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TRANSMISSION CORPORATION OF ANDHRA PRADESH LIMITED

From: To:
The Chief Engineer, M/s GE T&D India Limited,
Transmission, APTRANSCO, No.46, SIPCOT Industrial Complex,
Vidyut Soudha, Gunadala Zuzuwadi village,
VIJAYAWADA – 520 004. Hosur-635126.
Ph: 0866- 2429230. TAMILNADU.
[email protected] [email protected]

Contract No. 9000000324 / PO. No: 812 /CE/Trans/P&MM/E.12/PMM12-13/2022/I/

D.No. 130 /2022, Dt: 12 .07.2022

Sirs,
Sub: Specification No. PMM12-13/2022 - Supply of 400kV Current Transformers of ratio
3000-2000-1000-500/1-1-1-1-1A 0.2S – Detailed Purchase Order – Issued - Reg.

Ref: 1.Specification No: PMM12-13/2022/Lot-I (Limited tender)

2. Your offer dt. 29.04.2022.
3. LOI.No: CE/ Trans/P&MM/E.12/PMM12-13/2022/I/D.No.107/2022, Dt:17.06.2022.
4. LOI Ack: OP22031335226/APTRANSCO/400kV CT/RRK/03, Dt.04.07.2022.
* **

I, acting for and on behalf of and by the order and direction of TRANSMISSION
CORPORATION OF ANDHRA PRADESH Limited (hereinafter called the ‘APTRANSCO’), accept
your offer 2nd cited against the specification No. PMM12-13/2022 for supply of 400KV Current
Transformers with terms and conditions of the specification and set out in this order. This purchase
order is in confirmation of letter of intent issued vide ref (3) cited.

1. SCOPE OF THE CONTRACT:

The Contract relates to the supply of 400KV Current Transformers and covers design,
manufacture, testing before dispatch and delivery, F.O.R. destination stores/site and supervision of
commissioning of 400KV Current Transformers as detailed in this Order.
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2. SCHEDULE OF EQUIPMENT & PRICES

All figures in Indian Rupees

Sl. Description 400KV CTs 3000-2000-1000-

No 500/1-1-1-1-1A 0.2S
as per technical specification
Rs. Ps.
1. Unit Ex-works 537900.00
2. Packing & Forwarding 1500.00
3. Freight 10000.00
4. IGST @ 18% 98892.00
5. Unit Landed cost 648292.00
6. Quantity in Nos 10
7. Total Price 6482920.00

(Rupees Sixty Four Lakh Eighty Two Thousand Nine Hundred Twenty only)

b) The prices indicated above are FIRM with IGST @ 18%.

c) It is supplier’s responsibility to arrange for insurance, transportation and delivery including
unloading of the materials at destination Stores / Site Stores.
d) Any variation up or down in statutory levy or new levies introduced after tender calling date
will be to the account of APTRANSCO provided that in cases where delivery schedule is not
adhered to by the supplier and there are upward variation / revision after the agreed delivered
date the supplier will bear the impact of such levies and if there is downward variation /
revision the APTRANSCO will be given credit to that extent.
e) The above prices are inclusive of all incidental charges such as packing, forwarding, Freight,
Insurance, handling, unloading and other incidentals.
f) The purchaser reserves the right to vary the ordered quantity by +/- 50% during the execution
of the contract.
g) The dispatch of the equipment is by road only. The transit insurance shall include storage cover
for 45 days at destination stores.
h) Documentary proof of Freight and Insurance shall be furnished.

3. DELIVERY:
To supply total quantity within 4 months from the date of Letter of Intent.
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4. SUPERVISION OF TESTING & COMMISSIONING:

You shall provide services of qualified personnel for the supervision of testing at site and
commissioning of the 400KV Current Transformers at free of cost.

5. CONTRACT DRAWINGS AND GUARANTEED TECHNICAL PARTICULARS:

The Drawings and Guaranteed Technical Particulars are as approved by APTRANSCO.
However the approval shall not relieve the supplier of his responsibility for correctness thereof or from
results arising out of error or omission therein or from any obligation or liability under the contract. Any
supplementary drawings necessary to permit the complete design of the installation prior to receiving the
material shall also be supplied.

