HANDBOOK ON THE PROCESS OF E-FILING OF INCOME TAX RETURNS

(For distribution in the Seminars and Conferences)

DIRECT TAXES COMMITTEE THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, NEW DELHI

HANDBOOK ON THE PROCESS OF E-FILING OF INCOME TAX RETURNS

DIRECT TAXES COMMITTEE THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA

E-FILING OF INCOME TAX RETURN AY 2011-2012

FOREWORD
Innovation in technology has touched our lives in one form or the other. This advancement in technology has made our life much easier as almost everything is available on a click of the button. By getting things done electronically, we are moving towards a paperless environment, which is the need of the hour in light of global warming. The Government is wise enough to understand the importance of computerization and thus it prefers e-filing of all income tax returns rather than the traditional mode of filing paper returns and this initiative of the Government is welcomed by the assessees as they also wish for a hassle free interface with the Department. Also, it is felt that with the introduction of electronic furnishing of returns, the policies and plans of the Government would be more fruitful as they would be based on more accurate data. With the introduction of e-filing of returns, the responsibility of a chartered accountant has increased manifold, which requires him to be tech savvy. In light of the same, an attempt has been made by the Direct taxes Committee to update its members and provide them handy information on the process of e-filing of income tax returns. I compliment CA. Sanjay K. Agarwal, Chairman, Direct Taxes Committee and other members who were instrumental in bringing out this Handbook which would be of enormous use to the members. I am hopeful that the Direct Taxes Committee would keep up the good work of providing assistance to its members in the field of taxation.

Place : New Delhi Date : 19th July, 2011

CA. G. Ramaswamy
President

E-FILING OF INCOME TAX RETURN AY 2011-2012

PREFACE
It is indeed a pleasure to witness the change that is taking place in the work environment of the Government through promotion of the go green initiative. The initiative of the Government to move towards a paperless environment is visible in its decisions to mandate e-filing of returns under various statutes like Companies Act, Income-tax Act, 1961, Service tax etc. Being a partner in nation building, we as Chartered accountants are in a better position to give effect to these decisions of the Government. Thus, we need to update and equip ourselves with the latest technologies so that we are able to provide efficient services to our clients. As you are all aware, apart from the Companies, the Central Board of Direct taxes has now made e-filing of returns along with digital signatures mandatory also for Firms/HUFs and individuals who are required to get their accounts audited under section 44AB of the Income-tax Act, 1961 from the AY 2011-12. This has increased our responsibility towards our clients who rely upon us for providing these services. In view of the same, an initiative has been taken by the Direct Taxes Committee of ICAI by providing a handbook on the PROCESS OF E-FILING OF INCOME TAX RETURNS. This handbook would act as a ready referencer for our members and would also serve as a guide for the article trainees for e-filing the income tax returns. I wish to extend my sincere thanks to CA. Rajeev Jain and CA. Sanjay Jain, Delhi for preparing the basic draft of this handbook. I am thankful to CA. G.Ramaswamy, President,ICAI and CA. Jaydeep N.Shah, Vice-President, ICAI for being a guiding force behind this handbook. I also wish to place on record my sincere thanks to CA. Mukta K. Verma, Secretary, Direct Taxes Committee and CA. Sheetal Ahuja, Executive Officer, Direct Taxes Committee for rendering technical and administrative support in giving final shape to this handbook. I hope and wish that this document would be of great assistance to our members in industry and also in practice.

Place : New Delhi Date : 19th July, 2011

CA. Sanjay K. Agarwal Chairman Direct taxes committee

E-FILING OF INCOME TAX RETURN AY 2011-2012

E-FILING OF INCOME TAX RETURN FOR ASSESSMENT YEAR 2011-2012 PAGE 1. CREATION OF USER ID & PASSWORD 2

2.

INCOME TAX RETURN PREPARATION UTILITY

3.

SELECTION OF APPROPRIATE ITR FORM

4.

PRE-REQUISITE FOR FILLING OF FORMS

5.

IMPORT OF DATA FORM 26AS

10

6.

VALIDATION OF FILES

12

7.

GENERATION OF XML FILE

14

8.

UPLOADING OF INCOME TAX RETURN

15

9.

USE OF DIGITAL SIGNATURES

17

10.

ACKNOWLEDGEMENT RECEIPT

20

11.

