tenders or drop the proposals of receiving tenders without assigning any reason therefore.

Date:
Signature of the Bidder including
Title Capacity in which Application is made

Name:

(IN BLOCK LETTERS)

Encl:
1. Qualification schedule.
2. Price tender schedule.

8
 QUALIFICATION & PRICE TENDER NOTICE

FORM OF CONTRACT : LUMPSUM AGREEMENT :

TWO COVER SYSTEM

1. INVITATION: Tender under sealed two cover tender system i.e. Qualification schedule &
Price tender schedule (item rate tenders) are invited by Managing Director, TIECO, PP3
Communication Centre, SIDCO Industrial Estate, Thriumudivakkam, Chennai. One Cover
contains EMD and Qualification conditions and other details and the Second Cover
containing price tender schedule.

2. FOR SPECIAL ATTENTION:

I. The bidder should be a well-established and reputed contractor who have been
registered Firm with the Government of Tamilnadu or other State Government/
Government of India/ State or Central Government undertaking.
II. The bidder should have executed a work in single agreement of Construction, Erection
and Commissioning, Start up and performance trial run for 1 year followed by 3 years
of O&M of One work of 200 KLD capacity CETP with ZLD including civil works
(OR) Two works of 100 KLD capacities CETP with ZLD including civil works with
selected modern technology basis of value not less than One work of 80% value (OR)
Two works of each 60% value (OR) Three works each of 40% value during any one of
the last three years with specifications as mentioned above. The bidder shall produce
letter of satisfactory completion report either from the client or from the consultant. The
purchase / work order or agreement copy in this regard shall not be accepted.
III. The bidder should have an annual turnover of Rs. 125.00 lakhs (Rupees One Hundred
and twenty five lakhs) during any one year of the past three financial years. The bidder
shall produce necessary audited certificate in this regard.
IV. The bidder shall be solvent to a tune of at least Rs. 50.00 lakhs (Rupees Fifty Lakhs
only) on immovable properties in his name. The applicant should produce current
Revenue Solvency certificate on immovable properties for a value of not less than Rs.
50.00 lakhs, issued by the Tahsildar concerned. Necessary continuous Encumbrance
certificate for the period from the date of Revenue Solvency certificate on the properties
listed out in the solvency certificate shall be produced (or) The bidder should produce
Banker’s solvency certificate obtained from any Nationalized Bank for a value of
Rs.50.00 Lakhs obtained not earlier than July 2020 or one month from the last date for
submission of tender.
V. The Bidder should have an office in Chennai.

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3. PURCHASE OF DOCUMENTS:
I. The documents under two cover system Qualification Schedule & Price tender
schedule will be available for sale at a cost of Rs.15,000 + GST in the office of the
Managing Director, TIECO, PP33 Communication Centre, SIDCO Industrial Estate,
Thriumudivakkam, Chennai during office hours from 06/09/2021 to 05/10/2021.
II. Tender documents can be downloaded from the website http://tiema.co.in free of cost.

4. DESCRIPTION OF PROJECT:
Design, Engineering, Construction, Supply, Installation, Commissioning and O&M of 200
KLD Common Effluent Treatment Plant With Zero Liquid Discharge For TIECO,
Thirumudivakkam, Kanchipuram District, Tamilnadu.

5. PERIOD OF COMPLETION:
The period of completion shall be 6 months–Calendar months, which is inclusive of
monsoon period from the date of handing over of the site to the successful tenderer.

6. EARNEST MONEY DEPOSIT

A. Earnest money deposit of Rs.1,50,000/- (Rupees One Lakh fifty thousand only) must
accompany the qualification Tender for this work.

B. The Earnest money deposit may be produced in any one of the following forms.
I. Demand Draft issued by Nationalised or Scheduled Banks drawn in favour of the
Tamilnadu Small Industries Development Corporation Limited.
II. Small savings scripts / Deposits / Accounts and Kisan Vikas Patras duly pledged in
favour of the Tamilnadu Small Industries Development Corporation Limited.
III. Irrevocable Bank Guarantee in the prescribed proforma issued by Nationalised /
Scheduled Bank in favour of the Tamilnadu Small Industries Development
Corporation Limited.

