SGC Consti & by Laws

Republic of the Philippines
Department of Education
REGION II- CAGAYAN VALLEY
SCHOOLS DIVISION OF CAUAYAN CITY
DUMINIT ELEMENTARY SCHOOL
SGC CONSTITUTION and BY LAWS

SCHOOL GOVERNING COUNCIL CONSTITUTION and BY-LAWS
1.0 Name
The name of the Council is DUMINIT ELEMENTARY SCHOOL GOVERNING COUNCIL.
2.0 Interpretation
In the constitution, unless the contrary intention appears.
“Chairperson” - Means the presiding member of the council.
“Council” - Means the (DUMINIT ELEMENTARY SCHOOL Governing Council).
“Councilors” - Are the members of the council.
“Department” - Means the Department of Education.
“Fiscal Year” - Means the year ending 31 December.
“General Meeting” - Means a public Meeting of school community
“Government School” - Means a school established for the purpose of providing courses of
instruction in pre-school, primary or secondary education
“Majority” - Means more than half the total number
“Parent” - in relation to the school, means the parent of student attending the school
“School Head” - Means the head of the teachers of the school
“School Community” - Means all parents, students and staff of the school and all other persons who
have a legitimate interest in or connection with the school
“School Improvement Plan” - Means the plan collaboratively made and formulated by the school
stakeholders to improve the school
“Special Resolution” - of the council means a resolution for the purposes of amending the
constitution or of
removing an office holder from office, passed by a duly convened meeting of the council if:
(1) at least 30 days written notice has been given to all councilors specifying the intention
to propose the resolution as a special resolution; and
(2) it is passed by the majority of not less than three quarters of councilors who vote in person or
by proxy at that meeting.
3.0 Objective /Aim

The Council aims to involve the school community/ stakeholders in the school governance to
strengthen and support public education in the community.
4.0 Powers of the Governing Council Vested by the DepEd and LGU
4.1 Endorses the School Improvement Plan (SIP) together with the School Head
4.2 Be informed of the school-based MOOE and SEF funds allocated to school
4.3 Approves school-level policies (to be determined)
Address: Barangay Duminit, Cauayan City, Isabela 3305

Cellphone No.: (0917) 888-7330
Email Address: [email protected]
4.4 Resolves school-level matters (to be determined)

4.5 Approves official school profile (basic data set describing the school operations)
5.0 Functions of the Council
5.1 In the context of the Council’s joint responsibility with the principal for the governance of the
school, the Council must perform the following functions:
5.1.1 Involves the community in the governance of the school by:

(i) Providing a focus and a forum for the involvement of parents and school community;
(ii) Ascertaining the educational needs of the local community and the attitude of the local
community to
educational developments within the school; and
(iii) Ensuring that the cultural and social diversity of the community are considered and particular
needs are
appropriately identified.
5.1.2 Sets the broad direction and vision of the school

5.1.3 Conducts strategic planning for the school
5.1.4 Monitors and review the School Improvement Plan
5.1.5 Raises money for school-related purpose
5.1.6 Exercises its functions in accordance with legislation, administrative instructions and the
constitution.
6.0 Functions of the Principal in the Council The functions of the principal in Council are the
following:
6.1 The Principal is answerable to the DepEd for providing educational leadership in the school and
for other general responsibilities which are reasonable.
6.2 The principal must also;

6.2.1 Implement the School Improvement Plan and school policies;
6.2.2 Provide accurate and timely reports, information and advice relevant to the council’s
functions;
6.2.3 Report on learning, care, training and participation outcomes;
6.2.4 Supervise and promote staff and teachers development;
6.2.5 Be responsible for the financial, physical and human resource management of the school;
6.2.6 Be an ex-officio member of Council with full voting rights;
6.2.7 Chair the first meeting of the council held for the purpose of receiving nominations from
nominating bodies, the direct appointment of councilors by the council and the election of office
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holders;
6.2.8 Contribute or be consulted for the formulation of the agenda of the Council meeting.
7.0 Membership
7.1 The DUMINIT ELEMENTARY SCHOOL Governing Council must be composed of 23 councilors

including:
1 Principal of the school (ex officio)
10 Elected parents of the school
6 Staff of the school (nominated by the staff)
2 Students of the school (nominated by the students)
3 local government officials
2 Division Office Representative
7.2 The majority of councilors elected must be parents of the school.