6. PERFORMANCE SECURITY:
Within Fifteen (15) days of receipt of the notification of Contract award, the successful Bidder
will furnish to the Purchaser the performance security for an amount 10% of the contract value for
proper fulfillment of the contract, which will include the warranty period, and completion of
performance obligations including Warranty obligations. The Performance Security will cover 60
days beyond the date of completion of performance obligations including Warranty obligations.
In the event of any correction of defects or replacement of defective material during the
warranty period, the warranty for the corrected/replaced material will be extended to a further period
of 18 months and the performance security for proportionate value will be extended 60 days over and
above the extended warranty period. The proceeds of the performance security will be payable to the
purchaser as compensation for any loss resulting from the supplier’s failure to complete its
obligations under the contract.

It is entirely your responsibility to extend the validity of this performance security to cover the
period of Guarantee well before its expiry.

7. TERMS OF PAYMENT:
100% payment will be arranged through PFC/REC / APTRANSCO / Commercial Banks
within 45 days of issue of Form-13 i.e., check measurement date in Form-13, subject to furnishing of
Performance Security for an amount equivalent to 10% of the contract value as per clause (6) of this
order. Submission of the following documents by way of Real Time Gross Settlement (RTGS) to the
Bank Account of M/s. GE T&D India Ltd, Hosur as follows.

i. Name of the Bank : CITI Bank, N.A

ii. Branch Address : D.No.163, Ground Floor, Anna Salai, Chennai-600002.
iii. Branch Code : 6480008-9000009
iv. City : Chennai
v. Account No. : 0100024012
vi. MICR Code : 600037002
vii. IFSC Code : CITI0000003
viii. PAN No. : AAACG2115R
ix. GST Registration. No. : 33AAACG2115R1ZO
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The Bank details as above are final and shall not be revoked under any circumstances. The Bank
Charges will be made to the account of M/s GE T&D India Ltd, Hosur. An amount of Rs.50/-
(Rupees Fifty only) will be recovered from the bill amount per each disbursement on LOA raised by
unit officers.

a) Form 13
b) Contractor's detailed invoice
c) Detailed packing list } All in
d) Approved Test Certificates } Triplicate

One additional copy each of b, c and d above and the delivery challan shall be sent to the
consignees. Copies of the documents b, c & d shall be sent to the Chief Engineer / Transmission,
APTRANSCO, Vidyut Soudha, Vijayawada-04 immediately after delivering the materials at the
destination stores.

When the supplier does not at any time, fulfill his obligations in replacing / rectifying etc. of the
damaged / defective materials in part or whole promptly to the satisfaction of the APTRANSCO officers,
the APTRANSCO reserves the right not to accept the bills against subsequent dispatches made by the
supplier and only the supplier will be responsible for any demurrages, wharfages or damage occurring to
consignments so dispatched.
i) No interest will be payable in case the payment is delayed for whatever reason.
ii) The Banker charges involved if any in establishing and operating the Cheque / Bills shall be to
your account.
iii) If the supplier has received any over-payments by mistake or if any amounts are due to the
APTRANSCO due to any other reason, when it is not possible to recover such amounts under
this contract the APTRANSCO reserves the right to collect the same from any other amounts and
/ or Bank guarantees given by you due to or with the APTRANSCO. The details of consignee,
paying officer and other officers will be furnished along with dispatch instructions, while
approving the Test Certificates.

CURRENCY OF PAYMENT:

All payments will be made in non-convertible Indian Rupees.

8. RESPONSIBILITY OF THE SUPPLIER FOR LOSS OR DAMAGE:

The supplier is responsible for the safe delivery of the goods in good condition and in full shape
without any shortages at the destination. He should acquaint himself of the conditions obtaining for
handling and transport of the goods to destination shall include and provide for security and protective.
Packing of the goods should be so as to avoid damage in transit. External damages or shortages that are
prima-facie the results of rough handling in transit or due to defective packing, will be intimated to you
within 15 days of receipt of materials at stores. Internal defects, damages or shortages which cannot
ordinarily be detected on superficial visual examination or those arising due to bad handling in transit or
defective packing or other reasons, would be intimated to you within two months from the date of receipt
of materials at stores/site. In either case the defective / damaged materials should be replaced and the
shortages made good by you free of cost to the APTRANSCO.
If no steps are taken within 15 days of receipt of intimation of defects or such other reasonable
time as the APTRANSCO may deem proper to afford, the APTRANSCO may without prejudice to its
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other rights and remedies cause to be repaired or rectified the defective material or replace the same and
recover the expenditure incurred thereof from the deposits such as Bid Security, Performance Security or
other monies available with the APTRANSCO or by resorting to legal action.
For the purpose of any legal constrution, the material shall be deemed to pass into APTRANSCO
ownership only at the final destination where they are delivered and accepted.
9. PENALTY FOR DELAY IN SUPPLIES:

