SOPs AND GUIDELINES FOR WINTER BOUND SCHOOLS

CONDUCTING PRACTICAL EXAMINATIONS/PROJECT /INTERNAL ASSESSMENT

(CLASSES X & XII)

COMMON INSTRUCTIONS FOR CLASSES X AND XII

1. GENERAL
The Practical Examinations/Project/Internal Assessment shall be conducted strictly in
accordance with the details and guidelines given on the Board’s academic website.
https://cbseacademic.nic.in >> Curriculum
The schools may check and acquaint themselves and the examiners with the
maximum marks for each subject from the Curriculum Document.
2. DATES FOR CONDUCT FOR WINTER-BOUND SCHOOLS
The Practical Examinations/Project/Internal Assessments for winter-bound schools
shall normally be conducted from 15th November to 14th December every year.
3. DATES FOR UPLOADING OF MARKS
The marks in respect of all Practical Examinations/Project/Internal Assessments shall
be uploaded simultaneously from the date of the start of the practical examinations.
The uploading of marks shall be completed by last date of respective class. No
extension of the dates shall be considered by the Board.
4. CONDUCT OF EXAMINATION/ASSESSMENT IN SESSIONS
To ensure fair and just assessment, Practical Examinations/Project Assessments
should invariably be conducted in two or three sessions in a day if the number of
students is more than 20.
In the case of Fine Arts, examination/assessment shall invariably be conducted in two
sessions in respect of each student.
5. ENSURING ERROR FREE UPLOADING
While uploading the marks, School, the Internal Examiner and the External Examiner
(as the case may be) shall ensure that correct marks are uploaded as no correction
in the marks will be allowed once marks are uploaded.
Schools and Examiners shall, while awarding/uploading marks, also keep in mind
maximum marks allotted for Practical/Project/Internal Assessment as per guidelines
issued by the CBSE.
6. COVID PROTOCOLS AND OTHER COMMUNICABLE DISEASES
The schools conducting Practical Examinations/Project/Internal Assessments shall
ensure that all instructions of the Central/State Governments, Local Bodies, and other
Statutory Organizations related to the COVID pandemic are observed to the full
extent.
To avoid crowding and social distancing, the schools may consider splitting the
group/batch of students into sub-groups of 10 students each. The first group of 10
students may attend the lab work while the other may do pen & paperwork and vice-
versa.

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7. UNFAIR MEANS
Students found guilty of communicating or attempting to communicate with Examiners
with the objective of influencing them in any way whatsoever will be deemed to have
used/attempt unfair means. Examiners are required to report at once this office about
such cases along with complete facts/papers/witnesses.
8. BOARD’S RIGHTS TO CANCEL THE PRACTICAL EXAMINATION
Schools should adhere to the schedule and upload the marks correctly as no change
in schedule and marks once uploaded will be allowed. In case, it is observed that
directions of the Board have not been complied with by the schools, the Board reserve
its right to cancel the Practical examination.

SPECIFIC INSTRUCTIONS FOR CLASS-X

9. REGULAR STUDENTS OF WINTER-BOUND SCHOOLS

The Practical Examinations/Project/Internal Assessments shall be conducted by the
schools themselves for regular students only as per the curriculum of the subject
concerned.
10. APPOINTMENT OF EXTERNAL EXAMINER
No external examiner will be appointed by the Board for class X.
11. AWARD LISTS
The marks shall be awarded by the examiners and uploaded on the link provided by
the Board immediately after the conduct of each day’s Practical examination/ Project
assessment/ Internal Assessment.
There is no need to send the award lists of Class-X to the concerned Regional
Office.

SPECIFIC INSTRUCTIONS CLASS-XII

12. REGULAR STUDENTS OF WINTER-BOUND SCHOOLS

For the regular students sponsored through L.O.C of Class XII, based on the
eligibility/bonafide status of the student(s), Practical Examinations/Project/Internal
Assessments shall be conducted in the school.
13. APPOINTMENT OF EXTERNAL EXAMINERS BY THE BOARD.
The Board will appoint External Examiners in each school for conducting Practical
Examinations and Project Assessments.
The school authorities are not authorised to make alternate
arrangements for the conduct of practical examination/project
assessment at the local level. The practical examination can only be
conducted by an examiner appointed by the Board.
All matters of any delay in the conduct of practical examination due to non-availability/
refusal/non-reporting etc. shall be reported to Regional Office concerned immediately
for further necessary directions from the Regional Office for the appointment of a new
examiner.