7.3 A person is not eligible for election, appointment or nomination to the council if the person:
7.3.1 is an un-discharged bankrupt or is receiving the benefit of a law for the relief of insolvent
debtors; or
7.3.2 has been convicted of any offense prescribed by administrative instruction.
8.0 Terms of Office

8.1 Elected parent councilors will be appointed for a term not exceeding two years, except in the
case of the first Council only, where one-half of the parent councilors elected at the Annual General
Meeting of the school will be elected for a term not exceeding one year.
8.2 A person nominated by an affiliated committee will be nominated for a term not exceeding two
years.
8.3 Any councilor nominated by the Students Representative Council or elected by the body of
students will hold office for a term not exceeding one year or until the nomination is revoked, in
writing by the nominating body.
8.4 A councilor elected by the staff of the school will hold office for a term no exceeding one year or
subject to being a member of the staff of the school.
8.5 Each councilor directly appointed by the Council, will serve a period not exceeding two years.
8.6 Upon expiry term of office, each councilor will remain incumbent until the position is declared
vacant at Annual General Meeting.
8.7 Councilors are eligible for subsequent re-election, re-nomination or re-appointment.
9.0 Office Holders and Executive Committee
9.1 Appointment
9.1.1 The office holders of the Council are the Chairperson, Deputy Chairperson, Secretary,
Assistant Secretary, and Treasurer;
9.1.2 The chairperson must not be a member of the staff of the school;
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9.1.3 The Treasurer must not be a member of the staff of the school;

9.1.4 The Council may appoint an executive committee comprising the office holders and the
Principal which is to:
(i) Meet to carry out business delegated to or referred by the Council; and
(ii) Report to subsequent Council meetings.
9.2 Removal from Office

9.2.1 The position of any office holder absent in five consecutive executive meetings without leave
of absence
automatically becomes vacant. Acceptance of an apology at the executive committee meeting will
be deemed a grant of such leave;
9.2.2 An office holder of the Council may be removed from office, but not from membership of the
Council, provided that:
(i) at least 30 days, written notice is given to all councilors and to the office holders
concerned, of any
proposed resolutions, giving reasons for the proposed removal;
(ii) the office holder is given the right to be heard at the Council Meeting;
(iii) voting on the special resolution is by secret ballot.
9.3 The Chairperson

9.3.1 The chairperson must:
(i) Call and preside at meetings of the Council and the executive committee;
(ii) In consultation with principal and Secretary, prepare the agenda for all council
Meetings;
(iii) Include on the agenda any item requested by the Principal;
(iv) Facilitate full and balanced participation in meetings by all councilors and decide on the
manner in which meetings are conducted and matters of orders.
(v) Report at the Annual General Meeting on the proceeding and operations of the Council.
9.3.2 The chairperson must act as a spokesperson on behalf of the council unless an alternative
Spokesperson has been appointed by the Council. The spokesperson may only comment on Council
matters.
9.3.3 In the Chairperson’s absence or inability to act, the Deputy Chairperson must undertake any
role or function normally fulfilled by the Chairperson.
9.3.4 If the Chairperson and Deputy Chairperson of the Council are absent or unable to preside at a
meeting, a councilor elected by the Council must preside.
9.4 The Secretary

Cellphone No.: (0917) 888-7330
9.4.1 The Secretary must ensure that notices of meetings are