C. Qualification schedule not accompanied with Earnest money deposit will be rejected as
‘Non-responsive' tender.

D. If the tenderer withdraws his tender after the acceptance of tender or fails to pay the
requisite security deposit amount within the specified period of time, the Earnest money
deposit paid with the tender will be forfeited.Communication to the unsuccessful
tenderers will be sent in 7 (seven) days time from the date of communication sent to the
successful tenderer. Refund of Earnest money deposit will be made within 15 (fifteen)

10
 days from the date of receipt of refund vouchers duly stamped and signed from the
unsuccessful tenderer.

7. SECURITY DEPOSIT:
A. The successful tenderer shall furnish a Security Deposit for an amount equivalent to 2%
of the total contract value, which includes the earnest money deposit already paid within
15 days (Fifteen days) from the date of receipt of work order. If the successful tenderer
fails to execute the contract (i.e. signing the agreement) within the aforesaid 15 days
time, the Earnest Money Deposit amount remitted with the Qualification Tender will be
forfeited.
B. The Security Deposit in the shape of irrevocable Bank guarantee will also be accepted.
C. In addition to the aforesaid security deposit, the Executive Engineer shall deduct from
the running account bills, a sum equivalent to 5% (Five Percent) of the total value of
each bill as retention money.
D. 2½ % (Two and a Half Percent) of the total value of the work will be retained in the final
bill of the work for a period of one year reckoned from the date of completion of the
work . During this period of one year as all defects be made good according to the true
intent and meaning hereof.
E. The Retention money of 2½ % (Two and a Half Percent) of the total value of contract
after deducting any amount due to the Department, shall be refunded to the contractor
after the defects liabilities attached to the contract is over and certified by the Executive
Engineer concerned that no liability is due from the contractor.
F. The successful bidder shall also provide performance guarantee at 10% of the value of
work for operation and maintenance in the form of irrevocable Bank Guarantee for a
period of 3 years. The final bill for the main work will be released only on receipt of this
performance guarantee.

8. LANGUAGE OF TWO COVER TENDER SYSTEM:

Tenders shall be offered only in the prescribed forms in “ENGLISH” only.

9. VALIDITY OF PRICE BID:

The price bid shall be valid for a period of 90 days (Ninety Days) from the date, notified for
opening of price bid.

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10. SUBMISSION OF PRICE BID BY TWO COVER SYSTEM
Bidders should quote their rates both in figures and in words for each item per unit and
amount for each item of work for full quantity. Grand total of the whole contract should be
furnished without fail in the last page of schedule of Price bid.

A. The two covers (i.e. Qualification bid and Price bid) must be submitted separately in a
wax sealed envelope. The Cover No.1 containing the Qualification bid, EMD &
Documents and Cover No.2 containing the Price bid (Called as inner envelopes) must be
super scribed as mentioned below and addressed to the Tender Inviting Authority.
(a) Cost of tender documents Rs.15,000.00 + GST
(b) Period of issue 06/09/2021 to 05/10/2021
(c) Earnest Money Deposit (EMD) Rs.1,50,000/-
(d) Last date for submission of bids 05/10/2021 till 3.00 pm.
(e) Opening of Pre-Qualification Bid 05/10/2021 @ 3.30pm.
(f) Pre – Bid meeting 14/09/2021 @ 3.00pm.

SHOULD BE SUPERSCRIBED AS FOLLOWS

COVER NO.1 COVER NO.2

QUALIFICATION BID PRICE BID
a. NAME OF WORK a. NAME OF WORK
b. TENDER NOTICE NO. b. TENDER NOTICE NO.
c. DUE DATE FOR OPENING OF TENDER c. NAME OF CONTRACTOR AND
d. E.M.D. ADDRESS
Rs.1,50,000/- (Rupees One Lakh fifty thousand only)
To be furnished only with the qualification Tender
e. NAME OF CONTRACTOR AND ADDRESS

B. Tenders received in late on any account or any reasons whatsoever will not be opened
or considered and will be returned to the tenderer unopened.
C. Bids made by telegram, fax, e-mail or telex, Post, Courier will not be considered.
D. Department will not take any responsibility for the delay / loss in transit of the tenders
sent by Post.

12. OPENING OF TENDERS :

The Qualification bid will be opened by the Managing Director, TIECO, PP3
Communication Centre, SIDCO Industrial Estate, Thriumudivakkam, Chennai at 15.30
Hours, on 05/10/2021 in the presence of the tenderers or their authorised representatives who
choose to be present. If the last day for receipt of tenders is declared as a Government

12
 holiday subsequent to the issue of this notice, the tenders will be received upto 15.00 hours.
of the next working day and opened at 15.30 hours on the same day. After detailed
evaluation of Qualification bid, Price bid (Cover –II) of the qualified contractors those who
are satisfying the eligible criteria only will be opened. The date and time of opening of price
bid will be informed to the qualified bidders by the Managing Director later. The Price bid
Cover of the unqualified bidders will be returned to them unopened.

