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    English For Business Business Meeting

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    Rachma Gea Fernanda
    This document provides information and sample phrases for conducting business meetings in English. It discusses asking for and suggesting meeting times, confirming meeting details, using first and last names, making small talk, formal and informal meeting agendas, introducing participants, and tips for chairing meetings. Sample phrases are provided for requesting meetings, suggesting times, confirming or declining times, inviting the use of first names, welcoming participants, stating objectives, and introducing oneself. The document also lists five "golden rules" for chairing meetings effectively.

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    © All Rights Reserved
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    English For Business Business Meeting

    Uploaded by

    Rachma Gea Fernanda
    128 views16 pages
    This document provides information and sample phrases for conducting business meetings in English. It discusses asking for and suggesting meeting times, confirming meeting details, using first and last names, making small talk, formal and informal meeting agendas, introducing participants, and tips for chairing meetings. Sample phrases are provided for requesting meetings, suggesting times, confirming or declining times, inviting the use of first names, welcoming participants, stating objectives, and introducing oneself. The document also lists five "golden rules" for chairing meetings effectively.

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    This document provides information and sample phrases for conducting business meetings in English. It discusses asking for and suggesting meeting times, confirming meeting details, using first and last names, making small talk, formal and informal meeting agendas, introducing participants, and tips for chairing meetings. Sample phrases are provided for requesting meetings, suggesting times, confirming or declining times, inviting the use of first names, welcoming participants, stating objectives, and introducing oneself. The document also lists five "golden rules" for chairing meetings effectively.

    Copyright:

    © All Rights Reserved
    Download as PDF, TXT or read online from Scribd
    Download as pdf or txt
    128 views16 pages

    English For Business Business Meeting

    Uploaded by

    Rachma Gea Fernanda
    This document provides information and sample phrases for conducting business meetings in English. It discusses asking for and suggesting meeting times, confirming meeting details, using first and last names, making small talk, formal and informal meeting agendas, introducing participants, and tips for chairing meetings. Sample phrases are provided for requesting meetings, suggesting times, confirming or declining times, inviting the use of first names, welcoming participants, stating objectives, and introducing oneself. The document also lists five "golden rules" for chairing meetings effectively.

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    © All Rights Reserved
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    of 16

    English for Business

    Business Meeting
    Eka Septiarini; Tania Adialita
    [email protected]; [email protected]
    Asking for a Meeting

    Could we schedule a time to


    meet next week?
    I’d like to schedule a meeting as
    soon as possible.
    Can we meet and go over this
    together?
    Perhaps we could meet and go
    over the details in person?
    Suggesting a meeting time

    • How about Monday at nine?


    • How about sometime after lunch?
    • Could we meet next week?
    • Can I suggest 7.30 on Thursday
    evening?
    • Would half past five suit you?
    Saying that you aren’t able to
    attend

    • Sorry, I can’t make it then.


    • I’m afraid I have another
    appointment then.
    • I’m a bit tied up then. How about
    another time?
    Saying that you can attend

    • Sounds good.
    • Yes, that works for me.
    • Yes, that would be fine.
    Confirming the day and time

    See you on Monday at seven. So, I look forward to seeing you on


    Tuesday at four.
    • The use of first names in English-speaking business environments is
    common. Though it is not the practice everywhere, even senior managers
    are addressed by junior staff using their first names in some offices.

    Using first names • On first meeting someone it’s best to address them by their surname:
    • It’s a pleasure to meet you, Ms. Carmichael.
    • Pleased to meet you, Mr. Freeman.
    • After that, the changeover to first names
    is usually made quite quickly, either later
    Do you during the first meeting or at the second
    meeting. If your relationship with your
    business partner is friendly and relaxed,
    mind if I you can switch to their first name
    without asking their permission.

    call you • You may, however, wish to ask


    someone’s permission before using their
    first name with phrases like:
    Caroline? Do you mind if I call you Caroline?
    Do you mind if I call you Caroline?
    This question can be answered with phrases such as:
    Please do. • No, not at all.
    • Please do.
    You can invite someone to use your first
    Please, call name with phrases like:
    • Please, call me Carl.
    me Carl. • By the way, it’s Paula.
    Small Talk
    Small talk is used to break the ice and create a relaxed
    atmosphere before the real business begins. However, making
    small talk can be difficult, particularly when you meet people
    for the first time.
    Of course, making small talk is not just about talking – it’s also
    about listening, and the more actively the better.
    There are numbers of commonly used phrases which show
    other people that you’re interested in what they’re saying:
    • I see.
    • Oh, really?
    • Interesting.
    • That’s absolutely fascinating!
    Formal & Informal Agendas
    • The real difference between formal and informal agendas is that, in the former, each
    part of the agenda is clearly numbered and other elements are included.

    • Formal agendas are usually reserved for the most important meetings within a company
    – for instance, a board meeting – or meetings which businesses are required by
    company law to hold, such as the Annual General Meeting (AGM).
    Useful Phrases

    • Welcoming participants
    - It’s nice to see everyone.
    - Thanks for being here today.

    • Stating objectives
    - We’ll be discussing …
    - Joaquin will be examining …
    • Formal agendas are usually reserved for the most important
    meetings within a company – for instance, a board meeting –
    or meetings which businesses are required by company law
    to hold, such as the Annual General Meeting (AGM).
    Useful Phrases

    • Asking participants to introduce themselves


    - Why don’t you introduce yourself to everyone.
    - Tell us a bit about yourself.
    - Could you tell us all who you are and say something about
    yourself?

    • Introducing yourself
    - I’m the business development manager.
    - I’ve been with Ofitech SA since 2002.
    - I’ve worked for the company for four years.
    - I’m based in the Valencia office.
    - I work at our Bilbao branch.
    Five golden rules
    for Chair people
    • Time is god in meetings. Don’t let a
    discussion run on unnecessarily.
    • Don’t call meetings outside office
    hours.
    • Meetings are for business, not
    socializing.
    • Give peo
    • Meetings should be democratic in
    approach and spirit. ple enough time
    to prepare for a meeting.

    This Photo by Unknown Author is licensed under CC BY-SA


    THANK YOU

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