The time for and the dates for delivery mentioned in the contract will be deemed to be the
essence of the contract. Subject to Force Majeure Clause as given at clause 10, if the Supplier fails to
deliver any or all of the Materials or to perform the Services within the period(s) specified in the
Contract, the Purchaser will, without prejudice to its other remedies under the Contract, deduct from
the Contract Price, as liquidated damages, a sum equivalent to 0.5% per week on the undelivered
portion subject to a maximum of 5% of the total value of the contract. Once the maximum is reached
the Purchaser may consider termination of the contract.

The check measurement date in Form-13 i.e., the date of receipt of materials at destination
stores in good condition will be taken as the date of delivery. Materials / Equipment which are not of
acceptable quality or are not conforming to the specification would be deemed to be not delivered.
For penalty, the number of days would be rounded off to the nearest week and penalty calculated
accordingly.

The penalty specified above will be levied and would be adjusted against subsequent pending
bills if required.

10. FORCE MAJEURE:

a) The Supplier will not be liable for forfeiture of its performance security, penalty for late delivery,
or termination for default if and to the extent that its delay in performance or other failure to
perform its obligations under the Contract is the result of an event of Force Majeure.
b) For purposes of this clause, "Force Majeure" means an event beyond the control of the Supplier
and not involving the Supplier's fault or negligence and not foreseen. Such events may include,
but are not restricted to wars or revolutions, fires, floods, epidemics, quarantine restrictions, and
freight embargoes.
c) If a Force Majeure situation arises, the supplier will promptly notify the Purchaser in writing of
such condition and the cause thereof. Unless otherwise directed by the Purchaser in writing, the
Supplier will continue to perform its obligations under the Contract as far as is reasonably
practice, and will seek all reasonable alternative means for performance not prevented by the
Force Majeure event.

11(i). TERMINATION FOR DEFAULT:

a) The Purchaser, without prejudice to any other remedy for breach of contract, by written notice of
default sent to the supplier, may terminate this contract in whole or in part, including Blacklisting.
i) If the supplier fails to deliver any or all of the materials/material within the period(s) specified in
the contract, or within any extension thereof granted by the Purchaser.
ii) If the supplier fails to perform any other obligation(s) under the Contract.
iii) If the supplier, in the judgment of the purchaser has engaged incorrupt or fraudulent Practices in
competing for or in executing the contract.
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b) In the event the Purchaser terminates the contract in whole or in part, the purchaser may procure,
upon such terms and in such manner, as it deems appropriate, Materials/material or services similar
to those undelivered, and the supplier will be liable to the purchaser for any excess costs for such
similar Materials/material or services. However, the supplier will continue performance of the
contract to the extent not terminated.
11(ii) TERMINATION FOR CONVENIENCE:

The Purchaser, by written notice sent to the Supplier, may terminate the Contract, in whole or
in part, at any time for its convenience. The notice of termination will specify the termination is for
the Purchaser’s convenience, the extent to which performance of the supplier under the Contract is
terminated, and date upon which termination becomes effective.

12. WARRANTY:
The supplier shall warrant for the satisfactory functioning of the material for a minimum period
of 18 months from the date of receipt of the material at TLC Stores or at site in good condition against
defects proved to be due to faulty design of material or workmanship. If during this period, if any of the
material is found defective, they shall be repaired or replaced by you free of all costs to the
APTRANSCO. In the event of any correction of defects or replacement of defective material during the
warranty period, the warranty for the corrected/replaced material will be extended to a further period of
18 months. To and fro freight charges shall however be to your account only.

13. DISPATCH INSTRUCTIONS:

The dispatch instructions will be communicated to you while approving the Test Certificate
furnished, as and when the materials are inspected. You have to dispatch the material to TLC stores/Site
of APTRANSCO, as given in the Dispatch Instructions. The materials shall be dispatched by Road
Transport through reliable transport agency with freight prepaid and duly insured. The particulars
regarding destination, consignee and paying authority will be furnished when the materials are ready for
dispatch.
Materials, which are not of acceptable quantity or are not conforming to IS specified in Tender
Documents, or are not as per approved drawings, would be deemed to be not delivered.