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14. APPOINTMENT OF OBSERVERS BY THE BOARD.
The Board may appoint Observer(s) in the schools to oversee the conduct of Practical
Examinations and Project Assessments and ensure fair conduct of
examinations/assessments. The schools shall get in touch with the concerned
Regional Office for obtaining the list of Observer(s).
15. ENSURING THE PRESENCE/AVAILABILITY OF EXTERNAL EXAMINERS
The school shall ensure the presence/availability of External Examiners
and Observers on all days of the conduct of Practical Examinations/Project
Assessments strictly as per the provision of appointment of an external
examiner by the Board.
16. APPOINTMENT OF INTERNAL EXAMINER
There will be an External Examiner as well as an Internal Examiner, as per the policy
for Practical Examinations/Project Assessments. The school shall appoint an Internal
Examiner of adequate experience and expertise in all such subjects. An order shall
be issued by the School Principal for the appointment of an Internal Examiner with
complete details of the examiner and his duties and responsibilities.
17. INSPECTION OF LABORATORY AND EQUIPMENT BY EXTERNAL EXAMINER
The principal/Head of the School is required to get the laboratory ready for the
Practical examinations. The External Examiners shall visit the laboratory of the school
at least one day prior to the day of conduct of practical examination/assessment to
ensure the availability of proper and adequate Apparatus/Equipment/Chemicals/other
required material and all other arrangements etc.
In case of any shortcoming, the same should be brought to the personal notice of the
Principal/Head of the School who shall be responsible for making arrangements and
making up for the shortcomings reported.
18. UPLOADING OF PHOTOGRAPHS THROUGH APP-LINK
The schools are required to upload the photographs of conduct of
examination/assessment.
For this purpose, an App-link will be provided to the schools for uploading 01 group
photograph of each batch during the practical examination. Group Photo should
consist of all the candidates of that batch, External examiner, Internal examiner and
Observer. All faces should be clearly visible in the photograph.
The photograph shall be taken in the laboratory where practical examinations will be
conducted and laboratory should be clearly seen in the photograph.
The software will ensure that photographs uploaded are geotagged and time tagged;
some other information such as batch number, total batches, date and time etc will
also be required to be uploaded on the app/link.
19. ATTENDANCE SHEETS
Attendance Sheets of the students appearing in the practical examination must be
carefully filled in the proforma which will be provided to each school by the concerned
Regional Office.

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22. OTHER MATERIAL
The format of the following material/documents will be provided in the link of school
log-in for download and for handing over to the concerned External examiner on
his/her arrival:
a) Manual Award List for use of any left out subject exam.
b) Sample Envelope for sending Award List by External Examiners.
23. ANSWER BOOK FOR PRACTICAL
It shall be ensured that the practical answer book supplied by the Regional Offices is
used in practical examination. It is to be ensured that the examiner completes all
entries in practical answer books carefully and correctly.
24. RELIEVING OF TEACHERS FOR DUTY
Apart from conducting the Practical Examination/Project Assessments of the
students, every school shall also ensure relieving of their PGTs deputed by the Board
for the conduct of Practical Examination/Project Assessments in other schools to
ensure that the whole process of practical examination is completed within the
stipulated time. Non-relieving of the teachers appointed as examiners will be viewed
seriously and shall attract invocation of penalty provisions against the erring schools
as per Affiliation and Examination Bye-Laws.