13. NEGOTIATION :
Negotiation of rates will be made only with the lowest tenderer for reducing the quoted rates.
The E.M.D. is liable to be forfeited if the tenderer withdraws his / their tender after
acceptance of the tender.

14. WHOM TO CONTACT:

Managing Director, TIECO, PP3 Communication Centre, SIDCO Industrial Estate,
Thriumudivakkam, Chennai may be contacted for further information in the matter.

Dated signature of the Bidder with Managing Director, TIECO

seal PP3 Communication Centre,
SIDCO Industrial Estate,
Thriumudivakkam, Chennai.
Contact No: +917278112345, +919444089840
Email : [email protected]
website http://tiema.co.in

13
 INFORMATION AND INSTRUCTION FOR TENDERERS UNDER TWO
COVER SYSTEM

1. FOR SPECIAL ATTENTION : Qualification Tender hereunder is invited in accordance

with the PWD Procedure for Qualification of Tenderers.

2. SCOPE OF WORK: Design, Engineering, Construction, Supply, Installation,

Commissioning And O & M For One Year Of 200 Kld Common Effluent Treatment Plant
With Zero Liquid Discharge. Apart from the prescribed scope of work, the tenderer shall
quote for ‘Operation & Maintenance’ of the Plant for two consecutive years after one year
mandatory ‘Operation & Maintenance’.

3. MINIMUM CRITERIA FOR QUALIFICATION:

A. The bidder shall remains in the same “NAME” and “STYLE” should have been in the
field as a well-established and of long standing experience of at least for the past “FIVE”
years.
Evidence to be produced:
a. Audited Balance sheet with Chartered Accountant’s Certificate for the past
“THREE years in the case of individual Contractors, Partnership Firms, Private /
Public Limited Companies.
b. Registered Partnership deed in the case of Partnership Firms.
c. Articles of Association and memorandum of Association registered with Registrar
of Companies as per company act in the case of Private Limited Companies and
Public Limited Companies.
d. The bidder should produce Revenue Solvency Certificate on immovable properties
for value of not less than Rs.50.00 Lakhs (Rupees fifty Lakhs only).
Evidence to be produced:
a. Current Revenue Solvency Certificate issued by Tahsildar concerned.
b. Necessary Encumbrance Certificate issued by the Registration Department on the
properties listed out in the Solvency Certificate for the period from the date of
issue of solvency upto August, 2021 without break.
c. If the date of Solvency Certificate is on or after July, 2020, Encumbrance
Certificate need not be produced.
(OR)
a. The bidder should produce Banker’s solvency certificate obtained from any
Nationalised Bank for a value of Rs.50.00 Lakhs obtained not earlier than three
months the last date for submission of tender.

14
B. The bidder should produce Income Tax returns valid for the current period & ‘TIN’
Number, ‘GST’ Verification Certificate valid for the current period.
Evidence to be produced:
a. The Income Tax (PAN No.) claimed and paid during the past "THREE" years and
the total contract amount received in the past "THREE" years should have been
reflected therein.
b. Attested Copy of Registration Certificate showing the ‘TIN’ Number assigned by
the Commercial Tax Department issued by the Competent State / Central
Commercial Tax Department officials.
c. Attested Photocopy of the ‘GST’ certificate issued by competent State / Central
Commercial Tax Department officials.

C. The bidder should furnish the details of Common Effluent Treatment Plant works
completed during the past “FIVE” years.
Evidence to be produced:
List of CETP works completed in the past five years with full complete details such as
a. Name of Work
b. Value of work
c. Name of Employer
d. Agreement Number
e. Period of Completion as stipulated in the agreement
f. Time taken for completing the work
g. Reasons for delay if any
h. Type & Nature of work
i. Certificate issued by the competent authority not below the rank of Executive
Engineer.
Details furnished without supporting certificates will not be considered.

D. The bidder should have executed One work of 200 KLD or more capacities CETP with
ZLD including civil works Two works of 100 KLD or more capacities CETP with ZLD
including civil works of Construction, Erection and Commissioning, Start up and
performance trial run for 1 year followed by 3 years of O&M of 200 KLD Common
Effluent Treatment Plant With Zero Liquid Discharge with selected modern technology
basis of One work of 80% value or Two works of each 60% value or Three works each of
40% value during any one of the last three years with specifications as mentioned above.
Evidence to be produced:
The bidders shall produce letter of satisfactory completion report either from the client
or from the consultant clearly showing the following details.