given in accordance with the provisions of this
constitution;
9.4.2 The secretary is responsible for ensuring the maintenance
and safekeeping of:
(i) The constitution and the code of practice of the
Council;
(ii) Official record of the business of the Council and
register of minutes of meetings;
(iii) Copies of notices, a file of correspondence and
record of submissions or reports made by or on
behalf of the Council;
(iv) Register of councilors;
(v) Contract or agreement entered into by the Council;
and
(vi) Copies of the policies of the Council.
9.4.3 The secretary must ensure that the copies of the
Constitution and the Code of Practice are available for
public inspection at the school during normal school
hours, and that any copies requested are provided.
9.4.4 Prior to each meeting, the Secretary must ensure that a
copy of the meeting agenda is forwarded to each
Councilor.
9.4.5 The secretary must conduct the official correspondence of
the Council.
9.4.6 The secretary must ensure that the minutes of meetings
are recorded and forwarded to each councilor prior to the
next meeting as prescribed in the Council’s operating procedures.
9.5 The Treasurer
9.5.1 The treasurer must be the Chairperson of the Finance
Committee of the Council and preside at the meetings of
the Committee.
52 A Manual on School Governing Council
9.5.2 The Treasurer must:
(i) Ensure that Council’s finance budgets and
statements are prepared;
(ii) Provide relevant Financial Reports at Council
meetings
(iii) Present the Council audited accounts to the Annual
General Meeting.
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10.0 Vacancies
10.1 Membership of the Council ceases when the councilor:
10.1.1 Dies
10.1.2 Or in the case of an elected councilor or a councilor
nominated or appointed for a term, completes a term of
office and is not re-elected, re-nominated or re-appointed
or
10.1.3 Ceases to hold office in accordance with 8.2.2 and 8.3;
10.1.4 In the case of a member nominated by the staff of the
school, is no longer a staff member of the school; or
10.1.5 Resigns by written notice to the Council; or
10.1.6 Is removed by the Department; or
10.1.7 Is declared bankrupt or applies for the benefits of a law
for the relief of involvement debtors; or
10.1.8 Has been convicted of any offense prescribed by
administrative instruction; or
10.1.9 Is absent from five consecutive Council meetings without
leave of absence approved by the Council. Acceptance
of an apology at a Council meeting will be deemed a
grant of such leave.
10.2 The Council may appoint a person to temporarily fill a casual
vacancy in its membership until a councilor can be elected,
nominated or appointed in accordance with this Constitution.
11.0 Meetings
11.1 General Meetings of the School Community
11.1.1 All persons within the School Community are eligible to
attend general meetings of the school community and
note on any matters proposed for resolution.
11.1.2 The Chairperson of the Council must call and preside at
general meetings of the school community, the timing to
be agreed between the Council chairperson and the
Principal of the school.
11.1.3 At least 14 days written notice of the meeting must be
given to the school community by the means generally
used to communicate with school community. The notice
must specify the date, time and place of the meeting.
11.1.4 A general meeting must be held:
(i) at least once annually (the Annual General Meeting) to
present reports, to elect parents to the Council and / or
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declare election results;

(ii) for any other reason relating to the affairs, functions or
membership of the Council, determined by agreement
between the Council Chairperson and the Principal.
11.2 Council Meeting
11.2.1 The Council must meet at least twice in each school term
or every year.
11.2.2 Notice of the meeting must be given at the previous
council meeting or by at least 7 days written notice
distributed to all councilors or in an emergency by such
other notice as the Council may determine.
11.3 Special or Emergency Meetings
11.3.1 The chairperson of the Council may call a special or an
emergency meeting of the council by written request
from at least 3 councilors;
11.3.2 Notice of meeting must be given by written notice to all
councilors within reasonable time, setting out the time,
date, place and object of the meeting.
11.4 Voting
11.4.1 Voting must be by show of hands;
11.4.2 For purposes of voting on a special resolution, each
councilor is entitled to appoint another councilor as
his/her proxy by notice in the form issued as an
administrative instruction.
12.0 Proceedings of the Council
12.1 Meetings
12.1.1 The quorum for the Council meeting is a majority of the
filled positions of the Council.
12.1.2 If at the expiration of 30 minutes after the appointed time
for the meeting there is no quorum arrived at, the
meeting must stand adjourned to such time and places
as those councilors present determine.
12.1.3 Except in the case of a special resolution, a decision of
the majority of those councilors present and eligible to
vote is the decision of the Council.
12.1.4 The chairperson must have a deliberate vote only. In the
event of an equality of votes, the chairperson does not
have a second casting vote and the motion must be
taken to be defeated.
Cellphone No.: (0917) 888-7330
13.0 Election of Councilors