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 APPENDIX-I

SCALE OF STAFF, RATES OF REMUNERATION FOR PRACTICAL EXAMINERS

AND
MISCELLANEOUS INSTRUCTIONS REGARDING SUBMISSION OF BILLS
The support staff as per details given below is permitted to be deployed/used for helping
the Examiners in the conduct of Practical Examinations/Project Assessments: -
SN SUBJECTS/DUTY PERMISSIBLE SUPPORT STAFF
01 Assistant Superintendent
Physics
(a) 01 Laboratory Assistant
Chemistry
01 Laboratory Bearer
Biology
01 Laboratory Assistant
(b) Geography
01 Laboratory Bearer
Home Science
01 Instrument Player
(c) Music and Dance
01 Music/Dance Room Helper
01 Assistant Superintendent
(d) Other Subjects
01 Laboratory Bearer
(e) Sanitation/Cleaning 01 Safai Karamchari per day
RATES OF REMUNERATION FOR SUPPORT STAFF
(f) Assistant Superintendent Rs. 200/- per day
(g) Laboratory Assistant Rs. 200/- per day
(h) Laboratory Bearer Rs. 200/- per day
(i) Safai Karamchari Rs. 200/- per day
RATES OF REMUNERATION FOR EXTERNAL EXAMINERS
(j) Fine Arts Rs. 25/- per candidate
(Subject to the minimum payment of Rs.
500/- per examiner)
Rs. 250/- towards Conveyance/
Refreshment/other charges
(k) All other subjects have Practical Rs. 15/- per candidate
component or Project component (Subject to the minimum payment of Rs.
300/- per examiner)
Rs. 250/- towards Conveyance/
Refreshment/other charges
RATES OF CHARGES PAYABLE TO THE SCHOOLS/CENTRES
(l) Subjects having Practical Component Rs. 15/- per candidate
(m) Subjects having Project Component Rs. 05/- per candidate
INSTRUCTIONS REGARDING SUBMISSION OF BILLS
All payments for Practical Examinations will be made Integrated Payment System (IPS)
only unless otherwise instructed.
The schools may collect the bank Account details of all the functionaries well in advance
to ensure timely submission of details in IPS.

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 APPENDIX-II

SYSTEM/PROCEDURE FOR CONDUCTING

PRACTICAL EXAMINATION/PROJECT ASSESSMENT
(1) The selection of Practical/Experiments from the list of Practical/experiments
supplied by the Board should be done through consensus of both the Examiners,
External and Internal.
(2) Questions for the viva-voce should be asked by both the Examiners and should
relate either to the Project that the student has prepared or the Practical
Examination in hand.
(3) Questions of more general nature should be avoided.
(4) Investigatory Projects especially those that show a considerable amount of effort
and originality, on the part of the student, should get suitable high marks while
the project of a routine or stereotyped nature should only receive mediocre
marks.
(5) In the assessment and award of marks, follow strictly the marking scheme which
is given in the List of Practical/Experiments provided to the Examiners/Schools
at the time of examination.
(6) Every effort should be made to reach a consensus on the marks to be awarded
to individual students. If the difference of one or two marks still persists even
after discussion, the average marks should be awarded. There should be no
deviation from this rule.
(7) Marks awarded for laboratory records, viva, Project, and Practical must be
separately shown on the Answer book along with the total marks so that no
complication arises later on.
(8) No fractional marks should be uploaded to the link, if there is a fraction in the
total of the marks assigned it should be increased to the next whole Number.
For example, if a student gets 25.5 Marks, it should be entered as 26 in the
Award List.
(9) If irregularities are observed by either of the Examiners in the conduct of the
Practical Examination/Project assessment, the same must be included in the
Examiner’s report and it should be sent to the Assistant Secretary (Confidential)
of the concerned Regional Office within three days of the conduct of the Practical
examination/Project assessment through E-mail or Fax & Speed Post.
(10) Marks of the Practical examination/Project assessments shall be uploaded by
the Internal & External Examiners together on the link provided, immediately
after the assessment is over. The marks should be uploaded on the date of
examination and from the school where practical examination is conducted by
External Examiner following the due procedure/ steps.

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(11) After uploading Practical/Project marks online, 02 Hard Copies of the Award
List(s) be generated which shall have to be signed by both Examiners - Internal
as well as External. NO CORRECTION IN THE MARKS WILL BE ACCPTED
ON HARD COPY.
One copy of the award list, duly sealed, shall be handed over by the External
Examiner to the Principal/Head of the Institution whose student's practical
examination/project assessment has been conducted by the External Examiner
along-with the answer books and second copy, duly sealed, will be sent to the
concerned Regional Office by the External Examiner;
(12) The school shall also immediately send the Hard Copy of the Award-lists so
received from External Examiners and the answer books to the concerned
Regional Office. The Answer Books as received from External Examiner, be sent
by Insured/Registered Parcel by the Principal of the school. In case of Local
Schools, Answer Books can be got delivered personally in the Board’s Office.
Answer Books of the practical/project examination should be serially arranged
before sending to the CBSE.
(13) Award-lists be sent separately by Insured/Registered post in a double Sealed
Cover and should not be mixed with the Answer Books.
(14) in case of any issue related to answer the same may be informed immediately
to the concerned Regional Office. In case of plain table papers/drawing
sheets/Graph sheets, the same may be got arranged from the school if not
available or sent by CBSE.
(15) In case mistake is observed in carrying over the marks from Answer book to
Award List or in case marks differ in words and figure on the Answer books or
posted against wrong Roll No(s) in the Award List by the Examiners, the
deduction on account of mistakes committed will be made from the Examiner
concerned as per norms which may extend up-to full amount.
(16) All instructions/provisions in regard with conduct of Practical
Examination/Project assessment be followed/adhered strictly. Any deviation
may lead to action as against defaulting Institution/Examiner as per applicable
rules.