CHECK CPC PROCESSING STATUS

22

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E-FILING OF INCOME TAX RETURN AY 2011-2012

1.

CREATION OF USER ID & PASSWORD

For E-filing of Income Tax Return an assessee has to get himself registered on the official website of the Income Tax Department. www.incometaxindiaefiling.gov.in

PROCEDURE OF REGISTRATION Go to the webpage www.incometaxindiaefiling.gov.in Click on Register as new user Mention your PAN, as PAN would be the User-Id. If the PAN is not registered a new page will open otherwise a message will appear PAN is already registered The assesses has to submit his Name, Fathers Name, Date Of Birth, E-Mail Id , Phone No & Password of his own choice Opt one secret question out of four questions given and also provide any answer of choice. Fill the verification code given and click on Register. After successful registration the user will receive an e-mail on the e-mail id given at the time of registration wherein a link would be given which is to be activated. Once the link is activated, the user would be authorized to use all the services offered by Income Tax Department & can e-file his return.

PRECAUTIONS Name, Fathers Name & Date of Birth should match with the details available with the Income Tax Department i.e. given in the PAN Card. Surname is Mandatory. In case of assesses other than individuals, name has to be mentioned in surname field. Furnishing of live E-mail ID is important as all the correspondence in future will be sent on the registered e-mail id.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

2.

INCOME TAX RETURN PREPARATION UTILITY Go to the portal: www.incometaxindiaefiling.gov.in A screen as below would appear

Select e-filing A.Y. 2011-12 as shown above. Then, select the assessee (i.e. Individual/HUF, Firms/AOPs/BOI/LLP, Companies, Trusts) who is going to file the income tax return and click on the assessee icon so selected.

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For Example: by clicking on Individual/HUF, a screen would appear as below. Thereafter, one may SELECT and DOWNLOAD the appropriate utility as per the ITR Form applicable to the assessee.

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3.

SELECTION OF APPROPRIATE ITR FORM

Selection of appropriate ITR Form is necessary for filing the Income Tax Return SAHAJ/ITR-1 * SAHAJ is to be used by an individual having : a. b. Salary /Pension Income or Income from One House Property (excluding cases where loss is brought forward from previous years); or Income from Other Sources (excluding Winning from Lottery & Income from Horse Races); or d. Income from Capital Gains which is exempt u/s 10; or e. Agriculture Income upto Rs 5,000/-.

c.

SAHAJ cannot be used by an individual having: ITR-2 Income from more than one House Property; or Winning from Lottery or Income from Horse Races ; or Income from Business or Profession; or Income from Capital Gains which are not exempt; or Agriculture Income more than Rs 5,000/-.

ITR -2 is to be used by individuals & HUF not having any income under the head PROFIT & GAINS FROM BUSINESS OR PROFESSION

ITR-3

ITR-3 is to be used by an individual & HUF who is a partner in a partnership firm and do not have any other income under the head PROFIT & GAINS FROM BUSINESS OR PROFESSION except interest, salary, bonus, commission or remuneration, by whatever name called, from such partnership firm.

ITR-4

ITR-4 is to be used by an individual & HUF who is carrying out a proprietary business or profession.

ITR-4S SUGAM

This Form is simplified income tax return form for business concerns. This form is to be used by an individual or HUF having: a. Income under the head of PROFIT AND GAINS FROM BUSINESS OR PROFESSION computed in accordance with section 44AD & 44AE; or Income from salary/pension or ,

b.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

c.

Income from One House Property (excluding cases where loss is brought forward from previous years); or

d.

Income from Other Sources (Except Income from Lottery & Winning of Race Horses) or Income from Capital Gains which is exempt u/s 10 or Agriculture Income upto Rs 5,000/-

e. f.

SUGAM cannot be used by an individual or HUF: ITR-5 Having Income from more than one House Property; or Having Income from Lottery or Winning from Race Horses; or Having Income from Speculative Business or Special Incomes; or Who is required to maintain books of accounts u/s 44AA; or Who is required to get their accounts audited u/s 44AB; or Having Income from Capital Gains which are not exempt; or Having Agriculture Income more than Rs 5,000/-.

ITR-5 is to be used by Partnership firms/Limited Liability Partnership firms/Association of Persons/Body of Individuals/artificial juridical person, cooperative society and local authority. This form cannot be used by a person required to file return of income under sections-139(4A), 139(4B), 139 (4C) or 139 (4D).