15
 a. Name of work
b. Location of the work – (Town / Taluk / State)
c. Name / Designation of the Employer / Owner
d. Value of work – (As per Agreement)
e. Agreement Number
f. Stipulated period of contract as per agreement
g. Date of commencement of work
h. Date of actual completion of work
i. Reasons for delay in completing the work, if any
j. Actual value of work as per final payment made
k. Quality of work executed.

The purchase / work order or agreement copy in this regard shall not be accepted

E. Annual turnover of the bidder should not be less than Rs. 125.00 lakhs (Rupees One
Hundred and Twenty Five lakhs only) per year during any one of the year of the
preceding “three” years.
Evidence to be produced:
a. Audited Balance sheet, Profit and loss Account etc., duly certified by the Chartered
Accountant for the preceding “THREE“ years.
b. The total contract amount received as shown in the Balance Sheets should have been
reflected in the Income Tax Clearance Certificate also. In case if there is difference
in the contract amount received as depicted in the Balance sheets and as furnished in
the Sales Tax Clearance Certificate, lesser among the two figures alone will be taken
for consideration.

F. The bidder should have a minimum issued and called up Share capital plus capital
reserves equal to at least 20% of the value of work for which qualification bid & price bid
have been called for – (In this case 20% value of the work is Rs.40.00 lakhs (Rupees
Forty lakhs only)
Evidence to be produced:
a. Audited Balance Sheet for the preceding three years duly certified by the Chartered
Accountant.
b. The amount indicated in the Audited Balance Sheets as
I) Paid up Share Capital In the Case of Private / Public Limited Company.
II) Called up and subscribed share capital In the Case of Private / Public Limited
Company.

16
 III) Partner’s Capital Account in the case of Partnership firm.
IV) Individual Capital Account in the case of individual Contractors.
V) Reserves and Surplus fund Available in Capital account and FD alone will be
taken as amount available as paid up share capital / called up share capital.

H. The bidder shall have working capital available at least sufficient to finance one – month
current activity on the assumption that this work is awarded to the applicant, on being
qualified.

Definition:
a. Working capital means the amount available in the Bank Accounts of the
applicant on the date of submission of application plus the unutilised amount of
overdraft / credit facility extended to the applicant by the Nationalised /
Scheduled Banks.
b. One month current activity means, sum total of the value of the unfinished portion
of works already committed by the applicant and being executed by the applicant–
(out standing value)-divided by the balance period available for completion of
each of the committed works under execution plus the value of the work for
which the qualification Tender & price tender is called for divided by the number
of months stipulated for its completion.
c. Outstanding value of committed works means the total value of each project
under execution minus the value of work completed as on the date of submission
of qualification schedule.

Evidences to be produced:
a. List of works already committed by the applicant and are in progress.
b. Certificate–(for each of the committed works)- issued by the Engineer-in-charge–
(Not below the rank of Executive Engineer / Project Engineer)- of the work, being
executed by the applicant with the following details.
1. Name of work
2. Name / designation of the Owner / Employer
3. Agreement Number
4. Total value of the work
5. Period of completion stipulated in the agreement
6. Date of commencement of the work
7. Balance period available for completing the work
8. Value of work so far completed.
9. Value of Balance items of work to be completed.

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 10. Physical Progress or stage of work
11. Remarks
c. Certificate issued by Bank / Banks / showing the amount available (on the date of
submission of application) in the current Account / Savings Bank Account of the
applicant.
d. Certificate issued by the Bank / Banks showing the limit up to which overdraft /
credit facilities is extended to applicant and the overdraft / Credit facility availed by
the applicant up to date and the unutilized overdraft / credit facility available.
Note:
Fixed Deposit in the name of the “Bidder” will also be considered for the purpose of
working capital, on production of “Certificate” issued by the Respective Banks,
clearly stating that the Fixed Deposits are available in the Name of the “Applicant”
and the same are “Encumbrance Free” and can be readily “Cashable”.

I. The bidder should not have any of his contracts terminated / rescinded due to breach of
contract on the part of the applicant during the past "FIVE" years by any agency.