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 APPENDIX-III
DETAILED STEPS FOR UPLOADING

PRACTICAL EXAMINATION/PROJECT ASSESSMENTS MARKS

(1) Visit CBSE website https://cbse.gov.in and click on the icon e-Pariksha.

(2) Enter your school’s existing credentials as used for LOC/Registration to Log-in.

(3) A main menu will open up showing details of your school along with different menu
options as shown below:

(4) To start the process, click on the “CREATE BATCH” link. Select the subject from
dropdown for which batch is to be created, give required details of external and internal
examiners (in case of internal examination enter “99999” in SCHOOL CODE) and click
on "Submit” button. A list containing 100 (or maximum) students registered for the
selected subject will show up. Click on “CONFIRM THIS BATCH” button, A Batch Id will
be displayed, please make note of it.

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(5) Now click on “UPLOAD MARKS” menu option. The Batch Id created in previous step will
be shown in the drop-down menu. Select the appropriate batch; give in the external
examiner details EXACTLY same as given during Batch Creation and click on “SUBMIT"
button. A list of all the students in the selected batch will come up along with a column to
enter marks. Fill in the correct marks (do not prefix 0s with the marks), keeping in mind
the valid range of the marks for the subject selected OR select “Absent” from dropdown,
and click on “PREVIEW”. The Examiner will get preview of the entered marks just for
confirmation of the marks entered. Students scoring less than minimum marks will be
shown against red background colour, students marked Absent will be shown in yellow
colour.

(6) If all marks found to be correct and both the Examiners are sure that no correction is
required then click on “FINALIZE MARKS" else click on “MAKE CHANGES" to
update/change marks. Once you click on “FINALIZE MARKS”, a pop-up will appear
asking for confirmation. If you want to change the marks, click on CANCEL or click OK to
confirm; all the entered marks will be submitted and CANNOT BE CHANGED later on.

(7) After finalization, click on “PRINT AWARD LIST” link. A page will show up with all the
Batch Id for which data is being finalized. Select the appropriate batch; fill in the external
examiner details, same as given during Batch Creation, and click on SUBMIT. If all the
details are correct, award list of students in the selected batch will come up. Take two
print outs of the page, both Internal and External Examiners (if applicable) to sign at
appropriate places.

(8) ONE copy of the printout, DULY SEALED, to be handed over to Head of the school for
sending to Regional Office along-with the practical answer books.

(9) ONE copy of the printout duly sealed to be sent by External Examiner to the Regional
Office concerned directly.

(10) Upload the pdf of signed award list using the option “UPLOAD AWARD LIST”

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(11) Click on “CHECK STATUS” option to generate batches uploaded and pending for upload.

(12) External Examiner DO NOT FORGET TO LOG OUT from the system after taking printout.

(13) External Examiner must keep in mind the following points: Batch Creation, Marks
Uploading, Generating Award list and sealing of award list in the envelope should be done
by the External examiner himself/herself ONLY. Marks of students, under any
circumstances should not be disclosed to anyone. The process starting from Batch
Creation to marks uploading and printing of award list should be completed within 90
minutes.

NOTE:

NO CHANGE IN MARKS IS ALLOWED AFTER FINALISATION AND COMPLETION OF

PROCESS, SO PROPER ATTENTION OF BOTH THE EXAMINERS IS REQUIRED TO
ENSURE CORRECTNESS OF SUBJECT PRACTICAL MARKS UPLOADED.

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