ITR-6

ITR-6 is to be used by Companies other than the Companies claiming exemption u/s 11 of the Income-tax Act, 1961.

ITR-7

ITR-7 is to be used by persons including Companies required to furnish return of income under sections 139 (4A), 139 (4B), 139 (4C) or 139 (4D). This ITR form CANNOT be filed electronically and is required to be filed in PAPER form.

* CBDT has vide Notification No. 36/ 2011, dated- June 23, 2011 notified the scheme for exempting salaried taxpayers with total income up to Rs. 5 lakh from filing income tax return for the assessment year 2011-12, which will be due on July 31, 2011. (For details refer the link: http://law.incometaxindia.gov.in/DIT/Notifications.aspx )

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E-FILING OF INCOME TAX RETURN AY 2011-2012

4.

PRE-REQUISITE FOR FILLING OF FORMS A.) Enable Macros in excel worksheet before filling the ITR. B.) Filling of excel utility.

A:

ENABLING MACROS

Purpose of enabling the macros: To activate the buttons on the Right hand side of the excel utility.

How to enable the macros in the excel utility?

STEP NO 1 Go to office button- Click on Excel Options window as shown below:

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E-FILING OF INCOME TAX RETURN AY 2011-2012

STEP NO.2 Click on Popular Option and then click on Show Developer tab in the ribbon. The window appears as follows:

Click OK Step No.3 After Step No2 Developer option will appear in the Toolbar option as follows:

Now click Macro Security option.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

Step No.4 After clicking on the Macro Security option Click on Macro Settings to enable all macros as shown in the encircled portion below:

Also, tick Trust access to the VBA project object model as shown above. After enabling the macros, the options in the excel utility will start working.
B: FILLING THE EXCEL UTILITY Go through the instructions before filling forms. (For downloading instructions, refer to the link :

http://incometaxindia.gov.in/download_all.asp)
Do NOT use Ctrl X or Cut Paste while data entry. Fill all green colored fields. Fill all mandatory fields which are marked as RED. Before filling details of TDS/Advance Tax/Self Assessment Tax, verify/import the details from Form 26AS. (Import procedure given in page no: 10 )

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E-FILING OF INCOME TAX RETURN AY 2011-2012

5. Step No.1

IMPORT OF DATA- FORM 26AS

First log in at www.incometaxindiaefiling.gov.in by providing the user-id and password of the assessee.

Go to My Account. Then click View Tax Credit Statement (Form 26AS) and provide the necessary details as required.

Click on Submit, then a new window appears as follows:

Click on Confirm then Form 26AS appears.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

Step No.2 Copy the data of Form-26AS from the site and paste on the normal excel worksheet. Retain the columns containing the data mentioned below and delete other rows and columns. TAN OF THE DEDUCTOR (1) NAME OF THE DEDUCTOR (2) TOTAL TAX DEDUCTED (3) AMT OUT OF (3) CLAIMED THIS YEAR (4)

Step No.3 Copy the format cells (Green Color) from the TDS schedule of excel utility and paste on the normal excel worksheet. Using the Format Painter copy the format of TDS schedule of excel utility on all the columns of that normal excel worksheet.

Step No.4 Insert requisite number of rows in the TDS schedule in the excel utility. Paste the TDS details from that normal excel worksheet to the TDS Schedule of the excel utility.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

6. 1.

VALIDATION OF FILES After filling the appropriate income tax return, click on the VALIDATE button, shown on each and every sheet of income tax return. 2. This helps in identifying the error in the sheet, if any. If there is no error in the sheet then the window appears as sheet is ok. 3. 4. The same procedure is to be followed in respect of each and every sheet. Do not use special characters like %, &, etc, as they will not be accepted by the income tax return software. SHOWING VALIDATE OPTION IN EACH SHEET

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E-FILING OF INCOME TAX RETURN AY 2011-2012

SHOWING ERROR IN FILE

SHOWING SHEET IS OK

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E-FILING OF INCOME TAX RETURN AY 2011-2012

7.

GENERATION OF XML FILE

After all required schedules have been filled and validated, click on Generate XML which will recheck all sheets and show a final validation sheet.

After the generation of xml, the next option which appears is for the saving the xml.