Evidence to be produced:
Sworn in affidavit duly certified by Notary Public, is to be produced (Specimen
appended) – in twenty rupee Non-Judicial Stamp Paper.

J. The bidder shall have Site Engineers with B.E., Degree in Civil/Environmental
Engineering and Diploma in Electrical Engineering with minimum field experience,
noted against each, available as given below, exclusively for this work.

Site Engineers: : 1 No - (One number) – B.E., Degree in Civil/

Environmental Engineering with at least three years
experience

: 2 Nos - (Two Numbers) One Diploma in Electrical

Engineering with at least three years experience
and One Diploma in Civil Engineering with at least
three years experience.
Evidence to be produced:
a. List of Technically Qualified personnel under permanent / regular employment
available with the Applicant with details such as (a).Name (b). Qualification
(c). Total Experience (d). Under regular Employment with the applicant
since ------- (e). Emoluments paid etc.,

18
 b. List of Technical Personnel to be deployed for this work along with their
willingness & attested Xerox copy of the testimonials in support of the
qualification of the personnel to be deployed.
c. If required numbers of Technical Personnel are not under Regular Employment
of the applicant, Names, Qualification, Experience etc., of the Technical
Personnel to be employed for this work along with their willingness and attested
Xerox copy of the testimonials in support of the qualification of the Technical
Personnel proposed to be employed exclusively for this work should be
furnished.

K. The bidder shall have the EPF code of their own.

Evidence to be produced:
Xerox copy of the allotment order/Registration Number of the EPF Code issued by the
Regional Provident Fund Commissioner.
Note:
a. If any of the information furnished by the applicant is found to be concealed or
false at a later date, the contract will be terminated forthwith without prejudice to
the rights thereon, consequent on termination and the contractor will be banned
from business dealings.
b. All the documentary evidences should be stitched neatly and the pages should be
serially numbered. Index of the Documents produced should be prepared and
reference to page number of the documents produced should be furnished in the
index.
c. The Qualification Tender evaluation shall be done on a PASS or FAIL basis
against each of the above Criteria.
d. The evaluation will be done only based on the information, evidence, documents,
Records, particulars furnished by the applicant and hence the applicants are
advised to furnish adequate and relevant information along with requisite
documentary evidences without any omission.
e. As far as possible, details shall be furnished in the schedules appended to this
Application. If the space left is found insufficient, additional sheets may be
attached to the schedules.
f. Photograph of the works completed by the applicants may be pasted in thick
white paper and produced along with the documents.
g. Brochures, Pamphlets etc, shall also be stitched along with the documents
volume.
h. All bidders are cautioned that the Qualification Tender application containing any
deviation from the contractual terms and conditions, specifications or other
requirements will be rejected as Non-Responsive and low performance reliability.

19
3. METHODS OF TENDERING:
a. If the Qualification bid is made by an individual, it should be signed by the
individual, with his full name and his current address.
b. If the Qualification bid is made by a sole Proprietary firm, it shall be signed by the
proprietor along with his full name and full name of the firm with it’s current address.
Documents with regard to registration as firm by the Registrar of Firms should be
produced.
c. If the Qualification bid is made by a FIRM in partnership, it shall be signed by all the
partners of the firm with their full names and current address or by a partner
authorised by the firm (either as per Articles of the Deed of Partnership / by power of
attorney)- for signing in Tenders, Agreements etc. In which case, certified copy of the
registered deed of Partnership along with the current address of all the partners and a
certified photocopy of the Registered Power of Attorney issued in favour of the
signatory, should be produced. If the Qualification bid is made by a “Limited
Company” or a “Limited Corporation “, it shall be signed by a duly authorised person
holding the Power of attorney for signing the bid, in which case, the certified copy of
the power of attorney shall accompany the qualification bid. Such limited company or
corporation shall also furnish satisfactory evidence of its’ existence along with the
Qualification schedule.
d. QUALIFICATION BID FROM JOINT VENTURES ARE NOT
ACCEPTABLE.
e. All the signatures in the Qualification Bid and all the signatures in the Documents
produced Shall be dated.
f. All the originals of the documentary evidences shall be produced, if asked for, for
verification at the time of opening of Qualification Bid or subsequently.

4. CAPABILITY OF BIDDER:
The Applicant shall include with the Qualification bid, details in the prescribed performa
vide schedule “A” to “G”.

i Schedule ‘A’ : Structure and Organization.

ii Schedule ‘B’ : Financial Capability statement.