14. INSPECTION:

The Purchaser’s representative shall, at all times, be entitled to have access to the works and
all other places of manufacture, and the Supplier shall provide all facilities for unrestricted inspection
of the Bidder's works, raw materials, process of manufacture of all the accessories and for conducting
necessary tests as detailed herein.
The Supplier shall keep the Purchaser informed in advance of the time of starting and of the
progress of manufacture in its various stages so that arrangements could be made for inspection.
The supplier shall give 15 days advance intimation to enable the purchaser to depute his
representative for witnessing acceptance and routine tests.
No material shall be dispatched from its point of manufacture before it has been satisfactorily
inspected and tested, unless the Purchaser in writing waives off the inspection. In the later case also,
the Materials shall be dispatched only after satisfactory testing for all tests specified as per IS has
been completed and Test Certificates are approved by the Purchaser.
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The Acceptance tests shall be carried out on all the materials offered, by selecting the samples
as per relevant IS specified, at random. If any sample drawn does not pass the acceptance tests, the
sample will be rejected and another sample of the same material from same lot shall be selected at
random to repeat the “Acceptance tests”. If the second sample also fails in the same Test, the entire
materials of that item in that lot offered for Inspection will be rejected. The acceptance of any
quantity of material shall in no way relieve the Supplier of his responsibility for meeting all the
requirements of this specification and shall not prevent subsequent rejection if material is later found
to be defective.
The APTRANSCO may at its option get the materials inspected by the third party if it feels
necessary and all inspection charges in this connection will be borne by the supplier.

15. ERECTION, OPERATION & MAINTENANCE MANUALS:

Erection, operation and maintenance manuals along with soft copy shall be supplied as per
distributions given below giving detailed instructions with illustrations along with the equipment.
They shall contain clear recommended schedule of maintenance for the guidance of the operating
staff. Any items requiring the special attention of the operation engineer should be highlighted.
Consignee : One set per consignment
Concerned Executive Engineer : Two sets
To this office : Six sets
These shall be sent to the Executive Engineers concerned.

16. COMPLETENESS OF CONTRACT:

All minor accessories that are normally necessary for satisfactory and efficient operation of
the equipment shall be supplied by you free of cost to the APTRANSCO whether these are
specifically mentioned or not in the specification, your tender schedules or in this purchase order and
the equipment shall be complete in itself.

17. GENERAL CONDITIONS OF CONTRACT:

Except in so far as it is provided otherwise in this contract, you shall abide by the terms and
conditions appended to the specification. Except as specifically accepted in this order the terms and
conditions mentioned in your quotation under reference are not accepted.

18. RISK:
The risk in the property rests with the supplier till the goods are received in good condition at the
destination stores and accepted.

19. PACKING:

a) The Supplier shall provide such packing of the Goods as is required to prevent their damage or
deterioration during transit to their final destination. The packing shall be sufficient to withstand,
without limitation, rough handling during transit and exposure to extreme temperatures, salt and
precipitation during transit, and open storage. Packing case size and weights shall take into
consideration, where appropriate, the remoteness of the Goods' final destination and absence of
heavy handling facilities at all points in transit.
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b) The packing, marking and documentation within and outside the packages shall comply strictly
with such special requirements as shall be expressly provided, including additional requirements,
if any and in any subsequent instructions ordered by the Purchaser.

c) Each package will be marked with proper paint/indelible ink with the following:
i) Contract No.& Date.
ii) Quantity allotted to the stores.
iii) Quantity so far supplied to the stores.
iv) Quantity now supplied.
v) Total quantity supplied under the Contract.
vi) Programme for supplying the balance quantity to the Stores.

20. TESTS & TEST CERTIFICATES:

All routine and acceptance tests are to be conducted strictly as per relevant IS specified.
Three copies of test certificates containing the results of all tests carried out shall be submitted to the
Chief Engineer/Transmission/Vidyut Soudha and got approved before dispatch of materials.
The Supplier shall maintain all test reports of routine and stage tests conducted during
manufacture. These shall be produced for verification as and when requested for by the Purchaser.