13.1 As provided in 7.2 and 7.3, all persons who are parents of the
school are eligible for nomination for election as a councilor.
13.2 Eligibility to vote
Only parents of the school may vote to elect parent
representatives to the Council.
13.3 Conduct of elections for parent representatives to the Council
The Principal must facilitate election of parent councilors by one
of the following methods, as determined by the council:
(i) An election at a General Meeting of the school
community; or
(ii) A postal ballot of the parents of the school.
13.4 Notice of Election
13.4.1 The timetable for an election must be determined by the
Council in consultation with the Principal.
13.4.2 Notice for the date and time of an election must be
specified by the Principal by the means generally used to
communicate with the school community.
13.4.3 The notice must fix the period during which nominations
for election as councilors must be accepted and outline
the process to be followed.
13.4.4 In consultation with the Council, the Principal must
determine the form for nominations and the period during
which nominations will be accepted.
13.4.5 A nomination for election as a councilor must be;
(i) In a form approved by the Principal; and
(ii) Received by the Principal at or before the time the
nomination is due.
13.5 Election without ballot
If the number of persons nominated is the same or less than the
number of vacancies to be filled by election, the principal may
declare that the Vacancy or Vacancies has or have been filled by
the person or persons nominated.
13.6 Declaration of Election
13.6.1 The Principal must declare the candidate or candidates
elected to fill the vacancy or vacancies:
(i) at a general meeting of the school community; or
(ii) in the form generally used to communicate with
school community.
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13.6.2 The new Council comes into operation at the declaration

of the filled up vacancies.
13.7 Nomination and Appointment of Councilors
13.7.1 As soon as is practicable after the declaration of the
results of an election, the Principal calls and presides at
the first Council meeting.
13.7.2 The first meeting of the Council must be adjourned to a
date decided by the meeting if the purpose of the
meeting is not achieved.
14.0 Minutes
14.1 Proper minutes of any Council meeting, the Annual General
Meeting and general meetings of the school community must be
entered into books kept for that purpose.
14.2 The minutes must be read at the next respective annual, general
or Council meeting and signed by the Chairperson of the meeting
at which the proceedings took place or by the chairperson of the
subsequent meeting.
14.3 Upon reasonable notice, the books containing the minutes of any
meetings must be made available for inspection by any councilor.
15.0 Committees
15.1 Committees
The Council may appoint committees, composed of councilors or
both councilors and non-councilors, which will meet as directed
by the Council.
15.2 Terms of reference
The Council must specify terms of reference for its committees.
15.2.1 Curriculum Committee
Curriculum committee must be created to ensure strict
implementation of the curriculum and consider views and
recommendation of students and parents.
15.2.2 Beautification Committee
This committee is in-charge of the maintenance and beautification
of the school.
15.2.3 Ways and Means Committee
Ways and Means Committee will take charge of the minor
problems that may possibly arise in school particularly on
management.
15.2.4 Project Implementation Committee
This committee will implement, monitor and assess projects.
Cellphone No.: (0917) 888-7330

Cellphone No.: (0917) 888-7330

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Republic of the Philippines

SGC CONSTITUTION and BY LAWS

3.0 Objective /Aim

Address: Barangay Duminit, Cauayan City, Isabela 3305

4.4 Resolves school-level matters (to be determined)

5.0 Functions of the Council

5.1.1 Involves the community in the governance of the school by:

5.1.2 Sets the broad direction and vision of the school

6.2 The principal must also;

7.1 The DUMINIT ELEMENTARY SCHOOL Governing Council must be composed of 23 councilors

7.2 The majority of councilors elected must be parents of the school.

8.0 Terms of Office

9.1.3 The Treasurer must not be a member of the staff of the school;

9.2 Removal from Office

9.3 The Chairperson

9.4 The Secretary

9.4.1 The Secretary must ensure that notices of meetings are

declare election results;

13.0 Election of Councilors

13.6.2 The new Council comes into operation at the declaration

Address: Barangay Duminit, Cauayan City, Isabela 3305

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