Details of Technical Personnel under Regular

iii Schedule ‘C’ :
Employment with the Applicant.
Work experience (Works completed & Works in
iv Schedule ‘D1, D2 & D3’ :
progress )

20
 v Schedule ‘E’ : Abandonment of work

vi Schedule ‘F’ : Affidavit

vii Schedule ‘G’ : Undertaking

5. OPENING OF QUALIFICATION BID & PRICE BID SCHEDULE

a. The Qualification Bid & Price Bid schedule will be received in sealed cover
(Separately) upto 15.00 Hours on 05/10/2021. Qualification Tender will be opened on
the same day at 15.30 hours by the Managing Director, TIECO, PP33
Communication Centre, SIDCO Industrial Estate, Thriumudivakkam, Chennai in the
presence of the bidders or their Authorised representatives (who should produce the
authorization issued by the Firm / Company) who choose to be present.
b. The qualification Bid cover received will only be opened and evaluated on a PASS or
FAIL basis against each of the Criteria.
c. The Qualification Bid and Price Bid Schedule received belatedly on account of any
reasons whatsoever will not be opened or considered and will be returned unopened
to the bidder.
d. E mail, Postal, Courier bids will not be entertained.
e. The date of opening of Price tender will be notified to the qualified bidders after
evaluation of qualification bid well in advance.
f. Website address : http://tiema.co.in

Dated signature of the Bidder With Managing Director, TIECO

seal PP3 Communication Centre,
SIDCO Industrial Estate,
Thriumudivakkam, Chennai.
Contact No: +917278112345, +919444089840
Email : [email protected]
website http://tiema.co.in

21
 Schedule "A"

STRUCTURE AND ORGANISATION

1 Name of the Bidder :

2 Status :
Individual contractor Sole :
proprietary Firm :
Firm in Partnership :
Private Limited company :
Public Limited Company :
3 Head office/Registered office address with phone / Telex / Fax :
Number.
4 Regional office address with phone / Telex / Fax Number. / :
Mobile Number.
5 Local office (if any ) address with phone / Telex / Fax Number :
/ Mobile Number.
6 Field of activity of the Bidder as per deed of Partnership / :
Memorandum of Association/ Articles of association (Civil)
Engineering Contractor / General Engineering contractor /
Electrical Engineering contractor etc., should be specified).
7 Country and year of incorporation. :
8 Main line of Business :
9 Name, position, status. capacity etc., of the Key personnel / :
Directors of the company. (Attach organization chart showing
the structure of the company/firm)

10 Name, capacity and address of the signatory who has signed the :
Qualification bid. Attested copy of authorization issued (either
by power of attorney or as per articles of Partnership Deed /
Memorandum of Association) in favour of the signatory to sign
the Qualification bid Price Tender/ Agreement, should be
appended.

Dated Signature of Bidder with Seal

22
 SCHEDULE “B"

FINANCIAL CAPABILITY

1 Name and address of the Bidder :

2 Income Tax Permanent account No. :

3 ‘TIN’ Number :

4 Annual turn over as per Income Tax returns filed for the past three years : TAX year
2017-2018
2018-2019
2019-2020

5 Annual turn over as per audited statement of account duly certified by the : TAX year
Chartered Accountant during the Preceding Three years (Attach attested 2017-2018
copy of balance sheets.) 2018-2019
2019-2020
6 Financial Position
i. Cash in hand. :
ii Cash in Bank / Banks. :
iii Current Assets. :
iv Current Liabilities. :
v Working capital. :
vi Net worth. :
7 Outstanding value of works already committed and in progress and time
left for completion. (Details for each work to be furnished separately).
8 Amount available in capital Account:
(i) Paid up share capital of (Partners or share holders)
(ii) Called up and subscribed share capital
(iii) Reserves under capital account.
(iv) Surplus under capital account.
9 Net profit before tax during the preceding three years. TAX year
2017-2018
2018-2019
2019-2020
10 Bidders’ Financial arrangements.
(a) Own resources.
(b) Bank credits / Over Draft.
(c) Other source (Specify the source)

Dated Signature of Bidder with Seal

23
 SCHEDULE "C"

Details of Technical Personnel under regular employment of the bidder who can be
made available exclusively for this work

Name of Bidder:

Under
Total Salar
Educational regular
Sl. span of y Remark
Designation Name Qualificatio employment
No. experienc being s
n with Bidder
e paid
since

Site Engineer- 1 No.