21. MATERIAL & WORKMANSHIP:

All the materials shall be of the best class and shall be capable of satisfactory operation in the
tropics under service conditions without distortion or deterioration. No welding or failing or plugging
of defective parts shall be permitted, unless otherwise specified they shall conform to the requirement
of the appropriate Indian, British or American standards (where a standard specification covering the
material in question has not been published the standards of the American society for testing of
materials should be followed).
The entire design and construction shall be capable of withstanding the several stresses likely to occur
in actual services and of resisting rough handling during transport.

22. INSURANCE:
The Materials / equipment supplied under the Contract will be fully insured against loss or
damage incidental to manufacture or acquisition, transportation and delivery and also storage for 45
days at destination stores before taking into stock.
The insurance will be in an amount equal to 100% FADS value of Materials / equipment on
all risks basis. The policy will have a provision for extension to cover further storage if necessary at
destination stores / site at APTRANSCO cost.

23. INTERCHANGEABILITY:

All similar equipment and removable parts of similar equipment shall be interchangeable with
each other.
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24. SPARES:

You shall supply any spares required for the equipment that will be supplied under this order,
whenever called upon to do so at fair prices and at the APTRANSCO’s standard terms of payment
within a period not exceeding the deliveries accepted therein.

25. CORRESPONDENCE:

a) Your acknowledgement of this order and all correspondence of general or technical nature shall be
addressed to the Chief Engineer, Transmission, APTRANSCO, Vidyut Soudha, Vijayawada-04.

b) All correspondence regarding dispatches, payments and any other field matters shall be addressed to
the concerned Paying Officer. Copies of such correspondence shall be marked to the concerned
Superintending Engineer and the Chief Engineer, Transmission, APTRANSCO, Vidyut Soudha,
Vijayawada-04. Copies of the correspondence regarding payments should also be marked to the Pay
Officer, APTRANSCO and to the Financial Adviser & Chief Controller of Accounts, APTRANSCO,
Vidyut Soudha, Vijayawada-04.

26. CONTRACT AMENDMENTS:

No variation in or modification of the terms of the contract will be made except by written
amendment by the Purchaser and accepted by the supplier.

27. SETTLEMENT OF DISPUTES:

a) If any dispute or difference of any kind whatsoever will arise between the Purchaser and the
Supplier in connection with or arising out of the Contract, the parties will make every effort to
resolve amicably such dispute or difference by mutual consultation.
b) If, after thirty (30) days the parties have failed to resolve their dispute or difference by such
mutual consultation, then either the Purchaser or the Supplier may give notice to the other party of
its intention to commence arbitration, as to the matter in dispute, and no arbitration in respect of
this matter may be commenced unless such notice is given.
c) Notwithstanding any reference to arbitration herein,
(i) The parties will continue to perform their respective obligations under the Contract unless
they otherwise agree; and
(ii) The Purchaser will pay the Supplier any monies due to the Supplier.

28. JURISDICTION:

All and any disputes or differences arising out of or touching this order shall be decided by
courts or Tribunals situated in Purchaser’s Headquarters only. No suit or other legal proceedings shall
be instituted elsewhere.
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29. ACKNOWLEDGEMENT:
Please acknowledge the receipt of this purchase order with your confirmation of its acceptance
and the extra copies enclosed may please be returned by signing on each and every page in token of your
acceptance.

Yours faithfully,

Sd/-
CHIEF ENGINEER
TRANSMISSION
(Acting for and on behalf of APTRANSCO)

WE ACCEPT THE TERMS AND CONDITIONS OF THIS PURCHASE ORDER

SIGNATURE OF THE CONTRACTOR

WITH SEAL AND DATE
Copies to:
The FA & CCA/Accounts/APTRANSCO/VS/ Vijayawada.
The S.A.O.(Pay & Accounts)/APTRANSCO/VS/ Vijayawada.
The Chief Engineer/Zone/ Visakhapatnam, Vijayawada, Kadapa.
The Superintending Engineer/Transmission/Vidyut Soudha/ Vijayawada
The SE/OMC/APTRANSCO/Visakhapatnam// Vijayawada// Rajahmundry// Guntur// Nellore//
Ongole// Tirupathi// Srikakulam// Vizianagaram// Eluru// Ananthapur.
The SE/O&M/APTRANSCO/ Kadapa, Kurnool.
The AEE/TLC/Stores/APTRANSCO// Kadapa // Bommur // Gajuwaka // Gunadala// Kurnool//
Ongole.