The window appears as under-

For saving the xml click on the button Save XML and save xml in the folder in which excel return is saved. The saved file will carry a name ending with the PAN number followed by the file extension. The same may be changed by the assessee.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

8.

UPLOADING THE INCOME TAX RETURN

The validated XML file generated is ready for uploading with Income Tax Department by adopting the following procedure: a. b. Login at the website of Income Tax Department with the User Id & Password already created. Click on Submit Return on the left panel and select the assessment year for which return is to be filed. (as shown below)

c.

Select the ITR Form to be filed. (as shown below)

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E-FILING OF INCOME TAX RETURN AY 2011-2012

d. Select the option of filing the ITR form with or without digital signature.(as shown below)

Click on the NEXT button.

e.

A screen will appear as follows:

f. g.

Provide the path of validated XML File by clicking on Choose File. If the return is to be filed without digital signature press Upload button and take print of ITRV. Send duly signed ITR-V to CPC Bengaluru.(For further details refer page no: 20)

h. If return is to be filed with digital signature, follow the procedure as mentioned below: Update the digital signature with the Department (For details refer page no: 17) Signing the Income Tax Return form and uploading .(For details refer page no: 18)

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E-FILING OF INCOME TAX RETURN AY 2011-2012

9.

USE OF DIGITAL SIGNATURES A.) Mandatory use of digital signature Companies Individuals/ Firms/ HUF liable to tax audit u/s 44AB of the Income-tax Act, 1961.

B.) How to get digital signature Digital signature can be purchased through:ICAI For details click on the link below:

http://www.icai.org/post.html?post_id=1847&c_id=227
Private vendors. C.) Format of digital signature .pfx file USB token

D.) Update the digital signature with the department Install Java by clicking on the link below: http://www.oracle.com/technetwork/java/javase/downloads/index.html For updating the digital signature with the Department click on My Account and window would appear as follows:

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E-FILING OF INCOME TAX RETURN AY 2011-2012

After Clicking on Updating Digital Signaturea window would appear as follows:

After clicking on the Register button and a box shown as You have successfully registered your digital signature would appear.

After this Digital Signature would get updated with the Department.

E.) Signing with digital signature and uploading the return. After steps taken upto point (d) on page 16, if a person selects filing of ITR form with digital signature, a window as follows would appear.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

Select the type of digital signature with which you want to sign the return and click on next button and after which a window appears as follows:

Click on Run button Automatically Java runs. Browse the xml file. Sign the file with digital signature and upload. With this, the procedure for signing and uploading the return with digital signature gets over.

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E-FILING OF INCOME TAX RETURN AY 2011-2012

10.

ACKNOWLEDGEMENT RECEIPT After successful uploading of Income Tax Returns, an acknowledgement receipt is generated. This acknowledgement receipt is known as ITR-V A. If return is filed with digital signature

If the return is electronically furnished with digital signature then ITR-V is NOT REQUIRED to be furnished to the Income Tax Department. The ITR-V generated after uploading the return is to be treated as receipt of filing of return. The date of filing of return will be the same as mentioned in the ITR-V. B. If return is filed without digital signature

If the return is electronically furnished without digital signature then ITR-V is REQUIRED to be furnished to the Income Tax Department as verification of filing the Income Tax Return. This ITRV has to be filed within 120 days of transmitting the data electronically. The date of filing of return will be the same as mentioned in ITR-V if the same is received by the CPC within specified time limit. In case the ITR-V is not received by the CPC within specified time limit then the return filed will be treated as null & void. ITR-V form is required to be sent to Post Bag No-1, Electronic City Post Office, Bengaluru, Karnataka- 560100. C. Dos and Donts for printing and submitting of ITR-V.

ITR-V should be legible & signed in original. ITR-V must be sent to the CPC within specified time limit. The ITR-V to be sent at Income Tax Department, CPC Bengaluru by ORDINARY POST/ SPEED POST.

Courier & other means should not be adopted.

For other dos and donts click the link below: https://incometaxindiaefiling.gov.in/portal/index.do.

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D.

Track ITR-V status ITR-V receipt status at CPC Bangalore can be checked under Services menu on the menu bar on top. (with login or without login as shown below).

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11.

CHECK CPC PROCESSING STATUS Processing status of ITR-V at CPC Bangalore can be checked under Services menu on the menu bar on top. (with login or without login as shown below).

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