(One number) – B.E., Degree in
1.
Civil/Environmental Engineering with
at least three years experience

Site Engineer- 2 Nos.

(Two Numbers) One Diploma in
Electrical Engineering with at least
2.
three years experience and One
Diploma in Civil Engineering with at
least three years experience.

3. Number of skilled Workers available

4. Number of unskilled workers available

Dated Signature of bidder with Seal

24
 SCHEDULE "D-1"

WORK EXPERIENCE

List of similar type of CETP works completed in the preceding 5 years

Name of bidder:

Note:- a) Details of original works alone should be furnished.

Repairs / Improvements to existing structures should not be included.

Dated Signature of bidder with Seal

25
 SCHEDULE "D-2"

Details of similar CETP works - One work of 200 KLD capacities with ZLD including civiL
works Two works of 100 KLD capacities with ZLD including civil works completed in the
preceding 5 years.

Name of bidder:

S. No Decription
1 Name of work

2 Location Village / Town / Taluk / District / State.

3 Name and designation of the employer / owner

4 Value of work as per Agreement Rs.

5 Agreement Number

6 Stipulated period of contract as per agreement

7 Date of commencement of the work

8 Date of actual completion of work

9 Reasons for delay in completion (If any)

10 Actual value of work executed as per final payment

11 Quality of work done

Note:- a) Certificate issued by the Engineer - in - charge (not below the rank of Executive
Engineer / Project Engineer) of each of the work is to be appended.

Dated Signature of bidder with Seal

26
 SCHEDULE "D-3"

Details of similar type of CETP works already committed by the bidder and are in
progress

Name of bidder:

Sl.No. Description
1 Name of work with location

2 Name / Designation of the employer or owner

3 Agreement number

4 Total value of the work as per agreement Rs

5 Period of completion stipulated in the agreement

6 Date of commencement of the work

Balance period available for completing the remaining
7
portion of the work
8 Value of work so far completed Rs.

9 Value of Balance items of work to be completed Rs.

10 Physical progress or stage of work

11 Remarks

Note: Certificate for each of the committed works in Progress issued by the Engineer-in-charge
(Not below the Rank of Executive Engineer / Project Engineer.) With all the above details
should be appended.

Dated Signature of bidder with Seal

27
 SCHEDULE “E”

INFORMATION REGARDING CURRENT LITIGATION / DEBARRING/ EXPELLING OF

APPLICANT OR ABANDONMENT OF WORK BY THE BIDDER

1 a) Is the Bidder currently involved in any Arbitration/ litigation Yes/No

relating to the contract works.

b) If Yes, Details thereon

2 a) Has the Bidder or any of it’s constituent partners been Yes/No

Debarred/ Expelled by any agency during the last “Five”
Years

b) If Yes, Details thereon

3 a) Has the Bidder or any of it’s constituent Partners failed to Yes/No

complete, any contract work during the past “Five” years

b) If yes, give details thereon.

Dated Signature of bidder with Seal

Note: If any information in this schedule is found to be incorrect or concealed, the

Qualification Bid will be summarily rejected & price bid will not be opened.

28
 SCHEDULE “F”

AFFIDAVIT
(To be furnished in a Twenty Rupees Non-Judicial stamp paper duly
certified by Notary Public)

1. I /We the undersigned solemnly declare that all the statements made in the documents,
records etc., attached with this bid are true and correct to the best of my knowledge.
2. I /We the undersigned do hereby certify that neither my/our firm/company nor any of it’s
constituent partners have abandoned any work/works of similar nature and magnitude in
India, during the Last “Five” years.
3. I /We the undersigned do hereby certify that any of the contract awarded to me/us has not
been terminated rescinded, due to breach of contract on my/our part, during the last
“Five” years.
4. I / we the undersigned authorize (s) and request (s) any bank/person/firm / corporation /
Government Departments to furnish pertinent information deemed necessary and
requested by the Managing Director, TIECO, PP33 Communication Centre, SIDCO
Industrial Estate, Thriumudivakkam, Chennai to verify the statement made by me/ us or
to assess my/ our competence and general reputation.
5. I / we the undersigned, understand(s) that further qualifying information/ clarifications on
the statement made by me/us may be requested by the Managing Director, TIECO, P 33
Communication Centre, SIDCO Industrial Estate, Thriumudivakkam, Chennai and
agree(s) to furnish such information/ clarification within “SEVEN” Days from the date
of receipt of such request from the Managing Director, TIECO, PP33 Communication
Centre, SIDCO Industrial Estate, Thriumudivakkam, Chennai

Dated Signature of bidder with seal:

(To be signed by the officer authorized by the Firm / company to sign on behalf of the Firm/
company with company’s seal)
Note:- In case of sole proprietary concern, affidavit should be signed only by the sole proprietor.

(Title of the Officer)

(Title of the firm/company)
(Date)

The above named deponent has understood the contents well and solemnly and sincerely
declared and affirmed by the deponent in my presence at……………………………………..and
signed before me on this day of……………………………

(Signature of the Notary Public with Seal)

29
 SCHEDULE “G”

UNDER TAKING

(Under taking should be furnished in a Twenty Rupees Non-Judicial stamp paper with the
Qualification Bid and certified by the Notary public)

I/We

the bidder do hereby undertake that I/ we

will abide by the terms and conditions if any modified by the Government in the contract
conditions subsequent to submission of Qualification Bid / Price Bid or subsequent to execution
of the agreement.

Place:

Date: Signature of the bidder with Seal

The above named deponent has understood the contents well and solemnly and sincerely
declared and affirmed by the deponent in my presence at..........................................................and
signed before me........................... ....................................on this day of
............................................

Place:

Date: Signature of the Notary Public with Seal.

30
 SUMMARY SCHEDULE
(To be furnished by the Tenderers)

1 Is the offer is in Conformity with the Departmental Technical : Yes / No

Specification?

2 Brand name and capacity / size of Components proposed to be

used.
(a)
(b)
(c)

3 Completion Period

a. Time required for the supply of materials …………..

b. Time required for the execution of work…………….

c. Total completion period……………………………….

4 Is the tenderer agreeable for the departmental terms of : Yes / No

payment?

5 Is the tenderer agreeable to furnish 2% of the contract value as : Yes / No

Security Deposit in the shape of NSC, Small Savings Scripts /
Deposits/ Accounts?

6 Is the tender valid for 3 months? : Yes / No

7 Is the latest Income tax clearance enclosed? : Yes / No

8 Is the quoted price inclusive of Excise Duty? : Yes / No

(Specify the amount of Excise Duty)

9 Is the quoted price inclusive of required minor builder work? : Yes / No

31
10 Is the quoted price inclusive of scaffolding required for the : Yes / No
work?

11 Is the quoted price firm until the completion of work? : Yes / No

12 Is the tenderer agreeable for the departmental penalty clause? : Yes / No

13 Is the work guaranteed for 12 months with free monthly : Yes / No

servicing?

32
 PARTICULARS TO BE FURNISHED BY THE TENDERER

1 Name of Tenderer with Address :

2 Name of Work :

3 Date of Tender :

4 Total value of Tender :

5 Details of EMD enclosed & its validity :

6 Recent work executed :

(Name of work, place of work, value of work
should be mentioned)

7 Works under execution :

(Name of work, place of work, value of work
should be mentioned)

8 Command of labour in brief :

9 Method of Procurement of Materials :

10 Turn over in previous Year :

11 Whether Income Tax Clearance Certificate :

enclosed?
If not when It will be produced.

12 Sales Tax Registration Number :

13 Whether sales Tax Clearance Certificate is :

enclosed.
If not, when it will be produced

Signature of the bidder with Seal

33
 PRICE BID

S. No. DESCRIPTION AMOUNT in Rs

DESIGN, ENGINEERING, CONSTRUCTION, SUPPLY,

INSTALLATION, COMMISSIONING AND O&M FOR ONE
A YEAR OF 200 KLD COMMON EFFLUENT TREATMENT
PLANT WITH ZERO LIQUID DISCHARGE.

Price Break-Up of (#A) for payment purpose only

Supply of Electromechanical Equipments as per BOQ in Tender Vol-2.

(The Cost should include the Transportation, Packing & Forwarding,
Insurance and any other charges applicable)

Construction and testing of all Civil Structures and Installation &

Commissioning of all Electromechanical Equipments as in the Civil
and Electromechanical Equipments BOQ in Tender Vol-2.

TOTAL VALUE

GST % ON TOTAL VALUE

TOTAL VALUE INCLUDING TAX

TOTAL O&M COST FOR 2ND & 3RD YEAR (#1 + #2)

2nd Year Operation & Maintenance Cost of the CETP with ZLD
including all Consumables and Spares.
3rd Year Operation & Maintenance Cost of the CETP with ZLD
including all Consumables and Spares.

34